RFP- Manhole Rehabilitation.pdf

CITY OF KINSLAND, GEORGIA RFP #COK26-039

WWW.KINGSLANDGEORGIA.COM MANHOLE REHABILITATION

City of Kingsland, Georgia Page 1

Request for Proposal (RFP)

RFP #COK 26-039

Manhole Rehabilitation

Issued by:

City of Kingsland, Georgia

Proposal Deadline:

Thursday, August 20, 2026 at 2:00 PM

Submission Addresses:

Mailing Address:

City of Kingsland

Finance Department

Attn: Hannah Smith, Purchasing Director

P.O. Box 250

Kingsland, GA 31548

Delivery Address:

City of Kingsland

Finance Department

Attn: Hannah Smith, Purchasing Director

108 West William Avenue

Kingsland, GA 31548

LATE PROPOSALS WILL BE REJECTED

Issued: July 10, 2026 http://www.kingslandgeorgia.com/

CITY OF KINSLAND, GEORGIA RFP #COK26-039

WWW.KINGSLANDGEORGIA.COM MANHOLE REHABILITATION

City of Kingsland, Georgia Page 2

Objective

The City of Kingsland is soliciting proposals from qualified contractors to rehabilitate four (4) sanitary sewer manholes using the SpectraShield® system, OBIC lining system, or another City-approved manhole rehabilitation system. Contractors proposing an alternate rehabilitation system shall submit product information to the Public Works Department no later than fourteen (14) calendar days prior to the proposal opening for review and approval.

Hold Harmless

The Contractor will indemnify, defend, and hold harmless the City of Kingsland from loss for all suits, actions, or claims of any kind brought as a consequence of any negligent act or omission by the

Contractor. This clause includes claims involving infringement of patent or copyright. For the purposes of this document, "City" and "Contractor" include their employees, officials, agents, and representatives.

Scope of Services

Contractor is responsible for materials, labor, equipment, traffic control, confined space entry, by-pass pumping, water intrusion, bench/invert repair and cleaning prior to coating application. Repair and coating materials will be applied in accordance with selected methods written specifications. Finished product will be stamped with date installed for warranty.

Prices should be separate for each manhole; locations will be included in the attached maps.

Contractors are strongly encouraged to visit each site prior to submitting a proposal. Site visits may be arranged by contacting Ron Knox at (912) 552-4061 or Jeff McCabe at (912) 322-5694.

Contractors shall verify all dimensions, measurements, existing conditions, and quantities prior to submitting a proposal. The City assumes no responsibility for inaccuracies in measurements relied upon by the Contractor.

LOCATIONS:

Receiving Manhole – Haddock Road Lift Station

Approximately 14 feet deep

Four-foot diameter manhole with approximately six-foot diameter base

Two 24-inch influent pipes

One 8-inch lateral

One 6-inch force main

One 4-inch force main

Ford Lift Station – Manhole No. 1

Approximately 16.5 feet deep

Four-foot diameter

CITY OF KINSLAND, GEORGIA RFP #COK26-039

WWW.KINGSLANDGEORGIA.COM MANHOLE REHABILITATION

City of Kingsland, Georgia Page 3

Two 12-inch pipes

Ford Lift Station – Manhole No. 2

Approximately 15.5 feet deep

Four-foot diameter

Two 12-inch pipes

One 10-inch lateral located approximately 9 feet below grade

Receiving Manhole – May Creek Lift Station

Approximately 12.6 feet deep

Four-foot diameter

Two 12-inch pipes

One 8-inch lateral approximately 11 feet below grade

One 2-inch force main approximately 2 feet below grade

The City will make reasonable efforts to minimize wastewater flow at each lift station during construction; however, the Contractor shall be responsible for completing the work under existing operating conditions. Complete shutdown of wastewater flow will not be possible.

Proposal Submission Instructions

Proposals must be submitted by 2:00 PM on Thursday, August 20, 2026

Must be in a sealed envelope clearly marked: "Manhole Rehabilitation – RFP #COK 26-039"

Submit one (1) original and three (3) copies

No electronic, fax, or telephone submissions will be accepted

Late proposals will be rejected and returned unopened

Insurance

(Specify minimum coverage:)

Commercial General Liability

Automobile Liability

Workers' Compensation

Employer's Liability

CITY OF KINSLAND, GEORGIA RFP #COK26-039

WWW.KINGSLANDGEORGIA.COM MANHOLE REHABILITATION

City of Kingsland, Georgia Page 4

Required Documents:

1. Certificate of Insurance

2. Signed W-9

3. E-Verify Affidavit (Original, Notarized)

4. Acknowledgment of Addenda (page 6, if applicable)

5. City of Kingsland Business License (if awarded)

Award Criteria

Award will be made to the responsible and responsive proposer determined to be in the best interest of the City, considering price, experience, qualifications, references, and compliance with the requirements of this Request for Proposals.

Local Vendor Preference

For purchases, bids, proposals or contracts less than $100,000 the local vendor may be given an opportunity to match the lowest price proposal, if the quotation or bid of the local vendor is within 10% of the lowest price proposal by a non-local vendor. In the event a local vendor matches the lowest price proposal, including all other terms, quality, service and conditions, then the local vendor shall be awarded the contract. (See City of Kingsland Purchasing Ordinance for complete guidance.)

Contact Information

Technical Questions:

Ron Knox, Assistant Public Works Director

PH:(912) 552-4061

Email: rknox@kingslandgeorgia.com

Submission/Procurement Questions:

Hannah Smith, Purchasing Director

City of Kingsland

P.O. Box 250, Kingsland, GA 31548

PH: (912) 729-8113

Email: hsmith@kingslandgeorgia.com mailto:rknox@kingslandgeorgia.com

CITY OF KINSLAND, GEORGIA RFP #COK26-039

WWW.KINGSLANDGEORGIA.COM MANHOLE REHABILITATION

City of Kingsland, Georgia Page 5

Compliance with OSHA Regulations

All work shall comply with current OSHA regulations and standards, including future amendments, until the project is completed and accepted by the City of Kingsland.

Rejection of Proposals

The City of Kingsland reserves the right to:

Clarify any terms with vendor concurrence

Reject any proposal deemed non-responsive

Modify, waive, or vary terms and conditions of the RFP

Cancel or withdraw the RFP at any time

Negotiate contract terms with the successful proposer

The City also reserves the right to:

Reject any or all proposals

Award in part or in whole

Waive any informality in submissions

Re-advertise as needed (City Purchasing Ordinance, Article IV, Division 2, Section 2-99)

CITY OF KINSLAND, GEORGIA RFP #COK26-039

WWW.KINGSLANDGEORGIA.COM MANHOLE REHABILITATION

City of Kingsland, Georgia Page 6

Acknowledgement of Addenda

Proposer hereby acknowledges receipt of the following addenda:

Addendum No. ____________, dated ______________________

Addendum No. ____________, dated ______________________

Addendum No. ____________, dated ______________________

Addendum No. ____________, dated ______________________

Addendum No. ____________, dated ______________________

Company Name: ____________________________________________

Authorized Signature: ________________________________________

Print Name: _________________________________________________

CITY OF KINSLAND, GEORGIA RFP #COK26-039

WWW.KINGSLANDGEORGIA.COM MANHOLE REHABILITATION

City of Kingsland, Georgia Page 7

Quantities

Item Location Quantity Unit Price Total

1 Haddock Road Lift Station 1 $ $

2 Ford Manhole #1 1 $ $

3 Ford Manhole #2 1 $ $

4 May Creek Lift Station 1 $ $