RFP lawn mowing.docx

REQUEST FOR PROPOSAL (RFP)

Lawn Mowing and Weed Trimming Montabella Community Schools

Issue Date: March 6, 2026 Pre-Bid Meeting: March 17, 2026 @ 1pm Proposal Due Date: March 27, 2026 @ 1pm

1. INTRODUCTION

Montabella Community Schools is seeking proposals from qualified contractors to provide lawn mowing and weed trimming services on school property. This RFP outlines the scope of work, submission requirements, and evaluation criteria.

2. PROJECT OVERVIEW

The project consists of mowing and weed trimming in the following areas:

· Montabella School grounds including

· Montabella Football Field

· Montabella Baseball Field

· Montabella Softball Fields (2)

· Montabella Football Practice Field

3. SCOPE OF WORK

The proposal is to perform lawn mowing and weed trimming services on school properties. The work will include:

A. The contractor shall furnish all labor, materials, and equipment necessary to perform the lawn mowing and weed trimming tasks.

B. The Contractor shall verify the areas, sizes, and quantities of the surfaces to be maintained and it shall be the Contractor’s responsibilities to provide all services required.

C. Contractor shall mow the grass around all buildings, athletic fields, signs, light poles, fences and any other obstructions to maintain a well manicured appearance. All work shall be performed between 8am and 8pm.

D. Services shall be provided weekly or about every seven (7) days.

E. The Contractor shall consult with the Maintenance Director to work around scheduled activities and events and adjust their schedule accordingly.

F. Work shall commence on or about April 15, 2026 and continue until approximately October 15, 2026, weather dependent.

G. The mowing operations shall be conducted in a manner that will not create a hazard, nor hinder, restrict or impede traffic.

H. The equipment furnished by the Contractor must be in good repair and shall be maintained so as to produce a clean, sharp cu to the grass at all times.

I. Contractor shall visually inspect for debris that may be hazard and remove prior to mowing.

J. Direct grass and weed clippings away from roadways, parking lots, sidewalks and playgrounds.

K. Under no circumstances shall Montabella Community Schools be responsible for any damages to the Contractor’s equipment due to obstacles encountered during work to be performed under this contract.

4. PROPOSAL REQUIREMENTS

Please include the following in your proposal:

· Company name, address, and contact information

· Detailed list of all current equipment

· Detailed cost estimate, including breakdown of materials, labor, equipment, and any optional items

· List of subcontractors (if any)

5. TIMELINE

· RFP Issued: March 6, 2026

· Proposals Due: March 27, 2026

· Award Notification: April 2, 2026

· Expected Start Date: April 15

6. INSTRUCTIONS AND REQUIREMENTS

A. Proposal Submission Submit your proposal by sealed bid no later than March 27, 2026 at 1pm to:

Shelly Millis, Superintendent Montabella Community Schools 1390 E North County Line Road Blanchard, MI 49310 smillis@montabella.com 989-427-5148 Late proposals will not be considered.

The district reserves the right to reject any or all proposals and to waive informalities in the proposal process. Proposals will be evaluated based on:

· Cost: Total cost and breakdown of services

· Adherence to specifications: Conformance to content and presentation

· Relevance experience: Previous experience with similar projects, especially k12 settings

· Qualifications: Qualifications and experience of the assigned team

· Timeliness: Ability to complete the work on time

· Responsiveness: Ability to meet quickly with District officials as needed

· Team Compatibility: Ability to work collaboratively with the districts team

B. Insurance Requirements Insurance: The selected contractor must provide insurance certificates for general and professional liability.

Montabella Community Schools Contractor Information

The following information will be considered by the District for the purpose of determining the Contractor’s responsibility and present capability to perform the work. The district’s determination is not limited to the information below or any other information required by this RFP.

Name of Firm:____________________________________________________________________ Year Established: _________________________________________________________________ Address: ________________________________________________________________________ Telephone Number: _______________________________________________________________ Contact Person Email: _____________________________________________________________ Identify the number of years the firm has provided the type of services required, and provide a brief history of the firm’s experience with the required work.

List the firm’s officers and the staff that will be dedication to this project.

Provide the hourly rate for firm personnel in the even they provide Additional Services (i.e. Services beyond what is listed in the RFP)

Insurance Information Carrier:_________________________________________________________________________ General Liability protection amount: _________________________________________________ Professional Liability protection amount: _____________________________________________

Within the last 5 years have you had litigation, arbitration or a claim filed against or settled with your company by a client or have you filed the same against any other client? If yes, please explain each in detail.

Montabella Community Schools Familial Disclosure Form

AFFIDAVIT OF BIDDER

The undersigned, the owner or authorized officer of ___________________(the “Bidder”), pursuant to the familial disclosure requirement provided in the Advertisement for Bid, hereby represents and warrants, except as provided below, that no familial relationships exist between the owner(s) or any employee of ______________________ and any member of the Montabella Community Schools Board of Education or the Superintendent of Montabella Community Schools.

List and describe any Familial Relationships:

BIDDER:

By:___________________________ Its:___________________________

STATE OF }

COUNTY OF___________________}

Subscribed and sworn to before me on the ______ day of ______ 2026, by Notary Public _____________________County, Michigan My Commission Expires _______________ Acting in County of ___________________

Iran Economic Sanctions Act Certification

I am the __________________ of ________________________, or I am bidding in my individual capacity (“Bidder”), with authority to submit a binding bid for lawn mowing and weed trimming services for Montabella Community Schools. I have personal knowledge of the matters described in this Certification, and I am familiar with the Iran Economic Sanctions Ac, MCL 129.311, et seq. (“Act”). I am fully aware that the school district will rely on my representation in evaluating bids.

I certify that Bidder is not an Iran-linked business, as that term is defined in the Act. I understand that submission of a false certification may result in contract termination, ineligibility to bid for three (3) years, and a civil penalty of $250,000 or twice the bid amount, whichever is greater, plus related investigation and legal costs.

Signature

Printed Name

Date

Bid Sheet

Project: lawn mowing and week trimming

Company Name: ________________________________

Furnish labor, materials and equipment necessary to perform lawn mowing and weed trimming to start mid April 2026.

Total cost for the work (please provide the cost for each weekly service) $________________.

Please list any Voluntary Alternates and details below: