RFP - Ko-Kwel Wellness Center Eugene Phase II Remodel Design Build - Addendum #1.pdf
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- Attached to
- Coquille Indian Tribe - RFP Design/Build - Ko-Kwel Wellness Center Eugene - Phase II Remodel
- Solicitation number
- S-X06100-00010831
- Issued by
- Lane County, Oregon
About this file
This document is an Addendum to a Request for Proposals (RFP) issued by the Coquille Indian Tribe (CIT) for design-build services for the Ko-Kwel Wellness Center Eugene - Phase II Remodel Project. The project involves the design and remodel of approximately 5,900 square feet of the existing wellness center to accommodate new offices, exam rooms, restrooms, patient waiting areas, reception, and large group rooms. The Addendum provides clarifications on the scope of work, including exterior siding repair and replacement, HVAC upgrades, generator replacement, and the exclusion of the sewer sump system. The RFP states that the successful proposer will be invited to enter into a design-build contract with CIT, and preferences will be given to Indian Owned Businesses and proposals that demonstrate experience working with tribal communities.
The Addendum notes that the Tribe intends to utilize the DBIA #530 Standard Form of Agreement Between Owner and Design-Builder - Cost Plus Fee with an Option for Guaranteed Maximum Price. The total development budget for the project is $1,600,000. The Addendum also provides additional clarifying information, such as the availability of historical plans and as-builts, the completion status of programming work, and the permitting process through the Tribe and Northwest Code Pros.
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Text version
Ko-Kwel Wellness Center – Eugene Phase II Remodel Design-Build Addendum #1 July 12, 2024
This Addendum is hereby issued to inform you of the following revisions and or clarifications to the above-referenced RFP and/or the Contract Documents for the Project, to the extent they have been modified herein. Any conflict or inconsistency between this Addendum and the Solicitation Document or any previous addenda will be resolved in favor of this Addendum.
Proposals shall conform to this Addendum. Unless specifically changed by this Addendum, all other requirements, terms and conditions of the Solicitation Document and or Contract Documents, and any previous addenda, remain unchanged and can be modified only in writing by CIT. The following changes are hereby made:
• Mandatory Pre-Proposal Meeting Resulting Clarifications o Scope Inclusions
▪ Exterior siding – repair and replacement as necessary, paint to match
▪ HVAC – AHU in garden level is anticipated to be completed through a separate contract before RFP construction begins. Associated ducting, plumbing, controls, etc. to be coordinated during RFP construction.
▪ Generator – to be replaced with new to feed existing circuits and new capacity to feed needed operations in garden level.
▪ Physical Therapy pool and equipment to be demoed and removed.
o Scope Exclusions
▪ Sewer sump system to be replaced as a separate contract before RFP construction.
o Additional Clarifying Information
▪ The Tribe intends to utilize Contract: DBIA – #530 Standard Form of
Agreement Between Owner and Design-Builder – Cost Plus Fee with an Option for Guaranteed Maximum Price.
▪ Historical plans and as-builts will be available for use during the project.
▪ Programming work is 80% complete. Remaining 20% should not affect floorplan.
▪ Parking lot is regulated by CC&Rs that Albertson’s has in place.
• No overnight parking allowed
• Dumpster allowed on North side of building with permission.
▪ Upstairs businesses must remain accessible and operable. Lobby area and entries must be kept clear and available.
▪ The property is in trust. Permitting is completed through the Tribe. The Tribe utilizes Northwest Code Pros for plan review and inspections.
▪ Mandatory Pre-Proposal Sign-in Sheet attached.
• Additional Questions Received o We’ve completed a number of projects for the Cow Creek Tribe and waiver of sovereign immunity has been provided. Will this be the case for your project?
▪ The Tribe typically does not provide a waiver of sovereign immunity. This area can be further discussed during contract negotiations.
o Could you provide us a description of what you plan for furnishings, fixtures and equipment.
Ko-Kwel Wellness Center – Eugene Phase II Remodel Design-Build Addendum #1 July 12, 2024
▪ Examples of what this would include: fire, life, safety (AEDs, first-aid kits, fire extinguishers), furniture, breakroom equipment, signage, custodial equipment, restroom accessories, etc.
o We wanted to ensure that we understood the asterisked ‘The Tribe reserves the right to select a consultant from submitted qualification proposals alone’.
▪ This asterisked verbiage is in reference to the “Proposals selected for interviews” in the Procurement and Project schedule. The intent of this language is to notify respondents that the Tribe reserves the right to select a consultant based on the proposals alone, without conducting interviews.
END OF ADDENDUM #1
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