RFP - KHS Steam Trap replacement 2020.pdf

The Kearsley Community Schools Board of Education is accepting sealed proposals to provide Kearsley High School Steam Trap Replacement for Kearsley Community Schools in accordance with the specifications, terms and conditions stated herein.

Proposers are to submit one (1) original and two (2) copies of the proposal to:

Kearsley Community Schools Attention: Paul Gaudard, Assistant Superintendent 4396 Underhill Drive Flint, MI 48506

The sealed envelope containing the Proposal must include the wording “PROPOSAL: Kearsley High School Steam Trap Replacement”, and be personally delivered or sent by mail or express carrier.

Proposals that are sent by facsimile or electronic mail will not be accepted or considered.

Proposals will be accepted until Monday, July 13th at 2:00pm at which time they will be publicly opened and read. The Board will not accept a proposal received after the date and time mentioned above. The Board of Education reserves the right to accept or reject any and all proposals, in whole or in part, and to waive any informality therein. Please note at all district offices will be closed July 6th- 10th so we recommend you consider hand delivering bids on July 13th prior to the bid opening.

Proposals shall remain firm for a period of 60 days from the bid opening.

Any questions regarding the Steam Trap specifications should be directed to Paul Gaudard at 810-591- 7640 or pgaudard@kearsleyschools.org.

Kearsley Community Schools

4396 Underhill Drive, Flint, MI 48506

Phone: (810) 591-7612 ~ Fax: (810) 591-8421

TABLE OF CONTENTS

Page #

Section I Instruction to Bidders 3

Section II General Terms & Conditions 4

Section III Specifications 6

Section IV Familial Relationship Sworn Statement 7

Section V Bidders Form 8

Section VI Iran Business Relationship Statement 9

SECTION I: INSTRUCTION TO BIDDERS

1. The Kearsley Community Schools Board of Education will be accepting proposals for Steam Trap replacement at Kearsley High School in accordance to the specifications herein. All Requests for Proposals will bind vendors to the conditions and requirements set forth in the following instructions and conditions. Such instructions and conditions shall form an integral part of each contract awarded by Kearsley Community Schools. All proposals must be submitted in a sealed envelope clearly marked PROPOSAL: Kearsley High School Steam Trap Replacement. They must be submitted to Kearsley Community Schools, 4396 Underhill Drive, Flint, MI 48506 no later than Monday, July 13th at 2:00pm Any proposals received after that time will not be accepted.

2. Proposals must contain in writing all terms and conditions of the offer being made. Verbal representations made before or after proposals are submitted will not be considered unless they were made in answer to questions asked by Kearsley Community Schools or its representatives.

3. The Board of Education reserves the right to accept any item in the proposal, to accept or reject any or all proposals, to waive any part thereof or informalities, or for reasons of establishing uniformity, to award the contract to other than the lowest bidder. The Board reserves the right to split the proposal in any manner deemed to be in the best interest of the School District.

4. All proposals shall be accompanied by a completed SWORN AND NOTARIZED FAMILIAL

DISCLOSURE STATEMENT disclosing any familial relationship that exists between the owner(s) or any employee of the Proposer and any member of the Board of Education or the Superintendent of the Kearsley Community Schools. Proposals that do not include this sworn and notarized familial relationship disclosure statement will not be considered or accepted by the Board of Education.

5. Proposals must meet or exceed all specifications herein. No alterations, erasure or addition is to be made on the original typewritten matter. Any and all deviations from specifications must be clearly detailed on a DEVIATION FROM SPECIFICATIONS STATEMENT; otherwise, it will be considered that items offered are in strict compliance with the specifications, and the successful vendor will be held responsible thereof.

6. The proposer must utilize proposal forms, or exact facsimiles, as supplied in the proposal document. Complete sets are to be returned, properly signed and executed. Upon selection of the successful vendor, the proposal document will be incorporated into an agreement.

7. Kearsley Community Schools reserves the right to request clarification of information submitted and to request additional information of one or more bidders.

8. The proposer shall not assign or transfer any interest in the service without the prior written consent of Kearsley Community Schools.

9. Contract evaluation criteria may include, but is not limited to, the following:

a. Quality of service

b. Cost of service

c. Reference checks

10. Kearsley Community Schools reserves the right to accept or reject any or all offers.

SECTION II: GENERAL TERMS & CONDITIONS

1. TAXES

Kearsley Community Schools is exempt from paying sales tax. Exemption certificate will be provided upon request.

2. WITHDRAWAL OF PROPOSAL

Any vendor may withdraw their proposal at any time prior to the opening of proposals. All proposals shall remain firm for a period of 60 (sixty) days beyond the proposal opening. The awarded vendor shall honor the proposal pricing throughout the contract period.

3. SELECTION PROCESS

The selection of the proposals submitted may be based on, but not limited to, the following criteria: overall quality, product cost, reference checks.

4. ASSIGNMENT OF CONTRACT

The Vendor shall not assign, transfer, or dispose of the Contract or any part thereof without the written consent of Kearsley Community Schools.

5. RIGHT TO COMPLETE

In the event the Vendor shall fail, neglect, or refuse to perform any and all services under this service, the SCHOOL DISTRICT may perform such duties under the Contract and charge the Vendor, or deduct the amount from subsequent payments.

6. PAYMENT FOR SERVICES

Payment for services rendered will be made within 30 days after receipt of Vendor invoice, upon satisfactory performance of the contract, acceptance and approval of the SCHOOL DISTRICT.

7. CONTRACT TERMINATION

Kearsley Community Schools may terminate this contract for cause on written notice to Vendor if:

1. Vendor breaches any of its material duties or obligations under the service, which either cannot be cured or are not cured within the time period specified in the written notice of breach provided by Kearsley Community Schools.

2. Vendor poses a serious or imminent threat to the health and safety of any person.

3. Vendor’s actions pose a serious or imminent loss to any real or tangible personal property.

4. Vendor is insolvent, bankrupt, or otherwise going out of business.

Kearsley Community Schools, on thirty days written notice to the Vendor, may terminate this service, or any portion thereof, for any reason, including convenience, without incurring any penalty, expense or liability to the Vendor except the obligation to pay for services actually performed under the contract before the date of termination.

Regardless of the basis for cancellation, Kearsley Community Schools shall not be obligated to pay Vendor for any incidental or consequential damages, loss profits, or costs incurred for services not actually performed.

8. CONFIDENTIALITY

The proposals and supporting materials become the property of the Kearsley Community Schools and are subject to public access according to the Freedom of Information Act, MCL

15.231 et. Seq

9. EQUAL EMPLOYMENT OPPORTUNITY/ANTI-DISCRIMINATION

All vendors shall adhere to the Elliot-Larsen Civil Rights Act No. 453; Public Acts of 1976 as amended, and shall not discriminate against any employee or applicant for employment with respect to hire, tenure terms, conditions or privileges or employment, or in a manner directly or indirectly related to employment, because of race, color, religion, national origin, age, sex, height, weight, marital status or disability. Failure on the part of the Successful Bidder to comply with said guidelines and regulations shall, upon reasonable notice, constitute a breach of this contract.

SECTION III: SPECIFICATIONS

General Specs and Timelines:

- Access all 75 existing steam traps at Kearsley High School

- Remove all steam traps from piping and replace with new traps

- Assure no leaks exist and proper installation

- Once all traps have been replaced, start heat system and verify proper operation

- All work must be completed by Friday, August 21st.

END OF SECTION

SECTION IV: FAMILIAL RELATIONSHIP SWORN STATEMENT

I/We, the undersigned, HAVE NO FAMILIAL RELATIONSHIP with the Superintendent or any member of the Board of Education of the KEARSLEY SCHOOL DISTRICT.

OR

I/We have included the following list disclosing any familial relationships that exist between the owners or any employee of the vendor and any member of the school board and/or superintendent.

I/We understand that NOT completing this sworn, signed, and notarized statement and including it with our proposal will make our proposal incomplete and void.

Vendor By Title Date

Subscribed and sworn to before me this ___________ day of _______________________

Notary Public, _______________________________ County, Michigan

My commission expires: ______________________________________

SECTION V: BIDDERS PROPOSAL FORM

BIDDERS NAME: _______________________________________________________

LEGAL ADDRESS: ______________________________________________________

TELEPHONE: (_______) __________________

FAX NUMBER: (_______) __________________

Contact Person: _____________________________________

Bid Package:

TOTAL PRICE (includes all supervision, labor, materials, tools, permits and equipment needed to complete the project

Signer below is an Officer or Director and is authorized to obligate the company in contractual agreements.

AUTHORIZED SIGNITURE______________________________________________________

PRINTED NAME AND TITLE________________________________________________________

DATE____________________________________

END OF PROPOSAL FORM

SECTION VI: IRAN BUSINESS RELATIONSHIP AFFIDAVIT

IRAN ECONOMIC SANCTIONS ACT CERTIFICATION

I, __________________________ of ______________________________, am bidding in my individual capacity ("Bidder"), with authority to submit a binding bid for the provision of providing removal and replacement of steam traps at Kearsley High School for Kearsley Community School District.

I have personal knowledge of the matters described in this Certification, and I am familiar with the Iran Economic Sanctions Act, MCL 129.311, et seq. ("Act"). I am fully aware that the school district will rely on my representations in evaluating bids.

I certify that Bidder is not an Iran-linked business, as that term is defined in the Act. I understand that submission of a false certification may result in contract termination, ineligibility to bid for three (3) years, and a civil penalty of $250,000 or twice the bid amount, whichever is greater, plus related investigation and legal costs.

(signature)

(printed)

(date)