RFP_KEYSTONE RANCH RD 20250528.pdf

REQUEST FOR PROPOSAL (RFP)

Keystone Ranch Road Segment Construction

General Contractor

Release Date: May 28, 2025; Submittal Deadline: June 20, 2025 at 5:00pm

Town of Keystone

Public Works Department 1628 Sts. John Road Keystone, CO 80498 jweber@keystoneco.gov

TABLE OF CONTENTS

1. Introduction

2. Background

3. Scope of Work

4. Schedule

5. Instructions

6. Proposal Requirements

6.1 Cover Letter

6.2 Organizational Information

6.3 Qualifications and References

6.4 Project Manager and Personnel

6.5 Project Approach

6.6 Fee Schedule

6.7 Project Schedule

7. Questions and Answers

8. Evaluation Criteria

9. Selection Process

10. Attachments

1. Introduction

The Town of Keystone (hereinafter referred to as “Town”) is seeking proposals from firms (hereinafter referred to as “Contractor”) to provide construction management and general contractor services for the construction of a segment of Keystone Ranch Road, beginning at the Intersection of Soda Ridge Road and continuing to Saw Whisker Circle in Keystone, CO.

2. Background

The Town of Keystone became Colorado's newest Town on February 8, 2024. Located in Summit County, Colorado, Keystone is a mountain resort community which is home to approximately 1,300 full time residents, over 3,600 condominiums and homes, a deed restricted workforce housing area, 2,100 seasonal housing beds, a business community, and has a peak ski weekend population of 25,000.

The Town is a year-round community with Keystone Resort located within its boundaries.

Prior to incorporation, services were provided to the Keystone area by the Summit County government. During this period there was significant deferred maintenance which resulted in an almost complete failure of this road section.

The Keystone Town Council has committed to bringing the Town’s roads back to an acceptable standard. This stretch of Keystone Ranch Road is the first segment identified for rebuild.

3. Scope of Work

The Town is seeking a qualified and experienced contractor to construct the roadway and provide general contractor services. The Scope of Work includes the following:

1. Preconstruction Services – Design Review: Contractor shall review the plans and provide any comments, recommendations, and value engineering. Contractor shall work with Town staff to discuss any comments, changes, or recommendations for the design.

Contractor shall attend meetings with Town , provide support for any utility relocation/abandonment work with utility agencies, and work to procure construction materials.

2. Preconstruction Services – Coordination with Developer: Contractor shall work with the Town to coordinate work phasing (if needed), schedule, and other construction coordination details.

3. Construction: Contractor shall complete the construction and construction management for all work needed to complete the project as shown in the project construction plans Exhibit A.

Work includes demolition of current roadway, grading and drainage, traffic control, and construction of new roadway. Additional work items include:

a. Coordination between the Town and Contractor throughout project and attendance at meetings.

b. The project funding is locally funded. The Contractor shall supply all documentation and reporting to the Town if so required.

4. Schedule

• Advertisement of RFP May 28, 2025

• Questions Due June 10, 2025

• Town Response to Questions June 14, 2025

• Proposal Deadline June 20, 2025

• Contract Award June 24, 2025

• Begin Construction/Mobilization* July / August 2025

• Final Completion* September 2025

The Town reserves the right to modify this timeline at any time. Should the Proposal Closing Date and Time change, all prospective proposers will be notified through BidNet.

*During the pre-construction services phase, Contractor shall work with the Town to determine final schedule.

5. Instructions One digital copy of the proposal shall be submitted via email to the address below. There is no limit on the number of pages or proposal size, but concise proposals are encouraged. Submittals must be received no later than 5:00 pm on Friday, June 20, 2025.

Email: jweber@keystoneco.gov; jcrone@keystoneco.gov; lhirsh@keystoneco.gov

The Town reserves the right to reject any or all proposals or accept what is, in its judgment, the proposal which is in the Town's best interest. The Town further reserves the right, in the best interests of the Town, to waive any technical defects or irregularities in any and all proposals submitted. This Request for Proposal (RFP) is not a competitive bid based on price only. The request for proposal allows the Town of Keystone to select the contractor that best meets the needs of the Town, taking into consideration proposer qualifications, price, products, service capabilities and other factors relevant to the implemtnation of this project.

During the Request for Proposal selection process, all proposals shall remain confidential. The entire selection process (procurement) file shall be opened to the public (which includes all proposers) after an agreement is approved by the Town, except those items for which confidentiality has been requested in writing by the Proposer, and providing that the Town Attorney has reviewed and determined this to be properly confidential under the State Open Records Act and other relevant statutes and regulations.

This solicitation does not commit the Town of Keystone to award a contract, to pay any costs incurred with the preparation of a proposal, or to procure or contract for services or supplies. The Town of Keystone reserves the right to accept or reject any or all proposals received in response to this request, waive or decline to waive any informalities and any irregularities in any proposal or responses received, adopt all or any part of the proposer’s proposal, negotiate changes in the scope of work or services to be provided, or cancel in whole or part this proposal process if it is in the best interest of the Town to do

so. The successful proposer shall be required to enter into a written contract with the Town in a form approved by the Town Attorney. In the event of any conflict between this RFP and the contract, the terms and conditions of the contract shall control. The successful proposer shall be required to indemnify and hold the Town and its agents and employees harmless from and against all suits or actions of any kind, including workers’ compensation claims, brought against them for or on account of any damages or injuries received or sustained by any parties, by or from any acts of the successful proposer or its agents or employees in fulfilling its contractual duties to the Town. The successful proposer shall comply with all applicable federal, state, and local laws, regulations, administrative rulings, and codes, and shall secure all necessary licenses and permits in connection with this RFP and any goods or services to be provided hereunder. After contract negotiations, prospective proposers mailto:jweber@keystoneco.gov mailto:jcrone@keystoneco.gov mailto:lhirsh@keystoneco.gov may be required to submit revisions to their proposals.

6. Proposal Requirements

6.1 Cover Letter

This letter should identify the proposer’s name, mailing address, email address, telephone number, and contact person. The letter should also identify key staff who will be working on the project, and commit them for the duration of the project, if selected. The letter should also state that the firm has read and understands the requirements of the RFP. This letter must be signed by a duly authorized official of the appropriate firm.

6.2 Organizational Information

Provide a statement of the proposer’s corporate status and background, organization structure, list of owners and principals, history, type of business conducted, and business locations.

6.3 Qualifications and References

List qualifications and ability of the proposer to meet the terms of the RFP. Include at least three examples of projects completed within the past five years that will confirm the proposer’s expertise in providing services listed in this RFP. Any experience with similar mountain towns should be included. Examples must be specific to the key staff identified in section 6.1. Each project shall include the following:

• Client Name

• Address

• Contact Person, Phone Number, and Email

• Project Dates

• Project Description

• Project Budget

6.4 Project Manager and Personnel

List the project manager and other key personnel who will contribute to the project. Describe the qualifications, experience, job title, years of experience, expertise, and availability of the manager and personnel. Additionally, list any subcontractors who will contribute to the project.

6.5 Project Approach

Provide a description of the methodology and approach for completing the project scope. List milestones, steps, coordination with Town, Developer.

6.6 Fee Schedule

Proposer shall provide a total Bid based on the provided construction drawings (Exhibit A) with list of Bid items, quantities and costs and submit with the proposal. The unit pricing submitted will be used to enter into a construction contract with the successful proposer.

Work required in this section includes all expenses to complete the work per the plans. Unit bid prices, shall constitute full compensation for materials, labor, equipment, rentals, permits, overhead, profit, incidentals, risk, loss, damage, and all other items of work and expense required for the complete construction of each pay item per the plans and specifications. Any items or like item not specifically mentioned as a bid item is considered incidental to the project and all costs associated with these items must be included in the bid. Contractor shall provide unit bid cost for itemized work that the proposer believes necessary for completion of the project.

Work shall be completed per 2024/2025 the Town pf Keystone Standard Specifications for Road and Bridge Specifications unless noted otherwise.

6.7 Project Schedule

Proposer shall submit a preliminary timeline of dates and schedule for scope of work from beginning to final completion. This schedule should generally follow the milestone dates in Section 4. Schedule of this RFP.

7. Questions and Answers

All questions concerning this RFP must be submitted by email to Joshua Weber, Public Works Director of the Town of Keystone, at jweber@keystoneco.gov by 5:00 pm on June 10, 2025.

Addenda, reports, and responses to questions (if any) will be distributed by June 14, 2025. Any written question of a proposer regarding the meaning or interpretation of the RFP, work scope, specifications, etc., must be submitted to the TOWN prior to the above-specified date. All clarifications given to any prospective proposer shall be similarly furnished to all prospective proposers in summary form as an addendum to this RFP if the lack of such information could reasonably be considered prejudicial towards uninformed proposers.

8. Evaluation Criteria

Selection of a contractor will be made at the sole discretion of the Town. The Town may consider the following criteria when evaluating bids that includes but is not limited to:

• Fee Schedule and cost;

• The reputation and experience of the Proposer

• The ability of the Proposer to perform the contract, or provide the work within the time specified;

• The comparative quality of the work proposed;

• The Proposer’s performance under previous contracts with the Town, if applicable;

• The Proposer’s project approach, and interest in the project, as well as their understanding of the project scope and the specific requirements of the Town;

• The number and scope of conditions attached to the proposal;

• The application of all of the above criteria to any sub-consultants, subcontractors or products to be utilized by the Proposer.

9. Selection Process

The Town will select the Proposer it deems best for this project with consideration to price, experience (including local experience), proposed project methodology, proposed timeline, references, and other materials presented by the firm. This RFP is not a competitive bid based on price only.

The Town may invite Proposers to participate in interviews with the evaluation committee for the purpose of clarifying, confirming, or obtaining additional information on proposals. If interviews are held, they will be scheduled after the proposal deadline.

The Town reserves the right to cancel this RFP and reject any and all proposals.

mailto:jweber@keystoneco.gov

10. Attachments

Exhibit A Construction Drawings