RFP Instructions Letter NEAC.pdf

Physical address: 32 rue Monceau | 75008 Paris, France Mailing address: 18 avenue Gabriel | 75008 Paris, France

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From: American Battle Monuments Commission (ABMC), Overseas Operations Office, Department of Contracting, Paris, France.

ABMC is not a ‘department inviting tenders’ (‘aanbestedende dienst’) in accordance with the Dutch Tender Act (‘Aanbestedingswet’). This tender therefor is to be considered a ‘private tender’, on which the Tender Act and the Tender Regulations Constructions (‘ARW’) are not applicable. The basic tender terms (‘aanbestedingsbeginselen’) are not applicable to this tender. ABMC reserves the right to deviate from its own procedural regulations regarding this RFP, if wanted. The award decision is reserved entirely to ABMC and the reasons for non-selection will not be made public.

Subject: Request for Proposal, Construction of Overflow Parking and Restroom Facilities at Netherlands American Cemetery, RFP # 74330224R0044.

General. The Netherlands American Cemetery (NEAC) is the only American military Cemetery in the Netherlands. The cemetery honors and protects the burials of 8,301 American military dead with another 1,722 names inscribed on the Walls of the Missing, and provides an opportunity for families of the soldiers, local inhabitants and others affected by the war to commemorate those buried in the cemetery, and to learn about the dynamics leading to the liberation of Europe.

The project consists of 1) Creating a new reinforced turf parking area with associated accessories and delineations; and 2) Construction of two new restroom structures along with the associated sitework and utilities. The existing restroom facility will need to be demolished to allow for the construction of the new restroom at the south parking area. The newly constructed restrooms and parking will be integrated in the existing landscape and significantly improve visitor experience at Netherlands American Cemetery.

1. PROPOSALS AND QUESTIONS DUE DATES & TIMES:

Pre-Proposal Conference on site: 17/09/2024 Bidders’ Questions Due: 18/09/2024 Responses to Questions Will Be Provided Before: 24/09/2024 Proposals Due: 8/10/2024, 15:00 Paris Time Estimated Award Date: 8/11/2024

All email inquiries/questions shall have “Question - RFP #” in the subject line of the email and shall be submitted electronically to the Government Points of Contact (POC). Proposals shall be submitted electronically to the following POCs:

Michael B. Bachofen Raminta Grigunaite Contracting Officer Contract Specialist bachofenm@abmc.gov grigunaiter@abmc.gov

2. ANTICIPATED AWARD TYPE

The Government anticipates an award of a firm fixed price contract.

3. ANTICIPATED PROJECT DURATION

Implementation of the project will start approximately in February 2025, to be acknowledged finally in the Contract; construction of the building will have to be completed in 12 months after start of the Work, unless otherwise specified in the contract.

4. SPECIFICATIONS SECTIONS

The work consists of the following disciplines which are specified in the following Technical Contract Specifications section documents: whereby the terms and conditions described in Specifications Part A apply to all sections TS part B, C, D, E, F.

TS Part A: General Terms TS Part B: Architectural and Structural TS Part C: Technical Installations: HVAC TS Part D: Technical Installations: Plumbing TS Part E: Technical Installations: Electrical Installations TS Part F: Landscape

Furthermore, the model Payment Schedule will be part of the Contract.

All project related documents and specifications can be downloaded from the following link:

RFP # 74330224R0044 Construction of Overflow Parking and Restroom Facility NEAC

In case of contradiction in the documents presented in both English and Dutch, Dutch language will prevail.

5. PROPOSAL PREPARATION INSTRUCTIONS

To be considered for award, interested parties shall submit their proposals responding to all RFP requirements.

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T +33 (0)1 40 75 27 00 | FAX +33 (0)1 40 75 27 01 | WEB www.abmc.gov

i. Cover Letter. Submit signed and dated to the Government Points of Contact at or before the exact time specified in this RFP. As a minimum, cover letters must show:

1. The RFP number.

2. The time specified in the RFP for receipt of offers.

3. The name, address, and telephone number of the offeror.

4. “Remit to” address, if different than mailing address.

5. Acknowledgment of RFP Amendments.

ii. Technical and Price Submission. Proposal must be submitted in two volumes with the following titles: Volume I Technical Submission and Volume II Price Information. At the discretion of ABMC, failure to comply with these requirements may render the proposal invalid and cause its rejection.

VOLUME 1

The offerors shall place the following information in “Envelope ONE” of the Proposal submission.

Element 1: CONTRACTOR QUALIFICATIONS

The offeror shall write to the following:

1-A: Experience and past performance of the company, describing similar projects (reference works of similar character) within the last 5 years.

1-B: Experience and past performance of key project personnel, and individual CV/resumes for the project manager, project superintendent, quality control and safety manager(s) (experience of key personnel based on the past performance with similar projects, preferably the projects listed in response to 1-A).

Element 2: CONTRACTOR’S APPROACH TO WORK EXECUTION

The Offeror shall write to the following:

2-A: Provide a narrative on how the Bidder intends to execute the work, with special attention on the intended flush detailing and the required minimal tolerances.

2-B: Provide a Microsoft Project (MS Project) format schedule containing a minimum of 50 activities to further demonstrate how the work will be executed, and how the Bidder will meet the schedule restrictions of the contract.

2-C: Provide a description of the Bidder’s approach to quality control and provide a copy of the Bidder’s current corporate quality control processes manual or instructions.

2-D: Provide the Bidder’s safety record for the past 5 years. Provide the general corporate safety guidance and manual that would be used and/or adapted to this project.

Element 3: CERTIFICATES

The Offeror shall write to the following:

3-A: Certified Board Resolution of the Authority of the Officer(s) to Execute the Bid Quotation Form and other Bid Documents.

VOLUME II

The Bidders shall place full price information with options in “Envelope TWO” of the Proposal submission, using the Contract Price schedule.

In addition to completing the Contract Price Schedule, bidders shall provide detailed cost estimates that meet the following requirements:

01 The cost estimate must be fully specified in quantities, material prices, labor and equipment and must be detailed and sorted per STABU or RAW work unit.

02 The suppliers from third parties (subcontractors, suppliers) must be specified. The amounts related to the supplies of third parties must be fully specified. If necessary, the Contractor will be asked to explain any ambiguities in its tender.

03 Coste estimates shall at least specify the following costs:

a. Construction site costs through a specified budget.

b. General operating costs in % and in money.

c. Surrender risk scheme in % and in money.

Price proposal shall be firm-fixed price, with value added tax (VAT) excluded. Contractor is responsible for determining all final quantities, which are not subject to increases in contract price.

The cost estimate will not be part of the Contract.

Bidders must agree to assure the validity of their Proposal for 3 months after the proposal due date.

6. PROPOSAL EVALUATIONS

Award decision will be made based a best value approach. ABMC will evaluate offers considering at least the below criteria. These criteria are not weighted or listed in order of importance.

1. Past performance and experience with projects of similar size, scope and complexity.

2. Qualifications and relevant experience of key personnel.

3. Understanding of the project task and approach to work execution.

4. Price.

We look forward to receiving your proposal in due course.