RFP Amendment 74330224R004400001.pdf

Physical address: 32 rue Monceau | 75008 Paris, France Mailing address: 18 avenue Gabriel | 75008 Paris, France

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From: American Battle Monuments Commission (ABMC), Overseas Operations Office, Department of Contracting, Paris, France.

Subject: RFP Amendment # 74330224R004400001, Construction of Overflow Parking and Restroom Facilities at Netherlands American Cemetery.

Date: 24th September 2024

The purpose of this RFP amendment is to answer Bidders’ questions, clarify RFP Instructions and provide additional documents (drawings).

I QUESTIONS

1. There is no enclosure around the grass slabs. Is this not desirable given the parking pressure?

Answer: Removable posts are part of the contract. They are approximately 3.75 meters apart from center to center. In theory, a car could drive through the posts, however, each post has an eye, so a chain can still be attached between the posts if needed.

2. The specifications require us to supply new bush hammered natural stone curb stones

6x20, however, the existing curb stones have been cobbled. Shouldn't the new tires be cobbled as well?

Answer: The new curb stones need to match the existing curbstones, cobbled instead of bush hammered. Refer to LCD.007_part F_appendix 05. Product information natural stone retaining bands.

3. The specifications prescribe an asphalt package of 75mm for the lane widening, isn't this too thin?

Answer: ABMC chose 75mm in the previous phase of the completed parking area, so this thickness is being matched for the lane widening. Refer to L.CD.006_part F_appendix 04_ - Applied asphalt mixtures BAM.

4. Could you please explain Best Value Approach?

Best-value contracting allows to consider other factors, in addition to price, in the award and execution of construction contracts. In this Request for Proposal, ABMC will take into consideration factors like contractor’s technical approach, qualifications, and past performance.

Best value approach means that contract will not necessarily be awarded to the lowest bidder.

5. In which language should we offer our cost estimate, Dutch or English?

Answer: In both, Dutch and English. If there are discrepancies due to translation, Dutch will prevail.

6. Contract Price Sheet (Blank); A sheet is included in the supplied documents. Do we have to fill this in during the tender?

Answer: A revised Contract Price Sheet (blank) is provided with this RFP amendment: RFP Amendment # 74330224R004400001. The revised price sheet includes all requested options.

Bidders must fill in the Contract Price Sheet and submit it as part of the proposal.

7. Is it sufficient to submit an open budget or must a registration form* also be completed?

(* not available).

Answer: The registration form is the Contract Price Sheet. The Bidders must submit a detailed cost estimate. The registration sheet (de inschrijfstaat) is part of the RAW specs just for the Landscape part.

Please also see response below for Volume II, Item 01.

8. Could you please clarify the phasing of the project?

Answer: Phase 1 only requires construction of the North toilet building, the associated utilities, and construction of overflow parking. There is not an existing toilet building in the North location to demolish. Refer to drawing sheet A.CD.091.N for phasing information.

Phase 2: Demolition of current South toilet building, and construction of new South toilet building and associated utilities. Refer to drawing sheet A.CD.091.N for phasing information.

9. Will all shrubs and trees be removed by the client/cemetery?

Answer: The responsibility for vegetation removal is shown clearly in the drawings. In the drawings, “Removal by ABMC” means removal by the client.

10. What is the delineation between projects?

Answer: Refer to drawing L.CD.201.N for clarification of work by the building contractor and site (landscape) contractor. Connecting water and electricity to the existing cables and piping, as well as laying them, is included in the building contractor’s contract. However, the excavation work is carried out by the site (landscape) contractor. In addition, the excavation and backfilling of the building pit are included in the builder's contract, except for the backfilling of earthworks under future pavements.

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11. Can you clarify how many bid options are included in this project?

Answer: The site contract has the following bid options:

1. Option 1 - Nidagrass expansion east parking lot: 685 m2

2. Option 2 - Nidagrass under north tree crown: 120 m2

3. Option 3 - Apply plastic arrow markings

4. Option 4 - Apply fiber reinforced grass instead of Nidagrass tile: 2,690 m2

5. Option 5 – Apply fiber reinforced grass instead of Nidagrass tile for Bid option 1: 685m2

6. Option 6 – Apply fiber reinforce grass instead of Nidagrass tile Bid Option 2: 120m2

There are no bid options for the restroom facilities.

II RFP INSTRUCTIONS

1. Procurement schedule has been updated to read:

Bidders’ Questions (II Round) Due: 03/10/2024 Responses to Questions Will Be Provided Before: 09/10/2024 Proposals Due: 22/10/2024, 15:00 Paris Time Estimated Award Date: 27/11/2024

2. Acceptance of Proposals. ABMC will accept proposals for the whole project or either one of the two concurrent projects, the overflow parking or the restroom facility. Bidders may submit their offers for the construction of overflow parking (RAW-contract) or restroom facility separately (STABU-contract). All offers will be considered.

3. Proposal Instructions. The RFP Instructions Letter section “PROPOSAL PREPARATION INSTRUCTIONS” is modified and include some clarifications in Dutch language (please see below in green).

VOLUME 1

The offerors shall place the following information in “Envelope ONE” of the Proposal submission.

Element 1: CONTRACTOR QUALIFICATIONS

The offeror shall write to the following:

1-A: Experience and past performance of the company, describing similar projects (reference works of similar character) within the last 5 years.

1-B: Experience and past performance of key project personnel, and individual CV/resumes for the project manager, project superintendent, quality control and safety manager(s) (experience of key personnel based on the past performance with similar projects, preferably the projects listed in response to 1-A).

Element 2: CONTRACTOR’S APPROACH TO WORK EXECUTION

The Offeror shall write about the following:

2-A: Provide a narrative about how the Bidder intends to execute the work. For the restrooms, describe any special attention needed for the flush detailing and the required minimal tolerances.

2-B: Provide a Microsoft Project (MS Project) format schedule containing a minimum of 50 activities (Minimum 15 activities for the overflow parking / 35 activities for the restrooms) to further demonstrate how the work will be executed, and how the Bidder will meet the schedule restrictions of the contract.

2-C: Provide a description, or a plan of action, of the intended quality control by the tenderer.

What are the main points of the quality manual, instruction or control that distinguish the tenderer from others?

2-C Geef een beschrijving, of een plan van aanpak, van de beoogde kwaliteitscontrole door de inschrijver. Wat zijn de belangrijkste punten van het kwaliteitshandboek, -instructie of -controle, welke de inschrijver onderscheiden van anderen?

2-D: Provide a description about how the Bidder will ensure safety on the worksite for their own personnel, visitors, and employees of ABMC. Provide the Bidder’s Safety & Health Plan and/or manual/ program, and any safety certificates (such as VCA, etc.).

2-D Geef een beschrijving, of een plan van aanpak, hoe de inschrijver de veiligheid op de werkplek zal garanderen voor zijn eigen personeel, bezoekers en werknemers van ABMC.

Verstrek het veiligheids- en gezondheidsplan en/of handboek/ programma en eventuele veiligheidscertificaten (zoals VCA, etc.).

Element 3: CERTIFICATES

The Offeror shall write to the following:

3-A: Certified Board Resolution of the Authority of the Officer(s) to Execute the Bid Quotation Form and other Bid Documents.

Dutch: Verstrek een verklaring van tekenbevoegdheid van de inschrijver.

VOLUME II

The Bidders shall place full price information with options in “Envelope TWO” of the Proposal submission, using the Contract Price schedule.

In addition to completing the Contract Price Schedule, bidders shall provide detailed cost estimates that meet the following requirements:

01 Regarding the Architectural and Structural Works and the MEP (Part B, C, D and E) the cost estimate must be fully specified in quantities, material prices, labor and equipment and must be detailed and sorted per STABU.

02 Regarding Landscape (part F) the RAW systematics are applicable of which the RAW registration sheet (inschrijfstaat) is the standard to be applied.

03 The suppliers from third parties (subcontractors, suppliers) must be specified. The amounts related to the supplies of third parties must be fully specified. If necessary, the Contractor will be asked to explain any ambiguities in its tender.

04 Cost estimates shall at least specify the following costs:

a. Construction (site) costs through a specified budget.

b. General operating costs in % and in money.

c. Surrender risk scheme (profit and risk) in % and in money (Dutch: Winst en Risico)

Price proposal shall be firm-fixed-price, with value added tax (VAT) excluded. Bidder is responsible for determining all final quantities, which are not subject to increases in contract price.

All unit prices indicated in the cost estimate will be removed from Contract. While the bidder’s cost estimate will not be part of the Contract, it will be used for evaluating cost reasonableness for change orders to be settled during construction.

Bidders must agree to assure the validity of their Proposal for 3 months after the proposal due date.

III DOCUMENTS & DRAWINGS

1. Could you send us the RSX-file of the ‘Overflow Parking’?

Answer: The requested document is available on the following link: RFP Amendment # 74330224R004400001

2. Specifications: A.CD.002_part B_architecture & structure.

- 35.34.10-a: Stone type (NEN-EN 12407-07): Granite: TT240904 according to sample. Can you indicate which stone supplier this code belongs to?

Answer: Kolen is the stone supplier.

Contact information:

W: https://kolen.nl/en/home/ , T: + 31 (0) 40 204 4829 E-mail: info@kolen.nl Person of Contact: Eline Stijkel E-mail: Eline.Stijkel@Kolen.nl Dillenburgstraat 23-25 5652 AM Eindhoven

THE NETHERLANDS

3. Could you please provide the native AutoCAD drawings that can be used to verify soil quantities?

Answer: The requested documents are available on the following link: RFP Amendment # 74330224R004400001. Additionally, the quantity drawing of the site has also been included, based on which the quantities in the RAW specifications have been determined.

We look forward to receiving your proposal in due course and no later than 22nd October 2024.

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