RFP IDIQ RT CT Radiology Services to post.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

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CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

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STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

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XSET ASIDE: % :

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12. DISCOUNT TERMS

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ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

UNRESTRICTED OR

WOMEN-OWNED SMALL

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HUBZONE SMALL

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NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED

IHS1505125 37

75H70525R00002

Mary Simon mary.simon2@ihs.gov

Cass Lake Service Unit 425 7th ST NW Cass Lake, MN 56633

Radiology Services for the CLSU IAW ATTCH SOW

541990

19.5M

2/01/2025 12/2/2024

LOCAL TIME

12/27/2024

IEE

STOCK RECORD (S/R)

STANDARD FORM 1449 (REV. 11/2021) BACK

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

75H70525R00002 RT/CT Radiology Services

SECTION A

A.1 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION BLOCK

B.1 CONTRACT ADMINISTRATION DATA

B.2 INVOICES

B.3 PLACE OF PERFORMANCE

B.4 PERIOD OF PERFORMANCE

B.5 SCHEDULE OF PRICE/COST

B.6 PERFORMANCE WORK STATEMENT

B.7 PAYMENT

B.8 CONTRACTING OFFICER REPRESENTATIVE (COR)

B.9 TASK ORDER INFO

SECTION C - CONTRACT CLAUSES

C.1 FEDERAL ACQUISITION REGULATIONS PROVISIONS AND CLAUSES INCORPORATED BY REFERENCE

C.2 FEDERAL ACQUISITION REGULATIONS FULL TEXT PROVISIONS AND CLAUSES

C.3 DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION REGULATION

(HHSAR) (48 CFR CHAPTER 3) CLAUSES

C.4 HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT OF 1996

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 APPLICABLE DOCUMENTS

D.2 DEFINITIONS

D.3 BACKGROUND INVESTIGATION

D.4 SECURITY NOTICE

D.5 IEE CERTIFICATION

SECTION E – SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

E.2 52.212-2 EVALUATION – COMMERCIAL ITEMS

E.3 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 CONTRACT ADMINISTRATION DATA

Contract Administration: All contract administration matters will be handled by the following individuals:

CONTRACTOR NAME AND ADDRESS:

NAME______________________________

UEI SAM#__________________________

TAX ID#____________________________

Phone_______________________________

E-Mail _____________________________

Person responsible for Contractor Performance Assessment Reporting System (CPARS), reporting if different from above:

Name: _________________________________

Title: _________________________________

Email: _________________________________

CONTRACTOR REGISTRATION: All required information must be in the System for Award Management (SAM) at www.sam.gov.

GOVERNMENT:

Mary Simon Indian Health Service 2225 Cooperative Ct NW, Rm 200 Bemidji, MN 56601

Mary.simon2@IHS.gov

NAICS:

The associated North American Industrial Classification System (NAICS) code for this procurement is 541990, All other Professional, Scientific, and Technical Services with a small business size standard of $19.5M.

PSC: Q522

CONTRACT TYPE: Firm Fixed Price, Indefinite Delivery – Indefinite Quantity (IDIQ). Task orders will be Firm Fixed Price.

Period of Performance: Base Year plus Four (4) Option Years

B.2 INVOICES: In accordance with the Prompt Payment Act, payment will be due 15 days after receipt of services or receipt of a proper invoice, whichever is later.

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

http://www.sam.gov/

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

- A copy of the Contractor’s invoice shall be included with the IPP invoice. If no invoice is attached, the Invoice will be rejected;

- List of deliverables;

- Timesheets if applicable - Number of hours worked with corresponding labor category and rate

The IPP website address is: https://www.ipp.gov

Training for vendors can be located at: https://www.ipp.gov/vendors/training-vendors

If you require assistance registering or IPP account access, please contact the Department of the Treasury's IPP Helpdesk at (866) 973- 3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov

Improperly prepared invoices or statements shall be returned to the contractor and may delay payment.

B.3 PLACE OF PERFORMANCE:

Cass Lake Service Unit 425 7th Street NW Cass Lake, MN 56633

B.4 PERIOD OF PERFORMANCE:

Government anticipates award (1) Firm Fixed Price IDIQ Contract Base + Four (4) one-year options

B.5 SCHEDULE OF PRICE /COSTS

The quantities in the Schedule are for pricing purposes and basis for evaluation for award and do not represent what the Government will order. The Government is using the Indefinite-Delivery, Requirements type contract because exact quantities cannot be pre-determined. The Government will issue orders in accordance with the Ordering and Requirements Clauses as needs arise and the contractor will be reimbursed for exact quantities performed at the prices quoted.

The quantity of RT/CT Technologists is unknown but will be identified per Task Order issued.

Quantity of RT/CT Technologists shall not exceed 2 RT/CT Technologists over the course of the contract.

THE TOTAL MAXIMUM CONTRACT value, defined as the sum of contractor payment streams associated with all task orders against this master IDIQ contract, shall not exceed $2.6M

THE MINIMUM GUARANTEE ORDER(S) QUANTITY for this IDIQ contract award is $10K, provided that the contractor can successfully provide RT/CT Technologists for an awarded Task Order.

Base Year: 2/1/2025-1/31/2026

Item No.

Type of Service Annual Estimated

Hours

Unit Price Per Hour On Site

Unit Price Per Hour On Call

Unit Price Per

Hour Call Back

0001 RT/CT Tech Weekday Coverage Mon-Friday 7:30 am – 4 pm or 3:30 pm to midnight on site

2080 hours per year

0002 RT/CT Tech Occasional On Call Weekday After Hours Coverage Midnight to 7 am

Min hours: 780 Max hours:

0003 RT/CT Tech Occasional On Call Weekend Coverage Sat.

7 am – Monday 7 am

Min hours: 624 Max hours:

0004 RT/CT Tech Call Back Coverage on site

Min hours: 208 Max hours:

0005 RT/CT Tech Occasional Holiday On Call Coverage

Min hours: 48 Max hours:

BASE YEAR GRAND TOTAL

Option Year One: 2/1/2026-1/31/2027

Item No.

Type of Service Annual Estimated

Hours

Unit Price Per Hour On Site

Unit Price Per Hour On Call

Unit Price Per

Hour Call Back

0006 RT/CT Tech Weekday Coverage Mon-Friday 7:30 am – 4 pm or 3:30 pm to midnight on site

2080 hours per year

0007 RT/CT Tech Occasional On Call Weekday After Hours Coverage Midnight to 7 am

Min hours: 780 Max hours:

0008 RT/CT Tech Occasional On Call Weekend Coverage Sat.

7 am – Monday 7 am

Min hours: 624 Max hours:

0009 RT/CT Tech Call Back Coverage on site

Min hours: 208 Max hours:

0010 RT/CT Tech Occasional Holiday On Call Coverage

Min hours: 48 Max hours:

OPTION YEAR ONE GRAND TOTAL

Option Year Two: 2/1/2027-1/31/2028

Item No.

Type of Service Annual Estimated

Hours

Unit Price Per Hour On Site

Unit Price Per Hour On Call

Unit Price Per

Hour Call Back

0011 RT/CT Tech Weekday Coverage Mon-Friday 7:30 am – 4 pm or 3:30 pm to midnight on site

2080 hours per year

0012 RT/CT Tech Occasional On Call Weekday After Hours Coverage Midnight to 7 am

Min hours: 780 Max hours:

0013 RT/CT Tech Occasional On Call Weekend Coverage Sat.

7 am – Monday 7 am

Min hours: 624 Max hours:

0014 RT/CT Tech Call Back Coverage on site

Min hours: 208 Max hours:

0015 RT/CT Tech Occasional Holiday On Call Coverage

Min hours: 48 Max hours:

OPTION YEAR TWO GRAND TOTAL

Option Year Three: 2/1/2028-1/31/2029

Item No.

Type of Service Annual Estimated

Hours

Unit Price Per Hour On Site

Unit Price Per Hour On Call

Unit Price Per

Hour Call Back

0016 RT/CT Tech Weekday Coverage Mon-Friday 7:30 am – 4 pm or 3:30 pm to midnight on site

2080 hours per year

0017 RT/CT Tech Occasional On Call Weekday After Hours Coverage Midnight to 7 am

Min hours: 780 Max hours:

0018 RT/CT Tech Occasional On Call Weekend Coverage Sat.

7 am – Monday 7 am

Min hours: 624 Max hours:

0019 RT/CT Tech Call Back Coverage on site

Min hours: 208 Max hours:

0020 RT/CT Tech Occasional Holiday On Call Coverage

Min hours: 48 Max hours:

OPTION YEAR THREE GRAND TOTAL

Option Year Four: 2/1/2029-1/31/2030

Item No.

Type of Service Annual Estimated

Hours

Unit Price Per Hour On Site

Unit Price Per Hour On Call

Unit Price Per

Hour Call Back

0021 RT/CT Tech Weekday Coverage Mon-Friday 7:30 am – 4 pm or 3:30 pm to midnight on site

2080 hours per year

0022 RT/CT Tech Occasional On Call Weekday After Hours Coverage Midnight to 7 am

Min hours: 780 Max hours:

0023 RT/CT Tech Occasional On Call Weekend Coverage Sat.

7 am – Monday 7 am

Min hours: 624 Max hours:

0024 RT/CT Tech Call Back Coverage on site

Min hours: 208 Max hours:

0025 RT/CT Tech Occasional Holiday On Call Coverage

Min hours: 48 Max hours:

OPTION YEAR FOUR GRAND TOTAL

Page11 of 37

In the event the contract is extended through FAR clause 52.217-8 Option to Extend Services, the price proposed for the final ordering period will apply.

B.6 PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

RT/CT Radiology Services

1. PURPOSE OF CONTRACT

The purpose of this firm fixed price IDIQ type contract is to obtain up to 2 Registered Radiologic Technologist (RT) / Computed Tomography Technologist (CT) for weekday, occasional weekends and Federally recognized holidays coverage plus any periods of temporary staffing needs at the Cass Lake PHS Indian Hospital (CLIHS). Work is to be performed in the Radiology, Emergency/Urgent Care, and Inpatient Departments of the CLIHS. The RT/CT tech will be required to obtain and process general x-ray images and obtain CT images as ordered by the medical provider. The RT/CT technologist is responsible for CT and general radiography with related clerical work, general maintenance, and Quality Assurance duties that may be part of Department Technologist functions. Medical imaging professionals performing diagnostic procedures in more than one imaging modality will adhere to the individual practice standard for each.

Cass Lake IHS anticipates expanding patient service to include CT scans mid-March 2025. Cass Lake IHS is requesting up to 2 certified RT/CT tech, capable of performing general x-rays and CT exams.

The CLIHS provides healthcare services in a rural setting including in-patient, out-patient, emergency services, family practice, pediatrics, dental, optometry, physical/occupational therapy, lab, radiographic imaging, pharmacy, mental health services, nutrition/diabetic educator services, and contract health services. In order to continue to provide quality healthcare services for the patients of CLIHS it is necessary to have a full radiology staff. The CLIHS depends on contracting outside resources with a wide range of expertise in order to provide services not readily available at the facility.

2. SERVICES REQUESTED

The contractor technologists shall perform a full range of services in his/her specialty, including the most difficult cases. Up to 2 RT/CT technologists may be needed to cover hours. Services may include but are not limited to the following:

• Conducts all general imaging exams such as chest, head, abdominal, spine, upper and lower extremities.

• Once in-house CT equipment is installed, conduct all CT related imaging exams.

• Independently performs standard examinations maintaining a high degree of accuracy in positioning and exposure, evaluates the nature of critical and emergency procedures, rearranging patients scheduled to accommodate them.

• Maintains records and image files of patients examined.

• Utilizes a fixed Radiography unit.

• Uses the ALARA (As Low As Reasonably Achievable) principle 100% during imaging.

• Performs necessary Quality Control on radiography units and troubleshoots malfunctions and identifies need for external service reporting incidents to Radiology supervisor and/or Bio-Med.

• Is familiar with and follows all written procedures and policies including radiology technical procedures, radiation safety, and infection control.

• Participates in radiology proficiency testing as requested.

• Participates in the radiology quality assurance program and the hospital’s continuous quality improvement program as necessary.

• Sustain their expertise and awareness of changes & advances in practice through continuing education.

• Assists in keeping radiology area neat and orderly.

• Shall be knowledgeable and perform services using infection control practices in accordance with accreditation standards, IHS policy and procedures, and other regulating agencies and laws.

• Shall use personal protective equipment to protect patient and personnel from exposure to infectious disease(s) as appropriate.

• Professional knowledge of human anatomy, human physiology, pathology and medical terminology concepts, principles, and practices derived through formal education.

• Skill in evaluating examinations in process in order to recognize possible results/reactions from the norm. Repeats exams as appropriate if improper and imprecise outcomes occur and reports recurring abnormalities and deviations to the supervisor as necessary.

• Ability to identify, categorize, and perform radiology services to address each patient’s age-specific needs (pediatric, adolescent, adult, and geriatric).

• Technologists must think critically and use independent, professional and ethical judgment in all aspects of their work to enhance patient care and practice radiation safety.

• Provides services in a professional and respectful manner when interacting with patients and colleagues.

• Scheduled coverage will be Mondays through Fridays, one of two main shifts; 7:30am to 4 pm or 3:30pm to 12 midnight depending on staffing needs. The pay for this will be at the regular shift pay.

• Weekends - occasional weekend on-call coverage will start Saturday starting at 7:00 am and ending Monday at 7:00 am (48 hours total), with additional coverage upon request. These will be on-call hours.

• Must be certified through ARRT (American Registry of Radiologic Technologists) for RT and CT.

• Must have current BLS (Basic Life Support) CPR certification.

Accountability: Time and attendance logs shall be utilized, kept on file, and verified by the Radiology supervisor, COR or designee.

Transportation and housing expenses must be covered by the contractor for their employees.

3. GOVERNMENT FURNISHED EQUIPMENT, FACILITIES AND PROPERTY

The Hospital shall provide all equipment and supplies necessary to provide quality diagnostic radiographs.

4. CONTRACTOR FURNISHED EQUIPMENT, FACILITIES AND PROPERTY

A. Contractor will be responsible for the management of their own Radiation Safety Program including dosimetry badges.

B. Contracted RT/CT Technologist will provide CLIHS a cell phone number to be used to page them while on duty.

C. Contractor shall perform services at:

Cass Lake Indian Health Service Radiology Department 425 7th St. NW Cass Lake, MN 56633

5. WORK SCHEDULE

A. CT is a new service provided to our patients; therefore, the work schedule will be flexible depending on staffing. It will consist of 40 hours per week (per one technologist) of 8 to 10 hour shifts Monday through Friday. OT is not expected but will be paid for at an OT rate after 40 hours/week, should it occur. OT will be authorized only for the CT/RT Tech to complete the exam that they are currently performing.

B. Weekday on-call coverage after scheduled shifts (M-F) on occasion. There is a required 45-minute response time from time of notification. Call back rate will apply for time on CL-IHS premises for patient care and on-call rate for all remaining hours not at facility. Technologist must provide ER staff with valid cell phone number for contact purposes.

Rates for on-call and call back are determined by the contracting company.

C. Occasional weekend coverage (starts 0700 on Saturday morning through 0700 on the following Monday morning) as needed depending on staffing. This will include on-call coverage. There is a required 45-minute response time from time of notification. Call back rate will apply for time on CL-IHS premises for patient care and on-call rate for all remaining hours not at facility. Technologist must provide ER staff with valid cell phone number for contact purposes. Rates for on-call and call back are determined by the contracting company.

D. Holiday coverage may include any of the 11 federally recognized holidays (24 hour coverage). Federally recognized holidays are described at Federal Holidays (opm.gov). Holiday coverage would consist of being on call for 24 hours from 7 am on holiday to 7 am the following morning. There is a 45 minute response time from time of notification.

Holiday rate would apply for time on CL-IHS premises for patient care and on-call rate for all remaining hours not at facility. Technologist must provide ER staff with valid cell phone number for contact purposes.

E. Short-term, fill-in and call notice will be “as needed” with a minimum of four hours advance notice during regular work week of Monday through Friday 8:00 am until 5:00 pm. Long-term fill-in will be addressed between the between Contracting Officer and Contractor.

F. The contractor work schedule will be provided to the contract vendor at least 14 days in advance.

6. PAY SCHEDULE

A. Contractor shall invoice for services rendered on every 2-week basis or monthly basis, as determined by the government/by mutual agreement.

7. QUALITY ASSURANCE

A. Radiology integrates scientific knowledge, technical competence and patient interaction skills to provide safe and accurate procedures with the highest regard to all aspects of patient care; technologists must recognize patient conditions essential for the successful completion of the procedures. Technologists must be educationally prepared and clinically competent and shall provide evidence of ARRT registration in Radiography and Computed Tomography.

B. The Contractor supplied RT/CT Technologists shall be monitored by IHS Radiology staff for image/study quality as well as adherence to the individual practice standards and established policy.

C. All Contractor provided RT/CT Technologists must adhere to the ALARA (As Low as Reasonably Achievable) Principle. ALARA is a principle of radioprotection stating that whenever ionizing radiation has to be applied to humans, animals or materials exposure should be as low as reasonably achievable while still maintaining a suitable image quality for diagnosis, this is fundamental to the principles of radiation protection.

D. Contract RT/CT must complete all Hospital required orientation, trainings and have no Officer of Inspector General (OIG) exclusions.

E. Contract RT/CT must follow all Hospital and Departmental Policies and Procedures.

8. REPORTING REQUIREMENTS

The goal of this procurement is to obtain general X-ray and CT coverage services for up to 2 registered RT/CT technologists for 100% of scheduled occasional weekends and federal holidays and other times as needed. It is also the goal to obtain coverage for 90% of requests for additional coverage, as needed, given a minimum of 4 hours advance notice. This will be monitored by the Radiology supervisor as well as the technologists’ time and attendance.

9. PROFESSIONAL QUALIFICATIONS CRITERIA

All contractor provided RT/CT Technologists must possess current Registration in Radiography with the American Registry of Radiologic Technologists and be Basic Life Support (BLS) certified, in accordance with the American Red Cross.

10. CHARACTER INVESTIGATION FOR CONTRACTORS WHO WILL HAVE CONTACT WITH INDIAN

CHILDREN

Individuals providing services under contract, which includes regular contact with Indian children, are subject to a character investigation in accordance with the “Indian Child Protection and Family Violence Prevention Act”, P.L. 101-630. The Indian Health Service Personnel Office will conduct these investigations following an award of a contract unless judgment of the Contracting Officer, in consultation with the Personnel Officer, investigation may be waived based on prior investigations on file. Until a character investigation has been completed, and the Contracting Officer notified, such individuals shall not have unsupervised contact with Indian children. The Contracting Officer has the authority to waive the Character Investigation of a contractor. The “Agreement to a Temporary Waiver of Character Investigation” authorizes an agency to onboard a contractor prior to the completion of a background check, provided that at all times the contractor is within sight and under the supervision of a government employee who has successfully completed the National Agency Check with written inquiries.

11. COMPLIANCE WITH IHS RULES AND REGULATIONS

A. The contractor supplied RT/CT Technologist(s) must adhere to all Indian Health Service Rules and Regulations as written in the Indian Health Service Manual, Part 3, Ch. 21.

B. All contractor supplied RT/CT shall follow the A.L.A.R.A. principle.

C. All contractor supplied RT/CT shall follow HIPPA regulations.

D. The contractor will abide by all IHS Rules and Regulations as required, including vaccination requirements. Contractors will complete the annual Computer Security Awareness Training and provide a copy of the certificate to the Project Officer. Indian Health Service Business Partner Interconnection Security Agreement is required to be signed and approved by IHS Security Point of Contact (POC) and Contractor Security POC. https://www.ihs.gov/issa/ Computer https://www.ihs.gov/issa/

Security Awareness Training Indian Health Service Business Partner Interconnection Security agreement is attached for review.

12. SPECIAL REQUIREMENTS

While on duty, the contracted RT/CT is required to report within 45 minutes of initial page for need of services.

1.1.1. FAR Subpart 37.4 Non-personal Health Care Services

Agencies may enter into non-personal health care services contracts with physicians, dentists and other health care providers under authority of 10 U.S.C. 2304 and 41 U.S.C. chapter 33, Planning and Solicitation. Each contract shall --

(a) State that the contract is a non-personal health care services contract, as defined in 37.101, under which the contractor is an independent contractor;

(b) State that the Government may evaluate the quality of professional and administrative services provided, but retains no control over the medical, professional aspects of services rendered (e.g., professional judgments, diagnosis for specific medical treatment);

(c) Require that the contractor indemnify the Government for any liability producing act or omission by the contractor, its employees and agents occurring during contract performance;

(d) Require that the contractor maintain medical liability insurance, in a coverage amount acceptable to the contracting officer, which is not less than the amount normally prevailing within the local community for the medical specialty concerned; and

(e) State that the contractor is required to ensure that its subcontracts for provisions of health care services, contain the requirements of the clause at 52.237-7, including the maintenance of medical liability insurance.

CONTRACTING OFFICER’S REPRESENTATIVE (COR). The COR will be appointed in writing by the CO after the contract is awarded. The CO will provide a copy of this designation and COR contact information to the Contractor.

VII. ACCESS TO GOVERNMENT INFORMATION SYSTEMS

Contractor Employees Who Require Access to Government Information Systems (IS). All Contractor employees with access to a government info system must be registered in the Information Technology Access Control (ITAC) at commencement of services, and must successfully complete the Information Systems Security Awareness (ISSA) Training prior to access to the IHS and then annually thereafter.

B.7 PAYMENT

a) The IHS Bemidji Division of Finance is designated for payment processing. Payment shall be made by electronic funds transfer (EFT). Payment shall be made in arrears.

b) The Contractor’s rate identified for services described herein is considered as an all-inclusive rate. All-inclusive is defined to include but is not limited to services, travel, lodging, liability insurance, fringe benefits, federal, state and local taxes, and all other costs pertinent to the performance of this contract.

B.8 CONTRACTING OFFICER REPRESENTATIVE (COR): TBD.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/37.htm#P5_1041 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_237.htm#P58_11076

The role of program and technical personnel in monitoring the contract is to assist and advise the Contracting Officer, and act as the COR when so designated by the Contracting Officer. The COR does not have the authority to change or alter the order amount, terms and conditions.

COR activities include—

1. Providing technical monitoring during contract performance and advising the Contracting Officer relating to delivery, acceptance, or rejection of deliverables in accordance with the terms of the contract;

2. Assessing contractor performance;

3. Recommending necessary changes to the schedule of work and period of performance to accomplish the objectives of the contract (The COR shall provide the Contracting Officer a written request along with an appropriate justification and a funding document, if additional funds are needed.);

4. Reviewing invoices/vouchers and recommending approval/disapproval by the Contracting Officer, including providing comments regarding anything unusual discovered in the review;

5. Reviewing and recommending approval or disapproval of technical submissions, subcontractors, overtime, travel, and key personnel changes;

6. Assisting the Contractor in the resolution of technical problems encountered during performance; and

7. Participating, as necessary, in various phases of the contract closeout process;

8. Provide receiving authorization within two days of services/items received or invoiced

POINTS OF CONTACT: TBD

B.9 TASK ORDER INFORMATION

Individual task orders shall be awarded and funded for the specified performance period

Task order (TO) procedures will be identified in the TO

SECTION C - CONTRACT CLAUSES

FEDERAL ACQUISITION REGULATIONS

C.1 PROVISIONS AND CLAUSES INCORPORATED BY REFERENCE

52.252-1 Solicitation Provisions Incorporated by Reference. This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address (es):

https://www.acquisition.gov/browse/index/far

(End of provision)

52.252-2 CLAUSES INCORPORATED BY REFERENCE.

This contract incorporates one or more clauses by reference, with same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: www.acquisition.gov.

52.202-1 Definitions.

52.203-5 Covenant against Contingent Fees.

52.203-6 Alt I Restrictions on Subcontractor Sales to the Government 52.203-7 Anti-Kickback Procedures.

52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights.

52.204-7 System for Award Management 52.204-9 Personal Identity Verification of Contractor Personnel.

52.204-19 Incorporation by Reference of Representations and Certifications.

https://www.acquisition.gov/browse/index/far http://www.acquisition.gov/ https://www.acquisition.gov/far/current/html/52_200_206.html#wp1139617

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities.

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

52.212-4 Contract Terms and Conditions—Commercial Items.

52.216-18 Ordering 52.222-50 Combating Trafficking in Persons.

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving.

52.224-1 Privacy Act Notification 52.224-2 Privacy Act 52.225-13 Restrictions on Certain Foreign Purchases.

*52.225-25 Prohibition on Contracting With Entities Engaging in Certain Activities or Transactions Relating to Iran

Representation and Certifications.

52.232-18 Availability of Funds.

52.232-19 Availability of Funds for the Next Fiscal Year 52.232-39 Unenforceability of Unauthorized Obligations.

52.232-40 Providing Accelerated Payments to Small Business Subcontractors.

52.233-3 Protest after Award.

52.233-4 Applicable Law for Breach of Contract Claim.

52.244-6 Subcontracts for Commercial Items.

C.2 FULL TEXT PROVISIONS AND CLAUSES

*52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

As prescribed in 4.2105(a), insert the following provision:

REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (OCT 2020) The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision— Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract.

Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

https://www.acquisition.gov/far/current/html/52_212_213.html#wp1179465 https://www.acquisition.gov/far/current/html/52_232.html#wp1152919 https://www.acquisition.gov/far/4.2105#FAR_4_2105 https://www.acquisition.gov/far/52.204-26#FAR_52_204_26 https://www.acquisition.gov/far/52.212-3#FAR_52_212_3 https://www.acquisition.gov/far/52.204-26#FAR_52_204_26 https://www.acquisition.gov/far/52.212-3#FAR_52_212_3 https://www.acquisition.gov/far/52.204-25#FAR_52_204_25

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(d) Representation. The Offeror represents that—

(1) It □ will, □ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that— It □ does, □ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered

(include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

* 52.204-26 Covered Telecommunications Equipment or Services-Representation.

(a) Definitions. As used in this provision, "covered telecommunications equipment or services" and "reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(c)(1) Representation. The Offeror represents that it □ does, □ does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it □ does, □ does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

(End of provision) https://www.sam.gov/ https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.sam.gov/

52.212-5 -Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Aug 2018)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

(4) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(5) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77, 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

_x_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C.

4704 and 10 U.S.C. 2402).

_x_ (4) 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Oct 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note).

_x_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) (31 U.S.C. 6101 note).

_x_ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

_x_ (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2018) (E.O. 13126).

_x_ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

_x_ (28) (i) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

_x_ (33) (i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

_x_ (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011) (E.O. 13513).

__X (49) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

_x_ (55) 52.232-33, Payment by Electronic Funds Transfer— System for Award Management (Jul 2013) (31 U.S.C. 3332).

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items:

_x_ (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

_x_ (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

(d) Comptroller General Examination of Record The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215- 2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)

(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c) and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items.

Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(iv) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(v) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(vi) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(vii) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

(viii) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(ix) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(x) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

(xi) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xii) 52.222-41, Service Contract Labor Standards (Aug 2018), (41 U.S.C. chapter 67).

(xiii) (A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

(B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 E.O. 13627).

(xiv) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.)

(xv) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67)

(xvi) 52.222-54, Employment Eligibility Verification (Oct 2015) (E. O. 12989).

(xvii) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015).

(xviii) 52.222-62, Paid sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

(xix) (A) 52.224-3, Privacy Training (Jan 2017) (5 U.S.C. 552a).

(B) Alternate I (Jan 2017) of 52.224-3.

(xx)…