RFP - Heated Sidewalk at CES.pdf

REQUEST FOR PROPOSAL

Charlevoix Public Schools

RFP - Elementary School Snow Melt

Date of Issue: February 20, 2024

Proposal Closing Date: March 11, 2024

Proposal to receive PRIOR TO date and time above.

RETURN TO:

Charlevoix Public Schools

Attn: Mike Ritter

104 E. St. Mary’s Drive

Charlevoix MI, 49720

231-547-8101

Charlevoix Public Schools is accepting bids for connecting our heating system to our previously installed heated sidewalk tubing.

Charlevoix Public Schools is an equal opportunity employer.

GENERAL INSTRUCTIONS TO THE BIDDERS

(Please read carefully)

PROJECT:

Connecting our Snow Melt System for our Front Entrance at Charlevoix Elementary School This project will involve the following upgrades:

1. HVAC

Provide and install new piping and equipment for completion of snowmelt installation at the front entrance of Charlevoix Elementary School Project includes, but is not limited to, the following equipment:

● Heat Exchanger

● Expansion Tank

● Glycol Fill Station

● Snowmelt Heating Pump

● Glycol & Pot Feeder

2. Electrical

3. Pipe Insulation

4. Controls

5. Field Coordination

RECEIPT OF BIDS: Sealed bids will be received no later than March 11, 2024, at 2 p.m. Bids will be publicly opened and read aloud, at approximately 2:05 p.m. on that day. Sealed Bids must be delivered to:

Charlevoix Public Schools Central Office

Attn: Mike Ritter, Superintendent 104 E. St. Mary’s Drive Charlevoix, MI 49720 and shall be clearly marked: “Connecting our Snow Melt System for our Front Entrance at Charlevoix Elementary School”

Bid Packages are available at the above location, and the documents may be provided as a pdf file, upon your providing us with a valid email address. Questions may be directed to Gordon Selph at the address above.

Telephone is (231)547-8103; cell is (231)675-2075; and email is gselph@rayder.net.

PRE-BID MEETING: Pre-Bid Meetings will be held at 10:00 a.m., February 28, 2024. All interested parties are invited to attend. We will meet at 104 E. St. Mary’s Dr. The premises are available for added inspection, please call Mike Ritter or Gordon Selph prior to coming out for such inspections.

ASSIGNMENT OF CONTRACTS: The vendor cannot re-assign responsibilities of performance to any subcontractor without written authorization from the School District.

LOCAL LABOR AND SUPPLIERS: THE USE OF LOCAL LABOR AND SUPPLIERS IS STRONGLY ENCOURAGED

BUT NOT MANDATORY.

FAMILIAL DISCLOSURE STATEMENT: The bid must be accompanied by a sworn and notarized statement that discloses any familial relationship that exists between the Owner or any employee of the Bidder and any member of the school board or superintendent of the school district. The Owner shall not accept a bid that does not include the aforementioned sworn and notarized statement.

INSURANCE: Maintenance of Worker Compensation insurance, property and liability insurance (minimum $500,000 single occurrence), and auto insurance (minimum $500,000 single occurrence) is required. Review and acceptance of certification of such shall be made by the Superintendent prior to implementation of this contract.

MISCELLANEOUS PROVISIONS: The Charlevoix Public Schools reserves the right to accept or reject any or all bids, in part or in total; and such right may be exercised as the Charlevoix Public Schools sees fit. The Owner reserves the right to waive any informalities in any or all bids. NO ALLOWANCE WILL BE MADE TO ANY BIDDER BECAUSE OF LACK OF EXAMINATION OR KNOWLEDGE about this project.

The submission of a bid shall be construed as conclusive evidence that the bidder has made such extensive examination as necessary to bid. Submission of a bid proposal is a formal indication that the vendor accepts full responsibility for submitting a proposal on the sole basis of the vendor’s measurements and/or estimates.

The vendor will guarantee the proposal for no less than 60 days. The District is an equal opportunity employer. It is the vendor’s responsibility to ensure that criminal background checks are done on all individuals performing labor in the execution of this project. This is to be solely at the vendor’s expense. The vendor also acknowledges that this is a drug-free zone, and all Michigan laws forbidding the use of illegal drugs, alcohol, vaping and tobacco products on school premises will be complied with.

The attached Familial Relationship Disclosure Form, and the Certification of Eligibility Form must also be filled out and returned with the attached bid response form.

Questions or clarifications are to be made to Gordon Selph using the following contact information:

Gordon Selph - (231)547-8203, 104 E. St Mary’s Dr, Charlevoix, MI 49720

Answers will be provided to all companies attending the pre-bid meeting, and all companies requesting a bid packet. Questions must be presented to Gordon Selph no later than noon March 11, 2024.

BID SPECIFICATIONS

1. HVAC

Provide and install new piping and equipment for completion of snowmelt installation at the front entrance of Charlevoix Elementary School Project includes, but is not limited to, the following equipment:

● Heat Exchanger

● Expansion Tank

● Glycol Fill Station

● Snowmelt Heating Pump

● Glycol & Pot Feeder

2. Electrical

3. Pipe Insulation

4. Controls

5. Field Coordination

Charlevoix Public Schools Bid Proposal for Connecting our Snow Melt System for our Front Entrance at Charlevoix Elementary School

Vendor Information

Name of Company__________________________

Address _______________________________________________

Telephone_______________________________

Signature____________________________

Name and title_________________________________

References (include contact and phone number)

1. ___________________________________________________________

2. ___________________________________________________________

3. ___________________________________________________________

FAMILIAL RELATIONSHIP DISCLOSURE FORM

AFFIDAVIT OF BIDDER

The undersigned, the owner or authorized officer of _______________________________(the Bidder), pursuant to the familial disclosure requirements provided in the Advertisement for Bid, hereby represents and warrants, except as provided below, that no familial relationships exist between the owner(s) or any employee of ________________________________________________(the Bidder) and any member of the Board of Education of the School District or the Superintendent of Charlevoix Public Schools.

List and describe any Familial Relationships:

BIDDER:

By:____________________________ Its:____________________________

STATE OF MICHIGAN

COUNTY OF _________________

Subscribed and sworn to before me on the _______ day of ______________ 2024, by________________________________________________________________________________________________

___________________________(notary public)

_________________________County, Michigan

My Commission Expires:___________________

Acting in County of _______________________

CERTIFICATION of ELIGIBILITY by BIDDER

The undersigned, the owner or authorized officer of (the "Bidder"), pursuant to The Iran Economic Sanctions Act 517 of 2012 MCL, and the requirement provided in the Charlevoix Public Schools ( the

"School District") advertisement or RFP documentation for any business undertaking, hereby represent and warrant, except as provided below, that ( the Bidder's Company / Business is in full and unconditional compliance with

Public Act 517 of 2012 MCL, and is not an Iran Linked Business.

Conditional Effect 129.316 Sec. 6: The provisions of this Act are effective only if Iran is a State sponsor of terror as defined under section 2 of the divestment from terror Act, 2008 PA 234, MCL 129.292.

BIDDER:

By:

Its:

STATE OF MICHIGAN

COUNTY OF

This instrument was acknowledged before me on the day of , 2024, by

, Notary Public

County, Michigan

My Commission Expires:

Acting in the County of: