RFP-Group Purchasing Organization Membership-AGENCY26-PURC-6155 A-2~1.pdf

San Bernardino County Purchasing Department

Request for Proposal Group Purchasing Organization

Membership

No. AGENCY25-PURC-6155

Date: December 19, 2025

Amendment #2: to RFP No. AGENCY25-PURC-6155 Group Purchasing Organization Membership

Issued: December 18, 2025

This Amendment is intended to provide answers to the submitted questions.

AGENCY26-PURC-6155 Q&A

1. Has this GPO membership RFP been utilized for staffing services (clinical or non-clinical) within San Bernardino County in the past? If yes, what types of staffing services were included (e.g., nursing, allied health, administrative)? Are staffing services explicitly allowed under the scope of this RFP, or would they require a separate solicitation? The RFP mentions medical/surgical supplies and fee-based services like analytics, but does not clearly list staffing.

• In 2022, the current contract was amended to include provisions of a Supply Chain Consultant for an eight-month period. In 2024 it was amended again to include an interim Supply Chain Manager but neither position was filled.

• Staffing services are not explicitly allowed under the Scope for this RFP, a separate solicitation is required.

2. The RFP states annual expenditures are estimated at $80 million for supplies and related services. Does this figure include any staffing-related spend, or is it strictly for supplies and equipment? If staffing services have been procured through the GPO, what was the approximate annual or historical budget allocated for those services? Are there any anticipated budget allocations for staffing under this RFP during the upcoming contract term (2027â??2033)?

a. No it doesn’t include staffing-related spend, it is strictly for supplies and equipment.

Request for Proposal Group Purchasing Organization

Membership

No. AGENCY25-PURC-6155

3. Who are the current incumbents providing services through the Countyâ??s existing GPO membership (Vizient, Inc.)? Specifically, are there any vendors currently providing staffing services under Vizient or other GPO agreements? Will the County provide a list of all active contracts under the current GPO membership, including any staffing-related agreements? Does the County anticipate continuing with the same incumbents for staffing services, or will new vendors be considered under this RFP?

• Vizient is the incumbent for GPO membership services.

• There aren’t any vendors currently providing staffing services under Vizient or other GPO memberships

• Please refer to Attachment E in the RFP for a list of suppliers and categories utilized the most.

• This RFP doesn’t replace the current contracts for staffing services.

4. Can the county provide spend reports referenced with Vizient via an excel file?

a. This information can be requested through https://sanbernardinocounty.nextrequest.com/

5. B. Proposal Format, #4 Statement of Certification, Item g: Does the Attachment referenced at the end of the sentence refer to Attachment H?

• Yes, “Attachment H – Exceptions to RFP” is the attachment referenced in section B. Proposal Format, #4 Statement of Certification, Item g.

6. B. Proposal Format, #17 Indemnification and Insurance Requirements Affidavit: In order to complete Attachment J and satisfy the requirement, are all of the insurance requirements itemized on pages 28-30 of the original RFP?

• Yes, all the insurance requirements are included in the RFP.

7. Items #1 â?? Item #23: On the ePro portal, the main page of the RFP has 23 items that appear to be products, equipment and/or services. Is the intent for the bidder to provide a quote or pricing data for these items? If that is the intent, can these be https://sanbernardinocounty.nextrequest.com/

Request for Proposal Group Purchasing Organization provided in an Excel file? Additionally, we will need additional data (manufacturer, manufacturer #, model, make, etc.) in order to do a proper compare. If that is the intent, we can provide the full set of additional data that is required and/or a template.

• The 23 items on the ePro main page are the NIGP codes. No, the bidder does not need to provide a quote for the NIGP codes selected on the RFP. The codes were selected because they relate to the categories procured through a GPO. Please refer to “Attachment E – Cost” for pricing requirements.

8. Do you utilize and technology for data analytics on indirect spend and purchased services categories?

a. Not currently, however we are in the process of implementing a costing software that is slated to go live in July 2026

9. Capital Procurement â?? Need to define scope. What does capital procurement mean to the member? Medical Capital Equipment or Construction items (wire, steel, bricks, HVAC, generators, etc.)

a. Medical Equipment

b. IT Equipment

c. HVAC

10. Capital Equipment Solutions - Need to define scope. What does that include â??

replacement of medical capital equipment and/or new medical capital equipment?

a. Medical Equipment

b. IT Equipment

c. HVAC

11. What is your annual Medical Capital Equipment Budget? Actual Spend?

a. $10M for FY26, estimated spend for FY26 is $8M

12. For Biomed â?? Clinical Engineering, do you outsource? If outsource â?? Who do you utilize to support Biomed -Clinical Engineering? When was the last time all Capital Equipment â?? Biomed data has been cleansed?

Request for Proposal Group Purchasing Organization

a. No to all.

13. How many projects (remodel or new construction)? Currently in progress:

Number and Completion dates? Spend amount for medical capital equipment â?? total for all is acceptable?

a. 103 projects currently in progress

b. $6-$10M a year in medical Equipment

14. Do you have an Equipment Planning team working on the current projects (remodel or new construction) projects â?? Y/N If Yes, in house or outsourced to a 3rd party? If 3rd Party â?? is their scope capital procurement of the medical capital equipment?

a. No

15. How many projects are in the 3-5 year plan? What is the spend amount for medical capital equipment - total for all is acceptable (details about the project to represent size)?

a. 10

16. For projects, do you utilize a benchmarking platform for capital quotes (i.e ECRI/MD Buyline)? What is important to your organization? Savings? GPO Compliance â??

pricing and terms/conditions? Benchmarking? Market Insights?

a. Yes, MD Buyline, and the current GPO

17. The Data Management Platform is currently being provided as a service but was not included in the RFP and is dependent on a GPO relationship. Can you clarify whether its exclusion from the GPO RFP was intentional?

a. The Data Management Platform is needed, and may be included in the award of this RFP. The Value-Added Programs including supply chain/spend analytics is included in the Evaluation section of this RFP.