RFP GLMS WIndow Wall.docx

Request for Proposal For

WINDOW WALL REPLACEMENTS

at Gull Lake Middle School

WINDOW WALL BID

10100 East D Ave.

Richland, MI 49083

Issued on January 19, 2018

Contents

REQUEST FOR PROPOSAL

WINDOW WALL REPLACEMENTS AT GULL LAKE MIDDLE SCHOOL

Richland - Michigan

DEADLINES AND CONTACT INFORMATION

SUBMISSION DEADLINE and BID OPENING: February 19, 2018, 2:30 PM

PRE-BID WALKTHROUGH: February 8, 2018 at 3:00 PM (Please meet behind the middle school located at 9550 E M-89, Richland, MI 49083)

QUESTION SUBMISSION DEADLINE: February 13, 2018

Questions must be submitted in written form no later than February 13, 2018. Questions can be submitted prior to the pre-bid walkthrough; however, no answers will be provided and/or circulated prior to that date. All questions will be responded to by February 15, 2018.

Please submit questions to:

Richland, Michigan 49083

INTRODUCTION

Gull Lake Community Schools invites and welcomes proposals for their Window Wall Replacements at Gull Lake Middle School project. Based on your previous work experience, your firm has been selected to receive this RFP and is invited to submit a proposal. Please take the time to carefully read and become familiar with the proposal requirements. All proposals submitted for consideration must be received by February 19, 2018, 2:30 PM, at which time they will be publicly opened and read.

BIDDERS SHOULD NOTE THAT ANY AND ALL WORK INTENDED TO BE SUBCONTRACTED AS PART OF THE BID SUBMITTAL MUST BE ACCOMPANIED BY BACKGROUND MATERIALS AND REFERENCES FOR PROPOSED SUBCONTRACTOR(S) – NO EXCEPTIONS.

PROJECT AND LOCATION

The bid proposal is being requested for Window Wall Replacements at Gull Lake Middle School which is located at 9550 M-89, Richland, Michigan 49083.

PROJECT OBJECTIVE

The objective and ultimate goal for this project is for a turn-key removal of existing Window Wall systems and replace with new in existing openings.

PROJECT SCOPE AND SPECIFICATIONS

The project scope includes the removal and replacement of four (4) existing courtyard window wall systems and four (4) sets of double doors, including hardware (see attached photos). This turn-key project is to include:

· All associated demolition.

· Removal of existing store front system including doors.

· Dumpsters and other associated items for the protection/repair of existing surfaces.

· Temporary in-fillings of openings, if necessary, to provide security and protection from the weather. Temporary in-fill should consist of 2”x4” studs anchored in opening on 24” center with ½” plywood.

· Installation of aluminum entrances and storefronts; trims and flashing to make a water tight system; caulking and backer rod inside and out; hardware.

· All installation, labor and materials should be included in the base bid.

· Warranty of workmanship and products.

SCHEDULED TIMELINE

The following timeline has been established to ensure that our project objective is achieved; however, the following project timeline shall be subject to change when deemed necessary by management.

Start of Project:

Completion of Project:

June 18, 2018 No later than August 10, 2018

PROPOSAL BIDDING REQUIREMENTS

PROJECT PROPOSAL EXPECTATIONS

Gull Lake Community Schools shall award the contract to the proposal that best accommodates the various project requirements. Gull Lake Community Schools reserves the right to reject any or all bids without assigning any reason therefore; be the sole judge of equivalency; waive any bid requirement in accepting or rejecting bids, award the contract to more than one Bidder, and refuse any proposal or contract without obligation to either Gull Lake Community Schools or to any Bidder offering or submitting a proposal.

Proposals must be clearly marked “WINDOW WALL BID” and are to be submitted via sealed envelope to the Gull Lake Administration Offices located at 10100 E D Ave, Richland, MI no later than 2:30 PM on 2/19/18. No proposals received after 2:30 PM will be opened or reviewed. Bid opening will commence promptly at 2:30 PM in the Gull Lake Administration Conference Room.

All proposals are to include a copy of a bid bond totaling 5% of overall proposal cost.

DEADLINE TO SUBMIT PROPOSAL

All proposals must be received by Gull Lake Community Schools no later than 2:30 PM on February 19, 2018 for consideration in the project proposal selection process.

PROPOSAL SELECTION CRITERIA

Only those proposals received by the stated deadline will be considered. All proposals, submitted by the deadline, will be reviewed and evaluated based upon information provided in the submitted proposal. In addition, consideration will be given to cost and performance projections. Furthermore, the following criteria will be given considerable weight in the proposal selection process:

1. Proposals received by the stipulated deadline must be in the correct format.

1. Bidder's alleged performance effectiveness of their proposal's solution regarding the Project Objective of Gull Lake Community Schools.

1. Bidder's performance history and alleged ability to timely deliver proposed services.

1. Bidder's ability to provide and deliver qualified personnel having the knowledge and skills required to effectively and efficiently execute proposed services.

1. Overall cost effectiveness of the proposal.

Gull Lake Community Schools shall reserve the right to cancel, suspend, and/or discontinue any proposal at any time they deem necessary or fit without obligation or notice to the proposing bidder/contractor.

PROPOSAL SUBMISSION FORMAT

The following is a list of information that the Bidder should include in their proposal submission:

Summary of Bidder Background

· Bidder's Name(s)

· Bidder's Address

· Bidder's Contact Information (and preferred method of communication)

· Legal Form of Bidder (e.g. sole proprietor, partnership, corporation)

· Date Bidder's Company Formed

· Description of Bidder's company in terms of size, range and types of services offered and clientele.

· Bidder's principal officers (e.g. President, Chairman, Vice President(s), Secretary, Chief Operating Officer, Chief Financial Officer, General Managers) and length of time each officer has performed in his/her field of expertise.

· Bidder's Federal Employee Identification Number (FEIN)

· Evidence of legal authority to conduct business in Michigan (e.g. business license number).

· Evidence of established track record for providing services and/or deliverables that are the subject of this proposal.

Financial Information

· State whether the Bidder or its parent company (if any) has ever filed for bankruptcy or any form of Reorganization under the Bankruptcy Code.

· State whether the Bidder or its parent company (if any) has ever received any sanctions or is currently under investigation by any regulatory or governmental body.

Proposed Outcome

· Summary of timeline and work to be completed.

Licensing and Bonding

· Provide details of licenses and bonds (if any) for any proposed services that the bidder/contractor may plan on providing for this project.

Insurance

· Details of any liability or other insurance provided with regard to the staff or project.

References

· Provide 2 references Bidder agrees that Gull Lake Community Schools may contact all submitted references to obtain any and all information regarding Bidder's performance.

Affidavits

· Familial Disclosure Affidavit

· Iran Sanctions Affidavit Both affidavits must be signed and notarized.

GENERAL INSTRUCTIONS TO BIDDERS (Board Policy 6320C2) These instructions shall form a part of all bid specifications:

The Board of Education reserves the right to:

Revised 2/6/07

FAMILIAL DISCLOSURE AFFIDAVIT

The undersigned, the owner or authorized officer of ___________________________ (the “Bidder”), pursuant to the familial disclosure requirement provided in the _________________________ (the “School District”) advertisement for construction bids, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of ______________________________ and any member of the Board of Education of the School District or the Superintendent of the School District.

List any Familial Relationships:

BIDDER:

By:___________________________

Its:___________________________

STATE OF MICHIGAN )

)SS.

COUNTY OF ___________ )

This instrument was acknowledged before me on the _____ day of ____________, 20___ by ______________________________.

_________________ County, Michigan

My Commission Expires:____________

Acting in the County of: _____________

IRAN SANCTIONS AFFIDAVIT

Iran Economic Sanctions Act Affidavit of Compliance – Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of the below-named contractor (the “Contractor”), pursuant to the compliance certification requirement provided in the Gull Lake Community Schools (the “School District”) RFP for District Access Control System Additions (the “RFP”), hereby certifies, represents and warrants that the Contractor (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Contractor is awarded a contract as a result of the aforementioned RFP, the Contractor will not become an “Iran linked business” at any time during the course of performing any service under the contract.

The Act defines an Iran Linked Business as an individual or any entity, including all successors, parent companies, subsidiaries and companies under common control, engaged in investment activities of $20,000,000.00 or more with the energy sector of Iran, including providing products used to construct or maintain oil or liquefied natural gas pipelines.

The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 (or 2 times the amount of the contract, or proposed contract, for which the false certification was made), whichever is greater. Additionally the cost of the School District’s investigation, and reasonable attorney fees, will be added to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a Request for Proposal for three (3) years from the date it is determined that the person has submitted the false certification.

The District shall not accept a bid that does not include a sworn and notarized Affidavit of Compliance.

Signature

Company Name

_________________ County, Michigan

My Commission Expires:____________

Acting in the County of: _____________ image1.jpeg