RFP_FY25 NARG Addendum 2.pdf

Addendum Number 2

Request for Proposal (“RFP”) 25-027

FY25 Nonprofit Arts and Recreation Grant

COMPLETE THIS ADDENDUM, SIGN and SUBMIT with the RFP

RESPONSE DUE DATE: February 11, 2025, 2:00 p.m.

To All Prospective Offerors: In reference to the RFP listed above, the following changes are hereby incorporated into the RFP.

**Update**

This addendum serves to clarify Questions 4, 5, and 9 from Addendum 1. The referenced document, the Award Memo for the FY24 Nonprofit Arts and Recreation Grant, has been included as part of this addendum below.

TO: Eden Freeman, City Manager

FROM: Brent Walker, Director of Recreation and Parks

DATE: February 23, 2024 Submission for the April 16, 2024 City Council Meeting

ITEM: Request for Mayor and City Council Consideration to Award Fiscal Year 2024 Nonprofit Arts and Recreation Grants

Recommendation:

Based upon evaluation of the Proposals in accordance with the criteria and process described in the RFP, the Evaluation Committee recommends award of Nonprofit Arts and Recreation Grant ("NARG") funds to the below-named nonprofit organizations in the amounts and for the purposes described in the results table.

Background:

The City of Sandy Springs ("City") created a program ("Program") to collaborate with duly organized nonprofit organizations to offer new programming or to expand eligible existing recreational programs targeted to underserved populations and low-income communities within the City. Recognizing the value of the Program, Mayor and City Council appropriated $150,000 for a Nonprofit Arts and Recreation Grant (“NARG”) program for Fiscal Year 2024. Applications totaling $146,000 were received.

Two types of grants were offered this year; category one grants were for partial funding of the previous year's grants, while category two grants were for "new" programs. Projects funded by this program are intended to serve Sandy Springs' underserved and low-income populations.

On December 13, 2023, the City issued a Request for Proposals #24-037 ("RFP") to solicit responses ("Proposals") from qualified nonprofit organizations ("Offerors") to partner with the City's Recreation and Parks Department to provide programs and recreational activities for the benefit of underserved and low-income residents of the City. Each eligible nonprofit organization proposing and meeting the requirements of the RFP were allowed to request up to $12,500 (Category One Continuation Programs) and $25,000 (Category Two New Programs) in NARG funding. Proposals were due on January 24, 2024.

Discussion:

The City formed a team of City personnel ("Evaluation Committee") to evaluate submitted Proposals using the criteria set forth in the RFP, and to recommend qualified nonprofit organizations to receive funds from the NARG for specific eligible programs. The Evaluation Committee consisted of the following individuals:

1. Helen Owens, Planner III/Zoning Administrator

2. Jane Jarrett, Recreation and Parks Program Coordinator

3. Nathifa Cunningham, Assistant City Clerk

4. Brent Walker, Recreation and Parks Director

On January 24, 2024, the City received Proposals from the following six (6) Offerors:

1. Sandy Springs Youth Sports

2. Call for Caring Inc.

3. The Black Lotus Project Inc.

4. Los Ninos Primero

5. Northside Youth Organization

6. The Healthy Youth USA Foundation

Evaluation Criteria Pursuant to Section 4 of the RFP, the City ranked Proposals according to the following criteria:

Criteria for Consideration (Category one) Weight in Evaluation

Providing creative programs to meet the needs of underserved, diverse, and low to moderate income Sandy Springs residents

40%

Impact (number of Sandy Springs residents served) 30%

Program performance measures 15%

Financial reports 5%

Program Partnerships (two or more nonprofits 5%

Matching funding 5%

Criteria for Consideration (Category two) Weight in Evaluation

Providing creative programs to meet the needs of underserved, diverse, and low to moderate income Sandy Springs residents

40%

Impact (number of Sandy Springs residents served) 20%

Program performance measures 15%

Financial reports 10%

Tenure of nonprofit(s) 5%

Program partnerships (two or more nonprofits providing programs together)

5%

Matching funding 5%

Results Following individual Proposal review and scoring, the Evaluation Committee members met as a group to discuss the Proposals. Following discussion and final scoring, the Evaluation Committee recommends funding for the following nonprofit organizations for the programming indicated:

Nonprofit Organization

Category 1 Program

(CONTINUATION)

FY 2023

Total Award

Amount

Los Ninos Primero Provide Swim, Paddle, and Wilderness Discovery programs to 400+ low-income and Latino families in Sandy Springs. The provider plans to partner with the Chattahoochee Nature Center and Goldfish Swim School to provide these experiences over the course of 9 months.

$25,000 $12,500

Northside Youth Organization

("NYO")

Provide scholarships for up to 50 children to cover registration and equipment costs and introduce them to a selected sport over the 6 months of spring and summer.

$15,000 $12,500

The Healthy Youth USA Foundation

Provide for a continuation of the two-month summer camp program for elementary-age children. All tuition fees for up to 15 children are covered through this grant.

$30,000 $12,500

Sandy Springs Youth Sports

Provide program registration and associated sports equipment for year round youth camps and clinics for over 70 participants.

$25,000 $12,500

Total $50,000

Nonprofit Organiztion Category 2 Program (NEW) Amount

Call for Caring A Family Caregiver Academy will provide two, seven-week training sessions for 40 families with special-needs children. The goal is to improve the quality of life for resident family caregivers and their loved ones. In addition to education, the grant funds will pay up to 50% of companion care for attendees' loved ones during class.

$25,000

The Black Lotus Project Provide the Big Impact Champs: A free month-long creative arts summer camp for up to 50 children. The camp will engage underserved youth in a collaborative creative process through new arts and culture programs.

$21,000

Los Ninos Primero Provide new performing arts and cultural programs for underserved middle and high school students. The year-round program will deliver classes, workshops, and performing opportunities, to include drama, dance, music, and visual arts for over 400 low-income Latino residents.

$25,000

The Healthy Youth USA Foundation

Provide scholarships to attend the After-School Club, which will include participation in the Fall Basketball League. The scholarship will include receipt of a basketball uniform, water bottle, warm-up t-shirt, and six weeks of instruction for up to 17 participants.

$25,000

TOTAL $96,000

Financial Impact:

The grants recommended for award total $146,000 which is within the budgeted amount of $150,000 for the program.

Alternatives:

City Council could choose not to fund specific grants, or request that staff prioritize eligible requests.

Review:

Erika Rose, Executive Administrative Assistant Created/Initiated - 3/7/2024 Brent Walker, Director of Recreation and Parks Approved - 3/7/2024 Kristin Byars Smith, Assistant City Manager Approved - 3/8/2024 Toni Carlisle, Chief Financial Officer Approved - 3/11/2024 Dan Lee, City Attorney Approved - 4/11/2024 Eden Freeman, City Manager Final Approval - 4/12/2024

Attachments:

1. NARG Resolution 2024

I hereby acknowledge receipt of Addendum Number 2 for #25-027 FY25 Nonprofit Arts and Recreation

Grant and have incorporated the changes into my response for the above-mentioned Request for

Proposal.

COMPANY NAME:

CONTACT PERSON:

ADDRESS:

CITY: _________________________________STATE: ___________ ZIP: ________________________

PHONE: ________________ FAX: _______________

EMAIL ADDRESS: ______________________________________

SIGNATURE: ____________________________________________

DATE: ______________________________________