RFP_FWESurvey19_Wachusett.docx

Statement of Work – Request for Proposal

RFP Title: (FWE-Survey-19) Wachusett Mountain State Reservation - Site Survey Services Commbuys Bid #: BD-26-1020-DCRFC-DC366-129170 Description of need Summary: This Request for Response (RFR) is posted by the Department of Conservation and Recreation for the procurement of a survey to the specifications for the project described below.

Commonwealth Eligible Entity Engaging a Vendor:

Eligible Entity Mailing Address: P.O. Box 484, Amherst, MA 01004

This Request for Response (RFR) does not commit DCR to approve a Statement of Work (SOW), pay any costs incurred in the preparation of a bidder’s response to this RFR, or to engage for products or services. DCR reserves the right to accept or reject any and all quotes received as a result of this RFR and to contract for some, all, or none of the responding vendors as a result of this RFR. DCR further reserves the right to negotiate with any or all responding vendors or to cancel this RFR, in part or in its entirety, if it is in the best interest of the agency to do so.

Specifications sought:

Project Description:

The purpose of each survey request is to establish the correct boundary between DCR ownership and abutters, allowing the Agency to clarify ownership questions and to resolve any encroachments that may exist. Create a survey plan for the subject property lines in conformance with EEA specifications and suitable for recording at the appropriate Registry of Deeds and record the map at the Registry of Deeds.

Scope of Work:

SURVEY ASSIGNMENT

There will be no walk-through prior to bidding Line in Question: +/- 2063feet (this estimate is based on GIS information and does not represent exact linear feet to be surveyed on the ground, linear feet in the field may vary from the provided estimate).

Prepare a survey plan for the lines requested (see map) suitable for recording at the Plymouth County Registry of Deeds and in accordance with the most current plan regulations promulgated by the Registries of Deeds under G.L. c. 36, Section 13A. All work must comply with the EEA LAND ACQUISITION POLICY – SPECIFICATIONS FOR SURVEYS, January 6, 2015 and Specification for Digital Submissions. With the exception of Items 4 & 9.

1. Set iron pins (rebar), or other monumentation if necessary, at all corners and angle points, and 400’ along lines longer than 600’. Total length of line to be surveyed is estimated to be approximately +/- 2,063 feet (this is an estimate and does not represent exact linear feet to be surveyed on the ground, linear feet in the field may vary from the provided estimate). Hang bright colored flagging at all new and existing monuments. Locate and show on plan any existing encroachments, including but not limited to: lawn, trash/debris, fence, yard waste, shed, etc.

2. Confirm existence of rebar or pipe or other monumentation when applicable and note on survey as “FOUND”, if nothing is located in the field, install rebar at such unmarked point.

3. Prepare a survey plan depicting all monumentation set and found along boundary lines indicated on attached map. Identify any interest, right, or title abutters may have over DCR ownership in the immediate vicinity, including but not limited to any existing easements, rights of way, etc. and indicate such information on said plan. Survey plan shall be in accordance with the current plan regulations promulgated by the Registries of Deeds under M.G.L. c. 36 Section 13A.

4. Record final version of survey plan with appropriate Registry of Deeds.

Additional Notes:

· If the installation of iron pin (rebar) is unfeasible due to site conditions (ledge, etc.), exceptions to allowable monumentation may be appropriate. Other monumentation, as mentioned above, may include the establishment of drill holes, disc set in ledge, etc.

· Prior to conducting any work, the selected Contractor will discuss the project and review a work schedule with Joelle Vautour.

· A draft survey plan shall be submitted electronically to Joelle Vautour prior to finalizing / recording the plan.

· All work is to be completed in accordance with the specifications for monumentation and surveys described in the attached: EEA LAND ACQUISITION POLICY – SPECIFICATIONS FOR SURVEYS, January 6, 2015; with the exception of items 4 & 9.

· The Latitude and Longitude of all pins and corners will be provided on either a draft map or as part of a separate document.

Materials Provided:

· Map indicating extent of survey

The selected vendor will be responsible for the following tasks:

1. Recording the Survey with the Worcester Registry of Deeds

2. Providing 1 mylar copy and 4 paper copies of the map to be sent to each of the following recipients:

Joelle Vautour

DCR

P.O. Box 484 Amherst, MA 01004 joelle.vautour@mass.gov 617-429-8683

AND

Sam Sharp Department of Conservation and Recreation State Transportation Building 10 Park Plaza | Suite 6620 Boston, MA 02116

3. Monumentation of corners lacking monumentation

4. Flagging all corners and lines.

5. Providing Joelle Vautour with a Map or Spreadsheet (preferred) with the Latitude and Longitude of all corners in the format of N degrees.minutes.seconds degrees and W degrees.minutes.seconds.

Anticipated Completion of Project: Prior to June 15, 2026 Evaluation Criteria: Responses will be evaluated according to the following criteria:

· References on File with the Commonwealth

· Previous Experience with the Commonwealth

· Price for the Services outlined Please Note: Additional or unsolicited services will not be evaluated or considered as part of the award criteria.

Responses: Responses (bids/quotes) are to be submitted to DCR electronically via the “Create Quote” function contained in Commbuys system. If you are a vendor on (Master Agreement FWE-SURVEY-19) and have not registered on Commbuys, you are required to do so. Vendors should consult the vendor user guide at http://www.mass.gov/anf/docs/osd/commbuys/commbuys-vendor-registration.pdf.

Help is available from the Commbuys Help Desk at 617.720.3197.

Questions must be submitted via Commbuys and are Due by: 5/13/2026 Answers will be submitted by: 5/15/2026 RFP Responses are due by: Friday, May 22,2026 @ 5 p.m.

image1.emf image2.emf