RFP for Wellness Center Provider 4-21-22.docx

REQUEST FOR PROPOSAL (RFP) TO OPERATE AN EMPLOYEE WELLNESS FACILITY

AT MIKE MONRONEY AERONAUTICAL CENTER (MMAC)

1. INTRODUCTION: A 25,000 gross square foot basement designed to support a Wellness Center is available in Airmen and Aircraft Registry building at the Federal Aviation Administration (FAA) Mike Monroney Aeronautical Center (MMAC), 6500 S. MacArthur Blvd, Oklahoma City, OK. The Wellness Center was designed to improve employee health and fitness and promote greater employee awareness of health and fitness issues. The Wellness Center is equipped with state of the art exercise equipment as identified in Attachment B. In addition, it is equipped with lockers, showers, two saunas, and two racquetball courts. Improvements to the facility are funded through the Board as well as through the MMAC facility funds. The Wellness Center closed in March 2020 due to the pandemic and the previous operator retired. At the time of closure, there were over 300 dues paying members. The purpose of this synopsis is to gain knowledge of interest for management and operation of the wellness facility when it re-opens.

2. Qualified interested parties are invited to submit an email of interest to Toni.Main-Valentin@faa.gov. The due date for submission of interest is May 21, 2022. No phone calls will be accepted regarding this request. All correspondence shall be via email.

3. CORPORATION/OPERATOR RELATIONSHIP: The Aeronautical Center Wellness Corporation (ACWC) is established by a not-for-profit Corporation organized under the laws of the state of Oklahoma. The Corporation is responsible for monitoring the operation of the Wellness Center and acting as liaison between participants, the government, and the operator. The name of the Corporation is “Aeronautical Center Wellness Corporation”. The Corporation has been granted a revocable permit by Mike Monroney Aeronautical Center (MMAC) to be responsible for the operation of the Wellness Center. The Corporation is not to be construed as a Federal Agency, Department, Bureau, or Office. The Corporation intends to obtain an operator to manage the facility as a result of this request for interest. The operator will be responsible for all aspects of the management and operation of the Wellness Center. The operator may not look to either the Corporation or the FAA for any part of its operational expenses.

4. DEFINITIONS: The term "operator" refers to the POTENTIAL manager of this Wellness Center and the "director" refers to the POTENTIAL on-site physical fitness program specialist.

5. CORPORATION RESPONSIBILITIES: The Corporation shall be responsible for an ongoing relationship between the participants and the Center. The Corporation will provide a means of communicating participants’ concerns, grievances, and other information to the operator as well as providing a means for the operator to express concerns and other information to the participants. The Corporation will provide a forum for business or other communication as either party desires.

6. OPERATOR RESPONSIBILITIES: The operator is required to establish, maintain, and staff a high-quality fitness center. Additionally, the operator shall:

a. Provide prompt, efficient, and courteous service, avoiding interference with the operation of the building in which services is provided.

b. Obtain required licenses and permits as required by all Federal, State and local authorities.

c. Observe all applicable building, health, sanitary, and other laws and regulations.

d. Employ sufficient and suitable personnel.

e. Secure and maintain insurance, maintain records, submit reports, and observe other license requirements, specifically set forth herein.

f. The operator shall meet monthly, or as needed, with the Wellness Center Board to discuss mutual objectives, including but not limited to enrollment levels, performance achievements and marketing programs.

g. Exercise reasonable care in the use of space and Government owned equipment. Equipment must be maintained in safe and sanitary working condition. No equipment or materials provided by the Corporation or the government may be removed from the premises. There will be a yearly joint review and inventory of furniture, equipment and supplies conducted by the Corporation and operator.

h. Return the space and equipment in as good as condition as when received excluding, ordinary wear and tear of the space or equipment, damage or destruction beyond the operator's control, and damage not due to the operator’s fault or negligence.

i. Provide all required equipment and supplies not provided by the Government in Attachment B, at the expense of the operator. The operator shall replace such equipment and supplies when necessary because of wear, breakage, or obsolescence. Equipment and supplies provided by the operator shall be of a quality in keeping with that provided by the Government as determined by the Wellness Board. Any equipment purchased by the operator shall remain the operator’s property.

j. Maintain the facility in a clean and sanitary manner consistent with all local rules and regulations governing the operation of fitness centers.

k. Maintain the facility via routine maintenance of the premises and equipment including periodic safety checks on equipment following manufacturer's care specifications.

l. Pay all costs associated with the operation of the fitness center, including, but not limited to, wages, payroll taxes, supplies, internet service and charges, membership recruitment and incentive programs and employee benefits and insurance. The operator shall pay employees at a rate that is in full compliance with the current Service Contract Act Wage Determination, including every fee, cost, or other charges.

m. The operator shall be responsible for all operational costs not provided by the government. The operator will not pay rent or utilities for the building and existing fitness equipment and is expected to pass the savings on to the participants using its services.

n. The operator shall be directly responsible for the managing and operation of all aspects of the Wellness Center with the understanding that the Corporation will review the work of the operator from time to time and make recommendations to the operator.

o. Shall save and keep harmless and indemnify the Government and Corporation against any and all liability, claims, and costs of whatsoever kind and nature of injury to or death of any person or persons and loss or in any way incident to or arising out of the occupancy, use, service, operations, or performance of work in connection with this agreement, resulting in whole or in part from negligent acts, fault or omissions of the operator, or any employee, agent, or representative of the operator.

p. Develops, plans, and implements health/fitness programs.

q. Accounts for membership fees, billing, recordkeeping, and collections.

r. Obtains necessary music licenses and provides music services for all Wellness Center activities.

s. Ensures that all fitness instructors possess the necessary academic training, practical experience, and program certifications.

t. At least one certified instructor, excluding clerical, shall be present in the Center during operating hours.

u. All operator staff including the clerical, shall maintain first aid and CPR certification (Red Cross Standards).

v. The operator is responsible for providing a financial statement to the Corporation on a quarterly basis to assure the operator's financial health.

w. The operator shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the operator's failure to use reasonable care causes damage to any of this property, the operator shall replace or repair the damage at no expense to the Government as the Corporation directs.

x. The operator shall comply with all requirements of the Mike Monroney Aeronautical Center Facility Security Plan AC 1600.21xs.

y. The operator shall establish and implement methods of making sure all keys/combinations issued to the operator by the Government are not lost or misplaced and are not used by unauthorized persons. Operator shall not duplicate any keys issued by the Government. Operator shall immediately report to the wellness Center Board any occurrences of lost or duplicated keys. In the event keys, other than master keys, are lost or duplicated, the Government has the option to replace the affected lock(s) or perform re-keying. In the event a master key is lost or duplicated, the Government will replace all locks and keys for that system.

7. WELLNESS CENTER HOURS: The Center will be open from 6:00 a.m. to 6:00 p.m., Monday through Friday and Saturday 8:00 a.m., to 12:00 p.m. Hours of operation are subject to change, depending on demand, and shall be mutually agreed to by the operator and the Corporation. It will be the responsibility of the operator to be familiar with the federal calendar and the days set aside for officially approved holidays. Center closure policy will be provided by the Corporation.

8. FORMAL EXERCISE SESSIONS: Formal exercise sessions are defined as exercise classes held on a regular basis requiring active student participation. The operator shall have written approval by the Corporation before formal exercise sessions are finalized in addition to any proposed new classes. The operator shall develop and post a class schedule indicating session names, day(s), and time. The operator is encouraged to propose new classes when possible, but must have written approval of the Corporation before any scheduling or marketing of them can begin.

9. MEMBERSHIP GROUPS: There exists an estimated target of approximately 5500 federal employees/contractors at the MMAC. These employees are of all ages and states of health found in the general adult working population. It is intended that these services be provided primarily to the federal/contractor employees.

10. PARTICIPANT RECORDS: The operator shall maintain current records on each member. Member files shall include emergency information. This information shall be made available to the member upon request and otherwise provided in emergency situations and/or to administer Office of Worker's Compensation Program actions. All member data shall be maintained in a confidential manner. Any release of confidential member information shall be approved and released through the Corporation in conjunction with the approval of the member.

11. GOVERNMENT PROVIDED PROPERTY AND EQUIPMENT: The Government will provide the following:

a. The space for a Wellness Center, heating, cooling, lighting, ventilation, other utilities, a sound system, exercise equipment and furniture (see attached). The Government will also provide the facilities, utilities, and equipment (Attachment B) necessary to present health sessions for the Wellness program in general.

b. The Government will provide the necessary janitorial cleaning of the exercise facility in accordance with the existing government janitorial services contract. The operator shall be responsible for bringing any cleaning deficiencies to the attention of the Corporation.

c. The Government will provide, install, and permit the operator to use necessary exercise equipment and office furnishings. A listing of government-furnished property is attached. Additional equipment and furnishings of similar type will be provided if required for expansion of the program; similarly, such items no longer needed for operations may be withdrawn. The Corporation will replace major component parts of equipment and see that repairs are made to such equipment and furnishings as long as the repair or replacement is not required due to negligence on the part of the operator. Furthermore, any repairs or replacement necessary due to negligence on the operator's part shall be made at the operator's expense.

d. With the approval of the Corporation, the operator may use his/her own equipment or other items at no cost or liability to the Corporation for maintenance, service, repair, and/or replacement. Such equipment shall conform to accepted standards of health improvement practice and safety.

e. The operator shall be responsible for contacting the Corporation to obtain maintenance repairs for the physical facilities. Any repairs of an emergency or major nature must also be reported to the Corporation after the Office of Facility Management has been notified.

12. GOVERNMENT PROVIDED INFORMATION: The government will provide to the operator the following information:

a. General policies regarding emergencies and telephone numbers.

b. Federal policy on determination of MMAC closure.

13. Emergency Situations and Exercises During Agreement Period

a. Emergency situations and exercises are temporary exceptions to the prohibition of operator personnel not being subject to the direction and control of Government personnel when performing non-personal contract services in FAA facilities.

b. All operator personnel at a FAA work site or facility during an actual emergency shall conform to the procedures posted or directed by FAA officials responsible for emergency response at that site or facility. Such officials include evacuation wardens/monitors, security personnel, Emergency Readiness Officers, management, etc.

c. Wellness Center personnel shall participate in all emergency exercises, including evacuations. On rare occasions and based on advance arrangements that are then announced at the time of an exercise, Wellness Center personnel will be excused from evacuations.

d. Operator management shall ensure that each Wellness Center employee assigned work in FAA facilities possesses a general awareness of emergency and evacuation procedures at all locations where the employees might be during an emergency or exercise. Information on emergency procedures may be requested from the Wellness Center Board designated FAA contact point at the work site.

e. When there are disruptions to Government operations at the Mike Monroney Aeronautical Center, Wellness Center Management should ensure that all employees are aware of the following methods of obtaining the Center’s status:

The Center Status website: https://employees.faa.gov/org/centers/mmac/employee_services/facility_status/ Status Phone number; 954-0040, and local TV/Radio news channels.

f. If the Center is OPEN during inclement weather, it’s business as usual. Any need for unscheduled leave is between the Wellness Center Management and the Wellness Center employee.

g. When the Center is OPEN with a Delayed Arrival Time, the Wellness Center manager may allow Wellness Center employees to arrive at the worksite in accordance with the Delayed Arrival Time under which the Center is operating.

h. When the Center is CLOSED, Wellness Center employees should not report to the Center.

18. DELIVERIES TO THE MIKE MONRONEY AERONAUTICAL CENTER (MMAC):

a. Security procedures at the MMAC require that all mail, materials, packages or parcels of any kind be delivered to a central screening point, for inspection by the FAA. This affects mail and other deliveries destined for all organizations located on MMAC property, including government organizations, contractors and permit holders. After passing security inspection, the mail or material may be handled and delivered by the FAA. FAA will make every reasonable effort to conduct inspections and handle items in a careful manner so as to avoid damage or delay.

b. This inspection is for the benefit of the FAA only. The FAA makes no representation that any material passing inspection is without hazard, poses no threat, or that it conforms in form, fit, function or quantity to the expectations of the intended recipient.

c. The FAA shall not be liable for any 1) loss, 2) damage or shortage of any mail or materials, injury, or 3) delay in performance resulting from such inspection and handling, unless liable under the Federal Tort Claims Act (28 U.S.C. 2671-2680).

d. Any item destined for the Wellness Center Manager that fails to pass inspection remains the property of the Wellness Center Manager, who is responsible for its disposition and coordination with law enforcement agencies as necessary.

19. ENVIRONMENTAL, SAFETY AND HEALTH:

The Wellness Center operator shall ensure that no person employed under this agreement works in surroundings or under conditions that are unsanitary, hazardous, or dangerous to their health or safety. The Wellness Center operator shall also ensure that all employees receive appropriate and required training for safety, health, environmental, and equipment operations. In fulfilling these requirements, the Wellness Center operator shall comply with:

(1) Applicable Federal, State, and local environmental and safety requirements. This includes, but is not limited to, requirements contained in the U.S. Code of Federal Regulations (e.g. 29 CFR, 40 CFR, and 42 CFR) and/or requirements issued by the Oklahoma Department of Environmental Quality and the Oklahoma Corporation Commission.

(2) Supplemental Federal and FAA environmental, safety and health requirements contained in Executive Orders, FAA, and Mike Monroney Aeronautical Center (MMAC) Environmental, Safety and Health Orders. Other standards used by the FAA include those sponsored by the National Fire Protection Association (NFPA), the American National Standards Institute (ANSI), the American Society of Testing and Materials (ASTM), etc. This list of standards or laws is not inclusive.

(3) The MMAC Environmental, Occupational Safety and Health Policy states:

The FAA Mike Monroney Aeronautical Center is fully committed to excellence and leadership in protecting the environment, and the health and safety of our employees and neighbors. It is our policy to ensure that employees, contractors, students, and visitors are provided with workplaces that are free from recognized hazards that may cause death, illness, or injury. Additionally, we will accomplish our mission in a manner that will minimize environmental consequences. All organizations at the Aeronautical Center are responsible to ensure that environmental, safety, and health considerations are integrated into their daily activities and operations. In keeping with this commitment, we will implement, maintain, and continually improve our environmental, safety, and health performance by utilizing a comprehensive Environmental, Occupational Safety and Health Management System which:

- Ensures compliance with all applicable environmental, occupational safety, and health requirements

- Establishes environmental, occupational safety and health metrics

- Prevents injury and illness

- Minimizes pollution and waste; conserves natural resources and improves energy efficiency

- Identifies hazards, assesses risks, and implements controls

- Aeronautical Center personnel demonstrate their commitment to this policy by providing products and services in a manner that demonstrates our good stewardship of the environment, and in a manner that ensures a safe and healthy work environment for employees, contractors, students, and visitors.

(4) The environmental requirements of the MMAC Environmental, Occupational Safety and Health Management System (EOSHMS) are modeled after the specifications found in the International Standard for Environmental Management, ISO 14001: 2004. The health and safety requirements of the MMAC Environmental, Occupational Safety and Health System (EOSHMS) are modeled after the specifications found in the Occupational Health and Safety Assessment Series, BS OHSAS 18001: 2007. The MMAC EOSHMS requires that all contractors that provide goods and services that can affect MMAC's environmental, occupational safety and health programs shall, prior to start of performance of work under this agreement:

· Ensure that all employees supporting the work activities are aware of the MMAC Environmental, Occupational Safety and Health Policy as set forth in paragraph 3 above;

· Ensure that employees requiring unescorted access to the site have received the MMAC Environmental, Occupational Safety and Health Management System (EOSHMS) General Awareness Briefing, eLMS course #FAA30050017. This training is available on-line at:

https://ksn2.faa.gov/arc/amc/amp/amppublic/SitePages/Training%20-%20Mandatory%20Training.aspx

20. FAA FACILITY REGULATIONS FOR MMAC CONTRACTORS:

Wellness Center personnel working at or visiting the Mike Monroney Aeronautical Center (MMAC) facility, shall abide by all applicable regulations in effect at the MMAC facility governing their conduct, including, but not limited to, those regulations pertaining to traffic, parking, security, and airport matters. A non-inclusive list of such regulations is provided below. The full text of these are available at the website shown.

FAA ORDERS/DIRECTIVES:

*Contractor & Industrial Security Program FAA Order 1600.72A https://www.faa.gov/documentLibrary/media/Order/ND/1600.72A.pdf Note: All contractors with access to government computer systems are required to take annual Security Awareness Virtual Initiative (SAVI) training. Information on how to accomplish this training is located at:

https://my.faa.gov/org/linebusiness/ash/programs/savi.html *Accountability Board FAA Order 1110.125B https://www.faa.gov/documentLibrary/media/Order/FAA_Order_1110.125B.pdf *FAA Occupational Safety & Health Policy FAA Order 3900.19C https://www.faa.gov/documentLibrary/media/Order/FAA_Order_3900.19C.pdf *FAA Information Security and Privacy Program and Policy FAA Order 1370.121 https://employees.faa.gov/documentLibrary/media/Order/1370.121.pdf Ground Vehicle Operations to include Taxiing, or Towing Aircraft on Airports Advisory Circular AC 150/5210-20A https://www.faa.gov/airports/resources/advisory_circulars/index.cfm/go/document.information/documentID/102808 Parking and Traffic AC 1600.21 H Chapter 7 https://ksn2.faa.gov/arc/amc/amp/amppublic/Traffic%20Safety/Forms/AllItems.aspx

21. NOTIFICATION OF CRIMINAL ACTIVITY BY CONTRACT EMPLOYEE

Upon learning that Wellness Center personnel with authorized access to FAA facilities/resources has been charged by a law enforcement agency for any criminal offense (including DUI/DWI) other than minor traffic offense, the Wellness Center Operator shall provide written notification within one workday to the Wellness Center Board. The Wellness Center Board shall then notify the FAA Servicing Security Element (SSE) AMC-700 at the Aeronautical Center in writing.

A traffic offense will be considered minor when the maximum fine that could be imposed is $300 or less. The Wellness Center Operator will be notified of the impact that the charge or results of the charge have on the affected personnel as soon as a determination is provided to the Wellness Center Board from the SSE.

22. CONFIDENTIALITY OF DATA AND INFORMATION

In performance of this Agreement, the Wellness Center Operator may need access to and use various data and information in the possession of the Government. This data and information may have been obtained under conditions which restrict the Government's right to use and disclose this data and information or which may be adverse to the interests of the Government or other parties if it is disseminated or used in a capacity other than in performance of this agreement. Therefore, the wellness Center Operator agrees to abide by any restrictive use conditions on such data and not to: (1) knowingly disclose such data and information to others without written authorization from the Wellness Center Board, unless it is already publically available; or (2) use for any purpose other than the performance of this contract any data or information which bears a restrictive marking or legend which the Wellness Center Operator has gained access to through the performance of operating the Wellness Center , or information that should be marked according to FAA Order 1600.75 "Protecting Sensitive Unclassified Information (SUI)". For the sole purpose of this clause, "information" means any communication or representation of knowledge such as facts, data, or opinions in any medium or form, including textual, numerical, graphic, cartographic, narrative or visual form.

In the event operating the Wellness Center requires access to proprietary data and information of other companies, the Wellness Center Operator must obtain agreement from such other companies for such use unless such data are provided or made available to the Wellness Center Operator by the Government.

An agreement must prescribe the scope of authorized use and disclosure of the proprietary data and information as well as any other terms and conditions to be agreed upon between the parties thereto. It is agreed by the operator that any such data or information, whether obtained by the operator pursuant to the aforesaid agreement or from the Government, must be protected from unauthorized use by or unauthorized disclosure to any individual, corporation, or organization so long as it remains proprietary.

a. The operator agrees to conduct formal training to make employees aware of the requirement to maintain confidentiality of data and information as required above. The operator must obtain from each employee a signed Non-Disclosure Agreement. This agreement must provide that the employee will not, during employment or anytime thereafter, disclose or use for current or future benefit of any party any of the data (to include any form of Sensitive Unclassified Information (SUI) described in FAA Order 1600.75) or information not publically available received in connection with operations of the Wellness Center.

b. The operator agrees to hold the Government harmless and indemnify the Government as to any cost/loss resulting from the unauthorized use or disclosure of third party data or software by the operator or its employees.

c. Except as the Wellness Center Board specifically authorizes in writing, upon no longer operating the wellness center, the operator must return all such data and information described above obtained from the Government, including all copies, modifications, adaptations, or combinations thereof, to the wellness Center Board. Data obtained from another company must be disposed of in accordance with the operator's agreement with that company, or if the agreement makes no provision for disposition, must be returned to that company. The operator must further certify in writing to the Board that all copies, modifications, adaptations, or combinations of such data or information which cannot reasonably be returned to the Board (or to the appropriate company), have been deleted from the operator’s records and destroyed. The FAA reserves the right to audit the deletion. The FAA must provide notice of the audit 10 calendar days prior to the audit.

d. These restrictions do not limit the operator’s right to use and disclose any data and information obtained from another source without restriction.

23. REPORTS AND STATISTICS: The operator shall prepare and provide the following documentation to the Corporation:

a. Statistics detailing member participation in the wellness sessions.

b. Any written suggestions or evaluations received from members concerning changes or improvements to the Wellness Center shall be given to the Corporation the same week they are received.

c. Any written complaints shall be given to the Corporation the first work day after they are received. Any verbal complaints of a serious nature shall be written down and also be brought to the attention of the Corporation the first work day after they are received. Serious nature complaint examples would be: facility maintenance, equipment maintenance, alterations involving operator personnel, and/or members etc.

d. An annual summary shall be prepared by the operator providing an overview of the year's health improvement activities. The summary shall include, but is not limited to, budget analysis, compilation of quarterly statistical reports, equipment status, and evaluation of member's health improvement.

e. The operator shall establish an automated sign-in log/use system, e.g., bar code, photo ID, for all persons using the Center for any reason. A statistical report shall be prepared at the end of each quarter detailing the use of the Center during the previous quarter. This report shall include, but is not limited to, statistics regarding the total number of visits to the Center, the number of participants, peak hours of use, the breakdown on type of use of the Center, and participation in classes offered. The report shall be submitted to the Corporation within five working days after the end of each quarter.

f. The operator shall submit a monthly accounting ledger of income and expenditures within five working days after the end of the month and an annual statement of the same 60 calendar days prior to the expiration of the term suitable for audit considerations of the Corporation. All documentation, reports, surveys, and accounting statements will become the sole property of the Corporation.

g. Accident/Injury Reports (one copy in member's file, one copy to the Corporation) shall be submitted to the Corporation within one working day following accident.

h. Equipment breakdown shall be reported by the operator within one working day to the Corporation.

24. OPERATOR'S LIABILITY AND INSURANCE:

The operator shall provide risk management through a competent well trained staff. The operator's risk management strategy shall include the following:

a. Proper training of staff (such as on equipment and fitness awareness).

b. Detailed instructions on the safe use of facilities and equipment.

c. Written procedures for daily inspection and maintenance of equipment and facilities.

d. Documentation of facility and equipment maintenance/repair.

e. Posted emergency procedures for fire escapes, injury, heart attack, etc.

f. Posted facility rules and regulations.

g. Input (where possible) on facility layout and equipment purchases.

h. The use of nationally recognized tests and procedures for fitness testing.

i. Adequate supervision of the facility.

j. Notice of qualifications and certifications of staff members.

k. Posted procedures on how to operate facilities/dangers regarding lockers and weights.

l. At least once every hour during non-peak hours, a tour of the shower and locker room facilities by the operator to ensure no one is in need of help for any reason.

m. The shower floors shall be mopped as needed to ensure the participants do not slip on the floor. The mopping of the shower floors does not constitute maintenance services.

n. Provide a timetable for obtaining necessary insurance and licenses consistent with applicable ordinances, laws and/or statutes. (The operator must maintain at its own expense the insurance required by this clause. Insurance companies must be acceptable to the Federal Aviation Administration. Policies must include all terms and provisions required by the Federal Aviation Administration. The contractor must maintain and furnish evidence of the following insurance, with the stated minimum limits:

- Worker's Compensation and Employer's Liability. The operator must comply with applicable Federal and State workers' compensation and occupational disease statutes. The contractor must maintain employer's liability coverage of at least $100,000, except in States with exclusive or monopolistic funds that do not permit worker's compensation to be written by private carriers.

- General Liability. The contractor must maintain bodily injury general liability insurance written on a comprehensive form of policy of at least $100,000* per person and $500,000* per occurrence.

25. PANDEMIC SERVICES Level 2 Enhanced Cleaning

The below tasks will be required when ordered by the Government. These guidelines are in line with the Centers for Disease Control (CDC) and must be followed when cleaning and disinfecting the various areas, materials and surfaces.

Level 2 Daily Enhanced Cleaning

Damp wipe with a CDC and EPA approved disinfectant that is a hospital grade as approved by the Government the following areas or items:

• Entry and exit doors

• Elevator control panels and call buttons

• Restroom doors and hardware to include entry and stall doors

• Conference room doors

• Conference room tables

• Public use telephones (Guard Desks, Lobbies, conference rooms, etc.)

• Public use tables

• Cafeteria and snack bar tables

• Stairwell handrails and doors

• All high touch areas

26. PANDEMIC SERVICES Level 3 Enhanced Cleaning The below tasks will be required when ordered by the Government. These guidelines are in line with the Centers for Disease Control (CDC) and must be followed when cleaning and disinfecting the various areas, materials and surfaces. The Operator must provide a square foot cost for each one-time cleaning as requested by the Government.

Level 3 Enhanced Cleaning (Confirmed or Presumed Cases) (in addition to all Cleaning listed above)

All identified and affected areas and items below must be HEPA vacuumed and/or Electrostatic Sprayed, misted or fogged with an approved biodegradable chemical as listed by the CDC and EPA and approved by the Government:

• All fabric walls and cabinet doors

• All fabric chairs

• All flooring to include carpeted areas

• All nonporous (hard, plastic, wood, metal, painted, etc.) surfaces

• All horizontal surfaces and ledges

• All hard walls

• All doors and doorframes, including door hardware

• All storage cabinets and filing cabinets

• All high touch areas

27. AUTOMATION REQUIREMENTS: The operator shall use automation procedures to the greatest extent possible for daily operations, reporting, and accounting services for Wellness center participants. The operator shall use a standard fitness industry software. "Standard fitness industry software" is defined as any software commercially available during the agreement term specifically intended for fitness and or wellness.

28. PERIOD OF PERFORMANCE: The period of performance shall be of an initial one year period from date of award with the option to renew for additional (1) one year periods. If either party wishes not to renew, written notification must be provided at least 90 calendar days before date of expiration.

29. AGREEMENT REQUIREMENTS: The offerer agrees to enter into a written agreement with the Corporation. The agreement will incorporate the terms set forth in the RFP and any accepted during negotiations.

a. The successful offerer must affirmatively state that it is an equal employment opportunity employer and will comply with all relevant ordinances, laws and statutes governing employees.

b. The agreement is not affected by oral agreements. No oral agreement of any person shall modify or otherwise affect this RFP and resultant terms and conditions, as herein stated. All modifications shall be in writing and executed by the Corporation and the operator.

c. In the event the operator encounters difficulty in meeting performance requirements, or has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of the agreement, the operator shall immediately notify the Corporation in writing, giving pertinent details, provided, however, that this data shall be informational only in character and shall not be construed as a waiver by the Corporation of all schedules or data or of rights or remedies provided by law. Failure to give timely notice, however, may preclude later consideration of any request for an extension of the agreement period.

d. This notice shall state circumstances and estimated extent of delay. Each such notice submitted to the Corporation shall be evaluated on its own merit and the operator shall be notified in writing by the Corporation of the Corporation's decision.

e. The Corporation and operator understand and agree that the services to be provided under this agreement by the operator, to the Corporation, are non-personal services. The term "operator" means that it is an independent operator and, as such, the parties recognize that no employer-employee relationship exists or will exist under this agreement. The operator agrees with the Corporation to furnish the specified services fully described herein and is accountable to the Corporation only for furnishing such services, materials or work ordered. For the purpose of this agreement, the operator’s employees shall not be subject to the supervision of a federal officer, employee, or board members of the Corporation while engaged in the performance of his/her duties.

f. The operator’s personnel shall be those persons named to perform the services required herein. The operator shall make a reasonable investigation of all employees to determine their background and employment histories. The employees must be of suitable character and demeanor to work with professional federal employees.

g. The Corporation may require dismissal of those employees which it deems incompetent, careless, insubordinate, unsuitable or otherwise objectionable, or whose continued employment it deems contrary to the public interest, inconsistent with the best interest of national security or the Wellness Center. The operator shall require each of its employees to fill out, for submission to the Government, such forms as may be required by the Corporation for security or other reasons. Upon request of the Corporation, the operator's employees shall be finger printed. Each employee of the operator shall be a citizen of the United States of America, or an English speaking alien who has been lawfully admitted for permanent residence as evidenced from the Immigration and Naturalization Service that employment will not affect his/her immigration status.

h. Operator personnel working at or visiting the facility, shall abide by all appropriate traffic, parking, security, and airport regulations in effect at the MMAC/Will Rogers World Airport.

i. The Corporation shall have the right to provide a 30 calendar day written notice of agreement termination. Should the operator not be successful in follow-on agreements, the operator agrees to work amicably with any follow-on operator to assure an orderly transition. The Corporation reserves the right to unilaterally terminate the agreement based on facts which would establish a material breach of agreement, e.g. such as violation of wellness/fitness codes, regulations and statutes; the operator becomes the subject of voluntary or involuntary bankruptcy, insolvency, reorganization or liquidation proceeding, makes an assignment for the benefit of creditors, or admits in writing its inability to pay debts when due; or fails after ten (10) days written notice to remedy any other breach of terms, conditions, obligations, or representations contained in the agreement.

30. The Corporation may select an operator whose offer conforming to this RFP will be most advantageous to the Corporation, cost/price and other factors considered, specified elsewhere in this RFP.

a. The Corporation may (1) reject any or all offers if such action is in the public interest, (2) accept other than the lowest offer, and (3) waive informalities and minor irregularities in offers received.

b. The Corporation may select on the basis of initial offers received, without discussions.

The Corporation will select the best overall offer, based on the technical merit, cost/price, and other pertinent factors which are stated in the RFP. Proposals will be evaluated using the criteria below.

Services

1. Scope, variety, quantity, and quality of fitness sessions proposed.

2. Use of available public resources/instructors.

3. Program for development of individual exercise plans.

4. Plan for scheduling of services for maximum use of facility and the needs of Federal workers.

5. Past performance on similar projects.

Staffing

The proposal will be evaluated on the following characteristics of the proposed staffing:

1. Qualifications of operator and staff.

2. Adequacy of fitness staff during working hours.

3. Cost consciousness/efficiency of staffing plan.

4. Training/recertification plan for staff.

Administration Plans

The proposal will be evaluated on the following characteristics of the plans for administering the facility:

1. Procedures for log in/check in.

2. Plan for record keeping/report submittal.

3. Plan for membership sign up/fee collection.

4. Plan for maintaining and cleaning equipment.

5. Plan for interaction with Wellness center board.

Program Promotion Plan

The proposal will be evaluated on the following characteristics of the plans for promotion of the facility:

1. Quality of plan.

2. Innovation of plan.

3. Provisions for maintaining membership.

Safety/Liability Provisions

The proposal will be evaluated on the following characteristics of the plans for assuring safe operation and for providing liability insurance:

1. Substance of plans.

2. Completeness of safety plan.

3. Adequacy of liability insurance.

31. FORMAT AND CONTENT: All offerers shall submit proposals via email to Toni.Main-Valentin@faa.gov by May 16, 2022.

a. The amount of detail to be presented in addition to that required below is left to the discretion of the offerer. The information presented must be sufficient for the Corporation to make comprehensive evaluations of the offeror's proposed performance.

b. Although this RFP specifies the minimum required for the proposal, offerors are invited and encouraged to submit any alternate proposals that they believe may be of interest. The Corporation will select the operator that appears to have the highest potential for successful and efficient operation of the facility and most cost beneficial to the patrons.

c. The offeror must take into consideration that the Wellness Center has no firm commitments for membership.

d. All personal and financial data will be treated confidentially.

e. Provide name of the person and organization submitting the proposal, address, email address, and phone numbers where to be reached, including best hours to call.

f. Provide as completely as possible the following information requested and the answers to the following questions or criteria. Number your submissions according to the inquiry number to facilitate review.

i. Provide the required professional staffing.

ii. Provide job descriptions for operator, director, and employees, including minimum qualifications. Provide names and resumes of the operator, director, and employees if already identified or job descriptions and minimum qualifications if the individuals are not identified.

iii. Provide a timetable for obtaining necessary insurance and licenses consistent with applicable ordinances, laws and/or statutes. Prior to the commencement of work hereunder, the operator shall furnish the Corporation with acceptable evidence showing that the insurance coverage described has been obtained.

iv. Provide standard operating policies and procedures for operation of a Wellness Center.

v. Provide a plan to promote the Wellness Center.

vi. In order to assure that the offerer has the ability to perform, control and be responsive to its needs in the fulfillment of tasks, the offerer shall describe in sufficient detail his/her experience in day-to-day management/operation of successful wellness facilities. Provide certifications or credentials held by your organization.

vii. Provide a fee schedule of how much would be charged for each participant on a monthly basis including charge for a guest pass per visit. Provide initiation fee to be charged if applicable.

32. It is the intent of the Corporation that the Center be a self-sustaining operation. This means that the funds required to run the Center will be derived only from fees charged to users. The Corporation or FAA shall assume no responsibility for the setting or collection of fees assessed users. The Corporation will receive 10% of membership fees collected by the operator which may be used for replacement or purchase of equipment if necessary. The space will be provided rent free to the operator. Water, gas and electric will be provided to the operator along with standard janitorial cleaning services as well as furniture and equipment listed in Attachment B.

33. LIST OF ATTACHMENTS:

Attachment A - Director's Qualifications Attachment B - Government Furnished Equipment

Attachment A

WELLNESS CENTER DIRECTOR'S QUALIFICATIONS

Minimum education requirements include a certification or associate/bachelor’s degree in a fitness or health promotion related field. Current CPR and basic first aid training certifications are required.

Experience and education must clearly demonstrate competencies as a health professional with requisite knowledge and skills associated with: administering health exercise programs, educating program staff and participants, marketing and organizing/operating fitness facilities. Director must be able to work with a minimum of guidance on a day-to-day basis. Must be a self-starter with proven developmental abilities.

The ideal candidate would have experience in supervision of health, physical fitness, recreation programs, and staff; scheduling of and conducting health and fitness programs.

Leadership and excellent communication skills must have been demonstrated in previous experience along with an ability to effectively deal with staff, and use specific marketing tools.

Attachment B Government Furnished Equipment

Ecko Yoga Mats (Various Colors)

Yoga Blankets

Table Tennis Paddles

Gym Valet

Cap Barbell Rubber Hex Dumbbell (20Ib)

Cap Barbell Rubber Hex Dumbbell (15Ib)

Cap Barbell Rubber Hex Dumbbell (25Ib)

Cintz Aqility Training Kit

J Fit 36-inch Hiqh Density Foam Roller

Power Systems Pro Bar Wrap Pad

Muscle Driver Rubber Hex Dumbbells

CAP Olympic Weiqht Plate Rack

TRX Suspension Frame TTZ Castors

7 Foot Deluxe Speed Rope

8 Foot Deluxe Speed Rope

9 Foot Deluxe Speed Rope

Rubber Coated Hex Dumbbells (20Ib)

Rubber Coated Hex Dumbbells (15Ib)

Rubber Coated Hex Dumbbells (12Ib)

Rubber Coated Hex Dumbbells (10lb)

12Ib Cap Barbell

1Olb Cap Barbell

15Ib Cap Barbell

Body Solid Tools Manta Ray

Cap Barbell Rubber Coated Hex Dumbbell (10Ib)

Cap Barbell Rubber Coated Hex Dumbbell (12Ib)

Ader Sand Bag- Small

Dumbbells (5 lb. - 50 lb.) (Black)

Dumbbells (55 lb. - 100 lb.) (Black)

Barbell Rack w/Rubber Encased Barbells (20-110 lbs) E2 Curl barbells

Kettle rack

Kettle Bell 5 lb

Kette Bell 8 lb

Kettle Bell 10Ib

Kettle Bell 15Ib

Kettle Bell 20 lb

Kellie Bell 25 lb

Kettle Bell 30 lb

Kettle Bell 35 lb

Kettle Bell 40 lb

Handle Rack

Smith Press Machine

Olympic Med Pack (Small plates for Smith Press 3 set 1001b. each)

100 lb IV Anko Plates - 10M Hammertone

lnterlockinq Tiles (Black & Gray) 3/8"

Power Plyo Box Starter Set of 4 (Red)

Adjustable Decline Bench

Super Bench

Flat Bench

Multi-Purpose Bench

Versa Bars (4, 6, 12, 15, & 181bs 4 ea)

Bench Press Flt - Plate Loaded

Row - Plate Loaded

Incline Bench Press FLT - Plate Loaded

Seated Calf

FTS Glide Functional Strenqth Trainer

Back Extension

Angled Leg Press Free Weight

Seated Preacher Curl

Ab Trainer (Ab roller back metal}

5" D-Ball (21b) (Yellow}

Medicine Balls 4kg,6kg,61b,41b,21b

Medicine Ball Stand

Medicine Ball 10 lb

Medicine Ball 15 lb

Resist-A-Ball 55 cm - Berry

Resist-A-Ball 65 cm - Silver

Resist-A-Ball 75 cm • Black

Stackable Chairs Blue

Cardio Theatre 900MHz External Wireless Receiver

Cardio Theatre 900MHz Single Channel Transmitter (Under TVs}

Treadmill 120 V Experience Series (T1, T2, T3, T7, T8, T9)

Treadmill TRM833 120V (T11l

Row# 2 (Total 14 items - 11 GFP &…