RFP for Resurfacing_Track.pdf

Seminole County School System 203 East 6th Street

Donalsonville, GA 39845 John Mark Earnest, Superintendent

Phone 229-524-2433

Request for Proposals

Seminole County Resurfacing Asphalt & New Track

Seminole County School System is seeking proposals for three concrete jobs. The School

System representative for the purpose of this request is Dusty Smith. The school property is

5582 GA Hwy 39, Donalsonville, GA 39845.

The advertisement for proposals begins on April 10, 2025, and will run until May 1, 2025 at

12:00 pm eastern time. Proposals (quotes) received after this date and time will not be considered.

The School System and company who is awarded the bid will work together in developing the dates for the scope of work.

Scope of Work and Requirements:

● Price should include all site work.

● There are three (3) separate scopes of work with the following specs.

o Project 1 – Asphalt Overlay

▪ Parking Lot Overlay (30,500 SF)

● Mobilization/Demobilization

Asphalt Patching

Clean Asphalt

Tack Coat

1.5” Super pave Asphalt Overlay (280TN)

Stripe

▪ Location: The Seminole County High School parking lot located at the back of the school on the south side.

▪ Bids must include: clipping the roadway edges, cleaning the asphalt, asphalt patching, repairing the area with 6” GAB, prime coat, 2” asphalt super pave. This should be done before the tack coat and asphalt overlay.

o Project 2 – Grading & Paving a Track

▪ Track Grading & Paving

● Mobilization/Demobilization

Construction Layout

Donalsonville, GA 39845

Clearing & Grubbing

Fine Grading

Compacting

6” GAB Track Base (1,468 TN)

Prime Coat

2” Super pave Track Asphalt (513 TN)

Stripe

▪ To install a standard 8 lane track. The bid must include clearing, grubbing, and grading of the proposed track and field, 6” GAB base, prime coat and

2” asphalt super pave for the track. Also, includes striping.

o Project – Asphalt Overlay

▪ Parking Lot Overlay (49,300 SF)

● Mobilization/Demobilization

Asphalt Patching

Tack Coat

1.5” Super pave Asphalt Overlay (452 TN)

Stripe

▪ Location: The Seminole County High School parking lot located adjacent to the school tennis courts.

▪ Bids must include: clipping the roadway edges, cleaning the asphalt, asphalt patching, repairing the area with 6” GAB, prime coat, 2” asphalt super pave. This should be done before the tack coat and asphalt overlay.

● All Venders and installers should be licensed, certified and insured

● Awarded bidder will provide the required Contractor’s Affidavit with the proposal/bid.

(Affidavit to sign is attached to the RFP).

o Seminole County School System contractors will verify its compliance with

O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of (name of public employer) has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for

Donalsonville, GA 39845 the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor will provide its federal work authorization user identification number and date of authorization on an affidavit provided with the contract when awarded the project.

Below is listed the insurance coverage which must be procured by the contractor at his own expense. The contractor agrees to follow instructions indicated in each case:

1. Workers Compensation:

a. Coverage A: State Statutory

b. Coverage B: Employers Liability:

$500,000.00 Each Accident

$500,000.00 Disease Policy Limit

$500,000.00 Disease Each Employee

2. Comprehensive General Liability (including Premises-Operations; Independent

Contractors; Protective; Products and Completed Operations; Broad Form Property Damage; X-

C/U Explosion, Collapse and Underground Coverage):

a. General Aggregate: $2,000,000.00

b. Products/Completed & Operations Aggregate: $2,000,000.00

c. Each Occurrence: $1,000,000.00

d. Personal & Advertising Injury: $1,000,000.00

e. Fire Damage - Any One Fire: $100,000.00

3. Comprehensive Automobile Liability:

a. Combined Single Limits: $1,000,000.00

4. Umbrella Excess Liability:

a. General Aggregate: $1,000,000.00

b. Products/Completed & Operations Aggregate: $1,000,000.00

c. Each Occurrence: $1,000,000.00

Donalsonville, GA 39845

d. Personal & Advertising Injury: $1,000,000.00

e. Completed Value/Builders Risk including interests of the Owner, Contractor, Subcontractors and Sub-subcontractors and covering the entire project including materials stored off site and materials in transit.

B. SELECTION PROCESS

1. Proposal Evaluation:

Interested vendors responding to this Request for Proposal must provide the information required to meet the criteria contained in “Response Format and Contents”. The evaluation committee will evaluate submittals and choose the most highly qualified vendor as measured using the criteria for Seminole County School System. The following criteria will be considered in choosing the most highly qualified contractor/vendor:

1. Vendor History & Information

2. Relevant Experience (list any experience of past projects with Seminole County

School System)

3. List Sub-Contractor Information or state no Sub-Contractors will be used.

4. Project Approach & Schedule

5. Bid

C. RESPONSE FORMAT AND CONTENTS

Send sealed prepared proposals to Dusty Smith, Director of Facilities. The proposals will be received via email to dsmith@seminole.k12.ga.us or in a sealed envelope delivered to

Seminole County School System, Attention: Dusty Smith, 203 East 6th, Street, Donalsonville, GA 39845.

All packages must be received by 12:00 pm on May 1st, 2025. Packages received after this date and time will not be considered.

1. ORDERS. Orders shall be made by the School System, by the issuance of a Purchase Order referencing this Contract and detailing the items and/or services ordered. No shipment or service shall be authorized until such issuance of a Purchase Order.

2. PAYMENT. Upon completion and inspection of work, the School System shall pay the amount set out in the solicitation line item for any goods and/or services purchased hereunder.

Donalsonville, GA 39845

Payments shall be made according to the invoice submitted by the Contractor. Payment terms shall be net thirty (30) days.

3. PRICE. The prices quoted and listed in the solicitation line items shall be firm throughout the term of this Contract. Price should include the cost of delivery, installation, cleanup and any other services required in the scope of work.

4. BILLING Invoices shall be mailed or emailed to:

Seminole County School System, Attention: Dusty Smith

Donalsonville, GA 39845

5. COMPLIANCE. The School System will make final inspection of all materials and services for acceptance or rejection. Final inspection resulting in acceptance or rejection of the materials and services will be made as soon as practical, but failure to inspect shall not be construed as a waiver by the School System of its rights to reject such material and services which are later found to be defective or not in conformance with the required specifications.

6. COMPLIANCE WITH STATUTES. The Contractor shall comply with all laws, ordinances, policies, rules and regulations of any governmental entity pertaining to the supply of any goods and/or services to the School System pursuant to this Contract.

7. APPLICABLE LAW. This Contract shall be governed in all respects by the laws of the State of Georgia.

8. TITLE AND RISK OF LOSS. Title to any items ordered and liability for risk of loss shall remain with the Contractor until delivery to and acceptance by the School System.

9. CONTRACT TERMINATION The School System may unilaterally terminate this contract in whole or in part, for the convenience of the School System or because of failure of the awarded vendor to fulfill the contract obligations in any respect

10. CANCELLATION. The School System reserves the right to cancel this contract by giving the Contractor thirty days written notice of its intent to do so.

11. ASSIGNMENT AND DELEGATION. The Contract or any performance required by it shall not be assigned or delegated in whole or in part without the express written consent of the School

System.

There is no commitment to accept any proposal; the school system budget will dictate the acceptance of the proposal for contract. The superintendent or designee reserves the right to reject any or all proposals and to waive technicalities and informalities.

Any questions should be directed to Dusty Smith via email: dusty.smith@seminole.k12.ga.us mailto:dusty.smith@seminole.k12.ga.us

Donalsonville, GA 39845

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. §13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of (name of public employer) has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13- 10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b).

Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Contractor

Seminole County School System Playground Equipment Name of Project

SEMINOLE COUNTY SCHOOL SYSTEM

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ___________, ___, _____ in ___________, ____________.

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______ DAY OF ______________,20___.

NOTARY PUBLIC

My Commission Expires:_____________________________