Request for Proposals On-Call Practical Operations Services August 3, 2026

REQUEST

FOR

PROPOSALS

FOR

ON – CALL

PRACTICAL OPERATIONS SERVICES

REQUEST FOR PROPOSALS

FOR ON-CALL PRACTICAL OPERATIONS SERVICES

THE NORTHEAST MARYLAND WASTE DISPOSAL AUTHORITY

Table of Contents

PART I - PROPOSAL INFORMATION

1.1 PURPOSE:

1.2 CONTACT PERSON:

1.3 PRE-PROPOSAL CONFERENCE:

1.4 WRITTEN QUESTIONS:

1.5 AMENDMENT OR CANCELLATION OF THIS RFP:

1.6 SUBMISSION REQUIREMENTS:

1.7 DISCLOSURE:

1.8 INCURRED EXPENSES:

1.9 ACCEPTANCE OF TERMS AND CONDITIONS:

1.10 PROCUREMENT REGULATIONS:

1.11 MINORITY PARTICIPATION:

PART II - MASTER SERVICE AGREEMENT INFORMATION AND PROPOSED MASTER

SERVICE AGREEMENT PROVISIONS

2.1 PARTIES TO THE MASTER SERVICE AGREEMENT:

2.2 MASTER SERVICE AGREEMENT TERM:

2.3 COMPENSATION AND METHOD OF PAYMENT:

2.4 INSURANCE:

PART III – SCOPE, QUALIFICATIONS AND PRICING

3.1 SCOPE:

3.2 QUALIFICATIONS:

3.3 PRICE PROPOSAL:

3.4 IRREVOCABILITY OF PRICE PROPOSAL:

3.5 PRICING EXTENSION TO THE MARYLAND ENVIRONMENTAL SERVICE 13

PART IV - EVALUATION PROCEDURE

4.1 EVALUATION COMMITTEE:

4.2 DISCRETION IN DETERMINING DEVIATIONS AND COMPLIANCE:

4.3 MULTI-STEP COMPETITIVE SEALED NEGOTIATION:

4.4 EVALUATION CONSIDERATIONS:

PART V - ADA COMPLIANCE

5.1 ALTERNATIVE FORMS:

ATTACHMENT A

CONTRACTOR MASTER SERVICE AGREEMENT

ATTACHMENT A-1

KEY PERSONNEL

ATTACHMENT A-2

REQUEST FOR APPROVAL OF CHANGE IN KEY PERSONNEL

ATTACHMENT B

TYPICAL CONTENT OF INVOICES

ATTACHMENT C-1

GENERAL FORMAT GUIDELINES FOR THE PRESENTATION OF KEY PROJECTS 1

ATTACHMENT C-2

GENERAL FORMAT GUIDELINES FOR THE PRESENTATION OF TEAM MEMBERS

IN KEY PROJECTS:

ATTACHMENT D

CHECKLIST FOR SUBMITTAL/SCORING RUBRIC/PERSONNEL DESCRIPTION .. 1

ATTACHMENT E

REFERENCE FORM

RFP Due Date: September 8, 2026 RFP Due Time: 4:00 PM local time

FOR ON-CALL PRACTICAL OPERATIONS SERVICES

THE NORTHEAST MARYLAND WASTE DISPOSAL AUTHORITY

The Northeast Maryland Waste Disposal Authority (the “Authority”), a multi-jurisdictional agency, is issuing this Request for Proposals (“RFP”) from firms who are qualified to provide practical engineering, construction, repair and deconstruction services (i.e., on-call Contractor services) relating to solid waste infrastructure and facilities.

The Authority was established as a public corporation by Chapter 871, Acts of 1980 to assist its participating political subdivisions of Maryland and other public entities in providing adequate solid waste disposal facilities, including facilities for the generation of steam, electricity or fuels and recovery of materials that are derived from or are otherwise related to waste disposal.

Participating jurisdictions (the “Members” or “Member Jurisdictions”) include Baltimore City and Anne Arundel, Baltimore, Carroll, Frederick, Harford, Howard and Montgomery Counties.

Maryland Environmental Service, an instrumentality of the State of Maryland, is an ex-officio member. The Authority acts as a coordinating agency for solid waste management projects.

Additional information on the Authority is on our web page, www.nmwda.org.

Copies of the Request for Proposals are available from the Northeast Maryland Waste Disposal Authority at 410-333-2730, procurement@nmwda.org, or at the address below:

Northeast Maryland Waste Disposal Authority Tower II – Suite 402 100 South Charles Street Baltimore, MD 21201-2705

Proposals will be accepted until 4:00 PM local time on September 8, 2026.

Andrew Kays, Executive Director mailto:procurement@nmwda.org

PROPOSER’S CONTACT INFORMATION FORM

(1st) Name:

Title:

(2nd) Name:

(optional)

Title:

(optional)

Contractor:

Address:

Telephone Number:

Fax Number:

E-mail (1st):

E-mail (2nd):

I / we prefer to be contacted by: (circle one) U.S. Mail, telephone, e-mail

I / we prefer correspondence to be sent by: (circle one) U.S. Mail, e-mail

Please e-mail or mail completed form to:

Northeast Maryland Waste Disposal Authority Attention: Procurement Tower II – Suite 402 100 South Charles Street Baltimore, MD 21201-2705 procurement@nmwda.org

Offerors are invited to submit proposals in conformance with the requirements described below:

PART I - PROPOSAL INFORMATION

1.1 PURPOSE:

The purpose of this RFP is to select multiple firms for on-call Contractor services. The Authority has identified two major categories of work. The two areas are 1) transfer station/Resource Recovery Park, Materials Recovery Facility (MRF) and emerging technologies operations; and 2) landfill services. The Authority will select and place no less than two and no more than ten of the qualified firms on one on-call contractor list to cover all aspects of these two areas. To be deemed qualified and to enter a Master Service Agreement with the Authority, the firm does not have to be qualified in both of the categories or all of the tasks in a particular category. This procurement will not create a listing of qualified sub-contractor firms. Offerors must have one or more Maryland licensed Professional Engineers (in an appropriate discipline) on staff, or accessible via contract, to perform design-related services under the on-call Master Service Agreement. Contractors are expected to have Maryland licensed electricians, plumbers, and Commercial Driver’s Licensed operators, for any of the projects they perform, as applicable.

1.2 CONTACT PERSON:

Any communication regarding this RFP must be made to the attention of “RFP for On- Call Practical Operations Services-2026” in writing, and directed to procurement@nmwda.org or Northeast Maryland Waste Disposal Authority, 100 South Charles Street, Tower II – Suite 402, Baltimore, MD 21201. Prior to award of this Master Service Agreement, Offerors should not initiate any communications related to this RFP with Authority staff, or with employees or local elected officials of any Member Jurisdiction. Any communications other than to procurement@nmwda.org may result in the disqualification of a Proposer’s proposal. Reference to “local time” in this RFP means the time in Baltimore, MD, USA.

1.3 PRE-PROPOSAL CONFERENCE:

A virtual conference will be held on August 10, 2026 at 10AM. This is not a mandatory meeting. Those interested in attending should RSVP to procurement@nmwda.org no later than 4 PM local time on August 7, 2026.

1.4 WRITTEN QUESTIONS:

Prospective Offerors may submit written questions only concerning this RFP to the attention of “RFP for On-Call Practical Operations Services-2026,” to procurement@nmwda.org. Questions may be submitted via e-mail or by mail. The Authority will endeavor to respond in writing to requests for information submitted by no later than 4:00 PM local time on September 8, 2026, however, the Authority makes no assurance that written responses will be tendered if, in the opinion of the Authority, such information is evident in the RFP or goes beyond the intended scope of this solicitation.

Any written responses to questions made shall be emailed to all prospective Offerors who requested a copy of this RFP and posted on the Authority’s website at www.nmwda.org.

1.5 AMENDMENT OR CANCELLATION OF THIS RFP:

If this RFP requires amendment, written notice of the amendment will be given by means of an addendum to all prospective Offerors who requested a copy of this RFP or who submitted the Offeror’s Contact Information Form. Any amendment also will be posted on the Authority’s website at www.nmwda.org. Receipt of addenda must be acknowledged in writing by prospective Offerors to the Authority. Acknowledgment by e-mail is permitted. Copies of the acknowledgments are to be included in the proposal. The Authority reserves the right to modify, amend or cancel this RFP if the Authority determines, in its sole discretion, that it is in the best interest of the Authority to do so.

1.6 SUBMISSION REQUIREMENTS:

An electronic copy of the proposal as a PDF must be sent to procurement@nmwda.org no later than 4:00 PM local time on September 22, 2026 (the “Closing Date”). Any proposals received after this time will not be considered. Eight (8) hardcopies of the proposal must be submitted in a sealed envelope, labeled “On-call Practical Operations Services Proposal” and received no later than 4:00 PM local time on September 11, 2026. All submissions will be time and date stamped when received.

The proposal should be double-sided on minimum 50% post-consumer recycled content paper. In lieu of paper that has at least 50% post-consumer recycled content, FSC and rainforest alliance certified paper made from 100% sustainable eucalyptus premium fibers, or other paper types with no wood content may be used. Proposals will be a maximum of 100 pages in length (i.e., 50 pieces of paper, not including dividers in the proposals), including Sections 1 through 6 described below. If the proposal is longer than 50 pieces of paper for Sections 1 through 6, it will be considered non-responsive. Comments on the Master Service Agreement will not be counted towards the 50 pieces of paper maximum length of the proposal. In addition, documents related to additional rate classes listed in Section 6, Sections 7 and 8, the Offeror’s Contact Information Form, and Table of Contents of the proposal, will not count towards the maximum page count.

Proposals will be organized in the following manner:

Section 1 – Transmittal Letter/Cover Letter mailto:procurement@nmwda.org http://www.nmwda.org/

Section 2 – Organization Chart showing key individuals and area(s) of experience for municipal projects

Section 3 – Description of key municipal projects. The key projects shall be presented using the general format included in this RFP at Attachment C-1

Section 4 – Résumés and current position of key individuals (to include key Subcontractors if the Offeror will use said contractor to meet one or more of the tasks under a particular category; otherwise, subcontractor résumés do not need to be provided at this time, but may be requested under a specific project).

A matrix of the key projects and the proposed key individuals is to be included at the end of this section, formatted to print as 11x17.

Section 5 – References (to include key Subcontractors if the Offeror will use said contractor to meet one or more of the tasks under a particular category). The reference form in Attachment E is to be started by the Offeror and completed, including submission, by the reference.

Section 6 – Price Proposal.

Section 7 – Comments on the Master Service Agreement/Scope or Assumptions in the

Proposal.

Section 8 -- Statements of Non-Segregated Facilities, Drug Free Workplace Policy, current

Maryland State Department of Assessments and Taxation (MDSDAT) Certificates for all firms in the proposals or statement agreeing to provide the required Statements and Certificates prior to executing the Master Service Agreement.

1.7 DISCLOSURE:

Proposals submitted in response to this RFP are subject to the Maryland Public Information Act, Title 4 under the General Provisions Article of the Maryland Code. Offerors should identify those portions of their proposals that they consider to be confidential, proprietary commercial information, or trade secrets, and provide justification why such materials, upon request, should not be disclosed by the Authority under the Maryland Public Information Act. Offerors are advised that, upon request for this information from a third party, the Authority is required to make an independent determination whether the information can be withheld under the law. If the Authority determines that materials marked as confidential must be disclosed under the law, the Authority will notify the Offeror in advance of releasing the information to permit the Offeror to take independent action to protect the information. Offerors agree that the Authority has no liability for release of information it determines in good faith must be disclosed under the law.

1.8 INCURRED EXPENSES:

The Authority is not responsible for any expenses that Offerors may incur in preparing and submitting proposals. Proposals will not be returned to Offerors.

1.9 ACCEPTANCE OF TERMS AND CONDITIONS:

By submitting a proposal in response to this RFP, the Offeror accepts all of the terms and conditions set forth in this RFP (including the terms of the Master Service Agreement at Attachment A), unless otherwise noted and agreed to during the written question period.

1.10 PROCUREMENT REGULATIONS:

This RFP, and any Master Service Agreement entered into as a result thereof, is not subject to the provisions of the State Finance and Procurement Article, but is governed by Section 3-921 of the Natural Resources Article of the Annotated Code of Maryland and COMAR

14.13.01.01 et seq.

1.11 MINORITY PARTICIPATION:

The Authority requires the Offerors to include minority participation, as applicable under the regulations and rules of the Member Jurisdictions. Offerors should describe how the firm would meet specific minority business enterprises (MBE), woman business enterprises (WBE) and small business enterprises (SBE) requirements typical to Federal, State, and Local Government contracting in the event that a project requires outreach and work to be assigned to certified MBE/WBE/SBE firms. Terms and conditions for the MBE/WBE/SBE participation will be codified in the individual confirmations that the contractor signs with each Member Jurisdiction.

PART II - MASTER SERVICE AGREEMENT INFORMATION AND

PROPOSED MASTER SERVICE AGREEMENT PROVISIONS

2.1 PARTIES TO THE MASTER SERVICE AGREEMENT:

The Master Service Agreement and all exhibits thereto to be entered into as a result of this RFP (the “Master Service Agreement”) shall be by and between the Offeror as Contractor (the “Contractor”) and the Authority. The form of the Authority’s Master Service Agreement is set forth in Attachment A. If the Offeror is not willing to enter into the Master Service Agreement as written, the Offeror must identify any proposed changes to the Authority’s Master Service Agreement during the written question period via written submission. The Authority will notify ALL Offerors of the accepted changes prior to the Proposal Due Date. A proposal that requires changes to the Authority’s Master Service Agreement not raised prior to submission may be rejected. The Contractor will enter into a separate transaction (under the Master Service Agreement) with each Member Jurisdiction that elects to use the Contractor to provide the On-Call Practical Operations Services to such Member Jurisdiction (each a “Transaction”). Each Transaction will be evidenced by a written confirmation, purchase order or ancillary contract establishing the specific terms for the On-Call Practical Operations Services to be provided to the Member Jurisdiction (a “Confirmation”). The Authority may assist a

Member Jurisdiction and/or the Contractor in entering into a Transaction, but shall have no obligations under the Master Service Agreement or any Confirmation, or in connection with any Transaction, except as specifically set forth therein. For clarity, a Member Jurisdiction may develop a scope of work for a project and request a proposal from a Contractor, or several contractors, in a managed competition. Once a scope and proposal are agreed to using the terms of the Master Service Agreement, the Member Jurisdiction will complete a Confirmation for the project. The Authority may provide support for the project.

2.2 MASTER SERVICE AGREEMENT TERM:

The Master Service Agreement term shall commence as of the date specified in the Master Service Agreement, but no later than December 15, 2026, and shall be for approximately five years, 6-months (ending June 30, 2032), with three, one-year extensions on the same terms and conditions as set forth therein at the Authority’s sole option. The Authority’s rules and regulations, as well as established case law, require a competitive bidding process that does not allow for the mutual renewal of options for contracts (see COMAR Sec.

14.13.01 (Procurement Procedures) and Mayor of Baltimore v. Bio Gro Systems, Inc., 300 Md. 248 (Md. 1984)).

2.3 COMPENSATION AND METHOD OF PAYMENT:

The Contractor will be expected to submit invoices on a monthly basis, including a description of work performed relating to the period of the invoice. The Master Service Agreement will provide further details.

2.4 INSURANCE:

The Contractor must have or be willing to obtain insurance with the minimum terms as shown in Section 412 of Attachment A to this RFP. If the Contractor does not currently have the minimum insurance required, the Contractor must be willing, at its own cost, to obtain such insurance and provide the necessary certificates of insurance prior to the signing of the Master Service Agreement.

PART III – SCOPE, QUALIFICATIONS AND PRICING

3.1 SCOPE:

The Authority has financed four solid waste facilities. The Authority currently owns one facility, decommissioned two, and has a contract with the other facility. In addition, the Authority has developed three solar projects and four landfill gas-to-energy projects. The Authority also assisted in long-term planning projects for three Member Jurisdictions, incorporating zero waste/sustainable materials management and circular economy planning into deeper system-wide reviews for the Member jurisdictions. These projects, along with other Authority programs and requests for assistance by our Member Jurisdictions, require that the Authority have available qualified construction and operations support contractors in a wide variety of solid waste specialties. The Authority often requires a quick response to issues not allowing time for a separate procurement. The qualified contractor(s) must be available to assist the Authority or its Member Jurisdictions in both quick response activities as well as longer on-going activities. The Member Jurisdiction, through the Authority, may request pricing and further qualifications for a specific task from the pool of qualified contractors prior to selecting a firm for a particular Confirmation. The Member Jurisdiction/Authority will choose the on-call firm that is most appropriate to perform each specific task. The Contractor may be requested to also provide emergency management and incident response services for all solid waste facility types identified in this Scope of Work. Such additional services include, but are not limited to: emergency repairs, debris removal, facility stabilization, rapid deployment of personnel and equipment, preparation and updating of emergency plans, environmental sampling support, coordination with regulatory agencies, and operational support during or following emergency events such as fires, extreme weather events, hazardous releases, or structural failures.

The Work Categories for the scope of work are below, and are presented in more detail in Attachment A (draft Master Service Agreement), Article 1, Scope of Work.

Category 1: Construction and Maintenance Projects at Resource Recovery Parks, Transfer Stations, Resident Drop off Centers, Sanitation Yards, and Material Recycling Facilities

a) Examples of Category 1 Construction projects include but are not limited to: Civil surfaces and Roadway repairs including on-site installation of asphalt and concrete driving/operating surfaces

b) Curbing and sidewalks installation, replacement and repair

c) Erosion and Sediment control and Stormwater management system repairs

d) Installation, repair, and troubleshooting of electrical panels, lighting receptacles and other low voltage equipment

e) HVAC system servicing, upgrades, repairs, and complete HVAC system replacements

f) Sewer and Plumbing improvements and repairs including floor drains, trench drains, and similar features.

g) Installation and repair of facility perimeter fencing/security gates, overhead bay doors, tipping floor push walls, and canopy structures.

h) Scale infrastructure repair/replacement including foundation repairs, trench cleaning, and structural framing adjustments for truck weigh scales

Category 2: Construction and Maintenance Projects at Landfills

Examples of Category 2 projects include but are not limited to:

a) Earthwork and Grading

b) Landfill Gas Wells and Piping installation, repairs and decommissioning

c) Groundwater well installation, repairs and decommissioning

d) Leachate storage and conveyance systems installation, repairs and decommissioning

e) Erosion & Sediment Control and Stormwater management feature installation, repairs and decommissioning including silt fencing, sediment basins, and downchutes

f) Waste handling operations support including temporary heavy equipment operator support and the hauling, placement, or grading of alternative daily cover and intermediate cover materials

All Work shall be performed by qualified Contractors with demonstrated experience (at least 5-years experience executing similar scopes under Category 1 and Category 2) in the construction, maintenance, and operation of these facilities. All work shall be supervised by qualified superintendents and foreman. Some work may require licenses, permits, and review of engineering plans as part of the project. The Contractor is responsible to ensure all work is performed according to applicable designs, codes and regulations, licenses, permits, and safety regulations. Contractors should be prepared to participate in site specific safety training for projects that they undertake.

The Authority is not guaranteeing any minimum amount of work nor minimum compensation.

3.2 QUALIFICATIONS:

The Offeror must show that it is qualified to assist the Authority for this scope of work.

For qualification, the Offeror must provide a statement of qualifications that addresses the Work Categories described in Section 3.1 Scope of Work, as well as a minimum of three

(3) references for key projects for each of the Work Categories the Offeror is responding

to. The Offeror is required to complete Attachments C-1 detailing the reference projects.

The Offeror may reference the same project(s) as evidence of expertise in multiple disciplines. The Offeror must reference project(s) five years or newer, in similarly sized municipalities with similar demographics as the Authority’s Members. In other words, projects greater than five years old should not be included in the proposal as a key project.

They may be included on résumés or as appendices, noting that for each example the date of the project is required. The Offeror is required to complete Attachment C-2 regarding Team Members in Key Projects.

References must include contact information for the Project Owner (i.e., client), including name, current address, and current phone number, as well as the name of the Prime Contractor, if applicable (Refer to Attachment C-1 and Attachment E, as applicable).

Résumés of Key Individuals that would be assigned to assist the Authority must be included. Contractors must have one or more Maryland licensed Professional Engineers (in an appropriate field) on staff to perform design related services under the on-call Master Service Agreement.

To be deemed qualified to enter into a Master Service Agreement with the Authority, the Offeror does not have to be qualified in all of the categories or all of the tasks in a particular category.

The Offeror must also provide Statements of Non-Segregated Facilities, Drug Free Workplace Policy, current Maryland State Department of Assessments and Taxation (MDSDAT) Certificates for all firms in the proposal. If the Offeror does not currently have the required Statements and Certificates, the Offeror must provide a signed letter in the proposal indicating the Offeror will obtain and provide the necessary Statements and Certificates prior to the signing of the Master Service Agreement.

The Authority will not sign a Master Service Agreement with a selected Offeror until the required Statements and Certificates are received.

3.3 PRICE PROPOSAL:

The Offeror must include a price proposal that shows the hourly rates including any multiplier for all labor classes that would be assisting the Authority. The Offeror must include a schedule of standard expense costs such as extraordinary printing and mileage charges. The Offeror must provide the current rate schedule for equipment that may be used as an attachment. The equipment list provided shall match the qualifications provided in the technical proposal. This does not count against the total number of pages. The Authority acknowledges that this equipment rate schedule may change year to year, per agreed to CPI (Section 202 of Contractor Master Service Agreement). The Authority acknowledges that the costs for certain goods and materials cannot be known at this time and will be developed for each project. Contractors may mark-up goods and materials used in construction projects (such as stone, sediment and erosion control fencing, well pipes).

Consumables (such as gloves, PPE, sampling bottles, notebooks, etc.) shall not be subject to a mark-up.

Both the hourly rates and expense schedule, including the three optional years described above are subject to a requested annual CPI increase calculation as reflected in Section 202 of the Master Service Agreement. The maximum annual change is 4%, if allowed. Project Principal/Officer/Director annual adjustments are capped at 2%, if allowed. Equipment costs shall follow the same CPI adjustment as the labor rates. Fuel costs are separately calculated, and all permit fees are to be at cost and not marked up.

The rates provided must be equal to or less than any Master Service Agreement rates that are provided under Master Service Agreement with any of the other Authority Member Jurisdictions and the Maryland Environmental Service.

The price proposal (“General Rate Sheet”) shall be formatted as shown below and the Offeror’s staff should follow the titles as shown below. The Proposers offering an expanded rate list must still use this form in the submittal and then add the supplemental rate classes within the addendum.

Position/Title1

Hourly Billing Rate 1st Year (8-hours regular day)

Additional Employee Class

Additional Employee Class Rate

Project Principal/Officer/Directora Project Manager Supervisor/Foreperson Supervisor/Foreperson OT Lead Equipment Operator Lead Equipment Operator OT Equipment Operator Equipment Operator OT Drilling (groundwater well) Operator Drilling (groundwater well) Operator OT Drilling (landfill gas well) Operator Drilling (landfill gas well) Operator OT Drilling (directional, electric) Operator Drilling (directional, electric) Operator OT Fusion Welder Fusion Welder OT Equipment Driver (transport) Equipment Driver OT (transport) Fusion Welder, Landfill Liner Fusion Welder, Landfill Liner OT Fusion Welder, Groundwater Well Fusion Welder, Groundwater Well OT Concrete/Asphalt Foreperson Concrete/Asphalt Foreperson OT Concrete/Asphalt Crew Concrete/Asphalt Crew OT Traffic Flagger Traffic Flagger OT Roadway Painting Crew Roadway Painting Crew OT

Unskilled Labor Unskilled Labor OT General Welding (non-building) Tech General Welding (non-building) Tech OT General Utilities Marking Tech General Utilities Marking Tech OT General Site Grubbing Tech (no tree removal) General Site Grubbing Tech (no tree removal)

OT

General Site Grubbing Tech (tree removal) General Site Grubbing Tech (tree removal) OT

Expenses Markup on Expenses (as %)b Not allowed Not allowed Not allowed Markup on Consulting Subcontractors (as %)c Not allowed Not allowed Not allowed Markup on Construction Subcontractors (as %)d Per Proposal Per Proposal Per Proposal

Other Expenses (please list) e.g., field expenses, equipment, vehicle usee

1. Provide titles for other positions that have the same hourly rate as the classes above in the extra columns. Please append a brief description of the work of these rates classes, and other rate classes that your firm may use to perform the work under the Master Service Agreement with the proposal (this will not count against total pages).

See Attachment D for general guidance on the nomenclature for the positions above.

a. This category should be the most expensive rate class that the Contractor plans to use for the Master Service

Agreement.

b. For example: extraordinary mailings or external printings must be at cost

c. Examples of work not subject to a mark-up are design related services by a subcontractor, or permit applications prepared by the subcontractor, rental of non-construction equipment (e.g., cameras, generators, passenger vehicles, survey equipment, etc.).

d. Examples for Construction Related Tasks, such as installation of stormwater controls by a subcontractor, or installation of improvements to a building by a subcontractor.

e. Personal vehicles are to be charged at the prevailing GSA mileage rate (LINK). Contractor vehicles may show a daily use charge, and a mileage charge less than the GSA rate (as this rate includes depreciation, maintenance costs, insurance, state and federal taxes, gasoline AND oil) UNLESS the vendor provides a written, publicly releasable statement as to why they should receive greater than reasonable reimbursement for vehicle use. No pass through allowed for computers, computer time, cell phones, Wi-Fi, internal mailings, invoicing and proposal preparation. All charges must be wrapped into the overhead calculation shown for the hourly rate.

3.4 IRREVOCABILITY OF PRICE PROPOSAL:

The rates proposed under Section 3.3 of this RFP will be irrevocable for a period of 120 days from the Proposal Closing date, or, if modified during negotiations pursuant to Section https://www.gsa.gov/travel/plan-book/transportation-airfare-pov-etc/privately-owned-vehicle-pov-mileage-reimbursement-rates https://www.gsa.gov/policy-regulations/policy/travel-management-policy/frequently-asked-questions#MRR3 https://www.gsa.gov/policy-regulations/policy/travel-management-policy/frequently-asked-questions#MRR3

4.3, for a period of 120 days from the date such modified rates are proposed by the Offeror.

3.5 PRICING EXTENSION TO THE MARYLAND ENVIRONMENTAL SERVICE

Offerors are requested to indicate in their Proposal if they will extend the pricing, terms, and conditions of their Proposal to the Maryland Environmental Service. If the successful Offerors agree to this provision, the Maryland Environmental Service may enter into a Master Service Agreement with the successful Offerors for the purchases of the services described in the resulting Master Service Agreement on the terms, conditions, prices, and percentages offered by the successful Offerors. The Authority assumes no authority, liability, or obligation, on behalf of Maryland Environmental Service for use of any Master Service Agreement resulting from this RFP. All transactions will be made directly between the Contractor and the requesting entity. Any exceptions to this requirement must be specifically noted in the proposal response.

PART IV - EVALUATION PROCEDURE

4.1 EVALUATION COMMITTEE:

The Executive Director will appoint an evaluation committee (the “Evaluation Committee”) to be composed of Authority and Member Jurisdiction staff. The Evaluation Committee will evaluate the proposals received in accord with the criteria set forth in the RFP and make a recommendation for award to the Executive Director. After receiving and evaluating the recommendation of the Evaluation Committee, the Executive Director will make a recommendation to the Authority’s Members regarding the award. The Authority’s Members will take final action upon the recommendation. A copy of the scoring rubric is attached to the RFP (see Attachment D).

4.2 DISCRETION IN DETERMINING DEVIATIONS AND COMPLIANCE:

The Authority reserves and assigns to the Executive Director the right to determine which of the Offerors have met the qualifications of this RFP. The Executive Director shall have the sole right to determine whether any deviation from the requirements of this RFP is substantive in nature, and the Executive Director may reject proposals that are not reasonably susceptible of being selected for Master Service Agreement award. In addition, the Executive Director may reject in whole or in part any and all proposals, may waive minor irregularities in proposals, may allow an Offeror to correct minor irregularities, and may negotiate with responsible Offerors in any manner deemed necessary to serve the best interests of the Authority.

4.3 MULTI-STEP COMPETITIVE SEALED NEGOTIATION:

The Authority will employ the method of competitive negotiation to choose Master Service

Agreement awardees. If the Executive Director determines that multi-step negotiations are in the best interests of the Authority, the Executive Director will advise Offerors whose proposals are determined to be reasonably susceptible to award as to how such negotiations will be conducted. Upon completion of all negotiations, and upon receipt of best and final offers submitted as a result of such negotiations, the Evaluation Committee shall make a recommendation for award to the Executive Director. The Executive Director will make a recommendation to the Authority’s Members regarding the award of a Master Service Agreement(s). The Authority’s Members will then take action upon the recommendation.

Offerors whose proposals are not accepted will be so notified in writing.

4.4 EVALUATION CONSIDERATIONS:

The Authority will select the proposals that are deemed to be the most advantageous to the Authority or the Member Jurisdictions on the basis of technical qualifications of the Offeror and price proposed. Technical qualifications are more important in the evaluation process than price.

The Evaluation Committee will evaluate the technical proposals on the basis of the following factors for those firms that have completed the attached checklist:

a. Qualifications and Experience of the Offeror, including the qualifications and experience of the individuals proposed to work on the Authority Master Service Agreement.

b. Preference will be given to firms who have proposed key individuals that are local because of resulting lower travel costs;

c. Demonstrated ability / methodology to meet potential federal, state, and local MBE/WBE/SBE requirements, if necessary, as a condition for a particular task.

Extent and quality of the proposed participation of minority firms and/or individuals;

d. Pricing/rates; and

e. References.

PART V - ADA COMPLIANCE

5.1 ALTERNATIVE FORMS:

Alternative forms of this RFP will be provided upon request.

A-1

ATTACHMENT A

Control #__________

Master Service Agreement #__________

CONTRACTOR MASTER SERVICE AGREEMENT

BETWEEN

NORTHEAST MARYLAND WASTE DISPOSAL AUTHORITY

AND

This Contractor Master Service Agreement (“Master Service Agreement”) dated this ____ day of

___________ 2026, by and between the Northeast Maryland Waste Disposal Authority, a body politic and corporate constituting an instrumentality of the State of Maryland (the “Authority”) and (the “Contractor”), an entity incorporated under the laws of _________________, with offices at______________________________________________.

RECITALS

The Authority is a body politic and corporate and a public instrumentality of the State of Maryland created and existing under the Northeast Maryland Waste Disposal Authority, codified as Subtitle

9 of Title 3 of the Natural Resources Article of the Annotated Code of Maryland.

WHEREAS, the Authority has determined, by Resolution, that it is necessary and desirable to retain the Contractor, on the terms and conditions set forth in this Master Service Agreement, in order to assist the Authority and its staff in carrying out the purposes of the Act, all as more particularly set forth herein.

A-2

WHEREAS, the Contractor is an expert in the solid waste and environmental field.

NOW, THEREFORE, in consideration of the mutual covenants and Master Service Agreements herein set forth, and the undertakings of each party to the other, the Authority and the Contractor acting as aforesaid and each binding itself, its successors and assigns, do mutually covenant, promise and agree as follows:

ARTICLE 1. SCOPE OF WORK

Section 101. The Contractor is being retained to provide to the Authority, and its Member

Jurisdictions, construction and maintenance services in the area of solid waste. The Contractor may, without limitation, be requested to provide services at the following types of facilities listed below [WILL BE MADE SPECIFIC TO EACH FIRM]. The Contractor may be requested to provide emergency management and incident response services for all solid waste facility types identified in this Scope of Work. Such services include, but are not limited to: emergency repairs, debris removal, facility stabilization, rapid deployment of personnel and equipment, preparation and updating of emergency plans, environmental sampling support, coordination with regulatory agencies, and operational support during or following emergency events such as fires, extreme weather events, hazardous releases, or structural failures.

Resource Recovery Parks, Transfer Stations, MRFs, Resident Drop Off Centers, Compost Facilities and Sanitation Yards,

1. Familiarity with the planning, design and permitting of the facility types listed above as it relates to construction, repair and remediation of the same.

2. Construction oversight/support services, including but not limited to, construction inspection, construction management, and non-invasive facility structural investigations

3. Operational support for all other facility types listed above (e.g., monitoring well installation, small electrical repairs, minor repairs to HVAC and building envelopes, fire suppression system repairs, SCADA installation/ integration/servicing, remote data management, and site maintenance/repair (low-medium voltage electrician/programming specialist, tool truck) )

4. Support for the applications for, and assistance with obtaining environmental permits (supplying technical details as required)

5. Construction projects in the amount of $2,5000,000 or less, unless under a managed

A-3 competition, (including but not limited to paving installation and repairs, stormwater management rehabilitations, modular office installation, litter control and traffic controls.

Does not include Greenfield development.)

6. Security, Safety Planning, OSHA compliance

7. Knowledge of local, state, and federal regulations relating to the facility types listed above

8. Decommissioning services

Landfill Service Category (enumerated for clarity in reading)

1. Understanding of planning, assessment, design, and permitting of solid waste disposal facilities, including the redevelopment of closed solid waste disposal facilities

2. Understanding of environmental permitting, monitoring, and compliance for solid waste disposal facilities including plan development, including but not limited to aerial surveys, volumetric reports and settlement studies, PFAS evaluations, etc.

3. Construction of solid waste disposal facilities (whether Superfund, pre-RCRA legacy, post-RCRA closed, open, or planned/permitted)

4. Operational support for solid waste disposal facilities such as:

o Landfill gas well installation, (drilling rig, excavation materials controls, welding/fusing, clean-up) o landfill gas well repairs, (excavation equipment, excavation materials controls, welding/fusing, clean-up) o LFG lateral and piping repairs, (excavation equipment, excavation materials controls, welding/fusing, clean-up) o LFG flare repairs, o repairs to leachate control panels and other related medium voltage/low voltage work, (electrician/programming specialist, tool truck) o leachate pump repairs and other related medium voltage/low voltage work, (electrician/programming specialist, tool truck) o SCADA installation/ integration/servicing, remote data management, and site maintenance/repair (low-medium voltage electrician/programming specialist, tool truck) o soil stockpile screening (separating mixed material into reusable categories such as clean soil, asphalt and/or concrete) and general hauling services, (articulated dump, tracked excavator, tool truck), and access to lab testing services for the same materials o stormwater pond cleaning and maintenance, (articulated dump, tracked excavator, tool truck) o leachate outbreak repairs (excavation equipment, excavation materials controls, clean-up) o small scale liner or cap repair (not liner or cap installation in a new cell, articulated dump, tracked excavator, tool truck, bobcat) o leachate tank repairs and upgrades (repair specialist, tool truck)

5. Construction projects related to landfill operations and resident convenience centers or resident drop off areas, in the amount of $2,500,000 or less, unless under a managed

A-4 competition, (including but not limited to: stormwater repairs, landfill gas extraction system installation, liner/cap placement, liner/cap repair, solar/geothermal/wind installations, leachate system improvements or repairs, etc. Does not include new cell construction but does include limited cell liner/cap repair/replacement).

6. Landfill gas recovery (including, but not limited to, planning, design and permitting support, well drilling, well sampling, and well maintenance of landfill gas collection and control systems, and operations of the same)

7. Landfill gas reuse and energy generation facilities (including, but not limited to, design, permitting support, construction, testing, and operations (including but not limited to switchgear, compressors and the technical/programming components to communicate with the RTO)

8. Landfill operations (including, but not limited to, technology evaluation, disposal and recycling operations, data acquisition system design and testing, resident convenience centers/drop off areas, etc.)

9. Support of the preparation of applications for obtaining environmental permits (including but not limited to, reporting, soil management, and equipment specifications assistance) as appropriate for the task selected

10. Well permitting, drilling, installation, and abandonment

11. Leachate management system implementation (including, but not limited to, collection, conveyance, storage and treatment, SCADA)

12. Knowledge of local, state and federal regulations (including but not limited to, air, erosion and sediment control, stormwater, and solid waste management)

13. Decommissioning services

The Authority is not guaranteeing any minimum amount of work nor minimum compensation.

Section 102. The Parties’ Master Service Agreement consists, in order of precedence, of this

Master Service Agreement, any resulting Confirmation, the Request for Proposals dated

___________, and the Contractor’s Proposal, dated _________ [and any other relevant documents.]

Section 103. The individuals listed in Attachment A hereto are considered to be Key Personnel under this Master Service Agreement, and will be made available by the Contractor upon the

Authority’s request to perform any tasks requested by the Authority under the Master Service

Agreement. The Contractor may not substitute any other personnel to perform the Authority’s work without the prior written consent of the Authority.

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Section 104. In accordance with the Contractor’s proposal, the Contractor may team with_______________________________________. The Contractor shall only be entitled to retain the services of subcontractors when in accordance with Section 404.

Section 105. Kimberly W. Gordon shall be the Contract Officer for the Master Service Agreement for the Authority until such time as the Executive Director may appoint a successor Contract

Officer by notice in writing to the Contractor. The Executive Director may also appoint an additional or alternate Contract Officer by notice in writing to the Contractor. Unless the Executive

Director otherwise directs, the Contract Officer shall be responsible for the direct administration of all matters pertaining to this Master Service Agreement.

Section 106. The Contract Officer may from time to time give the Contractor a written directive notifying the Contractor of work to be performed under this Master Service Agreement. If requested to do so, the Contractor shall promptly upon the receipt of such a directive furnish to the

Contract Officer a preliminary written description of the work that the Contractor proposes to undertake in implementing the directive which shall include an estimate of the total cost for the

Contractor to perform the work, compensation to be earned in performing the work and (if requested by the Contract Officer) the date by which the work will be completed.

Following such consultations as the Contract Officer or the Executive Director may deem appropriate, the Contractor, if requested to do so, shall submit to the Contract Officer a final written description of the work to be undertaken which shall include (1) identification of the key personnel who will perform the work; (2) an identification of the subcontractors to be used in performing the work and (3) a statement specifying the total maximum cost of the work and the amount and a breakdown of the compensation to be earned by the Contractor and its subcontractors in performing the work and (if requested by the Contract Officer) the latest date by which the work will be completed.

Upon its written approval by the Executive Director, such a final written description shall

A-6 constitute a Confirmation which shall be binding upon the Contractor and shall be subject to modification, amendment, or withdrawal by the Contractor only with the express prior written consent of the Executive Director. The Contractor shall not charge the Authority for the development of this written description.

For work which must begin immediately, is of short duration (up to 45 days), or is anticipated to cost under $5,000, verbal Confirmations may be issued by the Contract Officer with the concurrence of the Executive Director. The Contract Officer shall prepare a memo describing the verbal Confirmation to be filed with this Master Service Agreement.

Section 107. Except as provided in Section 202, the Contractor shall not be obligated to perform, and the Authority shall not be obligated to compensate the Contractor for, any work which is outside the Scope of a Confirmation set forth in Section 101.

Section 108. The Contractor shall, from time to time and as frequently as the Contract Officer may request, apprise the Contract Officer of the status and progress of the work being performed by the

Contractor pursuant to this Master Service Agreement. The Contractor shall maintain in a neat and orderly manner all documents and records relating to work performed pursuant to this Master

Service Agreement and each Confirmation and shall, at the end of the project and before the final invoice for work, turn over to the Authority all information, data, documents, records, reports, drawings, and the like prepared in the course of work hereunder (including, without limitation, information regarding the names and addresses of any persons, firms, or agencies dealt with by the Contractor in the performance of such work). All materials prepared by the Contractor in connection with this Master Service Agreement, including but not limited to records, drawings and reports shall be the sole and absolute property of the Authority. The Authority reserves the right to use any such material in any manner. Any use, reuse or modification of the documents shall be at the Authority’s and other’s sole risk without liability or legal exposure to the Contractor unless approved in writing by the Contractor prior to such reuse or modification.

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Section 109. The Contractor shall provide, at the Contractor's own expense, all personnel needed to perform any work required under this Master Service Agreement. All such personnel shall be qualified and authorized under applicable law to perform their respective functions. Contractors must have one or more Maryland licensed Professional Engineers (in an appropriate field) on staff to perform design related services under this Master Service Agreement. The Contractor shall ensure that none of the Contractor's employees has any direct or indirect interest, which would conflict in any manner with the performance of the Contractor's work under this Master Service

Agreement. The Contractor shall be responsible for any withholding taxes and social security payment due as a result of payment made by the Authority pursuant to this Master Service

ARTICLE II. TERM AND COMPENSATION

Section 201. This Master Service Agreement shall be effective upon execution hereof, and unless sooner terminated or renewed as herein provided, shall expire on June 30, 2032.

This Master Service Agreement may be renewed for three one (1) year terms at the end of the original or renewal term hereof at the Authority’s sole discretion.

Section 202. The Contractor shall be compensated for work performed and expenses incurred pursuant to this Master Service Agreement generally as provided in the "Rate Schedule" being attached hereto as Exhibit "A" (to be based on proposed rates) and constituting an integral part hereof, as consideration for the performance of work which complies with an oral or written request of the Contract Officer and which is within the general duties described in Section 101.

Payment to the Contractor will be based upon a reasonable number of actual hours expended by the Contractor in performance of services under a Confirmation.

The Contractor warrants that its rates and charges for the term of this Master Service Agreement are not higher than the standard rates and charges for the same services provided under the same

A-8 circumstances to any of the other Authority Member Jurisdictions or the Maryland Environmental

Service.

If the Contractor seeks a rate increase for an upcoming Fiscal Year, no later than sixty (60) days after the end of the current Fiscal Year, the Contractor must submit a written request to the Contract

Officer for an increase in the rates, both labor and approved equipment, in the “Rate Schedule.”

No later than thirty (30) days after receipt of the written request, the Authority will inform the

Contractor in writing as to the accepted adjustment for the succeeding Fiscal Year.