RFP for Old Carlson Repurpose (Option B).pdf

Clear Creek School District 320 Chicago Creek Rd, CO Hwy 103 Idaho Springs, CO 80452

Request for Proposal (option B) January 23, 2024

Issued by: Clear Creek School District

Contact for School District:

Mike Gass, Superintendent | Mike.Gass@ccsdre1.org | 303-567-3852

1. Introduction & Background

Clear Creek School District (CCSD), in Idaho Springs, Colorado, is in need of professional services with respect to a facility assessment for the district building (Old Carlson) located at 1300 Colorado Blvd., Idaho Springs, CO 80452, and is accepting proposals in response to this Request for Proposal (or “RFP”). We seek a qualified source to provide a facility appraisal for this building that includes the value of the property based on current and alternate zoning options within the community plan.

Old Carlson currently houses the district office staff and an elementary school. It is approximately 55,132 sq.

feet and is located at the gateway to the town of Idaho Springs. It was built in the early 1900’s and was converted from a high school to an elementary in 1968.

Recent community meetings were held to gather feedback hosted by the Vitality Task Force to discuss the economic future and business core in the town. Many businesses and town officials view the Old Carlson as an anchor property and a key element to the continued economic development of this former mining community.

The purpose of this facility assessment shall be to evaluate the option of liquidating the property or renovating Old Carlson into possible district uses, such as housing for staff. Innovative partnerships with the community on multi-use opportunities will also be considered.

2. Submission Guidelines & Requirements

The following submission guidelines & requirements apply to this Request for Proposal for professional services. Submit a proposal to Clear Creek School District electronically by February 23, 2024. Questions should be directed to Mike Gass, Superintendent, on or before February 14, 2024.

1. Include a cover letter.

2. Include a brief profile of your firm or organization that describes the general qualifications of the firm as well as any unique qualifications as they relate to school district facilities planning.

Clear Creek School District 320 Chicago Creek Rd, CO Hwy 103 Idaho Springs, CO 80452

3. Include client references and contact information for whom similar or related consulting services have been provided.

4. Provide the resume(s) of key personnel who will be assigned to this project.

5. This proposal should provide an anticipated schedule to address the timeline of delivering the facility assessment to the school district no later than June 30th, 2024.

6. This proposal should indicate the overall fixed price, including an estimated total number of hours.

Include recommended time for debriefing or presenting the report to the district representatives, and one community meeting.

7. If you have a standard set of terms and conditions, please submit them with your proposal. All terms and conditions will be subject to negotiation.

3. Project Description

Provide an appraisal of the building based on current site conditions and use.

4. Project Scope

The selected firm will provide the below-listed services to achieve successful completion of the project:

A comprehensive facility apprasial that addresses the needed components listed above. The facility appraisal will provide relevant information to allow the school district to make a recommendation to the community and school board regarding the use of the Old Carlson Elementary School.

5. RFP & Project Timelines

The Request for Proposal timeline is as follows:

Request for Proposal Issuance 1-30-24

Request for Proposal Due Date 2-23-24

Contract Award / Notification to Unsuccessful Bidders 3-1-24

The due date for project completion is June 15th, 2024.

Clear Creek School District 320 Chicago Creek Rd, CO Hwy 103 Idaho Springs, CO 80452

6. Proposal Evaluation Criteria

Clear Creek School District will rate proposals based on the following factors:

1. Prior similar experience in facility assessments or feasibility studies for schools.

2. Demonstrated ability to suggest creative and innovative solutions for similar projects.

3. Evidence of professional qualifications and experience with similar projects. Technical expertise/experience of consultant and consultant’s team.

4. Responsiveness to the requirements set forth in this Request for Proposal.

5. Understanding of the purpose and functions of the proposed project.

6. Demonstrated success on previous similar projects.

7. Location of the consultant’s office and the ability to complete the work within the desired timeframe.