RFP for Justice Center Security 2026.pdf

FANNIN COUNTY SECURITY SERVICES

Request for Proposal (RFP)

RFP No. 2026-004

Armed Security Services – Fannin County Justice Center

I. INTRODUCTION & NOTICE

Fannin County, Texas is soliciting sealed proposals from qualified contractors to provide armed security services at the Fannin County Justice Center.

This RFP is issued in accordance with:

• Texas Government Code Chapters 2270–2274

• Texas Occupations Code Chapter 1702

• Fannin County Purchasing Policy

• HB 1295 Ethics Disclosure Requirements

Fannin County reserves the right to reject any and all proposals, waive informalities, and accept the proposal that provides the best value to the County.

II. RFP SCHEDULE

Event Date / Time

RFP Release Date August 11, 2026

Deadline for Questions August 18, 2026 – 3:00 PM

Proposal Submission Deadline August 26, 2026 – 3:00 PM

Public Opening of Proposals August 26, 2026 – 3:15 PM

Evaluation Committee August 28, 2026

Anticipated Award by Commissioners Court September 15, 2026

Contract Start Date October 5, 2026

III. PROPOSAL SUBMISSION INSTRUCTIONS

A. Delivery Method

Proposals must be sealed and delivered to:

Fannin County Purchasing Office 101 E. Sam Rayburn Dr., Suite 302 Bonham, TX 75418

Sealed envelope must be clearly labeled:

RFP 2026-004 – Fannin County Justice Center Security Services

Contractor Name & Address

B. Electronic Submission

Optional electronic copy may be emailed to: purchasing@fanninco.net (Physical sealed copy is still required.)

C. Proposal Validity

Proposals must remain valid for 90 days after submission.

D. Late Proposals

Late proposals will not be accepted. Fannin County purchasing office will be the official time.

E. Withdrawal

No proposal may be withdrawn after opening.

IV. SCOPE OF WORK

Contractor shall provide armed security services at the Fannin County Justice Center, including:

• Two (2) armed guards – Level II commissioned

• Access control and visitor screening

• Interior patrols and monitoring

• Incident reporting to Fannin County

• Incident reporting required under OAC and Texas House Bill 33

• Coordination with law enforcement during emergencies

• Participation in Courthouse Security Committee meetings

• Daily operational support

All services must comply with Texas Occupations Code Chapter 1702.

V. WORK SCHEDULE

• Monday through Friday

• 8 to 9.5 hours per day

• Excluding weekends and County holidays

VI. CONTRACTOR QUALIFICATIONS

Contractor must maintain:

• Proper Texas licensing – Level II

• Trained and experienced personnel

• English-fluent supervisors and guards

• Background checks for all employees

• Additional Sheriff’s Office clearance where required

VII. COUNTY RESPONSIBILITIES

Fannin County will provide:

• Walk-through scanners

• X-ray scanners

• Security camera monitors

VIII. COMPENSATION & INVOICING

Invoices due by the 10th of each month to:

Fannin County Accounts Payable 101 E. Sam Rayburn Dr., Suite 302 Bonham, TX 75418

Email: ap@fanninco.net

Payment within 30 days. County may withhold payment for unsatisfactory performance.

IX. INSURANCE REQUIREMENTS

Contractor shall maintain:

• General Liability: $100,000 / $300,000

• Auto Liability: $300,000 combined

• Excess Liability: $1,000,000

• Workers’ Compensation

Insurance must:

• Be issued by AM Best A-rated carriers

• Name Fannin County as additional insured

• Provide 30-day cancellation notice

• Certificates must be submitted before work begins

X. BONDING REQUIREMENTS

• Performance/Payment Bond required before work begins

• Bond must be issued by a Texas-authorized surety

XI. EVALUATION CRITERIA (Required by Texas Gov’t

Code)

Proposals will be evaluated using the following weighted criteria:

Evaluation Factor Weight

Cost 35%

Contractor Qualifications 25%

Experience with Courthouse / Government Security 20%

Staffing Plan & Training 10%

References 10%

Award will be made based on best value to Fannin County.

XII. AWARD PROCESS

• Purchasing Office will review proposals

• Evaluation Committee will score proposals

• Recommendation will be submitted to Commissioners Court

• Award is not final until approved by Commissioners Court

XIII. PROTEST PROCEDURE

Vendors may file a protest with the County Auditor within 5 business days of award recommendation.

XIV. INDEPENDENT CONTRACTOR STATUS

Contractor is an independent contractor and not an employee or agent of the County.

XV. INDEMNIFICATION

Contractor shall indemnify and hold harmless Fannin County, its officers, and employees from all claims arising from Contractor’s actions, errors, omissions, or negligence.

XVI. COMPLIANCE WITH LAWS

Contractor shall comply with all federal, state, and local laws.

XVII. NON-DISCRIMINATION

Contractor shall not discriminate based on any protected class.

XVIII. RECORDS & REPORTING

Contractor shall:

• Submit dated reports as requested

• Allow County inspection with reasonable notice

• Provide final written reports if applicable

XIX. ASSIGNMENT

Neither party may assign the Contract without written consent.

XX.

TERMINATION

Either party may terminate with 30 days written notice. County may terminate immediately for default.

XXI. CHANGES TO SERVICES

Changes must be made through written amendments signed by both parties.

XXII. CHOICE OF LAW & VENUE

Texas law governs this Contract. Venue is Fannin County, Texas.

XXIII. HB 1295 COMPLIANCE

Contractor shall file Form 1295 with the Texas Ethics Commission after award.

XXIV. STATE-MANDATED CERTIFICATIONS

A. Boycott of Israel – Gov’t Code 2271

B. Boycott of Energy Companies – Gov’t Code 2274.002

C. Firearm & Ammunition Industries – Gov’t Code 2274.001

(All certification forms included in attachments.)

XXV. TAX-EXEMPT STATUS

Fannin County is tax-exempt. Tax exemption certificate available upon request.

XXVI. ATTACHED CERTIFICATION FORMS

CERTIFICATION OF NO BOYCOTT OF ISRAEL

Texas Government Code §2271.002

Vendor Information (Fillable Fields)

Vendor / Company Name: _________________________________

Street Address: _________________________________________

City: ___________________

State: ______

ZIP: _________

Phone Number: __________________________________________

Authorized Representative Name: __________________________

Title: _________________________________________________

Email: _________________________________________________

Contract / PO Number: ___________________________________

Contract Description: ____________________________________

Certification Required by Texas Government Code

§2271.002

As a condition of doing business with Fannin County, the Vendor certifies that:

Certification (Checkboxes)

☐ The Vendor does not boycott Israel.

☐ The Vendor will not boycott Israel during the term of the contract.

Applicability (Required by Law)

Texas Government Code §2271.002 applies only to companies with 10 or more full-time employees AND contracts valued at $100,000 or more.

Please select one:

☐ Our company has fewer than 10 full-time employees

☐ Our contract with the County is valued at less than $100,000

☐ Our company has 10 or more full-time employees AND the contract is $100,000 or more

(If this box is checked, the certification above is required.)

Signature Section

I certify that the statements above are true and correct.

Signature: _______________________________________________

Printed Name: _____________________________________________

Title: _____________________________________________________

Date: _______________________

CERTIFICATION REGARDING BOYCOTT OF ENERGY

COMPANIES

Texas Government Code §2274.003

Vendor / Company Information (Fillable Fields)

Vendor / Company Name: ____________________________________________

Street Address: _____________________________________________________

City: _____________________

State: ______

ZIP: ________________

Phone Number: _______________________________________________________

Authorized Representative Name: _____________________________________

Title: ______________________________________________________________

Email: ______________________________________________________________

Contract / PO Number: _______________________________________________

Contract Description: ________________________________________________

Certification Required by Texas Government Code

§2274.003

Texas Government Code §2274.003 prohibits governmental entities from entering into certain contracts with companies that boycott energy companies.

By signing this form, the Vendor certifies the following:

Certification (Checkboxes)

☐ The Vendor does not boycott energy companies as defined by Texas Government Code

§2274.001(1).

☐ The Vendor will not boycott energy companies during the term of the contract.

Applicability (Required by Law)

This certification is required only if:

• The Vendor is a for-profit Company (not a sole proprietorship), and

• The Company has 10 or more full-time employees, and

• The contract is valued at $100,000 or more.

Please select one:

☐ My business is not a for-profit “Company” as defined in Texas Government Code

§2274.001(2).

☐ My Company has fewer than 10 full-time employees.

☐ This is not an agreement for goods or services.

☐ My Company has 10 or more full-time employees AND the contract is $100,000 or more. (If this box is checked, the certification above is required.)

Signature Section

I certify that the statements above are true and correct.

Signature: ___________________________________________________________

Printed Name: _________________________________________________________

Title: ________________________________________________________________

CERTIFICATION OF NO DISCRIMINATION AGAINST

FIREARM OR AMMUNITION INDUSTRIES

Texas Government Code §2274.002

Vendor / Company Information (Fillable Fields)

Vendor / Company Name: ____________________________________________

Street Address: _____________________________________________________

City: _____________________ State: ______ ZIP: ________________

Phone Number: _______________________________________________________

Printed Name of Authorized Representative: ___________________________

Title of Authorized Representative: __________________________________

Email: ______________________________________________________________

Contract / PO Number: _______________________________________________

Contract Description: ________________________________________________

Certification Required by Texas Government Code

§2274.002

As required by Texas Government Code §2274.002, the Vendor certifies and verifies that it:

Certification (Checkboxes)

☐ Does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association.

☐ Will not discriminate against a firearm entity or firearm trade association during the term of the contract.

Applicability (Required by Law)

This certification is required only if:

• The Vendor is a for-profit Company (not a sole proprietorship), and

• The Company has 10 or more full-time employees, and

• The contract is valued at $100,000 or more.

Please select one:

☐ My business is not a for-profit “Company” as defined in Texas Government Code

§2274.001(2).

☐ My Company has fewer than 10 full-time employees.

☐ This is not an agreement for goods or services.

☐ My Company has 10 or more full-time employees AND the contract is $100,000 or more.

(If this box is checked, the certification above is required.)

Signature Section

I certify that the statements above are true and correct.

Signature: ___________________________________________________________

Printed Name: _________________________________________________________

Title: ________________________________________________________________

XXVII. SIGNATURES

Authorized Signature

Company Name:______________________________

Signature: ______________________________

Print Name: ______________________________

Date: ______________________________

Company Address

City: ______________________________

State, ZIP: ______________________________

Telephone Number: ___________________________

Email Address: ______________________________

The above individual must be authorized to sign on behalf of the company submitting the proposal. Proposals must be signed by an official authorized to bind the provider to its provisions for at least a period of ninety (90) days.