RFP for Installation of an 18-Hole Disc Golf Course-12-30-25 (1).pdf

REQUEST FOR PROPOSALS FOR RECREATION AND PARKS PROJECT FOR

INSTALLATION OF AN 18-HOLE DISC GOLF COURSE IN CAMBRIDGE, MARYLAND

RECREATION AND PARKS PROJECT FOR INSTALLATION OF AN 18-HOLE DISC GOLF

COURSE IN CAMBRIDGE TO THE COUNTY OF DORCHESTER, MARYLAND.

INVITATION TO BID

The County Council of Dorchester County is requesting proposals for installation of an 18-Hole Disc Golf Course in Dorchester County.

Sealed bids, clearly marked “DORCHESTER COUNTY, MARYLAND, DEPARTMENT OF RECREATION AND PARKS PROJECT FOR INSTALLATION OF AN 18-HOLE DISC GOLF COURSE,” are to be submitted on January 30th, 2026 at the Dorchester County Office Building, Room 108, 501 Court Lane, Cambridge, MD 21613 no later than 1:00 p.m., at which time bids will be opened in Room 110 of the County Office Building.

The Request for Proposals is available at dorchestercountymd.com. For additional information and /or to schedule a site visit, please contact Duc Trieu, Recreation and Parks Director, at dtrieu@dorchestermd.gov or (410) 228-5578.

The Dorchester County Council reserves the right to accept or reject any and all bids or parts of bids when it is judged in the best interest of the County.

George L. Pfeffer, Jr. President Dorchester County Council

DORCHESTER COUNTY, MARYLAND, DEPARTMENT OF RECREATION AND PARKS PROJECT FOR

INSTALLATION OF AN 18-HOLE DISC GOLF COURSE IN DORCHESTER COUNTY, MARYLAND.

The Project

• Dorchester County is soliciting proposals from qualified vendors to provide all labor, materials, equipment, and expertise necessary for the installation of an 18-hole disc golf course at Egypt Park, located in Cambridge, Maryland. The project includes course layout implementation, installation of disc golf baskets and tee areas, signage, and any associated site preparation required to deliver a complete, safe, and playable disc golf course.

The selected contractor will be responsible for coordinating with the County to ensure the course design aligns with park usage, environmental considerations, and applicable local regulations. The goal of this project is to enhance recreational opportunities at Egypt Park by providing a high-quality disc golf facility for residents and visitors of all skill levels.

Scope of Work

The selected contractor shall provide all labor, materials, equipment, and services necessary for the complete installation of an 18-hole disc golf course at Egypt Park in Cambridge, Maryland.

The scope of work includes, but is not limited to, the following:

1. Pre-Installation Coordination

• Review and confirm final course layout and hole locations.

• Coordinate scheduling and site access with the County.

2. Site Preparation

• Perform minimal clearing and grading as required for tee areas, fairways, and basket locations.

• Ensure protection of existing park features, utilities, and environmentally sensitive areas.

• Restore disturbed areas upon project completion.

3. Course Installation

• Furnish and install eighteen (18) regulation-quality disc golf baskets.

• Construct and install tee areas for each hole (artificial turf)

• Install tee signs, course signage, and directional markers.

• Install safety signage where required.

4. Quality and Safety Standards

• Ensure all installations meet Professional Disc Golf Association (PDGA) guidelines and industry best practices.

• Ensure the course is designed and installed to promote player safety and efficient park circulation.

5. Final Inspection and Acceptance

• Conduct a final walkthrough with County staff.

• Address any deficiencies identified during inspection.

• Deliver a fully functional and ready-to-play 18-hole disc golf course.

Vendor Qualifications

• The vendor must demonstrate the ability to perform all services outlined in this RFP, including maintaining appropriate insurance coverage and possessing the necessary equipment, technical expertise, and qualified personnel to successfully complete the installation of an 18-hole disc golf course.

Tax Exemption

• The Department of Recreation and Parks, being a political subdivision, is exempt by law from applicable excise and sales tax.

Invoicing

• The vendor shall provide a completed W-9 form. Invoices will be paid approximately 30 days after receipt. Any requests for partial or advance payments must be discussed and approved prior to invoicing. Final payment will be issued only upon satisfactory completion of the project.

Invoices may be emailed to dtrieu@dorchestermd.gov.

Or Mailed to:

Dorchester County Recreation and Parks PO Box 598 Cambridge, MD 21613

Bidding Form

• Bids will be submitted on the “Bid Form” that is contained within this document.

Reservation

• The County Council reserves the right to reject any and all bids waive formalities, informalities, and technicalities therein, and to take whichever bid they determine to be in the best interest of the County considering lowest or best bid, quality of goods and work, time of delivery or completion, responsibility of bidders being considered, previous experience of bidders, or any other factors they deem appropriate.

Vendor’s Insurance Requirements

• The vendor shall maintain the following insurance coverage for the duration of the contract. Proof of all required insurance must be submitted prior to contract award.

Commercial General Liability Insurance

• Minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate.

• Coverage shall include bodily injury, property damage, personal injury, and products/completed operations.

Professional Liability (Errors & Omissions) Insurance

• Minimum limit of $1,000,000 per claim for any services involving technical guidance, system configuration, or consulting (if applicable).

Certificate of Insurance

• A Certificate of Insurance shall be provided as a condition of a contract award.

Dorchester County shall be named as an additional insured.

Acceptance and Final Payment

• When the vendor determines that the work has been substantially completed in accordance with the terms of the contract, the vendor shall submit a written request to the County for a determination of substantial completion and suitability for its intended use. The County shall inspect the project and provide the vendor with written confirmation of substantial completion, along with a final punch list of any remaining items required to achieve final completion.

• As a condition for final payment, the vendor shall supply the following:

A. Release of Liens-The vendor shall deliver (in a form satisfactory to the County) a written report to the effect that all bills for labor, materials, and supplies have been paid or satisfactorily secured.

B. Consent of Surety-Projects bonded by a surety bond will require written Consent of Surety for Final Payment.

BID FORM

DORCHESTER COUNTY, MARYLAND DEPARTMENT OF RECREATION AND PARKS PROJECT FOR

INSTALLATION OF AN 18-HOLE DISC GOLF COURSE IN DORCHESTER COUNTY, MARYLAND

2026.

Cost of installation of an 18-hole disc golf course at Egypt Park in Cambridge:

NOTE: Bidder must provide proof of insurance, references, proof of business status and all tax related information with bid.

Witness: Bid Submitted By:

Company Name

Representative & Title

Email

Address

Phone number

Date

AFFIDAVIT OF QUALIFICATION TO BID

I hereby affirm that

1. I am the ________________________________________________________and the duly authorized (Title)

Representative of the firm of ____________________________________________________________________ (Name of Firm)

Whose address is ____________________________________________________________________________

And that I possess the legal authority to make this Affidavit on behalf of myself and the firm for which I am acting.

2. Except as described in paragraph 3 below, neither I nor the above firm, nor to the best of my knowledge, any of its officers, director, or partners, or any of its employees directly involved in obtaining contracts with the State or any county, bi-county or multi-county agency, or subdivision of the State have been convicted of, or have pleaded nolo contendere to a charge of, or have during the course of an official investigation or other proceeding admitted in writing or under oath, acts or omission which constitute bribery, attempted bribery, or conspiracy to bribe under the provision of Article 27 of the

Annotated Code of Maryland or under the laws of any state or the federal government (conduct prior to July 1, 1977 is not required to be reported).

3. (State “None” or, as appropriate, list any conviction, plea, or admission described in paragraph 2 above, with the date, court, official, or administrative body, the individuals involved and their position with the firm, and the sentence of disposition if any).

I acknowledge that this Affidavit is to be furnished to the Dorchester County Council and, where appropriate the Board of Public Works and to the Attorney General under section 16D of Article 78A of the Annotated Code of Maryland. I acknowledge that, if the representations set forth in this Affidavit are not true and correct, The Dorchester County Council may terminate any contract awarded and take any other appropriate action. I further acknowledge that I am executing this Affidavit in compliance with section 16D of Article 78A of the Annotated Code of Maryland, which provides that certain persons who have been convicted of or have admitted to bribery, attempted bribery, or conspiracy to bribe may be disqualified, either by operation of law or after a hearing, from entering into contracts with the State or any of agencies or subdivisions.

I do solemnly declare and affirm under the penalties of perjury that the contents of the Affidavit are true and correct.

Signature Date