RFP_for_DCAM-26-AE-RFP-0001_CCB_Mondernization_AE_Project.pdf

GOVERNMENT OF THE DISTRICT OF COLUMBIA

DEPARTMENT OF GENERAL SERVICES

REQUEST FOR PROPOSALS

Solicitation Number: DCAM-26-AE-RFP-0001

Architectural/Engineering Services for the Department of Corrections Central Cell Block Modernization

This solicitation is being set-aside for Offerors that are certified by the District of Columbia Department of Small and Local Business Development (“DSLBD”) as certified Small Business Enterprises (SBEs).

Solicitation Issue Date: October 23, 2026

Pre-Proposal Conference: November 3, 2026, at 11:00 a.m.

Site Visit:

See Section E.6

November 3, 2026, at 11:00 a.m.

300 Indiana Avenue NW Washington, DC 20020 See Section E.6

Last Day for Questions: November 10, 2026, at 4:00 p.m.

Proposal Due Date: November 20, 2026, at 4:00 p.m.

Delivery of Proposals: See Section E.1 & E.2

Contact: Kelli D. Howard Contract Specialist Contracts & Procurement Division 3924 Minnesota Avenue, NE, 5th Floor Washington, DC 20019

Email: kelli.howard@dc.gov mailto:kelli.howard@dc.gov

Section A

Executive Summary

The District of Columbia (the “District”) Department of General Services (“DGS”, or “Department”), on behalf of the District of Columbia Department of Corrections (“DOC”), seeks to advance the development of a new, modernized Central Cell Block (“CCB”) facility that meets the District’s operational, security, and service-delivery requirements. To support this objective, the selected Architecture and Engineering (A/E) firm shall conduct a comprehensive feasibility assessment of two potential locations, located at 300 Indiana Avenue NW, Washington, DC 20020, to determine the most advantageous site for the new CCB (the “Project”). This evaluation shall consider operational functionality, site constraints, cost implications, and long-term strategic value.

The District of Columbia Department of Corrections Central Cell Block (CCB) Modernization Project is committed to delivering a new, modern facility to replace the existing CCB. The proposed improvements will address current operational demands and support the future needs of the CCB. The design and construction of the new facility will include, but are not limited to, new IT infrastructure, independent MEP system controls, improved departmental space configurations, and enhanced energy efficiency.

The Project will consist of six (6) phases: (i) Program of Requirements (“POR”); (ii) Schematic Design; (iii) Design Development; (iv) Construction Documents and Project Specifications; (v) Bid Phase; and (vi) Construction Administration.

The A/E shall propose a lump sum fee for Title I and Title II services for the Project listed above, as further described herein.

A.1 Project Delivery Method

The Department intends to implement the construction of the Project through a design-bid-build delivery method. The Department will engage a general contractor based on the completed construction documents.

The A/E will work directly for the Department by supporting design oversight and implementation throughout the design and construction phases.

A.2 Services to be Performed

The A/E shall provide services to prepare and submit POR, Schematic Design, Design Development, Construction Documents, Bid Phase and Construction Administration for the construction of the items listed in Section B of this RFP and Attachment A1. The A/E shall submit a cost estimate during each of these six Project phases, prior to the development and completion of the reports, construction documents and project specifications.

Upon completion of the construction documents, the A/E shall submit a final detailed construction cost estimate to accomplish the work. It will be the responsibility of the A/E to review all existing documentation, interview key personnel, and conduct site visits and assessments as required to prepare the final documents.

A detailed Scope of Work and Technical Requirements & Submittal Guide is attached to this RFP as Attachment A1 and Attachment A2.

A.3 Coordination to be Performed

The Architect-Engineer shall meet with all the appropriate regulatory agencies to include, but not be limited to Historic Preservation Office (“HPO”), the Department of Buildings (“DOB”), the Department of Energy and Environment (“DOEE”), the National Capital Planning Commission (“NCPC”), the Commission of Fine Arts (“CFA”), DC Water, Potomac Electric Power Company (“Pepco”), and Washington Gas, to ascertain zoning analysis, deed restrictions and requirements, traffic study, and potential environmental considerations for compliance. Upon complying with the aforementioned requirements and satisfactorily addressing all comments in the reviews, the Architect-Engineer shall submit the final permitted documents to the DOB to obtain a building permit

A.4 Form of Contract

Offerors (“Offerors”) responding to this RFP should carefully review the form of the Agreement for Architectural/Engineering Services (“Form of Contract”) and DGS Standard Contract Provisions for Architectural and Engineering Services Contracts (“SCP”), which are attached to this RFP as Attachment F and Attachment G, respectively. To the extent there are any inconsistencies between this RFP, the Form of Contract and the SCP, the Form of Contract and SCPs shall prevail. Offerors are further advised that they are required to submit their proposals premised upon entering into a contract that is substantially similar to the Form of Contract and that any proposed changes to the Form of Contract must be clearly identified and described in the Offeror’s proposal. A Proposal that fails to specifically identify and describe requested changes, if any, shall be deemed non-responsive if such changes are requested after the submission of its Proposal.

A.4.1 Award Schedule

At this time the Department will issue Notice to Proceed (“NTP”) only for the POR phase, any future increases to the Not-to-Exceed (“NTE”) amount to authorize the selected A/E to perform other phases of the Project (Schematic Design; Design Development; Construction Documents and Project Specifications; Bid Phase; and Construction Administration.), will be authorized via a bilateral modification to the Contract.

A.4.2 Conflict of Interest Disclosure Statement

The Offeror shall complete and submit Attachment N - Conflict of Interest Disclosure Statement, with its bid as Attachment N.

A.5 Design Fees

As will be more fully described in the Form of Contract, the selected A/E will be paid a fixed price for all design phase services through construction administration services. Offerors will be required to propose a Design Fee that covers all of the Offeror’s costs associated with the preparation or provision of the (i) POR; (ii) schematic design; (iii) a set of design development documents; (iv) complete construction documents and project specifications; (v) bidding; and (vi) construction administration services. Offerors will also be required to submit a schedule of hourly rates for any additional work that is required.

The design approval and the guaranteed maximum price (“GMP”) package will be based on the Permit Set. A schedule of values should be provided that allocates the Design Fee among the various design phases (i.e. schematic design, design development, construction documents, bidding and construction administration).

Offerors shall submit, on the Offeror’s letterhead, an Offer Letter in substantially the form of Attachment C of this RFP that includes the proposed Design Fee, allowances, and hourly rates.

The Department desires to have the A/E develop a phasing plan to accommodate the Project, as necessary. The cost of developing phasing plan shall be included in the Offeror’s Design Fee.

A.6 Selection Criteria

Proposals will be evaluated in accordance with the evaluation criteria as further described in Section D of this RFP.

A.7 Estimated Project Schedule

The preliminary Project milestone schedule is as follows:

• Submit 15% Feasibility Study & Program of Requirements - 40 calendar days from Notice- to-Proceed (“NTP”)

• Submit 35% Schematic Design - 60 calendar days after Feasibility Study & POR

• Submit 70% Design Development - 80 calendar days after Schematic Design

• Submit 90% Construction Documents - 100 calendar days after Design Development

• Bid Phase - 40 calendar days after Construction Documents

• Construction Administration - 548 calendar days after Construction Documents

A.8 Procurement Schedule

The procurement schedule for this RFP is as follows:

• Issue RFP - October 23, 2026

• Pre-Proposal Conference - November 3, 2026, at 11:00 a.m.

• Site Visit - November 3, 2026, at 11:00 a.m.

• Last Day for Questions/Clarifications -November 10, 2026, at 4:00 p.m.

• Proposals Due Date -November 20, 2026, at 4:00 p.m.

• Notice of Award - on or about January 28, 2027 (projected)

• Issuance of NTP or Form of Contract - on or about March 15, 2027 (projected)

This proposed schedule is subject to revision. The Department anticipates conducting the procurement of the Project in accordance with the Procurement Schedule. However, the Procurement Schedule is subject to revision and the Department reserves the right to modify this schedule as it finds necessary, in its sole discretion.

A.9 Attachments

The RFP contains the following Attachments:

Attachment A1 Scope of Work Attachment A2 Technical Requirements & Submittal Guide Attachment B Service Contract Act Attachment C Form of Offer Letter & Bid Form Attachment D Bidder/Offeror’s Certification Form Attachment E Tax Affidavit Attachment F Form of Contract Attachment G Standard Contract Provisions for Architectural and Engineering Services Attachment H Equal Employment Opportunity Policy Statement Attachment I First Source Employment Agreement and Employment Plan Attachment J Living Wage Act Attachment K Past Performance Evaluation Form Attachment L Form of Notice to Proceed and Letter Contract – if applicable Attachment M SBE Subcontracting Plan Attachment N Conflict of Interest Disclosure Statement Attachment O Campaign Finance Reform Self-Certification Form

SECTION B

SCOPE OF WORK

B.1 Title I Services

Title I Services shall include POR, Schematic Design, Design Development, and Construction Documents and Project Specifications, as further explained in the attached Scope of Work, Attachment A1. The A/E shall be responsible for conducting necessary and adequate site visits to conduct feasibility analysis, site development, programmatic test fit and cost estimating services, field surveys, assessments, and evaluations as required to prepare all necessary construction documents.

The A/E shall provide the design services in the six phases: (i) POR; (ii) Schematic Design; (iii) Design Development; (iv) Construction Documents and Project Specifications; (v) Bid Phase; and

(vi) Construction Administration. The detailed Scope of Work is attached as Attachment A1.

B.2 Title II Services – Bidding and Construction Administration Services

Building and Construction Administration services shall include professional services performed by the design team during the construction phase to ensure the Project is built in accordance with the approved construction documents, codes, and design intent. The detailed Scope of Work is attached as Attachment A1.

B.3. Project Close-Out

B.3.1 Provide support services as needed during the Project close-out process.

B.3.2 Obtain and review all Project close-out documents as submitted by the Contractors for completeness before transmitting it to the DGS. Close-out documents shall include, but are not limited to:

a. Contractor’s red lines and as-built notes

b. Warranty information

c. Operating and Maintenance Manuals; and

d. As-Built record drawings (in digital format, both CAD and PDF)

B.4. General Requirements

The work under this contract shall be performed and documented in a professional manner.

B.4.1 The A/E shall coordinate all work through the Department’s Program Manager including but not limited to all site surveys and other field investigations germane to the work.

B.4.2 The A/E shall check all drawings and specifications for accuracy and detailed coordination. At the 100% submission, the A/E shall meet with all the appropriate regulatory agencies to discuss and review the drawings with them for compliance, if required. Upon complying with the aforementioned requirements, the A/E shall submit the final documents for peer review by DGS.

B.4.3 A/E shall apply for and obtain a building permit from DOB prior to releasing the final documents for bids. All costs associated with the work of obtaining the permit shall be included in this proposal. The actual cost of the permit is not to be included in your proposal. The Department shall require the A/E to pay the actual cost of the permit and the Department will reimburse the same upon submitting the paid invoice.

B.4.4 A/E shall validate and submit to DGS the general contractor’s final as-built drawings both in hard copies and soft copies. The soft copies shall be in pdf and AutoCAD format. District shall reserve the right to re-use the AutoCAD format drawing submitted. Two (2) CD copies each of pdf and AutoCAD submittals shall be submitted to DGS. Two (2) hard copies shall also be submitted.

B.4.5 The A/E may be held financially responsible for all errors and omissions resulting in a deficient design or changes, including funds spent by the Department to correct the documents or redesign and complete construction exercises.

B.4.6 The Department will provide the A/E access to the DGS ProjectTeam system.

The A/E shall be responsible for using ProjectTeam to execute selected contract document requirements in coordination with DGS’ Program Manager to include communication with the general contractor during the construction phase.

B.5 Meeting Minutes

The A/E shall be responsible for acting as recorder for all meetings with the Government Agencies that it attends. The minutes shall clearly indicate the meeting number and date, numbering of each issue discussed, including description of the issue, who is responsible to address, and by what date, and date completed. Minutes shall also record all open items, and will note the schedule of the contract, how far through the contract we are (including how far over schedule, if applicable), the financial status of the contract, and payments and a list of open Change Orders and Requests for Information. Memorandum for the Record of such meetings shall be typewritten and submitted to the Program Manager within five (5) calendar days from the date of the meeting, for review and approval and for such distribution as may be required. A/E compensation for performing these services shall be included as part of the Title I and Title II Services, as applicable.

B.6 Key Personnel

In its proposal, each Offeror will be required to identify its key personnel. Key personnel shall include, at a minimum, the following individuals: (i) the Licensed Project Architect: Minimum 7 years of experience with similar projects; (ii) Licensed Structural Engineer: Minimum 7 years of experience with similar projects; (iii) Licensed Mechanical/Plumbing Engineer: Minimum 7 years of experience with similar projects; (iv) Licensed Electrical Engineer: Minimum 5 years of experience with similar projects; (v) Security Specialist: Minimum 10 years of experience with similar projects; (vi) Telecommunications Specialist: Minimum 5 years of experience with similar projects; (vii) Dry Utility Consultant/Expeditor: Minimum 7 years of experience with similar projects; and (viii) Permit Expeditor: Minimum 7 years of experience with similar projects. The A/E will not be permitted to reassign any of the key personnel unless the Department approves the proposed reassignment and the proposed replacement. The key personnel specified in the contract are considered to be essential to the work being performed. Prior to diverting any of the specified key personnel for any reason, the A/E shall notify the Contracting Officer (“CO”) at least thirty (30) calendar days in advance and shall submit justification, including proposed substitutions, in sufficient detail to permit evaluation of the impact upon the contract.

The A/E shall obtain written approval of the CO for any proposed substitution of key personnel.

B.7 Licensing, Accreditation, and Registration

The A/E and all of its subcontractors and sub-consultants (regardless of tier) shall comply with all applicable District of Columbia, state, and federal licensing, accreditation, and registration requirements and standards necessary for the performance of the contract. Without limiting the generality of the foregoing, all drawings shall be signed and sealed by a professional architect or engineer licensed in the District of Columbia.

B.8 Conformance with Laws

It shall be the responsibility of the A/E to perform under the Contract in conformance with the Department’s Procurement Regulations and all applicable District and federal statutes, laws, codes, ordinances, regulations, rules, requirements, orders, and policies of governmental bodies.

B.8.1 Service Contract Act

The A/E agrees that the work performed under the proposed Contract shall be subject to the Service Contract Act Wage Determination in effect on the date the contract is executed and such wages are incorporated as Attachment B. Service Contract Wage Schedules are available at www.wdol.gov.

B.8.2 First Source Employment Agreement and Employment Plan

All beneficiaries of contractual agreements totaling $300,000 or more shall enter into a First Source Employment Agreement with the Department of Employment Services

(“DOES”).

The A/E shall ensure that at least fifty-one percent (51%) of each firm and every subconsultant’s and subcontractor’s employees hired after the effective date of the Contract, or after such subconsultant or subcontractor enters into a contract with the A/E, to work on the Project shall be residents of the District of Columbia. This percentage shall be applied in the aggregate and not trade by trade. In addition, the A/E shall use commercially reasonable best efforts to comply with the workforce percentage goals http://www.wdol.gov/ established by the recently adopted amendments to the First Source Employment Agreement Act of 1984 (D.C. Code §§ 2-219.01 et seq.) and any implementing regulations.

B.8.3 Living Wage Act

In addition to the requirements set forth in the First Source Employment Agreement, the A/E shall comply with all applicable provisions of the Living Wage Act of 2006, Attachment J, as amended (codified at D.C. Official Code §§ 2-220.01 et seq.) and its implementing regulations.

B.8.4 Equal Employment Opportunity (“EEO”)

The A/E shall comply with applicable laws, regulations and special requirements of the Contract Documents regarding equal employment opportunity and affirmative action programs. In accordance with the District of Columbia Administrative Issuance System, Mayor’s Order 85-85 dated June 10, 1985, the forms for completion of the Equal Employment Opportunity Information Report are incorporated herein as Attachment H.

A contract award cannot be made to any contractor that has not satisfied the equal employment requirements.

B.8.5 Campaign Finance Reform Act

The Contractor agrees to comply with the Campaign Finance Reform Act certification required pursuant to D.C. Official Code § 1-1161.01 and will satisfy all self-certification requirements prior to the execution of any task order, as applicable. The Offeror shall submit to the Department the Self Certification Form (Attachment O) with their proposal.

B.9 Standard Contract Provisions

The Department of General Services Standard Contract Provisions for Architectural and Engineering Services Contracts Attachment G are applicable to this procurement.

B.10 Time is of the Essence and Substantial Completion Date

Time is of the essence with respect to the proposed Contract. Title I services shall be completed by 320 calendar days from NTP, or the date of execution of this Contract. The Title II services shall continue until the construction project achieves Substantial Completion (“Substantial Completion Date”) by the general contractor.

SECTION C

ECONOMIC INCLUSION

C.1 Preference for Small, Local, and Disadvantaged Business Enterprises

Under the provisions of the “Small and Certified Business Enterprise Development and Assistance Act of 2005”, D.C. Code § 2-218.01 et seq., as amended (“Act”, as used in this section), the District shall apply preferences in evaluating proposals from businesses that are certified by the Department of Small and Local Business Development (“DSLBD”) pursuant to Part D of the Act.

a) Any prime contractor that is a small business enterprise (“SBE”) certified by the DSLBD will receive the addition of three (3) points on a 100-point scale added to the overall score.

b) Any prime contractor that is a resident-owned business (“ROB”) certified by DSLBD will receive the addition of five (5) points on a 100-point scale added to the overall score.

c) Any prime contractor that is a longtime resident business (“LRB”) certified by DSLBD will receive the addition of five (5) points on a 100-point scale added to the overall score.

d) Any prime contractor that is a local business enterprise (“LBE”) certified by DSLBD will receive the addition of two (2) points on a 100-point scale added to the overall score.

e) Any prime contractor that is a local business enterprise with its principal offices located in an enterprise zone (“DZE”) certified by DSLBD will receive the addition of two (2) points on a 100-point scale added to the overall score.

f) Any prime contractor that is a disadvantaged business enterprise (“DBE”) certified by DSLBD will receive the addition of two (2) points on a 100-point scale added to the overall score.

g) Any prime contractor that is a veteran-owned business (“VOB”) certified by DSLBD will receive the addition of two (2) points on a 100-point scale added to the overall score.

h) Any prime contractor that is a local manufacturing business enterprise (“LMBE”) certified by DSLBD will receive the addition of two (2) points on a 100-point scale added to the overall score.

i) Any prime contractor that is an equity impact enterprise certified by DSLBD will receive the addition of five (5) points on the 100-point scale added to the overall score.

A certified business enterprise ("CBE") shall be entitled to any or all of the preferences provided in this Section, but in no case shall a CBE be entitled to a preference of more than 12 points.

C.2 Subcontracting Plan

An Offeror responding to this RFP which is obligated to subcontract shall be required to submit with its Proposal, any subcontracting plan required by law. Offeror’s responding to this RFP shall be deemed nonresponsive and shall be rejected if the Offeror fails to submit a subcontracting plan that is required by law. If the Agreement is in excess of $250,000, at least 35% of the dollar volume of the Agreement shall be subcontracted in accordance with Attachment M.

C.2.1 Mandatory Subcontracting Plan and Requirements

C.2.1.1 Unless the Director of DSLBD has approved a waiver in writing, as stated herein and in accordance with D.C. Official Code § 2-218.51, for all contracts in excess of $250,000, at least 35% of the dollar volume of the contract shall be subcontracted to qualified small business enterprises (SBEs).

C.2.1.2 If there are insufficient SBEs to completely fulfill the requirement of paragraph C.2.1.1, then the subcontracting may be satisfied by subcontracting 35% of the dollar volume to any qualified certified business enterprises (CBEs); provided, however, that all reasonable efforts shall be made to ensure that SBEs are significant participants in the overall subcontracting work.

C.2.1.3 A prime contractor that is certified by DSLBD as a small, local or disadvantaged business enterprise shall not be required to comply with the provisions of sections C.2.1.1 and C.2.1.2.

C.2.1.4 Except as provided in C.2.1.5 and C.2.1.6, a prime contractor that is a CBE and has been granted a proposal preference pursuant to D.C. Official Code § 2-218.43, or is selected through a set-aside program, shall perform at least 35% of the contracting effort with its own organization and resources and, if it subcontracts, 35% of the subcontracting effort shall be with CBEs. A CBE prime contractor that performs less than 35% of the contracting effort shall be subject to enforcement actions under D.C. Official Code § 2-218.63.

C.2.1.5 Each CBE utilized to meet these subcontracting requirements shall perform at least 35% of its contracting effort with its own organization and resources.

C.2.1.6 A prime contractor that is a CBE and has been granted a proposal preference pursuant to D.C. Official Code § 2-218.43, or is selected through a set-aside program, shall perform at least 50% of the on-site work with its own organization and resources if the contract is $1 million or less.

C.2.1.7 Subcontracting Plan and Non-Responsive Proposals

The Subcontracting Plan Form (Attachment M) must be provided as part of all proposals, as follows:

C.2.1.7.1 If the prime contractor required by law to subcontract under this Project, it shall submit a subcontracting plan as part of its proposal in accordance with D.C. Official

Code § 2–218.91, and Section C.2.1 of this RFP. The SBE Subcontracting Plan must list all subcontractors at every tier and shall include the following:

(a) The name and address of each subcontractor;

(b) A current certification number of the small or certified business enterprise;

(c) The scope of work to be performed by each subcontractor; and

(d) The price to be paid by the prime contractor to each subcontractor.

C.2.1.8 Copies of Subcontracts

Within twenty-one (21) days of the date of award, the prime contractor shall provide fully executed copies of all subcontracts identified in the subcontracting plan to the CO, the District of Columbia Auditor and the Director of DSLBD.

C.2.1.9 Subcontracting Plan Compliance Reporting

C.2.1.9.1 If the prime contractor has a subcontracting plan required by law for the proposed contract, the prime contractor shall submit a quarterly report to the CO, City Administrator (“CA”), District of Columbia Auditor and the Director of DSLBD. The quarterly report shall include the following information for each subcontract identified in the subcontracting plan:

a) The price that the prime contractor will pay each subcontractor under the subcontract;

b) A description of the goods procured or the services subcontracted for;

c) The amount paid by the prime contractor under the subcontract; and

d) A copy of the fully executed subcontract, if it was not provided with an earlier quarterly report.

C.2.1.9.2 If the fully executed subcontract is not provided with the quarterly report, the prime contractor will not receive credit toward its subcontracting requirements for that subcontract.

C.2.1.10 Annual Meetings Upon at least 30-days written notice provided by DSLBD, the prime contractor shall meet annually with the CO, District of Columbia Auditor and the Director of DSLBD to provide an update on its subcontracting plan.

C.2.1.11 DSLBD Notices The prime contractor shall provide written notice to the DSLBD and the District of Columbia Auditor upon commencement of the contract and when the contract is completed.

C.2.1.12 Enforcement and Penalties for Breach of Subcontracting Plan

C.2.1.12.1 An A/E shall be deemed to have breached a subcontracting plan required by law, if the A/E (i) fails to submit subcontracting plan monitoring or compliance reports or other required subcontracting information in a reasonably timely manner; (ii) submits a monitoring or compliance report or other required subcontracting information containing a materially false statement; or (iii) fails to meet its subcontracting requirements.

C.2.1.12.2 An A/E that is found to have breached its subcontracting plan for utilization of CBEs in the performance of a contract shall be subject to the imposition of penalties, including monetary fines in accordance with D.C. Official Code § 2-218.63.

C.2.1.13 If the CO determines the A/E’s failure to be a material breach of the contract, the CO shall have cause to terminate the contract under the default provisions in clause 8 of the SCP, Default.

C.2.1.14 Neither the A/E nor a subcontractor may remove a subcontractor or tier-subcontractor if such subcontractor or tier-subcontractor is certified as an LSDBE company unless the Department approves of such removal, in writing. The Department may condition its approval upon the prime contractor developing a plan that is, in the Department’s sole and absolute judgment, adequate to maintain the level of LSDBE participation on the Project.

C.3 Residency Hiring Requirements for Contractors and Subcontractors

If applicable, at least fifty-one percent (51%) of the Offeror’s team and every subconsultant’s employees hired after the selected A/E enters into a contract with the Department, or after such subconsultant enters into a contract with the A/E, to work on this Project, shall be residents of the District of Columbia. This percentage shall be applied in the aggregate, and not trade by trade.

In addition, the selected A/E firm shall use commercially reasonable best efforts to comply with the workforce percentage goals established by the recently adopted amendments to the First Source Employment Agreement Act of 1984 (D.C. Code §§ 2-219.01 et seq.) and any implementing regulations, including, but not limited to the following requirements:

(i) At least 20% of journey worker hours by trade shall be performed by District residents;

(ii) At least 60% of apprentice hours by trade shall be performed by District residents;

(iii)At least 51% of the skilled laborer hours by trade shall be performed by District residents; and

(iv) At least 70% of common laborer hours shall be performed by District residents;

and

(v) Thirty five percent (35%) of all apprentice hours worked on the Project shall be worked by District residents.

C.4 Economic Inclusion Reporting Requirements

Upon execution of the Contract, the A/E and all of its member firms, if any, and each of its subcontractors and subconsultants shall submit to the Department a list of current employees that will be assigned to the Project, the date that they were hired and whether or not they live in the District of Columbia.

The A/E shall comply with subchapter X of Chapter II of Title 2 of the D.C. Code, and all successor acts thereto, including by not limited to the Workforce Intermediary Establishment and Reform of First Source Amendment Act of 2011, and the rules and regulations promulgated thereunder, and all successor acts thereto and the rules and regulations promulgated thereunder.

The Offeror and all member firms, subcontractors, tier subcontractors, subconsultants, and suppliers with contracts in the amount of $100,000 or more shall (i) comply with the Employment Services (“DOES”) upon execution of the contract; (ii) submit an executed First Source Agreement to DOES prior to beginning work on the Project; (iii) make best efforts to hire at least 51% District residents for all new jobs created by the project; (iv) list all employment vacancies with DOES;

and (v) submit monthly compliance reports to DOES by the 10th of each month.

C.5 Apprenticeship Act

The D.C. Apprenticeship Act of 1946, as amended, D.C. Official Code §§ 32-1401 et seq. (“Act”), may apply to this Project. As applicable, the A/E and its subcontractors selected to perform work on the Project on a craft-by-craft basis may be required to comply with the Act. If applicable, all terms and conditions of the D.C. Apprenticeship Council Rules and Regulations shall be implemented, and the selected A/E shall be liable for any subcontractor non-compliance. Thirty- Five percent (35%) or all apprentice hours shall be performed by District residents.

SECTION D

EVALUATION AND AWARD CRITERIA

D.1 Award

The Department intends to award a contract to the highest rated qualified A/E firm if such contract is satisfactorily negotiated and at a price the CO determines to be fair and reasonable to the District.

D.2 Evaluation Process

The Department will evaluate Offerors’ proposals, qualified A/E firms on file with the Department and any best and final offers (“BAFO(s)”) requested and received in accordance with the provisions of D.C. Official Code § 2-356.04 of the Procurement Practices Reform Act of 2010, as amended, and Sections 2620 – 2633 of the District of Columbia Municipal Regulations

(“DCMR”).

D.2.1 Evaluation Board

D.2.1.1 Selection and Appointment

The Department’s CO shall appoint one (1) or more permanent or ad hoc architect-engineer evaluation board (“Evaluation Board”) composed of members who, collectively, have experience in architecture, engineering, construction, and District and related procurement matters. Members of the Evaluation Board shall include highly qualified professional employees of the District and may include private practitioners of architecture, engineering, or related professions and shall evaluate all Proposals received from A/E(s) firm interested in the proposed contract under this RFP. The Department’s CO shall designate at least one (1) District employee member of each board as the chairperson. No A/E firm shall be eligible for award of an architect-engineer contract during the period in which any of its principals or associates are participating as members of an Evaluation Board.

D.2.1.2 Evaluation Board Responsibilities

The Evaluation Board shall:

a. Review the Department’s current data files on eligible A/E firms and Offerors’ proposals received in response to this RFP.

b. Evaluate current statements of A/E firms’ qualifications and performance data on file with the Department and Offerors’ proposals, in accordance with the prescribed criteria in Section D.3.

c. Hold discussions with at least three (3) of the most highly rated qualified A/E firms about concepts and the relative utility of alternative methods of furnishing the required services; the A/E fees will not be discussed.

d. Prepare a selection report for the CO recommending, in order of preference, at least three (3) A/E firms that are evaluated to be the most highly qualified to perform the required services, based on the selection criteria in Section D.3. The selection report shall include a description of the discussions and evaluation conducted by the board to allow the CO to: review the considerations upon which the recommendations are based; and, make a final, independent determination regarding the order of preference of at least three (3) of the most highly qualified A/E firms based on the selection criteria in Section D.3.

D.3 Evaluation and Selection Criteria:

Each Offeror’s proposal will be scored on a scale of 1 to 100 points. In addition, Offerors may receive up to 12 preference points as described in Section C.1 and Section D.3.6 of this RFP and their entitlement to preference points as designated by DSLBD. Thus, the maximum total number of points is 112.

A/E firms will be evaluated in accordance with the following selection criteria:

• Past performance, previous experience and specialized experience in the type of work required under this RFP with government entities or private industry in terms of cost control, quality of work, and compliance with performance schedules – A/E and sub-consultants (30 points)

• Professional qualifications, specialized experience and technical competence in the type of work required under this RFP–Key Personnel (30 points)

• Capacity to accomplish the work in the required time of the RFP – A/E, sub-consultants and Key Personnel (10 points)

• Acceptability of Design Approach and Management Plan (30 Points)

• Preference Points (up to 12 Points)

D.3.1 Past performance, previous experience and specialized experience in the type of work required under this RFP with government entities or private industry in terms of cost control, quality of work, and compliance with performance schedules – A/E and sub-consultants (30 points)

Offerors will be evaluated based on their past performance, previous experience and specialized experience in the type of work required under this RFP with government entities or private industry in terms of cost control, quality of work, and compliance with performance schedules – A/E and sub-consultants. This element of the evaluation will be worth up to thirty (30) points.

Offerors shall submit the following information in their Proposals:

A. List of all projects that the Offeror and its sub-consultants have worked on in the last 5 years that are similar to this Project. For purposes of this paragraph, similar shall mean projects where the Offeror has served as the lead design consultant for a public facility (include if they were in an urban setting). This information may be provided in an overview matrix format or brief list; however, it should include:

1. The name and location of the facility;

2. The name of the owner;

3. The time frame of the project;

4. The original budget for the project, and whether the project was delivered on-time and on budget. If a project was not delivered on-time or on budget, a brief description of the reasons should be provided.

5. Project process and schedule data including construction delivery method, and construction completion date (any unusual events or occurrences that affected schedule should be explained).

6. Renderings or photographs that show the interior and exterior of the project.

B. The Offeror shall ensure that a minimum of three (3) Past Performance Evaluation forms Attachment K, are completed on behalf of the A/E and submitted directly to the Department’s POC stated on Section E.5 by the due date for Proposals as specified in Section E.3. A minimum of two (2) Past Performance Evaluation forms for each sub consultant should be incorporated in the Offeror’s technical Proposal.

D.3.2 Professional qualifications, specialized experience and technical competence in the type of work required under this RFP–Key Personnel (30 points)

Offerors key personnel will be evaluated based on their (i) demonstrated experience in design excellence and design of public facilities in a manner that reflects civic importance and creates a sense of place and community; (ii) demonstrated experience designing and completing high quality, construction projects on-time and on-budget; (iii) Key Personnel’s technical competence and specialized experience.

Offerors will be required to submit the following in their Proposals:

A. Detailed descriptions of no more than ten (10) projects that best illustrate the Key Personnel’s’ technical competence and specialized experience relevant to this Project. On each project description, please provide all of the following information in consistent order:

1. Project name and location.

2. Name, address, contact person and telephone number for owner reference.

3. Identification of key personnel involved in the selected project who are proposed to work on this Project.

4. Brief project description including project cost, square footage, firm’s scope of work, and key personnel’s strengths exhibited.

B. A description of the A/E’s and sub-consultants’ Key Personnel professional qualifications, specialized experience and technical competence necessary for satisfactory performance of the required services, to include at a minimum the following:

1. List of Key Personnel to include, at a minimum, the following individuals: (i) the

Licensed Project Architect: Minimum 7 years of experience with similar projects;

(ii) Licensed Structural Engineer: Minimum 7 years of experience with similar projects; (iii) Licensed Mechanical/Plumbing Engineer: Minimum 7 years of experience with similar projects; (iv) Licensed Electrical Engineer: Minimum 7 years of experience with similar projects; (v) Security Specialist: Minimum 10 years of experience with similar projects; (vi) Telecommunications Specialist:

Minimum 5 years of experience with similar projects; (vii) Dry Utility Consultant/Expeditor: Minimum 7 years of experience with similar projects; and

(viii) Permit Expeditor: Minimum 5 years of experience with similar projects.

2. Organizational chart illustrating reporting lines and names and titles for Key Personnel proposed by the A/E.

3. Resumes for each Key Personnel proposed by the A/E and sub consultants indicating the individual’s previous experience, education, licensing, certifications specialized experience and demonstrated technical competence necessary to successfully complete their role in the Project; and

4. A table that identifies the specific staff that will be assigned to this Project. The table should include: (i) the individual’s name (if known); (ii) his or her title; (iii) his or her level of effort (i.e. the percentage of time devoted to this Project); and

(iv) the time periods during which the individual will be assigned to the Project and (v) experience working together. This table should include all personnel that will be assigned to the Project.

D.3.3 Capacity to accomplish the work in the required time of the RFP – A/E and its sub-consultants Key Personnel (10 points)

Offerors will be evaluated based on the A/E and its sub consultants Key Personnel’s capacity to meet the needs of this Project within the required time of the RFP. The Offeror shall include an analysis of the overall proposed contributions of the A/E and sub consultants as well as the capacity of the individual Key Personnel for this project relative to the current and projected workloads.

This element of the evaluation will be worth up to ten (10) points.

The Offeror shall submit a detailed analysis demonstrating that they have the necessary capacity to meet the government schedule. This plan must identify the necessary resources required for the completion of the Project and must include at a minimum the following:

a) Company resources available to the project manager.

b) Proposed subcontracting effort in connection with obtaining additional resources.

c) Current contracts with other public and private entities.

d) All current projects with the District and DGS and the stage of each project.

e) A time allocation plan indicating the percentage of time key personnel is allocated over all projects.

D.3.4 Acceptability of Design Approach and Management Plan (20 Points)

Offerors shall submit: (i) a discussion of their intended Design Approach; and (ii) a Design Management Plan. These elements of the proposal can be submitted either as separate portions within the Proposal or as a single integrated section.

The Design Approach shall address the basic design theory or ideas that the Offeror proposes to employ in approaching the design of the Project. The Design Approach will be evaluated on the creativity demonstrated and workability of the solutions proposed.

The Management Plan shall clearly explain how the Offeror intends to manage and implement the Project, to include all contemplated phasing. Among other things, the Management Plan should explain (i) how the Offeror will manage the engineering subconsultants so as to ensure that the drawings are properly coordinated, including coordination of the drawings in light of the phasing of the project; (ii) how the Offeror will manage the Value Engineering/management process; (iii) how the A/E proposes to staff and handle construction administration and interact with the builder;

(iv) how the Offeror will manage the design process to ensure that bid packages are issued in a timely manner and incorporate agreed upon Value Engineering changes; and (v) describe the key challenges inherent and unique to this Project (DOC Central Cell Block Modernization), and explain how they will be overcome or mitigated, specific attention should be given to the phasing of construction. The Department will also consider the experience that the Offeror and its team members have working together on similar projects. This element of the evaluation is worth up to twenty (30) points.

D.3.5 Preference Points (up to 12 Points)

At the conclusion of the Evaluation Board’s discussions and evaluations based on the evaluation and selection criteria within Sections D.3.1 to D.3.5, up to 12 preference points, as described in Section C.1 of this RFP, will be added to the Evaluation Board’s scores based on each Offeror’s and eligible A/E firm’s status as determined by the DSLBD.

D.3.6 Evaluation

The Evaluation Board will prepare a report for the CO recommending, in order of preference, at least three (3) A/E firms evaluated to be the most highly qualified to perform the required services, based on the selection criteria in Section D.3 of this RFP. The evaluation report will allow the CO to: review the considerations upon which the recommendations are based; and, make a final, independent determination regarding the order of preference of at least three (3) of the most highly qualified A/E firms based on the selection criteria in Section D.3.

D.4 Discussions

The Evaluation Board will hold discussions with no less than three (3) A/E firms determined to be the most highly qualified A/E firms to provide the required services based upon the criteria set forth in Section D.3. The Evaluation Board will discuss concepts and the relative utility of alternative methods of furnishing the required services and rate the A/E’s ability to meet the selection criteria in Section D.3 of this RFP. The discussions will be scheduled through the Department’s Contracting and Procurement Division and will include the Evaluation Board and the CO or CO’s designee. Thereafter, the Evaluation Board will prepare its selection report for the CO, based on the discussions and evaluations conducted, which will recommend its order of preference for a least three (3) of the A/E firms evaluated to be the most highly qualified to perform the required services per the selection criteria in Section D.3. of this RFP. The evaluation report will allow the CO to review the considerations upon which the recommendations are based and make a final, independent determination and selection of the highest qualified AE firm.

D.5 Negotiations

The CO will then negotiate a contract with the highest qualified A/E firm, based on the CO’s independent determination, at compensation rates that the CO determines in writing to be fair and reasonable to the District. If negotiations are not successful, then the CO shall terminate negotiations with that first highest qualified A/E firm and undertake negotiations with the second most qualified A/E firm. The CO will follow the same process to terminate negotiations if negotiations with the second most qualified A/E firm is not successful and will then initiate negotiations with the third most qualified A/E firm. If CO is unable to negotiate a contract with any of the highest qualified three (3) A/E firms, then the CO may select additional qualified AE firms in order of their competence and qualifications and shall continue negotiations in accordance with the selection criteria of this RFP until an agreement is reached.

SECTION E

PROCEDURES AND PROTESTS

This section outlines specific information necessary for the proper organization and manner in which Offerors’ proposals should be proffered. References are made to other sections in this RFP for further explanation.

E.1 Proposal Identification

Proposals shall be submitted as follows:

An electronic copy of the complete proposals (Technical and Price proposals) shall be submitted electronically via the link listed in Section E.2 by the Due Date in Section E.3 of this RFP.

The submittal should be titled: “DCAM-26-AE-RFP-0001 - A/E Services for the Department of Corrections Central Cell Block Modernization.”

E.2 Delivery of Submitting Proposals

Proposals shall be submitted via the link below:

https://procurement.opengov.com/portal/dc

E.3 Date and Time for Receiving Proposals

Proposals shall be received by 4:00 p.m., on November 20, 2026. The Offeror assumes the sole responsibility for timely delivery of its proposal, regardless of the method of delivery.

E.4 Submission Size, Organization and Offeror Qualifications

Submissions shall be titled “A/E Services for the Department of Corrections Central Cell Block Modernization at 300 Indiana Avenue NW Washington, DC 20020” and shall be received no later than 4:00 PM on November 20, 2026. The Offeror assumes the sole responsibility for the timely delivery of its submission. Proposals shall be submitted via the Solicitation Portal link above.

E.4.1 Technical Proposal

The technical proposal shall be organized as follows:

E.4.1.1 Executive Summary

Each Offeror shall provide a summary of no more than three pages of the information contained in the following sections.

E.4.1.2 General Team Information and Firm(s) Data https://procurement.opengov.com/portal/dc

Each Offeror should provide the following information for the principal A/E firm and each of its subconsultants.

A. Name(s), address(es), and role(s) of each firm (including all sub-consultants)

B. Firm profile(s), including:

1. Age;

2. Firm history(ies);

3. Firm size(s);

4. Areas of specialty/concentration;

5. Current firm workload(s) projected over the next two years; and

6. Provide a list of any contract held by the Offeror where the contract was terminated (either for default or convenience). This list should also identify any contracts that resulted in litigation or arbitration between the Owner and the Offeror. If the Offeror has multiple offices, only contracts held by the office submitting this proposal need be listed.

C. Description of the team organization and personal qualifications of key staff, including:

1. Identification of the single point of contact for the A/E;

2. Organizational chart illustrating reporting lines and names and titles for key participants proposed by the team; and

3. Resumes for each key participant on the team, including definition of that person’s role, relevant project experience, and current workload over the next two years.

E.4.1.3 Information for each Selection Criteria

Offerors shall provide the required information and analysis for each selection criteria as described in Section D.3…