District of Columbia Department of General Services SCOPE OF WORK; Title-I&II Services

DOC CCB Modernization Project - Page 1 of 13

SCOPE OF WORK

ARCHITECTURAL ENGINEERING SERVICES

DISTRICT OF COLUMBIA DEPARTMENT OF CORRECTIONS

CENTRAL CELL BLOCK MODERNIZATION

The Department of General Services (“DGS”), on behalf of the District of Columbia Department of Corrections (“DOC”) is seeking an Architect-Engineer (“A/E”) to assist DGS in the production of construction drawings and specifications to modernize the Central Cell Block located at 300 Indiana Avenue NW, Washington DC. The project documentation production is expected to include the following phases: Feasibility Study at (300 Indiana Avenue and a second potential location to be provided upon award) & Program of Requirements (“POR”), Schematic Design, Design Development, Construction Documents and Project Specifications, Bid Phase, and Construction Administration. In addition, the A/E shall submit cost estimates during each of the construction documentation phases, culminating with a FINAL detailed construction cost estimate to accomplish the work.

DOC CCB Modernization Project - Page 2 of 13

DISTRICT OF COLUMBIA DEPARTMENT OF GENERAL SERVICES

DEPARTMENT OF CORRECTIONS CENTRAL CELL BLOCK MODERNIZATION PROJECT

1. SERVICES TO BE PERFORMED

The Architect-Engineer (“A/E”) shall provide services to prepare and submit a Feasibility Study and the Program of Requirements (“POR”), Schematic Design, Design Development, Construction Documents and associated Project Specifications, Bid Phase, and Construction Administration to the District of Columbia Government for the construction of the items listed in this scope of work. The A/E shall submit a cost estimate during each of these project phases, prior to the development and completion of the reports, construction documents and project specifications. Upon completion of the construction documents, the A/E shall submit a final detailed construction cost estimate to accomplish the work. It will be the responsibility of the A/E to review all existing documentation, interview key personnel, and conduct site visits and assessments as required to prepare the final documents.

TITLE-I ANALYSIS & DESIGN SERVICES

2. COORDINATION TO BE PERFORMED

The A/E shall meet with all the appropriate regulatory agencies to include, but not be limited to limited to Historic Preservation Office (“HPO”), the Department of Buildings (“DOB”), the Department of Energy and Environment (“DOEE”), the National Capital Planning Commission (“NCPC”), the Commission of Fine Arts (“CFA”), DC Water, Potomac Electric Power Company (“Pepco”), and Washington Gas, to ascertain zoning analysis, deed restrictions and requirements, traffic study, and potential environmental considerations for compliance. Upon complying with the aforementioned requirements and satisfactorily addressing all comments in the reviews, the A/E shall submit the final permitted documents to the DOB to obtain a building permit.

SCOPE OF WORK: The Department of General Services (“DGS”), acting on behalf of the District of Columbia Department of Corrections (“DOC”), seeks to advance the development of a new, modernized Central Cell Block (“CCB”) facility that meets the District’s operational, security, and service-delivery requirements. To support this objective, the selected A/E shall conduct a comprehensive feasibility assessment of two potential locations to determine the most advantageous site for the new CCB. This evaluation shall consider operational functionality, site constraints, cost implications, and long-term strategic value.

Upon completion of the site selection analysis and confirmation of the preferred location, the A/E shall advance to a full set of construction documents and technical specifications. These documents shall be prepared to meet all permitting requirements and will be utilized to obtain a building permit. Additionally, the A/E shall support DGS in the procurement of a general contractor by providing complete, accurate, and fully coordinated documents suitable for solicitation and construction.

DOC CCB Modernization Project - Page 3 of 13

3. KEY PERSONNEL REQUIREMENTS

The A/E shall provide a list of key personnel and demonstrate experience relevant to the project scope. Minimum qualifications include:

Licensed Project Architect: Minimum 7 years of experience with similar projects.

Licensed Structural Engineer: Minimum 7 years of experience with similar projects.

Licensed Mechanical/Plumbing Engineer: Minimum 7 years of experience with similar projects.

Licensed Electrical Engineer: Minimum 5 years of experience with similar projects.

Security Specialist: Minimum 10 years of relevant experience.

Telecommunications Specialist: Minimum 5 years of relevant experience.

Dry Utility Consultant/expeditor: Minimum 7 years of experience with similar projects.

Permit expeditor: Minimum 7 years of experience with similar projects.

4. FEASIBILITY STUDY & PROGRAM OF REQUIREMENTS – TASK 1:

This task is to conduct a comprehensive assessment of the feasibility of relocating CCB operations either to a renovated basement level within the Daly Building located at 300 Indiana Avenue NW or to newly modernize the basement level of an alternative site to be identified upon award of the contract. The evaluation will analyze both options in relation to CCB’s long-term strategic requirements, including enhanced safety conditions, improved system reliability, increased operational efficiency, and optimized workflow integration. The study will further consider infrastructure readiness and capability to be isolated for the rest of the building, adaptability for future growth, cost implications, and the degree to which each location can support sustained, mission-critical operations over time.

TASK 1.1 PROJECT INITIATION & ALIGNMENT

Confirm project goals, decision-makers, success criteria, and the specific questions the study must answer.

Conduct a project kickoff meeting with DOC, the Metropolitan Police Department

(“MPD”), DGS, and other key stakeholders.

Confirm:

o Identify the key DGS and DOC staff on the Project, and key DOC stakeholders and users to be interviewed.

o The required functions of the CCB (booking/processing, short-term holding, transfer-to-court workflow).

o Planning horizon and schedule drivers (Daly Building renovation milestones, swing capacity timing, continuity of operations requirements if applicable).

o Critical assumptions and constraints (operating hours, volume patterns, transport requirements, staffing needs).

o Review all previously developed condition assessment, programming and planning documents available from DOC and DGS.

Establish a decision framework including:

o Evaluation criteria and weighting;

o Required approvals and milestones; and

DOC CCB Modernization Project - Page 4 of 13 o Communication protocols and stakeholder engagement plan.

DELIVERABLES:

Project work plan;

Project schedule;

Data request list; and Feasibility evaluation framework (criteria and scoring methodology).

TASK 1. 2 – VALIDATE THE BASELINE

Build a clear understanding of the CCB responsibility today and in the future, grounded in operational reality.

Review existing documentation and prior planning efforts completed to date (including swing planning, site plans, and schedules).

Confirm operational requirements for a 24/7/365 short-term holding facility, including:

o Intake/receiving workflow and secure vehicle processing.

o Holding types and separation needs.

o Staffing posts, sightlines, and officer support spaces.

o Property and evidence handling requirements.

o Food requirements.

o Determine parking requirements for DOC staff and fleet vehicles.

o Analyze the growth data provided by DOC.

o Compare identified needs with national standards and industry best practices.

o Review latest innovations and applicability to DOC headquarters operations.

o Review special IT, AV, and Operation Center needs.

o Medical/mental health screening interfaces as required.

o Transport interfaces for transfers and release.

Develop a baseline program of requirements:

o “Minimum viable CCB” requirements (must-have).

o “Preferred/optimal” requirements (nice-to-have).

Identify key operational risks and constraints affecting site selection (transport time, security, adjacency, public interface).

Baseline operational narrative and workflow diagrams.

PORs (minimum vs. preferred).

Key constraints and risk driver’s summary.

PHASE 1.3 – RENOVATION FEASIBILITY & EXISTING CONDITIONS ASSESSMENT

Determine what it would take—cost, time, and operational impact—to renovate the Daly Building for a successful CCB operations.

Assess the Daly building and a second site to be disclosed upon award, to determine capability to meet CCB needs o Operational and space needs;

o Environmental analysis;

DOC CCB Modernization Project - Page 5 of 13 o Life Safety infrastructure;

o Utility and Energy infrastructure;

o IT infrastructure;

o Detention security systems and security electronics infrastructure;

o Accessibility; and o Parking.

Confirm site selection criteria informed by District priorities, including:

o Proximity to courthouse and transport routes;

o Secure intake/vehicle sallyport feasibility;

o Ability to support required holding and processing functions;

o Cost effectiveness and speed to deliver;

o Permitting/zoning feasibility and community impact risk; and o Long-term flexibility and resilience.

For each facility, perform a feasibility assessment including:

o Concept test-fit layouts (space and functionality);

o Security and operational requirements assessment;

o Required renovations and order-of-magnitude costs;

o Schedule and readiness timeline; and o Regulatory/permitting pathway and risk profile.

Construction feasibility o Building a new secure interior "box" inside the existing buildings; and o Integration of all new work with existing building systems.

Existing condition assessment & survey o Current layout, and space room configurations;

o Hazards material survey (asbestos, lead, mold, etc.);

o Integrity and capacity of existing structural system; and o Signs of deterioration, cracking, settlement, or corrosion.

High-level cost and schedule considerations for each facility;

Detailed renovation scope for each facility;

Concept layouts supporting renovation efforts for each facility;

Implementation roadmap; and Hazardous material report with abatement plan.

PHASE 1.4 – COMPARATIVE EVALUATION & RECOMMENDED PATH FORWARD

Provide District leadership with a clear recommendation supported by transparent analysis.

Develop a side-by-side comparison of:

o Ability to address operational and space needs;

o Initial capital cost;

o Annual operating cost (standalone utilities);

o Schedule to implement;

o Disruptions to existing operations; and o Access in general by public safety and to courts and detention.

DOC CCB Modernization Project - Page 6 of 13

Facilitate a decision workshop with stakeholders to review findings and confirm direction.

Provide a recommended path forward that includes:

o Rationale and benefits;

o Key risks and mitigations;

o Operational impacts and staffing considerations; and o Implementation strategy and sequencing.

Weighted options evaluation matrix and findings summary;

Recommended solution and decision briefing; and Risk register and mitigation plan.

PHASE 1.5 – IMPLEMENTATION PLANNING & NEXT-STEP READINESS

Translate the recommendation into a practical action plan that can be executed.

Develop a clear implementation plan for the selected strategy, including:

o Procurement approach (design-bid-build, design-build, etc.);

o Major milestones and anticipated durations;

o Stakeholder engagement and communications plan;

o Operational readiness steps (SOP updates, training, tabletop exercises); and o Transition planning (move sequencing and activation requirements).

Identify immediate “next-step” actions required to maintain momentum and reduce risk.

DELIVERABLES:

Implementation roadmap (schedule + sequencing);

Operational readiness checklist; and Next-step action plan and recommended decision points.

STAKEHOLDER ENGAGEMENT THROUGHOUT THE STUDY

To ensure the feasibility study reflects real operational needs and supports long-term success, we will engage stakeholders through structured touchpoints such as:

Kickoff + visioning workshop;

Operational interviews and functional validation;

Midpoint options review; and Final recommendations workshop and executive briefing.

FINAL DELIVERABLE PACKAGE

At the conclusion of this effort, the District will receive a concise, decision-focused package that includes:

Program of requirements (minimum and preferred);

Return-to-Daly Building feasibility assessment if applicable;

Alternative site feasibility assessments;

Comparative options matrix (cost/schedule/risk/operational fit);

Recommended path forward; and Implementation roadmap and readiness plan.

DOC CCB Modernization Project - Page 7 of 13

5. DEVELOPING DESIGN CRITERIA - TASK 2:

The purpose of the Developing Design Criteria Task is to develop the specific criteria required to plan and design the functional and operational features of the CCB.

The A/E shall develop design criteria to be used for planning and designing for the new CCB and identify the preliminary functional requirements for building systems including architectural, structural, mechanical, electrical and plumbing such as:

Materials, finishes, and clearance requirements throughout the Project.

Functional spacing and placement of structural systems as required.

Ventilation requirements for each functional area.

Minimum design temperatures for heating and cooling for each functional area.

Lighting levels and type of lighting for all areas including employee parking, and secure storage.

Lighting levels and type of lighting for each functional area within the CCB.

Functional areas and equipment to be included on an emergency power generating system.

Fire protection and service fluids piping and storage systems.

Security requirements and access control.

Deliverables:

Preliminary Design Criteria.

6. DESIGN PHASES – TASK 3:

The A/E shall be responsible for managing and executing all phases of design required to deliver a complete, fully integrated new facility that enables the CCB to fulfill the DOC’s operational, safety, and service delivery requirements. This responsibility encompasses conceptual design, schematic design, design development, and the preparation of final construction documents, including all architectural, structural, mechanical, electrical, plumbing, security, communications, and technology systems necessary to support a modern, mission-critical operation.

The A/E shall develop and refine the design in accordance with the finalized feasibility study and POR. This includes translating the POR into detailed design specifications, performance criteria, spatial requirements, adjacencies, operational workflows, and functional layouts that facilitate efficient processing, safe movement of individuals in custody, and an optimized working environment for officers and support personnel.

In addition, the A/E shall coordinate closely with relevant stakeholders to ensure the design aligns with applicable codes, regulations, industry standards, sustainability goals (minimum LEED Silver v4), accessibility requirements, and DOC-mandated security protocols. The final deliverables shall reflect a cohesive, well-documented fully coordinated design solution that supports long-term operational efficiency, accommodates future growth, and evolving program needs.

DOC CCB Modernization Project - Page 8 of 13

SCHEMATIC DESIGN: This phase, the design team shall develop a set of documents representing approximately 30% completion of the Construction Documents. This package establishes the project’s foundational direction, including overall layout, spatial organization, circulation patterns, and major program relationships. Early technical strategies for structural systems, MEP concepts, and building envelopes are identified at a conceptual level.

KEY TASK:

At a minimum, the drawings shall include an existing-conditions/survey plan, schematic-level layout plan with approximate dimensions and key product suggestions, key enlargements, and key details. All drawings shall be provided in both CAD/BIM and PDF formats.

Update the preliminary submittal list and begin populating the front-end and specifications.

Verify that the design complies with all applicable DOC requirements.

Prepare and submit the Environmental Impact Screening Form (“EISF”).

Prepare presentation materials (renderings, models, and other visualizations) to communicate design intent and obtain approval of the design direction.

Collect and provide responses to all stakeholder comments; maintain a tabulated comment log tracking all feedback and resolutions.

Prepare meeting agendas and minutes for all Schematic Design Review Meetings.

Facilitate interdisciplinary coordination throughout the design process. All coordination, including constructability coordination, is the A/E’s responsibility.

SCHEMATIC DESIGN DELIVERABLES:

Hazardous material survey and analysis update;

Plan-to-Program Comparison;

Project schedule;

Phasing Plan, if necessary;

Agendas and minutes for the Design Review Meetings;

Existing conditions/survey plan;

Schematic-level layout plan with approximate dimensions and key product recommendations;

Preliminary submittal list;

Draft front-end documents and early specification sections;

EISF;

Presentation materials (renderings, diagrams, and/or 3D models) illustrating design intent;

Tabulated stakeholder comment log with responses;

Agendas and minutes for Schematic Design Review meetings;

Interdisciplinary coordination documentation (meeting notes, clash-identification summaries, etc.);

Preliminary cost estimate aligned with schematic-level design;

Basis of Design (“BOD”) narrative outlining design approach and early technical strategies;

and Code compliance summary (initial) demonstrating how the design meets major code and

DOC requirements.

DOC CCB Modernization Project - Page 9 of 13

All Deliverables in Attachment A2 Section 5.2.7

DESIGN DEVELOPMENT: During this phase the A/E shall refine the approved Schematic Design into a coordinated and technically developed set of documents. During this phase, the A/E shall advance the architectural and engineering systems, integrate stakeholder feedback, and resolve major design decisions to ensure the Project is ready for Construction Document–level detailing.

This stage focuses on defining materials, systems, dimensions, and performance criteria with greater precision, while coordinating all disciplines to eliminate conflicts and improve constructability. The Design Development phase establishes a well-coordinated technical document, ensuring that the Project’s scope, quality, and intent are fully aligned before progressing into detailed documentation.

KEY TASK:

Continue verifying that the design complies with all applicable DOC requirements as it is further developed.

Continue interdisciplinary coordination among all trades and design disciplines to ensure consistency, accuracy, and alignment of all building systems.

Continue collecting, addressing, and documenting stakeholder comments; maintain and update tracking logs to reflect comment status and resolution.

Refine drawings, specifications, and all technical content based on feedback received during the Schematic Design phase.

Define all equipment selections in accordance with DOC requirements as outlined in the design criteria.

DESIGN DEVELOPMENT DELIVERABLES:

Fully developed Design Development drawing set showing refined plans, elevations, sections, and system layouts.

Engineering documents, including structural, mechanical, electrical, plumbing, fire protection, and technology systems.

Updated and expanded technical specifications Refined BOD documenting system selections, performance criteria, and design rationale.

Updated code compliance analysis.

Updated cost estimate with clear assumptions and reconciliation against budget.

Updated project risk log identifying issues, constraints, and mitigation strategies.

Clash identification summaries and coordination reports supporting interdisciplinary alignment.

Updated renderings to communicate the refined design.

Updated sustainability and energy-performance documentation (LEED Scorecard) All Deliverables in Attachment A2 Section 5.3.10 & 5.3.15

PERMIT DOCUMENTS: The A/E shall develop and organize the design into a complete package prepared specifically for submission to all authorities having jurisdiction. This phase ensures that drawings, specifications, calculations, and forms meet all regulatory, code, and procedural requirements for permit review. It includes coordinating with agency reviewers, preparing

DOC CCB Modernization Project - Page 10 of 13 discipline-specific and early-release permit packages, and confirming that all documentation is accurate, compliant, and ready for timely approval.

KEY TASK:

Prepare detailed and coordinated drawings and specifications suitable for permit submission.

Prepare applications and submit all required documents for applicable building and site permits.

Coordinate with DOB via Pre-Design Review Meeting (“PDRM’) to ensure documents meet permit submission requirements.

Upload all permit documents to DOB’s permit review website in accordance with DOB instructions and protocols.

Prepare and submit DC Water permit application package and any applicable DOEE permit applications Prepare all traffic control plans necessary for DDOT permit approvals at all stages of the

Project.

Update the Comments and Response tracking log to incorporate stakeholder comments and

A/E team responses; ensure all SD and DD comments are fully closed out.

Incorporate into the Permit/Bid Set all design requirements issued by authorities having jurisdiction.

Define, clarify, and complete concepts and information contained in the Permit Set to eliminate ambiguities.

Correct any design errors, omissions, inconsistencies, or any ambiguities identified in the

Permit Set, whether discovered prior to or during construction.

PERMIT DOCUMENT DELIVERABLES:

100% complete drawings and specifications, provided in both hard copy and electronic formats.

Updated project schedule.

A consolidated Comments and Response Log, updated to include all stakeholder comments and corresponding team responses for the Permit/Bid phase; all comments from the SD, DD, and CD phases must be fully closed.

Updated risk register.

CONSTRUCTION DOCUMENTS: At this stage the A/E shall produce a complete, fully coordinated, and fully detailed set of documents that translates the design intent into precise requirements for bidding, procurement, permitting, and construction. During this phase, all architectural and engineering systems are finalized, fully detailed, and fully coordinated to eliminate conflicts and ensure constructability. Specifications are completed, regulatory compliance is confirmed, and all project information is organized into a comprehensive package that contractors can accurately price, permit reviewers can evaluate, and builders can rely on to construct the project as designed.

Progress the Construction Drawings as the continued development of the approved

DOC CCB Modernization Project - Page 11 of 13

Permit/Bid Set, incorporating any value-engineering strategies approved by the Department.

Ensure that all “Released for Construction” documents are progressed to 100% completion, consistent with the level of detail required in a traditional Design–Bid–Build delivery method.

Coordinate all architectural, structural, civil, MEP, Fire Protection (“FP”), technology, and specialty systems to eliminate conflicts and support accurate pricing and constructability.

Finalize technical specifications and front-end documents in alignment with the Construction Drawings.

Incorporate and document all remaining stakeholder comments, updating the comment-tracking log to confirm closure and resolution.

Ensure all drawings and specifications comply with applicable codes, standards, and agency (e.g., DOC, DGS) requirements.

Prepare final code compliance documentation, calculations, and technical narratives required for permitting or agency review, if applicable.

CONSTRUCTION DOCUMENTS DELIVERABLES:

100% complete, conformed, and released-for-construction drawings and specifications, submitted in both electronic format and four (4) full-size hard copies.

A comprehensive comments-and-response tracking log, updated to document all stakeholder comments on the Permit/Bid Set and corresponding design team responses, with all comments fully closed out.

Updated risk register reflecting risks, mitigation strategies, and status.

Finalized technical specifications and front-end documents aligned with the completed

Construction Drawings.

Final code compliance documentation, including calculations and narratives required for permitting or agency review.

Fully coordinated discipline-to-discipline integration documentation (e.g., clash resolution summaries, coordination reports) supporting constructability.

Final Cost Estimate providing a complete, detailed projection of construction costs based on the fully developed Construction Documents, including final quantities, materials, systems, and specifications, and reflecting all approved design decisions and value-engineering measures.

All Deliverables in Attachment A2 Section 5.4.11

7. PROJECT SUMMARY

It shall be the responsibility of the A/E to review all existing design documents for the development of the final construction document.

7.1.1 Agency Tenant: DOC Central Cell Block

7.1.2 Facility address: TBD

7.1.3 Design to Budget $12 million -$15million

7.2 DC Green Building Act: The Project shall be designed to comply with the District of

Columbia Green Building Act of 2006 (and any subsequent revisions). The District shall bear all costs for LEED Silver v4 certification and shall reimburse the A/E for registration

DOC CCB Modernization Project - Page 12 of 13 and interpretations/clarifications.

7.3 Project Team: The A/E shall provide a narrative response to the scope of work in terms of approach as outlined in the RFP. DGS reserves the right to change the team leader if the actions of the team leader become detrimental to the schedule, the cost of the project, or does not meet the needs of the agency clients.

7.4 Cost Estimate: A cost estimate shall be developed per the Attachment-A3 requirement at each submission stage and provided both in hard copy and on electronic file format.

The cost estimate will adhere to Construction Specification Institute (“CSI”) format.

7.5 Project Communications: The A/E shall be responsible for developing and implementing a communications plan for the Project to include production and distribution of status reports to stakeholders, preparation for agency meetings and presentations, and briefings to District and other government officials. The A/E shall develop a computer-generated rendering if applicable. All design-related scheduling shall be completed in Required Scheduling Software as determined appropriate by the Program Manager.

7.6 Bidding and Permitting Stage: The A/E shall be responsible for obtaining any such building permits and clearances in accordance with Attachment-A2. The A/E shall attend pre-bid meetings to answer questions that may arise regarding the construction documents.

7.7 Document Preparation: The final submission of required drawings shall be provided in Computerized Graphic Software (AutoCad and BIM), and Specifications shall be provided electronically in MS Word format.

7.8 Design Submissions: The A/E shall make design submissions in accordance with “Attachment-A2, Technical Requirements and Submittal Guide”. A design submission will be due at the completion of the feasibility Study and POR Phase (15%), Schematic Design Phase (35%), Design Development (70%), and Construction Documents (90%) for review and approval to move to the next phase.

7.9 Services: Title I Services shall be deemed complete once the A/E obtains the required building permits (building permit fees are reimbursable) and the construction contract is awarded to the General Contractor.

8. DOCUMENTS AND DATA TO BE FURNISHED BY THE DEPARTMENT OF GENERAL SERVICES:

8.1 The District shall provide readily available documentation for the Project. The A/E shall visit the site and be responsible for performing a visual field verification of the actual existing conditions (see Attachment-A2). Any documents provided by the District that indicate the existing conditions shall be used for information purposes only.

8.2 Attachment-A2, “Technical Requirements and Submittal Guide” is made a part of this

DOC CCB Modernization Project - Page 13 of 13 scope of work.

9. GENERAL REQUIREMENTS:

The work under this contract shall be performed and documented in a professional manner.

9.1 The A/E shall coordinate all work through the Program Manager including but not limited to all site surveys and other field investigations germane to the work.

9.2 The A/E shall check all drawings and specifications for accuracy and detailed coordination. At the 100% submission, the A/E shall meet with all the appropriate regulatory agencies to discuss and review the drawings with them for compliance, if required. Upon complying with the aforementioned requirements, the A/E shall submit the final documents for peer review by DGS.

9.3 A/E shall apply for and obtain a building permit from HPO, DOB, DOEE, NCPC, CFA, DC Water, Pepco, and Washington Gas prior to releasing the final documents for bids.

All costs associated with the work of obtaining the permit shall be included in this proposal. The actual cost of the permit is not to be included in A/E’s proposal.

9.4 The District will require the A/E to pay the actual cost of the permit, and the District will reimburse the same upon submitting the paid invoice.

9.5 A/E shall validate and submit to DGS the general contractor’s final as-built drawings both in hard copies and soft copies. The soft copies shall be in pdf, AutoCAD and BIM format. District shall reserve the right to re-use the AutoCAD format drawing submitted.

Two (2) CD copies each of PDF, AutoCAD and BIM submittals. Also, for hard copies.

9.6 The A/E will be held financially responsible for all errors and omissions resulting in a deficient design or changes, including funds spent by the District to correct the documents or redesign and complete construction exercises.

9.7 The District will provide A/E access to the DGS Project Management software. The A/E shall be responsible for using ProjectTeams to execute selected contract document requirements in coordination with DGS Program Manager to include communication with the general contractor during the construction phase.

TITLE-II BIDDING AND CONSTRUCTION ADMINISTRATION SERVICES

10. TITLE II: BIDDING AND CONSTRUCTION ADMINISTRATION SERVICES – TASK

Bidding and Construction Administration services shall include professional services performed by the A/E during the construction phase to ensure the project is built in accordance with the approved construction documents, codes, and design intent.

DOC CCB Modernization Project - Page 14 of 13

Review and approve the general contractors’ submittals, including shop drawings, product data, and samples, for compliance with the design intent.

Respond to Requests for Information (“RFI”s) within 7 calendar days and providing technical clarifications to support construction progress.

Attend construction meetings, progress meetings, site visits, and inspections to observe work and evaluate conformance with the contract documents.

Provide quality assurance and construction observation services, documenting findings as needed.

Prepare field reports summarizing site observations, issues, and recommended actions.

Review and recommend approval of contractor payment applications.

Evaluate proposed change orders for merit, cost implications, and schedule impacts.

Track and ensure resolution of construction-phase issues, deficiencies, and non-conformances.

Conduct substantial completion and final completion inspections and prepare and manage punch lists.

Verify receipt, completeness, and accuracy of project closeout documents, including warranties, as-builts/record drawings, O&M manuals, and training materials.

Prepare record drawings (as-builts) at project closeout.