RFP for Air Monitoring Consultant 6-23-25.pdf

AMSTERDAM, NEW YORK

REQUEST FOR PROPOSALS

ENVIRONMENTAL SERVICES - PROJECT MONITOR

AIR MONITORING AND ASBESTOS REGULATORY COMPLIANCE

Multi-Site Demolition Project

June 23, 2025

INTRODUCTION

The City of Amsterdam ("the City") has received a Community Development Block Grant ("the Grant") from the New York State Housing Trust Fund Corporation's Office of Community Renewal under the Community Development Block Grant Program ("OCR"). The purpose of the grant is to undertake demolition of 23 unsound structures in the City of Amsterdam (“the Project”). Therefore, the City is issuing this Request for Proposals to select an Environmental Services firm to act as Project Monitor and to carry out compliance and monitoring activities in connection with this demolition activity.

The Request for Proposals is being used to satisfy Federal, State and local procurement requirements. The project will be completed within 12 months but this RFP may be used for related work that starts within 36 months, however no future work is guaranteed.

PROJECT DESCRIPTION

The project is the demolition of unsafe buildings in the City's East End neighborhood and Market Hill neighborhood. The City has identified 23 homes in these neighborhoods that have been vacant for over 20 years, and are in seriously deteriorated condition, and have been declared unsafe buildings. All of these buildings are in a state of collapse, and are both a hazard to the surrounding neighborhood, and a blighting influence. The program will include demolition of the buildings, disposal the demolition debris in an approved landfill, backfilling and grading and seeding the site. Asbestos abatement prior to demolition is not possible, due to the unstable condition of the buildings, and controlled demolition methods are to be utilized.

The Project will include preparation of plans and specifications, bidding of demolition work, awarding of a demolition contract, oversight of the demolition process, hiring an independent environmental firm to undertake air monitoring, as well as compliance with all applicable State and Federal regulations.

SCOPE OF WORK

This RFP pertains to the services of an independent environmental firm to act as a Project Monitor undertake air monitoring and all other services as required to ensure compliance with all applicable regulations. Air monitoring shall be conducted by the Project Monitor to ensure that the demolition contractor is complying with EPA, New York State and any applicable local government regulations, all appropriate applicable variances and any pertinent site-specific variance petition decisions. Air monitoring shall be conducted according to the method prescribed by 29 CFR 1926.1101 - Appendix A; 40 CFR 763 Subpart E - Appendix A; New York State Industrial Code Rule 56 and all appropriate applicable variances and any pertinent site-specific variance petition decisions. The selected firm will also be responsible for preparing and/or updating DOL variances as required to complete the project. The City of Amsterdam has a blanket variance issued by the New York State Department of Labor. However, this variance may

Page -2-not apply to the proposed demolition project, and individual DOL variances may be required for each demolition site.

The Project Monitor shall furnish all labor, materials and pay associated costs for complying with all applicable Federal, State and Local Regulations including, but not limited to:

Title 29 CFR 1910.20 Access To Employee Exposure and Medical Records

Title 29 CFR 1910.1001 Gen. Industry Asb. Regulations

Title 29 CFR 1910.1200 Hazard Communication

Title 29 CFR 1910.134 Respiratory Standard

Title 29 CFR 1910.145 Specifications for Accident Prevention Signs and Tags

Title 29 CFR 1926.1101 Const. Stand. Asb. Regulations

Title 40 CFR Part 61, Subpart A

Title 40 CFR Part 61, Subpart M

Title 40 CFR Parts 261-265 RCRA

Title 40 CFR Part 763, Subpart E

Title 40 CFR Part 763, Subpart G

Title 49 CFR Part 171 and 172 Hazardous Substances

Title 2 NYCRR Part 55

Title 6 NYCRR 360

Title 6 NYCRR 364 Waste Transporter

Title 12 NYCRR Part 56

WORK ITEMS NOT INCLUDED IN THE SCOPE OF WORK

The scope of work to be performed pursuant to this RFP does NOT include the following:

1. Performance of asbestos surveys or asbestos abatement. The 23 buildings to be demolished are considered structurally unsound and no asbestos surveys will be undertaken. Controlled demolition procedures will be followed.

2. Preparation of plans, specifications, and bid documents. Arrangements for advertizing and bidding and selection of a demolition contractor. These tasks will be performed by the City

Engineer.

3. Demolition of buildings, disposal of debris, backfilling and seeding. These activities will be undertaken by the demolition contractor, who will be hired through a competitive bid process.

Page -3-

SELECTION OF PROJECT MONITOR

The City will select the most qualified firm, based on the selection system described in this section. Therefore the most qualified firm will be selected using cost as one criterion. Cost is not the only factor in selection of the firm.

1. Qualifications - 30 points

Respondent must be a well-qualified individual or firm. Evidence of education, training, and licenses will be considered in the score.

2. Demolition Project Experience - 20 points

Score will be based on extent of experience in related environmental work of the nature anticipated in this project.

3. Availability - 20 points

Respondent must be demonstrate the ability to provide the resources to complete the project and meet demolition schedules.

6. Cost - 30 points

The respondent's cost for provision of services.

FORM OF SUBMISSION

Respondents are requested to provide the following information so that the City can evaluate all responses:

1. Cover letter containing any information the respondent wishes to include.

2. Listing of key personnel and their qualifications. Include the location of the office where the firm is located. Identify the person who will be responsible for each work item.

3. Listing of prior representative projects. Provide a brief explanation of each project, respondents role in the project and the overall cost of the project.

4. Describe the proposed scope of work to be provided by the respondent.

Page -4-

5. Detail a cost per hour or other pricing structure for the scope of work identified in the

RFP. Provide an estimate of the total cost of services, assuming the demolition of 23 houses.

6. Listing of references, including name, title, address, email address, and telephone number.

7. Any other information which the Respondent wishes to include.

Responses must be received at City Hall by July 24, 2025 at noon. Responses are to be mailed or hand delivered to:

Stacey Ortiz, City Clerk

City of Amsterdam

City Hall

61 Church Street

Amsterdam, NY 12010

Faxed submissions will not be accepted. In addition to the mailed or hand delivered submissions, respondents are strongly encouraged to submit a copy of the response in PDF format. The emailed submission must be a single PDF document, to the following email address:

orionmgtco@aol.com

W/MBE PARTICIPATION

The contract with the selected firm will not contain any W/MBE set-aside or preference.

However, woman-owned and minority-owned businesses are strongly encouraged to submit responses to the RFP.

CONTRACTOR STATUS

The relationship between the City and the selected firm will be a contract for professional services. The individual or firm will not become an employee of the City.

DISTRIBUTION LIST

The following public notice is to be published in the City’s official newspaper, the Recorder and posted on the State Contract Reporter:

Page -5-

REQUEST FOR PROPOSALS

ENVIRONMENTAL SERVICES

The City of Amsterdam has issued a Request for Proposals for an environmental firm to provide asbestos air monitoring and regulatory compliance services for a multi-site demolition project.

The deadline to submit a response is July 24, 2025. A complete copy of the RFP can be obtained from the City by emailing to orionmgtco@aol.com Women- owned and minority-owned businesses and Section 3 businesses are strongly encouraged to submit responses to the

RFP.

NYS DED CERTIFIED WBE/MBEFIRMS

A complete copy of the RFP is to be emailed to all firms classified as "Environmental Services” and provide asbestos monitoring and serving the "Capital Region”and “Mohawk Valley” on https://ny.newnycontracts.com/FrontEnd/searchcertifieddirectory.asp

The firms on the following page consist of the complete list as of 6/14/2025:

Page -6-

Company Name Owner

First

Owner

Last

Physical Address City State Zip Phone Email Certification

Type

Ambient Environmental, Inc. Joella Viscusi 828 Washington Ave. Albany NY 12203 518-482-0704 joellav@ambient-env.com WBE

Atlantic Testing Laboratories, Limited

Marijean Remington 6431 US Hwy 11 Canton NY 13617 315-386-4578 info@atlantictesting.com WBE

Clean Air Environmental

Services Inc.

Adam Bido Canton, NY 13617 Johnstown NY 12095 518-366-4450 abido@cleanaires.com MBE

Flatley Read, Inc. Michelle DeGarmo 141 Route 32 S Schuylerville NY 12871 518-577-5681 michelle@flatleyread.com WBE

Grayson Estates Enterprises

LLC

Rita Heffern 595 New Loudon Rd

Suite 311

Latham NY 12110 518-265-0536 graysestates2013@gmail.com WBE

Greater Environmental

Resources, LLC

Molian Gilmore 836 Emmett St Schenectady NY 12307 518-256-9481 greaterenv@gmail.com WBE

OSPA Engineering Services., PC

Melanie

C.

Osterhout 800 Route 146 Bldg

200, Suite 280

Clifton Park NY 12065 518-636-9956 mosterhout@ospaengineering.com WBE

Page -7-