RFP Food truck Updated with Final Edits.pdf

Requests for Proposals for

Nutrition Services Food Truck

TRENTON PUBLIC SCHOOLS

2603 Charlton Road ● Trenton, MI 48183

Trenton Public Schools

RFP- Nutrition Services Food Truck

Request for Proposals

NOTICE IS HEREBY GIVEN that Trenton Public Schools of Wayne County, Michigan, acting by and through its Board of Education, hereinafter referred to as TPS, will receive up to, but no later than, 1:00 p.m., Friday, March 7, 2025, sealed bids for the purchase of:

NUTRITION SERVICES FOOD TRUCK

Proposals must be submitted in a sealed envelope, marked with “NUTRITION SERVICES FOOD

TRUCK” and returned to Trenton Public Schools, Gail Farrell, CFO, 2603 Charlton Road, Trenton, MI

48183.

Proposals received later than the designated time and date specified will not be considered. Facsimile or email submittals of the proposal will not be accepted. A public bid opening will be held at 1:00 p.m., on Friday, March 7, 2025, at the Trenton Public Schools Administration Building, 2603 Charlton Rd., Trenton, MI 48183.

TPS reserves the right to accept or reject any or all proposals or any combination thereof and to waive any informality in the bidding process.

Copies of the bid documents may be obtained from the State of Michigan SIGMA website.

RFP-Nutrition Services Food Truck

1. Introduction: Trenton Public Schools ("TPS") requests proposals from qualified vendors to provide a

Food Truck with a built in Mobile Kitchen that must be able to operate with local electric utilities and by generator; local fresh water supplies and independently with its own water supplies; along with collection and disposal of greywater (the “Food Truck”).

a. Submission of a proposal indicates acceptance by the Vendor of the conditions contained in this

Request for Proposals, unless clearly and specifically noted in the proposal submitted and confirmed within the final contract between TPS and the firm selected (the “Contract”).

2. Proposal Requirements:

a. Completion of Bid Form & Questionnaire

b. Completion of the Familial Disclosure Affidavit

c. Completion of the Iran Linked Business Affidavit

d. A Bid Security, in the form of a bid bond or certified bank check, in the amount of five (5) percent of the amount of the Bid, payable to Trenton Public Schools, as a guarantee that if the bid is accepted, the School District is secured from loss or damage by reason of the withdrawal of the Bid or failure of the Bidder to enter a Contract for performance. Further, the Bidder will execute the Contract, provide the required insurance certificate(s) and file the required bond within ten (10) days after notice of Contract but prior to work commencing.

3. Questions: To be submitted via email to Gail Farrell at farrellg@trentonschools.com by February 26th, 2025, at 12:00 PM.

4. Acceptance of Terms and Conditions: Proposers understand and agree that submission of a proposal constitutes acknowledgement and acceptance of, and a willingness to comply with, all of the terms and conditions in this RFP. TPS reserves the right to further negotiate the terms and conditions of the Contract.

Proposers will be deemed to have read, understood and accepted those terms and conditions unless specific changes are requested in the proposal submitted and are accepted by TPS.

5. Vendor shall provide evidence of insurance with the following minimum limit of liability:

a. General Liability

i. Commercial General Liability with a $1,000,000 per occurrence and $2,000,000

Aggregate for Bodily Injury; Personal and Advertising Injury and Property Damage including Blanket Contractual Liability, Products Liability.

ii. Vendor's insurance to be primary and noncontributory.

iii. 30-day notice intent to cancel, non-renew, or make material change in coverage

iv. TPS to be named as “Additional Insured”

b. Workers' Compensation/Employer's Liability

i. Certificate of Insurance indicating "statutory" limits.

ii. 30-day notice of intent to cancel, non-renew or make material changes in coverage.

iii. Employer's Liability: $1,000,000.

6. Evaluation Process: All RFP Responses will be given thorough review. All evaluation material will be considered confidential and not released by TPS. TPS reserves the right to make the award that is most advantageous to TPS.

7. Award of Contract: TPS reserves the right to reject any or all proposals, or to waive any irregularities or informalities in any Bid or in the bidding.

8. B. Anti-Discrimination: It is the policy of TPS that in connection with all work performed under contracts, there be no discrimination against any prospective or active employee engaged in the work because of race, color, ancestry, national origin, religious creed, sex, age, physical disability, mental disability, medical condition, or marital status. Vendor agrees to comply with applicable federal and Michigan laws.

mailto:morgandaugherty@orogrande.org

9. Hold Harmless: Vendor shall hold harmless, defend and indemnify TPS and its officers, officials, employees and volunteers from and against all claims, damages, losses and expenses including attorney fees arising out of the performance of the work described herein, caused in whole or in part by any negligent act or omission of the Vendor, anyone directly or indirectly employed or anyone for whose acts any of them may be liable, except where caused by the active negligence, sole negligence, or willful misconduct of TPS.

10. Prohibited Interests: No TPS official who is authorized in such capacity and on behalf of TPS to negotiate, make, accept, or approve, or to take part in negotiating, making, accepting or approving the Contract, shall become directly or indirectly interested financially in the Contract or in any part thereof. Vendor shall receive no compensation and shall repay TPS for any compensation received by Vendor hereunder, should

Vendor aid, abet or knowingly participate in violation of this section.

11. TPS's Right to Terminate Contract:

a. Termination for Cause

i. If Vendor refuses or fails to deliver the Food Truck with such diligence as will ensure its complete delivery within the time specified or any extension thereof, or if Vendor should be adjudged bankrupt, or if Vendor should make a general assignment for the benefit of its creditors, or if a receiver should be appointed on account of its insolvency, or if it should persistently or repeatedly refuse or should fail, except in cases for which extension of time is provided, to perform work or deliver materials as to ensure complete delivery of the Food Truck within the time specified, or if Vendor persistently disregards laws, ordinances or instructions of TPS, or if Vendor should otherwise be guilty of a substantial violation of any provision of the Contract, then Vendor shall be deemed to be in default of the Contract and TPS may, without prejudice to any other right or remedy, serve written notice upon Vendor of TPS's intention to terminate the Contract. The notice shall contain the reasons for such intention to terminate, and unless within ten (10) days after the service of such notice such condition shall cease or such violation shall cease and arrangements satisfactory to TPS for the correction thereof be made, the Contract shall upon the expiration of such ten (10) day notice period, cease and terminate. In such a case, Vendor shall not be entitled to receive any further payment until performance is completed.

b. The foregoing provisions are in addition to and not in limitation of any other rights or remedies available to TPS.

12. Arbitration: Any disagreement regarding the interpretation, meaning or effect of any provision of the

Contract shall be settled by arbitration if so requested by both parties in writing. In case of such a joint written request, the parties agree that within sixty (60) days, binding arbitration will be entered into, with each party having selected an arbitrator, and the two having selected a third. The decision of the majority of the arbitrators shall be binding up on each of the parties hereto. The cost of such arbitration shall be shared equally between the parties.

Scope of Work

Trenton Public Schools ("TPS") requests proposals from qualified vendors to provide a Food Truck with a built in

Mobile Kitchen. This vehicle must be able to operate with local electric utilities and by generator; local fresh water supplies and independently with its own water supplies; along with collection and disposal of greywater.

1. Delivery: The completed vehicle requested within this proposal must be delivered in satisfactory condition to Trenton Public Schools 2603 Charlton Rd., Trenton, MI 48183 at a date as determined by TPS and with agreement of the awarded vendor, prior to December 16th, 2025. Cost of delivery shall be included within the proposal total.

2. Specifications and Acceptable Brands: The use of the name of a manufacturer or any special brand or make in the specifications is not intended to restrict bidders. The specification establishes the character or quality of the article desired, but the goods on which proposals are submitted must, in all cases, be equal in every particular way to the item specified and must clearly state the brand and product number. Such substitution shall be accepted only if determined by TPS to be equal or superior in all respects to that specified. If the brand offered as "equal" is not acceptable by TPS as "equal" to the brand and product specified, the vendor must furnish one of the specified brands at the same price quoted in the original proposal submitted. On all items where no brand names are indicated, bidders may offer products which will be subject to TPS's evaluation. If the product offered is not acceptable by TPS for the item specified, the bidder must furnish an acceptable product at the same price quoted in the original proposal submitted.

3. Vehicle Preparation: For all materials and equipment specified or indicated in the drawings, the bidder shall provide all labor, materials, equipment and services necessary for complete assemblies and complete working systems, functioning as intended. Incidental items not indicated in drawings nor mentioned in the specifications, that can legitimately and reasonably be inferred to belong to the work described or be necessary in good practice to provide a complete assembly or system, shall be furnished as though itemized here in every detail. In all instances, materials shall be installed in strict accordance with each manufacturer's most recently published recommendations and specifications.

4. Pricing: Prices must be firm, all-inclusive and shall be based on the Bidder's offering which must adhere to the requirements of this RFP.

5. Motor Vehicle: The vehicle shall be new (unused), current model year production or as specified on the bid form. The vehicle shall be supplied with all equipment and accessories indicated as standard equipment in the manufacturer's published literature. Unless otherwise specified, the vehicle must include the following, whether standard or optional:

a. Federal Emissions Specifications

b. Factory Air Conditioning and Heater

c. Power Outside Mirrors

d. AM/FM/CD Radio

e. Automatic Transmission

f. Vinyl Seats

g. Floor Mats

h. Power Windows

i. Backup Alarm with Rear View Camera

j. Daytime Running Lights

k. Trail Tow Package including a Trailer Brake Controller

l. Spare Tire, Wheel, Jack

m. Cruise Control

The vehicle shall include (4) sets of keys, which shall be provided at the time of delivery.

The manufacturer's regular new vehicle warranty shall apply to the vehicle purchased under this bid. An additional extra care warranty must be provided to cover no less than (3) three years/100,000 miles/$100.00 deductible, bumper to bumper, no charge for parts and labor.

6. Warranty: The Contractor shall obtain and preserve for the benefit of TPS, manufacturer's warranties on materials, fixtures and equipment incorporated into the work.

In addition to guarantees required elsewhere, the Contractor shall and hereby does guarantee and warrant all work or equipment furnished on the job against all defects for a period of two (2) years after the later of the following dates, unless a longer period is provided in the contract documents.

At TPS's sole option, the Contractor shall repair or replace any and all work that may prove defective in workmanship and/or materials within a two (2) year period from the date of completion as defined above, unless a longer period is provided in the contract documents, without expense whatsoever to TPS. In the event of failure of Contractor and/or Surety to commence and pursue with diligence said replacements or repairs within ten (10) days after being notified in writing, Contractor and Surety hereby acknowledge and agree that TPS is authorized to proceed to have defects repaired and made good at expense of the

Contractor and/or Surety who hereby agree to pay costs and charges therefore immediately on demand.

If, in the opinion of TPS, defective work creates a dangerous condition or requires immediate correction or attention to prevent loss to TPS or to prevent interruption of operations of TPS, TPS will attempt to give the notice required above. If Contractor or Surety cannot be contacted or neither complies with TPS's request for correction within a reasonable time as determined by TPS, TPS may, notwithstanding the above provision, proceed to make any and all corrections and/or provide attentions TPS believe are necessary.

The costs of correction or attention shall be charged against the Contractor and Surety of the guarantee provided in this article or elsewhere in the contract.

The above provisions do not in any way limit the guarantees on any items for which a longer guarantee is specified or on any items for which a manufacturer gives a guarantee for a longer period. The Contractor shall furnish to TPS all appropriate guarantee or warranty certificates as indicated in the specifications or upon request by TPS.

7. Attachment A on page 14 of this document contains the proposed drawing for the layout of the Nutrition

Services Food Truck.

Bid Form & Questionnaire

Bid Form

TO: TRENTON PUBLIC SCHOOLS, acting by and through its Governing Board, herein called “TPS"

FROM:

Proper Name of Vendor

1. Pursuant to your Notice Inviting Bids and the other documents relating thereto, the undersigned Vendor, having become familiarized with the terms of the complete RFP Documents, hereby proposes and agrees to be bound by all the terms and conditions of the RFP Documents and agrees to perform, within the time stipulated, the services, including all of its component parts, and everything required to be performed, and to provide and furnish any and all of the labor, materials, tools, expendable equipment, and all applicable taxes, utility and transportation services necessary to perform the service and complete in a good workmanlike manner all of the work required in connection with this RFP: Nutrition Services Food

Truck, all in strict conformity with the RFP Documents.

2. ADDENDA: The undersigned has thoroughly examined any and all Addenda (if any) issued during the bid period and is thoroughly familiar with all contents thereof and acknowledges receipt of the following

Addenda: (Vendor to list all addenda).

ADDENDUM NO. _______________________ DATE RECEIVED ______________________

ADDENDUM NO. _______________________ DATE RECEIVED ______________________

Pricing Matrix

Description Meets

Spec Unit Price

Yes No

25 in. Refrigerated Glass Door Merchandisers

27 in. Refrigerated Sandwich Prep Tables: One, Two, and Three Door

Heavy Duty Gas Countertop Hot Plates Two-Burner

Radiant Gas Countertop Charbroiler

Gas Ranges with Griddle Tops

Countertop Pizza Double Deck Oven

25 in. Frost Free Defrost, Garage Ready Upright Freezer.

Equippers

27 in. Berg Refrigerator

Patriot 24-inch Char Grill

Description Meets

Spec Unit Price

Yes No

36-inch Char Grill/Oven Combo

48 in. Table

6 ft. Table

25 in. Warmer

31 in. Two Well Steamer

36 in. Built In Generator

9 ft. Hood

Grey Water Tank Underbelly

48 in. Underbelly LP Tank

Battery Box for Generator

Ansul Manifold

Total Cost: $ _

3. In submitting this Bid, the Vendor acknowledges that the Instructions to Vendors and Scope of Work are an integral part of the contract documents and that both have been read, understood and accepted by Vendor. Vendor understands and agrees not to disclaim knowledge of the meaning and effect of any term or provision of the Instructions to Vendors and Scope of Work and further agrees to strictly abide by their meaning and intent.

4. It is understood that TPS reserves the right to reject this Bid and that this Bid shall remain open and not be withdrawn for the period of 120 days.

5. It is understood and agreed that if written notice of the acceptance of this Bid is mailed or delivered to the undersigned after the opening of the Bid, and within the time this Bid is required to remain open, or at any time thereafter before this Bid is withdrawn, the undersigned will execute and deliver to TPS a contract as provided by TPS with the Bid as accepted, and that the undersigned will also furnish and deliver to TPS all other documents specified by TPS at time of award within five (5) calendar days after receipt.

6. Communications conveying acceptance of bids, requests for additional information or other correspondence should be addressed to the undersigned at the address stated below.

7. The name of all persons interested in the foregoing proposal as principals are as follows:

(IMPORTANT NOTICE: Vendor or other interested person is a corporation, state legal name of corporation and the names of the chairman of the board, president, secretary, treasurer, and manager thereof; if a co-partnership, state true name of firm and the names of all individual co-partners composing firm; if Vendor or other interested person is an individual, state first and last name in full.)

8. If Vendor is a corporation, the undersigned hereby represents and warrants that the corporation is duly incorporated and is in good standing in the State of and that whose title is and whose title is is/are authorized to act for and bind the corporation.

I, the below-indicated Vendor, declare under penalty of perjury that the information provided, and representations made in this bid are true and correct.

Proper Name of Company

Name of Vendor Representative

Street Address

City, State, and Zip

Phone Number

Fax Number

E-Mail

By: Date:

Signature of Contractor Representative

NOTE: If Contractor is a corporation, the legal name of the corporation shall be set forth above together with the signature of authorized officers or agents and the document shall bear the corporate seal; if Contractor is a partnership, the true name of the firm shall be set forth above, together with the signature of the partner or partners authorized to sign contracts on behalf of the partnership; and if Contractor is an individual, his signature shall be placed above.

All signatures must be made in permanent black or blue ink

Questionnaire

1. Describe the background and ownership of the Vendor:

2. Number of years in business: _________________________________________________________________

3. Number of years' experience providing mobile kitchens: ___________________________________________

4. Describe specific mobile kitchen experience and/or types of vehicles built.

IRAN-LINKED BUSINESS DISCLOSURE STATEMENT

Important: This disclosure statement must be included with your bid as required by state law (Public

Act 517 of 2012).

The "Iran Economic Sanctions Act" (P.A. 517 of 2012) makes an Iran-linked business ineligible to submit a bid on an RFP with a public entity. School districts, community college districts, and intermediate school districts must require each entity submitting a bid on an RFP to certify it is not an Iran-linked business. This requirement applies to all RFPs and not just to construction projects.

The Iran Economic Sanctions Act defines an Iran-linked business as either of the following:

• A person engaging in investment activities in the energy sector of Iran, including a person who provides oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas for the energy sector of Iran.

• A financial institution that extends credit to another person, if that person will use the credit to engage in investment activities in the energy sector of Iran.

The undersigned, the owner or authorized officer of __________________________________________

________________________________ (the “Bidder”), pursuant to the Iran-linked business disclosure requirement provided in the Trenton Public School District invitation to bid, hereby represent and warrant that _________________________________________ (legal business name) is not an Iran-linked business as defined by P.A. 517 of 2012.

By: __________________________________________

Bidder’s signature

Name: _______________________________________ type or print

Date: ________________________________________

Subscribed and sworn to before me:

This ________ day of __________, 20 ____ A.D., in and for the

County of ___________________________, Michigan.

My commission expires __________________________________.

Signature of Notary

DISCLOSURE STATEMENT – FAMILIAL RELATIONSHIP

Pursuant to MCL 380.1267, a sworn and notarized statement disclosing any familial relationship that exists between the owner and any employee of the vendor/contractor and any member of the Trenton Public District

Board of Education or any employee of Trenton Public Schools must be accompanied with the bid/proposal.

Bids and Proposals without this disclosure statement will not be accepted.

The following are the familial relationship(s): Owner/Employee, Name Related to, and Relationship:

1. _______________________ ________________________ ___________________________

2. _______________________ ________________________ ___________________________

3. _______________________ ________________________ ___________________________

4. _______________________ ________________________ ___________________________

Attach additional pages if necessary to disclose all familial relationships.

□ There are no familial relationships that exist between the owner and any employee of the vendor/contractor and any member of the Trenton Public School District Board of Education or any employee of Trenton Public

Schools.

The undersigned, the owner or authorized representative of bidder ________________________ does hereby represent and warrant that the disclosure statements herein contained are true.

Signature of Bidder Representative

Print Name

Title

This instrument was acknowledged before me in _________________ County, Michigan, on the _____ day of

_______________________, by _______________________________________. (month/year)

(Notary name) ______________________________

Non-Collusion Declaration

The undersigned declares:

I am the__________________________________ of __________________________________ the party making the foregoing bid.

The Bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization or corporation. The Bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

1 declare under penalty of perjury under the laws of the State of Michigan that the foregoing is true and correct, and that this declaration is executed on:

___________________________________________, at _________________________________________________.

Signature of Authorized Company Representative

Attachment A