RFP Flooring - Specs.pdf

Town of Tiverton, Rhode Island Request for Proposal (RFP)

Installation and replacement of flooring and carpeting in Tiverton Town Hall offices.

I. Introduction

The Town of Tiverton is seeking proposals from qualified flooring and carpeting contractors for the installation of new flooring and carpeting in various areas of our facility. The goal is to enhance the appearance, durability, and functionality of the town hall spaces. This RFP outlines the project requirements and the process for submitting proposals.

II. Project Overview

The project involves the removal and replacement of existing flooring and carpeting in specific areas within the town hall, including:

Area 1: Town Clerk’s Office Area 2: Town Administrator’s Office Area 3: Tax Collector’s Office Area 4: Building Official’s Office Area 5: Planning Office / Proposed Conference Area Area 6: Treasurer’s Office Area 7: Town Council Chambers

The scope of work includes:

Removal of existing flooring and carpeting Preparation of subflooring includes the removal of any existing carpeting, subflooring, and padding, along with an inspection of the current subflooring to ensure proper installation and adhesion of any new carpeting or flooring.

Installation of padding under carpet (where necessary) Installation of new flooring and carpeting (materials to be specified) Finishing (e.g., trimming, sealing, etc.)

Installation of carpeting in Town Council Chambers that meets with State Code requirements for places of assembly.

III. Scope of Work

Materials:

Contractors should specify the materials they recommend for both flooring and carpeting, including brand names, quality standards, and any warranty information. The town hall is interested in laminated flooring in the Town

Administrator’s office and the proposed conference area. The other areas will be carpeting.

Design and Layout:

Proposals should include recommendations for color schemes and designs based on functionality and aesthetics. The layout of the flooring and carpeting should complement the existing design of the town hall.

Installation Timeline:

The installation must be completed within [insert number of weeks] weeks from the start of the project. The contractor should provide a detailed timeline, including key milestones.

Cleanup:

The contractor is responsible for removing all debris and cleaning the work areas upon completion of the installation.

IV. Proposal Requirements

Proposals must include, at a minimum, the following:

Company Information:

Name, address, and years in business.

A description of the company’s experience with similar projects and references.

Scope of Work:

A detailed description of the services offered, including the types of flooring and carpeting to be installed, and the installation process.

Cost Proposal:

A breakdown of all costs associated with the project, including labor, materials, and any other charges. Please include options at different budget levels, if applicable.

Project Timeline:

A proposed schedule outlining key milestones, such as the start date, work phases, and anticipated completion date.

Miscellaneous:

o A copy of contractor’s insurance and relevant license.

o Any warranty and guarantees for the work.

V. Walkthrough

An informational meeting and walkthrough for all prospective bidders will take place on Wednesday, June 18, 2025, at 10:00 AM at Tiverton Town Hall, 343 Highland Road, Tiverton, Rhode Island.

VII. Submission Instructions

Bids shall be filed in a sealed envelope bearing the title “Flooring & Carpeting in Town Hall” on the outside of the envelope to the Office of the Town Clerk of Tiverton on or before 2:00 PM on Wednesday, June 18 2025, at which time they will be publicly opened and read in the Town Council Chambers. Bids received after the deadline will not be considered. A duly authorized representative must sign bids in the name of the bidding company.

Clerk for the Town of Tiverton, Rhode Island Joan Chabot Tiverton Town Hall 343 Highland Road Tiverton, Rhode Island 02878 jchabot@tiverton.ri.gov

(401) 625-6703

VII. Terms and Conditions

The Town reserves the right to reject any or all proposals.

The contractor will be responsible for all required permits and inspections.

All work must comply with applicable local, state, and federal laws, including ADA requirements and historic preservation guidelines.

All timely and responsive bids will be reviewed, and the town reserves the right to award the contract to the most qualified and responsive bidder in the best interests of the municipality.

Thank you for your interest in this project. We look forward to receiving your proposal.