RFP FFS 24-25 160 TRANSPORT FABRICATION.pdf

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES

Request for Proposals

RFP FFS 24 25 160

Title: Transport Truck Customization

Casey J. Drake, Procurement Officer 407 S. Calhoun Street, SB-8 Mayo Building

Tallahassee, FL 32399-0800 Bids@FDACS.gov

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Protests must be filed with the Agency Clerk, Florida Department of Agriculture and Consumer Services, The Holland Building, 600 South Calhoun Street, Tallahassee, Florida 32399.

mailto:Bids@FDACS.gov

ADVERTISEMENT NUMBER: RFP FFS 24 25 160

SECTION 1 Introduction

1.1 Statement of Purpose

The Florida Department of Agriculture and Consumer Services (FDACS or Department) issues this Request for Proposals (RFP) to select a contractor to provide project management, logistic coordination, fabrication, sandblasting, undercoating, and painting of Department owned Freightliner® M2106 transport trucks. The specific services being sought under this RFP are set forth herein.

This RFP and all activities leading toward contract issuance are conducted pursuant and subject to Chapter 287, F.S., and Rule Chapter 60A-1, F.A.C. The Department intends to make a single award or to make no award, as determined to be in the best interest of the State.

1.2 Timeline

All required actions must be completed by the date and time indicated on the Timeline below. The Timeline will be strictly adhered to in all actions relative to this RFP unless modified by the Department by written addendum posted on the Vendor Information Portal (VIP) located at:

https://vendor.myfloridamarketplace.com/. The Department will utilize the VIP as the centralized procurement website for electronic posting of public notices, agency solicitations, decisions and intended decisions in accordance with Rule 60A-1.021, F.A.C.

EVENT DATE/TIME (ET) LOCATION

Release of RFP JULY 25, 2025 Vendor Information Portal

Last day for written inquiries to be received by the Department. No questions will be accepted after this date.

AUGUST 7, 2025

5:00 PM ET

Florida Department of Agriculture and Consumer Services

Email: Bids@FDACS.gov

**ALL EMAILS SHOULD CONTAIN THE

SOLICITATION NUMBER IN THE SUBJECT

LINE OF THE EMAIL**

Anticipated Posting of Written Responses to Vendor Inquiries AUGUST 12, 2025 Vendor Information Portal

Sealed Proposals Due AUGUST 26, 2025

5:00 PM ET

Florida Department of Agriculture and Consumer Services

407 S. Calhoun Street, SB-8 Mayo Building Tallahassee, Florida 32399-0800

Public Meeting for Opening of Proposals

AUGUST 27, 2025

10:00 AM ET

Teleconference Number: (888) 585-9008 Conference Room Number: 407 639 217

Written Evaluation Phase (Anticipated) AUGUST 28, 2025 – SEPTEMBER 4, 2025

Publication of Short List (Anticipated) SEPTEMBER 8, 2025 Vendor Information Portal

Facility Inspection (Anticipated)

SEPTEMBER 15, 2025 –

SEPTEMBER 19, 2025 Selected Vendor Facilities

1.3 Addenda to the RFP

The Department reserves the right to make changes to this RFP by posting addenda on the VIP.

Interested parties are responsible for monitoring the VIP for any posted addenda.

https://vendor.myfloridamarketplace.com/ https://www.myflorida.com/apps/vbs/vbs_www.main_menu mailto:Bids@FDACS.gov

1.4 Definitions

The following definitions apply to this RFP document:

1.4.1 Business day: 8:00 a.m. to 5:00 p.m., Eastern Time Monday through Friday, inclusive, except for State holidays specified in Section 110.117, F.S., or closures designated by the Department.

1.4.2 Contract: An agreement between the Department and a contractor as a result of this

RFP. Contract and Purchase Order may be used interchangeably any reference notated throughout this RFP will have the same force and effect.

1.4.3 Contractor: A Respondent that is awarded and executes a Contract with the

Department.

1.4.4 Proposal: A formal submission provided to the Department in response to this RFP.

1.4.5 Respondent: A Vendor that submits a Proposal to the Department in response to this

RFP.

1.4.6 Vendor Information Portal (VIP): The self-service portal where vendors can register, receive electronic purchase order information, and receive information on solicitations located at: https://vendor.myfloridamarketplace.com/.

1.4.7 Vendor: A potential provider of commodities and/or contractual services, as those terms are defined in Section 287.012, F.S., to the Department.

1.5 Procurement Officer

The Procurement Officer for this RFP is:

Casey J. Drake Florida Department of Agriculture and Consumer Services Email: Bids@FDACS.gov

The Procurement Officer is the sole point of contact for questions and all other matters relating to this solicitation.

**ALL EMAILS TO THE PROCUREMENT OFFICER SHOULD CONTAIN THE SOLICITATION

NUMBER IN THE SUBJECT LINE OF THE EMAIL. **

Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the Procurement Officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

1.6 Technical Requirements

The Florida Forest Service (FFS) has purchased and received twenty-nine (29) 2025 Freightliner® M2106 (Year/Model) Class 8 Transport Trucks which require customization to include fabrication, sandblasting, undercoating, and painting services.

https://vendor.myfloridamarketplace.com/ mailto:Bids@fdacs.gov

The Contractor awarded the RFP (Contractor or Awarded Contractor) shall furnish all labor, materials, equipment, tools, transportation, supplies, and supervision required to complete the services in accordance with the provisions listed herein and in accordance with the following plans and specifications, which are hereby incorporated by reference:

a) General Specifications (Exhibit I)

b) M2106 Drawings, Assembly, and Cut List (Exhibit II)

c) Blade Stop Drawings (Exhibit III)

d) Transport Water Tank Drawings (Exhibit IV)

The Department may issue a Purchase Order for all services identified herein for up to twenty-nine (29) Department owned M2106 transport trucks (units). The Contractor will be required to complete all services for and return the units to the FFS Lake City Central Shop in accordance with the agreed upon Scheduling Plan.

1.7 Contractor Qualifications

Respondents must meet the following requirements:

a) NTEA Certified Body Builder https://www.ntea.com/

b) Minimum 5 years documented body fabrication

c) All welders shall be certified by American Welding Society (AWS) https://www.aws.org/

1.8 Term

The intent of this RFP is for the awarded contractor to provide services at the price proposed upon issuance of the Department’s Purchase Order(s) for a period of one (1) year. Upon agreement of the Parties, these services may be renewed on the same terms and conditions for an additional three (3) / one (1) years in accordance with Section 287.057(14), F.S.

1.9 General Instructions and Special Instructions

Pursuant to Rule 60A-1.002, F.A.C., the General Instructions to Respondents, PUR 1001, are incorporated in this RFP by reference. There is no need to return this document with Proposals.

This RFP document constitutes the Special Instructions to Respondents. In the event of a conflict between the terms in PUR 1001 and this RFP document, the RFP document will take precedence over all terms in the PUR 1001 unless a conflicting term in the PUR 1001 is required by any section of the Florida Statutes, in which case, the term contained in the PUR 1001 shall take precedence. Specific references to MyFloridaMarketPlace (MFMP) usage for this RFP as stated in paragraphs 3 and 5 of the PUR 1001 are not applicable.

1.10 Conflicts and Order(s) of Precedence

All Proposals are subject to the terms of the following provisions of this RFP, which are hereby incorporated by reference, and in case of conflict shall have the following order of precedence:

1) Addenda, in reverse order of issuance,

2) Exhibit I, General Specifications,

3) RFP, including attachments and exhibits (other than Exhibit I, General Specifications),

4) PUR 1001, General Instructions to Respondents, and https://www.ntea.com/ https://www.aws.org/ https://dms-media.ccplatform.net/content/download/2934/file/PUR%201001%20General%20Instructions%20to%20Respondents.pdf https://www.dms.myflorida.com/content/download/2934/11780/PUR_1001_General_Instructions_to_Respondents.pdf

5) PUR 1000, General Contract Conditions.

1.11 Mandatory Requirements

The Department has established certain requirements with respect to submissions to be submitted by Respondents. The use of “shall”, “must” or “will” in this RFP indicates a requirement or conditions from which a material deviation may not be waived by the Department. A deviation is material if, in the Department’s sole discretion, the deficient Proposal is not in substantial accord with the RFP requirements, provides an advantage to one Respondent over other Respondents, or has a potentially significant effect on the quantity or quality of service. Material deviations cannot be waived. The words “should” or “may” in this RFP indicate desirable attributes or conditions but are permissive in nature. A deviation from, or omission of, such a desirable feature will not in itself cause rejection of a Proposal.

1.12 No Social, Political, or Ideological Interests Considered

In accordance with Section 287.05701, F.S., the Department will not request documentation of or consider a Vendor’s social, political, or ideological interests when determining if the Vendor is a responsible Vendor or give preference to a Vendor based on the Vendor’s social, political, or ideological interest.

SECTION 2 Solicitation of Proposals

2.1 MyFloridaMarketPlace (MFMP) Registration

Each Vendor desiring to sell commodities or contractual services as defined in Section 287.012, F.S., to the State is prequalified to do so and shall register in the MFMP system, unless exempted under Rule 60A-1.033(3), F.A.C. Information about the registration process is available and registration may be completed on the VIP website. Interested persons lacking internet access may request assistance from the MFMP Customer Service at (866) 352-3776.

Vendors should register for the following United Nations Standard Products and Services (UNSPSC) Class/Group Commodity Code(s) pertaining to this RFP:

73161600 Manufacture of Transport Equipment 73161605 Motor Vehicles Parts or Accessories Manufacture Services 78181508 Heavy Truck Maintenance and Repair

2.2 Pre-Response Conference

This RFP will not include a pre-response conference.

2.3 Question-and-Answer Period

Vendors may submit written questions regarding the solicitation to the Procurement Officer (Section 1.5) by the deadline listed in Section 1.2, Calendar of Events. Oral questions or questions submitted after the deadline may not be acknowledged.

Questions topics may include, but are not limited to, requests for clarification regarding the terms, conditions, or requirements of the RFP or its attachments, or any processes described in those documents. If terms included in the Contract are impractical or, for legal or operational reasons, impossible, Vendors are encouraged to submit questions drawing attention to those issues.

https://dms-media.ccplatform.net/content/download/2933/file/PUR%201000%20%28General%20Contract%20Conditions%29.pdf

The Department requests that Vendors submit questions in the following format:

Question # Vendor Name RFP Section RFP Page # Question

Questions do not constitute a formal protest of the specification or of the solicitation.

The Department will answer timely submitted questions though an addendum posted on the VIP.

SECTION 3 Proposal Submission

3.1 Proposal Format

To expedite the evaluation process, it is essential that Respondents follow the format and instructions contained herein.

The Department is requesting a combination of physical original and digital copies of Proposals for this RFP. Hard copies and electronic (USB) must be divided into volumes containing the information below.

Proposals should include all requested forms and information listed below. Failure to provide all of the requested information may result in disqualification of the Proposal or a zero-point score for the relevant evaluation criteria. See Section 4, Proposal Evaluation, for information regarding how the Department will evaluate Responses.

A. VOLUME I: GENERAL INFORMATION & PRICING

TAB A General Information

The Respondent must provide:

1. A completed and signed ATTACHMENT A – FDACS ACKNOWLEDGEMENT FORM.

The signed original of this form must be included in the original hard copy of the Proposal package.

2. A completed and signed ATTACHMENT B – CONFLICT OF INTEREST STATEMENT. The signed original of this form must be included in the original hard copy of the Proposal package.

3. The Respondent’s Award Preference Documentation (if any). See Section 5.2, Award Preferences, for more information. Failure to provide the documentation requested below will result in the applicable preference not being applied to the Respondent.

a. Certified Minority Business Enterprise The Respondent must provide a copy of its certification to receive this preference.

b. Drug-Free Workplace Program The Respondent must provide a signed ATTACHMENT C – CERTIFICATION OF DRUG-FREE WORKPLACE PROGRAM to receive this preference. The signed original of this form must be included in the original hard copy of the Proposal package.

c. Certified Veteran Business Enterprise

The Respondent must provide a copy of its certification pursuant to Section 295.187(5), F.S., to receive this preference.

4. A completed and signed ATTACHMENT D – FORM PUR 7801 should be included in the vendor bid response.

Certification and attestation forms marked as required in ATTACHMENT D – FORM PUR 7801, MUST be submitted to the FDACS Contract Manager within 10 business days of the effective date of the purchase order or contract. The Contractor shall submit the completed forms required in the Vendor Certification Form to the FDACS Contract Manager.

TAB B Price Response The Respondent must provide a completed and signed ATTACHMENT E – PRICE SHEET. The Respondent’s pricing shall encompass all services the Respondent is offering to provide in response to this RFP in the format provided by the Department.

Pricing will be on a per unit basis. The unit price must include all services identified in Section 1.6, Technical Requirements; project management, transportation pick up / delivery; and materials to complete the work to include but not limited to paint, primer, steel hydraulic pumps, wiring, bus bars, hoses, rams, reflective striping, and decaling.

B. VOLUME II: TECHNICAL RESPONSE

TAB A Statement of Qualifications (40 Points Possible)

The Respondent should provide:

1. A detailed narrative of the Respondent’s qualifications that explains its organization’s ability to carry out the required services, and meets the requirements specified in Section 1.7 Contractor Qualifications. This should include the number of years doing this type of equipment fabrications or specific building of heavy truck bodies, shop size and capacity, etc. The Respondent must provide a completed and signed

ATTACHMENT F – TECHNICAL RESPONSE.

2. Include the respondent’s personnel who will perform the services to include their background, and experience. Include applicable information regarding trainings, certifications, and licenses held by the identified personnel.

3. (If applicable) Provide the subcontractors the Respondent may propose to use on

ATTACHMENT F – TECHNICAL RESPONSE. For each subcontractor proposed, provide a brief narrative of the subcontractor’s proposed roles and responsibilities.

Subcontractors not yet known do not need to be listed. If subcontractors are not yet known, identify how subcontractors will be utilized.

The Respondent must have determined, to its own complete satisfaction, that each listed subcontractor has been successfully engaged in this particular type of business for a reasonable length of time and is qualified both technically and financially to perform the phase of this work listed herein. The Department shall have the right to examine the qualifications of any subcontractor and to request additional documentation of a subcontractor’s technical and financial qualifications. The Department reserves the right to request proof of any licenses or certifications required of subcontractors. The Department, in its sole discretion, shall have the right to prohibit the use of any subcontractor that does not satisfactorily meet the business experience, technical, or financial qualifications necessary to perform the services sought in this RFP.

TAB B Relevant Experience / Past Performance (15 Points Possible)

The Respondent:

1. Should provide at least three (3) examples of the Respondent’s prior relevant experience with providing services similar to those sought in this RFP. The narrative should reflect the Respondent’s ability to perform the services sought in this RFP and provide relevant examples of performing similar services.

2. References are included on Respondent’s ATTACHMENT F – TECHNICAL RESPONSE submission. References should be three (3) customers for whom the Respondent has provided similar services to the services sought in this RFP.

References must be current or former clients of the Respondent. The Department will not accept subcontractor/proposed personnel or personal references of a member of the Respondent as a substitute for customer references. If the Respondent does not provide the information requested on ATTACHMENT F – TECHNICAL RESPONSE for three (3) references, the Respondent will be deemed non-responsive, and its Proposal will not be considered for award.

The Department reserves the right to contact each customer reference to verify the information provided and validate the performance/ workmanship of the vendor. If determined by the Department, references must be verifiable within three (3) business days of initial verification attempt by the Department, exclusive of weekends, state holidays or other closures.

It is the responsibility of the Contractor to ensure that all submitted references are verified. The Department will attempt to verify references once via telephone or email.

Proposals with one or more unverified references may be disqualified. References that indicate any unsatisfactory Contractor work performance or workmanship will result in disqualification of the bid. Past performance with the Department will constitute a reference, whether listed or not, and will be used by the Department to determine the respondent's ability to perform services similar to those described in this bid in a satisfactory manner. Unsatisfactory past performance with the Department will result in rejection of bid.

TAB C Project Management and Scheduling (25 Points Possible)

The Respondent:

Shall propose a project management and scheduling plan detailing their approach to successfully transport each unit to perform all services specified in Section 1.6, Technical Requirements. The Awarded Contractor will be responsible for coordinating transport, scheduling unit service work, ensuring completion of all services, and providing return transport of each unit to the FFS Lake City Central Shop. This shall include a project manager who will be assigned to the Department and will be the primary point of contact for all transport scheduling, coordination, and logistic activities for each unit.

Unit Location Pickup and Delivery:

Lake City Central Shop 137 SE Forestry Circle Lake City, Florida 32025

C. VOLUME III: REDACTED PROPOSAL (if applicable)

If a Respondent considers any portion of the documents, data, or record submitted in response to this solicitation to be exempted by law from disclosure as a public record, the Respondent must provide Department with a separate “Redacted Copy” of its Proposal at the time of Proposal submission.

Any Proposal content submitted to Department which is asserted to be exempted by law from disclosure as a public record shall be clearly marked “exempt,” “confidential,” or “trade secret” (as applicable), with the statutory basis for such claim of exemption specifically identified in writing on each and every such page. Failure to segregate and so clearly identify any such content shall constitute a waiver of any claimed exemption as applied to the portion of the Proposal or other document in which the content is set forth.

IF A RESPONDENT FAILS TO SUBMIT A REDACTED COPY WITH ITS PROPOSAL AS

DESCRIBED HEREIN, THE DEPARTMENT IS AUTHORIZED TO PRODUCE THE ENTIRE

DOCUMENT(S), DATA, OR RECORDS SUBMITTED BY THE RESPONDENT IN ANSWER TO

A PUBLIC RECORDS REQUEST. THE STATE OF FLORIDA DOES NOT CONSIDER PRICE

TO BE CONFIDENTIAL.

3.2 Contract Terms and Conditions

The Department intends to issue a Purchase Order for all services identified herein for up to twenty-nine (29) Department owned M2106 transport trucks (units). The Department reserves the right to add or deduct unit quantities at the time the Department issues a Purchase Order. The Department reserves the right to assign additional unit quantities subject to section 1.8, Term.

By submission of a Proposal, the Respondent agrees to the State of Florida contract conditions set forth therein. In the case of conflict between the PUR 1000 General Contract Conditions and the Florida Department of Agriculture and Consumer Services Purchase Order, the Florida Department of Agriculture and Consumer Services Purchase Order shall prevail, unless the conflicting term in the PUR form is required by any section of the Florida Statutes, in which case the term contained in PUR1000 shall take precedence.

Purchase Order: FDACS-01341 Terms and Conditions. This document does not need to be returned with your Proposal.

3.3 Respondent-Generated Terms

The Department objects to and shall not consider any different or additional terms or conditions submitted by a Respondent, including any appearing in documents attached as part of a Respondent’s Proposal. In submitting a Proposal, Respondent agrees that any additional or different terms or conditions, whether submitted by Respondent intentionally or inadvertently, shall have no force and effect and shall be grounds for rejecting a Proposal. Respondent’s failure to agree to comply with the Department’s terms and conditions, including those specifying information that must be submitted with a Proposal, shall be grounds for rejecting a Proposal.

https://forms.fdacs.gov/01341.pdf

The purchase order or contract issued by the Department as a result of this RFP shall incorporate all terms and conditions identified herein. No oral agreements or representations shall be valid or binding upon the Department or the Respondent unless expressly contained herein or by a written addendum to this RFP published on the VIP by the Department.

3.4 Insurance Requirements

a. General Liability Insurance

The contractor shall take out and maintain during the life of the contract:

Minimum Limits of Liability $1,000,000 each occurrence $2,000,000 aggregate Including Bodily Injury, Property Damage and products and completed operations.

General Liability $500,000 each occurrence

b. Contractor’s Automobile Liability Insurance

The contractor shall take out and maintain during the life of this agreement Automobile Liability insurance for all claims that may arise from all operations performed under this agreement:

Minimum Limits of Liability $300,000 any automobile

c. Worker’s Compensation Insurance

During the contract term, the contractor, at its sole expense, shall provide commercial insurance such a type and with such terms and limits as may be reasonably associated with the contract, which, as a minimum, shall be workers’ compensation and employer’s liability insurance in accordance with Chapter 440, F.S., with minimum employers’ liability limits of $100,000 per accident, $100,000 per person and $500,000 policy aggregate. Such policy shall cover all employees engaged in any contract work.

Employers who have employees who are engaged in Florida must use Florida rates, rules, and classifications for those employees. In the construction industry, only corporate officers of a corporation or any group of affiliated corporations may elect to be exempt from workers’ compensation coverage requirements. Such exemptions are limited to a maximum of three

(3) per corporation and each exemption holder must own at least 10% of the corporation.

Independent contractors, sole proprietors and partners in the construction industry cannot elect to be exempt and must maintain workers’ compensation insurance.

The State of Florida shall be exempt from, and in no way liable for, any sums of money, which may represent a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the contractor providing such insurance.

3.5 Cost of Preparation

Neither the Department nor the State of Florida is liable for any costs incurred by a Vendor in response to this RFP.

3.6 Instructions for Proposal Submission

The following submission instructions apply to all Proposals:

1) Respondents must submit: One (1) Original Hard Copy and One (1) Digital USB Flash Drive with all Volumes and Tabs properly identified.

2) All Proposals must be submitted in a sealed envelope/package with the relevant RFP number clearly marked on the outside of the envelope/package. Department staff will not be held responsible for the inadvertent opening of a Proposal if it is not properly sealed, addressed, or identified.

3) Proposals must be received by the Department no later than the date and time sealed proposal are due in Section 1.2, Calendar of Events. Proposals must be delivered to the address listed below:

Florida Department of Agriculture and Consumer Services 407 S. Calhoun Street, SB-8 Mayo Building Tallahassee, Florida 32399-0800

Proposals may be delivered by United States Postal Service (USPS) mail, courier (FedEx/UPS), or hand delivered; however, Vendors are cautioned shipment via USPS may not be guaranteed to be received by the Department on the scheduled due date / time.

Electronic (email/fax) submission of Proposals will not be accepted for the RFP.

4) It is the Respondent’s responsibility to assure its Proposal is delivered to the proper place and time as stipulated in the Timeline.

5) Proposals received late (after the due date and time listed in the Timeline) will not be accepted, nor considered. A Proposal being postmarked or clocked in by FedEx, UPS or U.S. Postal Service does not constitute the Proposal being received in the Purchasing Office, and such evidence will not be accepted by the Department.

6) A Respondent will not be permitted to modify its Proposal after submission unless the

Department, at its sole discretion, has made a request for additional information.

3.7 Public Records

Any and all documents submitted in response to this RFP shall be considered public record pursuant to Chapter 119, F.S.

3.8 Withdrawal of Proposal

A submitted Proposal may be withdrawn by submitting a written request for its withdrawal to the Department. The withdrawal request must be signed by an authorized representative of the vender and must be received within 72 hours after the submission date indicated in the Timeline.

Any submitted Proposals shall remain valid for 90 days from the submission date.

3.9 Disqualification of Respondents

More than one (1) Proposal from an individual, firm, partnership, corporation, or association, under the same or different names, will not be considered. Reasonable grounds for believing that a Respondent is interested in more than one Proposal for the same work will cause the rejection of all Proposals in which such Respondents are believed to be interested.

If there is reason to believe that collusion exists among the Respondents, any or all Proposals will be rejected. No participants in such collusion will be considered in future solicitations for the same work. Falsifications of any entry made on the Respondents’ offer will be deemed a material irregularity and will be grounds for rejection.

3.10 National Defense Authorization Act

By submission of a Proposal, the Respondent hereby represents and warrants that it shall comply with the Federal Acquisition Regulation 52.204-25, prohibition on contracting for certain telecommunications and video surveillance services or equipment pursuant to the National Defense Authorization Act. Failure to comply or if the Respondent knowingly provides funds to any entity prohibited from receiving a contract or award pursuant to the Federal Acquisition Regulation 52.204-25, shall be cause for unilateral cancellation of the Department’s purchase order or contract. Subcontractors shall be verified through the General Services Administration (GSA) Federal Excluded Parties List at https://sam.gov/SAM/.

3.11 Cooperation with Inspector General

By submission of a Proposal, the Respondent understands its duty, pursuant to Section 20.055(5), F.S., to cooperate with the Inspector General in any investigation, audit, inspection, review, or hearing, in the event Respondent is awarded the Contract. The Respondent will comply with this duty and ensure that subcontracts issued under the Contract, if any, impose this requirement, in writing, on its subcontractors.

SECTION 4 Proposal Evaluation

4.1 Public Opening

The Public Opening for this RFP will be conducted at the date, time, and location (via teleconference) noted in the Timeline. During the Public Opening, Proposals will be physically opened, and the names of Respondents will be announced. Respondents are not required to attend.

4.2 Special Accommodations

Any person with a disability requiring special accommodations at the Public Meeting for Opening of Proposals shall contact the Procurement Officer at least five (5) working days prior to the event. If you are hearing or speech impaired, please contact this office by using the Florida Relay Services which can be reached at (800) 955-8771 (TDD) or visit https://www.ftri.org/relay for assistance.

4.3 Proposal Administrative Review

Each Respondent shall submit a Proposal that conforms to all mandatory requirements as outlined in this RFP solicitation. A Proposal that does not conform to the requirements, or contains material deviations from the specifications, will be rejected as non-responsive and not reviewed further. Material requirements of this RFP are those without which adequate analysis and comparison of Proposals is impossible, or those that affect the competitiveness of Proposals.

The Department seeks to maximize competition and reserves the right to seek clarification from Respondents to obtain non-material information to complete a responsiveness review. A Respondent’s failure to provide required information may cause the Respondent to be deemed non-responsive and therefore be disqualified from further consideration.

Non-responsive Proposals may include, but are not limited to, those which:

https://sam.gov/SAM/ https://www.ftri.org/relay

1) fail to utilize, complete, and/or submit the mandatory prescribed forms;

2) include terms and conditions contrary to the requirements of this solicitation;

3) do not contain authorized signatures; and

4) are not in conformance with the requirements and instructions contained herein.

4.4 Evaluation Procedure

Responsive Proposals will be evaluated and scored as provided in the table below. Individual evaluator scores will be averaged to determine the Respondent’s total points per criteria.

Criteria for Evaluation Maximum Available Points Mileage Radius 10 Price Response 20 Technical Response 80 Facility Review 40

Total Available Points 150

A. Mileage Radius Points (10 Points Possible)

The Proposal must provide the street address where the services will be performed. The Procurement Officer will calculate the distance in miles via the most direct road navigation between the Vendor’s service location and the FFS Lake City Central Shop, and award points based on Table One below.

Table One – Mileage Radius Points

Miles from FFS Lake City Central Shop Points 0 - 25 10

26 - 50 9 51 - 75 8 76 - 100 7

100 - 150 6 151 - 200 5 201 - 300 4 301 - 400 3 401 - 500 2 501 - 600 1

> 600 0

B. Price Response Score (20 Points Possible)

The Procurement Officer will calculate each Respondent’s Price Response Score as described below using the Respondent’s completed Attachment E – PRICE SHEET.

The price points will be calculated based on the following formula:

(M x L) / A = P

M = Maximum Points Available for the Price Proposal L = Lowest Responsive Price Proposal A = Actual Vendor Price Proposal P = Points Awarded

C. Technical Response Score (80 Points Possible)

The appointed evaluation committee will utilize the point system set forth in Attachment G, Evaluator Score Sheet, to individually score responsive Proposals. For each responsive Respondent, the Procurement Officer will calculate the average for Respondent’s scores from each evaluator to determine the Respondent’s Technical Response score.

D. Facility Review Score (40 Points Possible)

The Department will calculate the Mileage Radius, Price Response, and Technical Response Score to determine the Respondent Ranking. The three (3) highest ranked Respondents will be required to provide an on-site facility tour with the Procurement Officer and Evaluation Team. The appointed evaluation committee will utilize the point system set forth in Attachment G, Evaluator Score Sheet, to individually score the Respondent facility.

E. Total Points

For each Respondent, the Procurement Officer will calculate the Respondent’s Rank Score and Facility Review Score to determine that Respondent’s total points awarded.

SECTION 5 Award

5.1 Basis of Award

The Department intends to issue an award to the responsible and responsive Respondent(s) that is determined will provide the most advantageous offer to the State based on the total points awarded. The Department intends to make a single award under this RFP but reserves the right to make no award at all.

In the event one or more of the selected Respondents is subsequently unwilling to proceed with proposed services upon notification of award or is found not to be responsible or responsive, the Department, at its sole discretion, may proceed with the next highest-scored Respondent(s).

An award from this advertisement does not constitute an official purchase order or contract, agreement, or commitment on behalf of the State.

5.2 Award Preferences

If the total awarded points for two or more Respondents is equal, the Department shall determine the order of award in accordance with Sections 287.057(12), 287.087, and 295.187(4), F.S.

5.3 Rejection of Proposals

The Department reserves the right to reject any and all Proposals, when such rejection is in the interest of the State of Florida, and to reject the Proposal of a Respondent who the Department determines is not in a position to perform the Contract.

Respondents whose Proposals, past performance, or current status do not reflect the capability, integrity, or reliability to fully and in good faith perform the requirements of the Contract may be rejected as not being responsible vendors as defined in Section 287.012(25), F.S. The Department may request additional information pertaining to the Respondent’s ability and qualifications to accomplish all services described in this RFP as deemed necessary during the RFP or after contract award.

5.4 Protest Procedures

Pursuant to Section 120.57(3), F.S., a Notice of Protest or Formal Written Protest must be filed with the Department’s Agency Clerk. Filings may be made physically at:

The Holland Building 600 South Calhoun Street Tallahassee, Florida 32399

Physical filings received after regular Business Hours (8:00 a.m. to 5:00 p.m., ET) will be deemed filed the next Business Day. Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

5.5 Modification after Contract Execution

During the term of the Contract, the Department may unilaterally require changes (altering, adding to, or deducting from the Specifications) provided such changes are within the general scope of this solicitation.

The Respondent may request an equitable adjustment in the price(s) or delivery date(s) if the change affects the cost or time of performance. Such equitable adjustments require the express written approval of the Department’s contract manager or designee and a written contract amendment.

5.6 MyFloridaMarketPlace (MFMP) Transaction Fee

The State of Florida, through the Department of Management Services, has instituted MFMP, a statewide eProcurement system pursuant to Section 287.057(24), F.S. All payments issued by Agencies to registered Vendors for purchases of Commodities or Contractual Services under Chapter 287, F.S., shall be assessed the Transaction Fee of one percent (1%) of the total amount of the payments received from the State or Eligible Users, as prescribed by Rule 60A-1.031, F.A.C., or as may otherwise be established by law.

Vendors shall pay the Transaction Fee and are subject to automatic deduction of the Transaction Fee when automatic deduction becomes available. Vendors shall submit any monthly reports required pursuant to Rule 60A-1.031, F.A.C. All such reports and payments are subject to audit.

The Department will have grounds for declaring the Vendor in default if the Vendor fails to comply with the payment of the Transaction Fee or reporting of payments, which may subject the Vendor to being suspended from business with the State of Florida.

5.7 Vendor Substitute W-9

The Florida Department of Financial Services (DFS) requires all vendors that conduct business with the state to electronically submit a Substitute W-9 Form to https://flvendor.myfloridacfo.com. Forms and answers to frequently asked questions are located on that website once a registration has been completed. DFS may assist vendors with questions and may be contacted at (850) 413-5519, or FLW9@myfloridacfo.com.

The awarded Respondent must have a valid W-9 on file with the DFS prior to issuance of a Contract. This may be completed by the Respondent post-award.

https://flvendor.myfloridacfo.com/ mailto:%20FLW9@myfloridacfo.com

ATTACHMENT A

ACKNOWLEDGEMENT FORM

FLORIDA DEPARTMENT OF AGRICULTURE

AND CONSUMER SERVICES

REQUEST FOR PROPOSALS

Agency Release Date:

July 25, 2025

SUBMIT BID RESPONSE TO:

Florida Department of Agriculture and Consumer Services Office of General Services - Purchasing Office 407 South Calhoun Street – Mayo Building, Room SB-8 Tallahassee, Florida 32399-0800

FDACS BID Number:

RFP FFS 24 25 160

Bid Due:

August 26, 2025 @ 5:00 PM ET Bid Title: Transport Truck Customization Bid Opening Date and Time:

August 27, 2025 @ 10:00 AM ET

**Vendor Company Name: ____________________________________________________________________

**If a fictitious name is used, include registered name (i.e. XYZ, Inc.

DBA ABC)

X _______________________________________________

Vendor Mailing Address Authorized Signature (Manual)

X ________________________________________________ Street Address:

City, State, Zip: Typed Name and Title of Authorized Agent*

Phone Number: *This individual must have the authority to legally bind the vendor to a contractual obligation. By submission of a signature on the response, the vendor certifies that they comply with all terms and conditions contained herein.

Toll Free Number:

Email Address:

FEID Number:

Type of Business Entity (Corporation, LLC, partnership, etc.):

VENDOR CONTACTS: Provide the name, title, address, telephone number, and email address of the official contact and an alternate, if available. These individuals shall be available to be contacted by telephone or attend meetings as may be appropriate regarding the solicitation schedule.

PRIMARY CONTACT: SECONDARY CONTACT:

Contact Name, Title: Contact Name, Title:

Address: Address:

Phone Number: Phone Number:

Fax Number: Fax Number:

Email Address: Email Address:

I, _______________________, as an authorized representative of

________________________________ (Respondent), pursuant to Section 287.057(19), Florida

Statutes, certify that no member of the Respondent’s organization, nor any person having interest in the

Respondent’s organization, has done any of the following:

1) Participated in the drafting of this solicitation;

2) Received a contract that was not procured pursuant to Section 287.057(1)-(3), Florida Statutes, to perform a feasibility study concerning the scope of work contained in this solicitation; or

3) Developed a program for future implementation concerning the scope of work contained in this solicitation.

Signature of Authorized Representative Date

Printed Name

Title

Solicitation Number

FDACS-01342 Rev. 10/24

ATTACHMENT B

Bureau of General Services

CONFLICT OF INTEREST CERTIFICATION

WILTON SIMPSON

COMMISSIONER

ATTACHMENT C

DRUG-FREE WORKPLACE PROGRAM - VENDOR CERTIFICATION

Pursuant to Section 287.087, Florida Statutes, whenever two or more bids, proposals or replies that are equal with respect to price, quality and service are received by the state or by any political subdivision for the procurement of commodities or contractual services, a bid, proposal or reply received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process.

In order to have a drug-free workplace program, a business shall:

1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1).

4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.

5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted.

6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.

VENDOR'S SIGNATURE

FDACS-01218 Rev. 03/23

ATTACHMENT D

FORM PUR 7801

(08/2024, Rule 60A-1.002, F.A.C.)

VENDOR CERTIFICATION

I hereby certify the following on behalf of the vendor identified below:

Customer Indicator

(Required, N/A, Determined by Vendor)

Vendor Indicator

Does the Vendor Certify?

Certification

Required ___ YES Regardless of the dollar value of the goods or services provided, in accordance with the requirements of section 287.135(5), F.S., by checking “Yes,” the vendor certifies that it is not participating in a boycott of Israel and is not on the State Board of Administration’s “Quarterly List of Scrutinized Companies that Boycott Israel,” available at https://www.sbafla.com/governance/global-governance-mandates/.

Required ___ YES

___ N/A

If the goods or services to be provided are $1 million or more, in accordance with the requirements of section 287.135, F.S., by checking “Yes,” the vendor certifies that it is not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List (collectively, “Scrutinized List of Prohibited Companies”); does not have business operations in Cuba or Syria;

and is not on the State Board of Administration’s “Scrutinized List of Prohibited Companies” available under the quarterly reports section at https://www.sbafla.com/reporting/.

Required ___ YES By checking “Yes,” the vendor certifies that it is not on the Suspended Vendor List; and the vendor and its suppliers, subcontractors, or consultants to be utilized under the contract are not on the Convicted Vendor, Discriminatory Vendor, or Antitrust Violator Vendor Lists; and there is no pending or threatened action, proceeding, or investigation, or any other legal or financial condition, that would in any way prohibit, restrain, or diminish the vendor’s ability to satisfy the contract obligations.

The vendor is hereby informed of the provisions of sections 287.133(2)(a), 287.134(2)(a), and 287.137(2)(a), F.S., that identify the impacts to the vendor's ability or its affiliates’ ability to respond to the competitive solicitations of a public entity; to be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with a public entity; or to transact business with a public entity if it, or its affiliates, are placed on the Convicted Vendor, Discriminatory Vendor, or Antitrust Violator Vendor Lists of the Department of Management Services. The vendor is hereby further informed of the provisions of section 287.1351, F.S., that identify the impacts to the vendor’s ability to enter into or renew a contract with an agency, as defined in section 287.012, F.S., if it is placed on the Suspended Vendor List of the Department of Management Services.

If the vendor is a common carrier, as defined in section 908.111, F.S., or a contracted carrier, it is not prohibited from entering into the contract pursuant to section 908.111, F.S., and by checking “Yes,” certifies that it will complete the Department of Management Services’ Form PUR 1808, “Common Carrier or Contracted Carrier Attestation Form.” By checking “N/A,” the vendor certifies it is not a common carrier as defined in section 908.111, F.S. Vendors may access the Department of Management https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.sbafla.com%2Fgovernance%2Fglobal-governance-mandates%2F&data=05%7C02%7CBrittany.Dambly%40dms.fl.gov%7C0adec150d13b4cc7ab2d08dcc60e9f98%7Ced173fed38394a3ca952140e906fed8d%7C0%7C0%7C638603013353010002%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=UT3gHJbzlUn95PDvOvb9ytmfLYPu%2Br6o%2FnBevfoq0MU%3D&reserved=0 https://www.sbafla.com/reporting/

Services Form PUR 1808 at http://www.flrules.org/Gateway/reference.asp?No=Ref- 14614.

Required ___ YES By checking “Yes,” the vendor certifies that it is registered with, and uses, the E-Verify system for all newly hired employees in accordance with section 448.095, F.S.; and has not, within the last year, had a contract terminated under section 448.095(5)(c), F.S., by a public employer, contractor, or subcontractor, as defined by section 448.095(1), F.S.

Required ___ YES By checking “Yes,” the vendor certifies that it is in compliance with all applicable disclosure requirements set forth in section 286.101, F.S., and has not been deemed ineligible for a grant or contract funded by a state agency pursuant to section 286.101(7), F.S.

If the contract is between a nongovernmental entity and a governmental entity, in accordance with section 787.06, F.S., the vendor will complete an affidavit signed by an officer or a representative of the vendor under penalty of perjury attesting that the vendor does not use coercion for labor or services as defined in section 787.06, F.S. An example Affidavit is available at https://forms.fdacs.gov/01364.pdf.

By signing below, I certify that I am authorized to complete and submit this Vendor Certification Form on behalf of the vendor.

Name

Signature Date

FEIN

Typed or Printed Name

Title http://www.flrules.org/Gateway/reference.asp?No=Ref-14614 http://www.flrules.org/Gateway/reference.asp?No=Ref-14614 https://forms.fdacs.gov/01364.pdf

ATTACHMENT E

PRICE SHEET

DESCRIPTION UNIT PRICE

Contractor unit price to provide:

Project management, logistic coordination, fabrication, sandblasting, undercoating, and painting of Department owned Freightliner® M2106 transport trucks subject to section 1.6, Technical Requirements to complete the work to include but not limited to paint, primer, steel hydraulic pumps, wiring, bus bars, hoses, rams, reflective striping, and decaling.

By affixing signature to this PRICE SHEET, vendor agrees to honor the pricing listed above and acknowledges any addenda (if applicable) contained in this Invitation to Bid.

VENDOR NAME:

SIGNATURE (MANUAL):

SIGNATURE (PRINTED):

Company Contact Information Name: Phone Number:

Email Address:

Specific Street Address Where Services Will Be Performed:

Statement of Qualifications

1. Describe the capabilities, capacity, and expertise offered at the proposed fabrication shop:

2. Number of years this Company has provided equipment fabrications or specific building of heavy truck bodies:

Years

Does this Company Comply with Section 1.7 Contractor Qualifications?

1. NTEA Certified Body Builder https://www.ntea.com/

2. Minimum 5 years documented body fabrication

3. All welders shall be certified by American Welding Society (AWS) https://www.aws.org/

YES / NO (choose one)

YES NO

3. List staff…