RFP-Exhibit D-Cost Proposal.xlsx

XLSX spreadsheet 21 KB Posted

Attached to
Transitional Post-IBHTF Discharge Housing State and local contract opportunity
Solicitation number
RFP 2025HCA6
Issued by
Adams County, Asotin County, Benton County, Chelan County, Clallam County, Clark County, Columbia County, Cowlitz County, Douglas County, Ferry County, Franklin County, Garfield County, Grant County, Grays Harbor County, Island County, Jefferson County, King County, Kitsap County, Kittitas County, Klickitat County, Lewis County, Lincoln County, Mason County, Okanogan County, Pacific County, Pend Oreille County, Pierce County, San Juan County, Skagit County, Skamania County, Snohomish County, Spokane County, Stevens County, Thurston County, Wahkiakum County, Walla Walla County, Whatcom County, Whitman County, Yakima County, Asotin City, Clarkston City, Clarkston Heights-Vineland CDP, West Clarkston-Highland CDP, Benton City, Chelan City, Chelan Falls CDP, Clallam Bay CDP, Lewisville CDP, Rock Island City, Pacific Beach CDP, Whidbey Island Station CDP, Mercer Island City, Pacific City, Bainbridge Island City, Kingston CDP, Kitsap Lake CDP, Kittitas City, Klickitat CDP, Okanogan City, Anderson Island CDP, Fort Lewis CDP, Fox Island CDP, Herron Island CDP, Ketron Island CDP, North Fort Lewis CDP, Pacific City, Raft Island CDP, Stevenson City, Hat Island CDP, Lake Stevens City, Snohomish City, Spokane City, Spokane Valley City, Puget Island CDP, Garfield Town, Yakima City, Washington

About this file

This is a Request for Proposal (RFP) spreadsheet from the Washington Health Care Authority (HCA) for Post-IBHTF Transitional Living Housing services. The RFP seeks to provide housing support for young adults discharged from behavioral health settings, with the goal of increasing connections to community housing resources. The contract is structured for a 15-month period starting 3/1/2025, with an option to amend for three additional years contingent on state legislative funding approval. HCA intends to award multiple contracts, potentially at least one for each side of the state, to support young adult housing transitions.

The cost proposal indicates a monthly rate of $78,466, totaling $941,592 annually, with the spreadsheet breaking down costs across categories including start-up, treatment, administration, staffing, program, maintenance, and flexible funding. The flexible funding specifically allows for expenses that help young adults obtain or maintain permanent housing, such as application fees, deposits, rent, employment needs, personal items, and essential documentation. The RFP requires detailed narrative responses explaining cost calculation methodologies, local cost of living impacts, funding strategies, fiscal infrastructure, and operational readiness, with a focus on the organization's ability to effectively implement and sustain the transitional housing program.

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Other files for this state and local contract opportunity

Other files attached to Transitional Post-IBHTF Discharge Housing, newest first.
File Type Posted
RFP-Exhibit A-Bidder Forms and Certifications.docx DOCX document
WSP-RFQQ-TOXTST_ Solicitation.docx DOCX document
2025HCA6-RFP-Amendment 1.pdf PDF
2025HCA6-RFP.pdf PDF
RFP-Exhibit B-Draft Contract.docx DOCX document

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Text version

A-Budget Spreadsheet

RFP No. 2025HCA6
Post-IBHTF Transitional Living Housing
Exhibit D-Cost Proposal
Tab A - Budget Spreadsheet

Bidder Name:

Instructions for Tab A - Budget Spreadsheet:
Enter numbers in each column, where applicable.
Use whole numbers, no decimals.
Double check calculations and formulas so that totals reflect row/column aggregate sums.
If nothing is applicable in a particular field, enter a zero (0) or leave blank, consistently.
Add rows, if applicable. If rows are added, follow instructions in Tab B-Definitions.
#Short DescriptionItem Cost/RateQty (if applicable)Cost
Ex:Construction$ 20,0001$ 20,000
1Start-up
2Ramp-up
3Treatment
4Administration
5Staffing
6Program
7Maintenance and operations
8Flexible Funding*
9Number of beds (information only, no associated cost)$ 1,177,000with a 3/1/2025 start date
10[additional information, if applicable]15months in the contract
Total$ -$ 78,466.00per month rate
* Refer to Section 1.7, Funding, for information about how to calculate Flexible Funding.12months in a year
$ 941,592.00

B-Definitions

RFP No. 2025HCA6
Post-IBHTF Transitional Living Housing
Exhibit D - Cost Proposal
Tab B - Definitions

Bidder Name:

Instructions for Tab B - Definitions:
If rows were added to Tab A - Budget Spreadsheet, add corresponding definitions below.
Add rows, if applicable.
Adjust the row height so that all of the text is visible.
#Short DescriptionNarrative
Ex:ConstructionModify existing floor plan to accommodate 6 beds/individuals
1Start-upGoods and services needed prior to providing services
2Ramp-upGoods and services needed once services start, but are not at the full capacity yet
3TreatmentExternally facing, cost of providing services
4AdministrationOperational costs (ex: building or program related costs)
5ProgramTraining staff and ensuring the programs are vetted, monitored, ready to go
6Maintenance and operationsFacility related - plumbing, facility, grounds, electricity, cctv
7StaffingEmployees, subcontractors, identifying the number of people doing the work
8Flexible FundingThe provision of goods or payments of expenses not included in other allowable expense programs, which directly help a Young Adult to obtain or maintain permanent housing or meet essential household needs. This includes application fees, deposits, first & last month’s rent. Employment needs such as clothing, or supplies. Essential household needs include personal health and hygiene items, furniture, cleaning supplies, document fees (drivers licenses, birth certificate fees, food handlers’ cards etc.), transportation passes, transportation repairs and other personal need items (WAC 388-400-0065).
9Number of bedsThe total number of beds that the Bidder would provide at their facility as part of the work related to this RFP. This is informational only. No cost shall be associated with this number at this time.
10[additional information, if applicable]

C-Narrative

RFP No. 2025HCA6
Post-IBHTF Transitional Living Housing
Exhibit D - Cost Proposal
Tab C - Narrative

Bidder Name:

Instructions for Tab C - Narrative:
Answer each question in the corresponding response boxes below.
Adjust the row height so that all of the text is visible.
1Summary of methodologies for determining calculations, described in detail.
[Question 1 Response]
2Describe the challenges, benefits, and impacts that the cost of living and working in Bidder's geographic area will have on the costs Bidder proposed, in comparison to other parts of the state.
[Question 2 Response]
3Describe funding and fundraising stratgies, including leveraging local or philanthropic funding and/or discounts (ex: lease) to sustain services at the end of the Contract period, noting that the initial contract will end June 30, 2025, with an option to amend for three (3) additional years, contingent on funding approval by the state legislature.
[Question 3 Response]
4Describe the fiscal and operational infrastructure and experience to support this program. This may include the number of employees in leadership and the fiscal department, tenure of each employee, and any relevant information that supports the depth and breadth of the fiscal and operational infrastructure of the organization. Infrastructure should be described within the context of the Bidder's entire set of business that relies upon that infrastructure. Describe experience relative to fiscal operations of a program similar in scope and nature.
[Question 4 Response]
5Describe how long the Bidder anticipates they will need to become fully operational. The response shall include anticipated start-up (period prior to operation commencement) and ramp-up (period of operation, not at full capacity) phases.
[Question 5 Response]

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