RFP_EXCAVATOR.docx

REQUEST FOR BIDS

The Ware County Board of Commissioners is now accepting sealed bids for the purchase of (1) one 50,000lb excavator for the Ware County Public Works Department. Ware County has no intention of purposely eliminating any company from bidding. However, there are certain specifications that must be met or exceeded.

The Ware County Board of Commissioners reserves the right to reject any or all bids, with or without cause. Sealed bids will be accepted until Monday, September 29, 2025 at 2:00p.m. and bids will be opened on that date at 02:15p.m., at the Ware County Commission Office located at 305 Oak Street, Suite 227, Waycross, Georgia. No late bids will be accepted. The County Commission will consider the bids at the next regular meeting of the Ware County Board of Commissioners to determine the lowest and/or best bid.

If you have any questions concerning this bid, you may contact Larry Thrift (912) 287-4404, email lthrift@warecountyga.gov or Kayley Johnson at (912) 287-4300, email kjohnson@warecountyga.gov.

Should your firm be interested in submitting a bid, please fill out the bid specification form, submit the sealed bid, marked on the outer envelope as “EXCAV25-Public Works” and mail or deliver to:

Ware County Commission Kayley Johnson 305 Oak Street, Suite 227 Waycross, GA 31501

SCOPE

These specifications (1) one 50,000lb excavator for use by the Ware County Public Works Department.

VENDOR INFORMATION

The vehicles offered shall be equal with the detailed requirements listed below, unless otherwise noted. Bidders are to indicate exactly what they are offering in each of the blanks in the “Bidder’s Response” column. If this is left blank or is incomplete, your bid will not be considered for award until all information is furnished. Do not use “Comply”, “Yes”, “OK”, “Same”, an “X”, a “V”, a “Checkmark”, or a “Ditto Mark”, unless bidding EXACTLY as stated.

SUPPORTING DATA

Bidders must furnish catalog pages, specification sheets or similar data to support statements made in the Bidder’s Response column. Failure to furnish this data may be considered as cause for rejection of the bid.

Manufacturer:

Model:

Weight

Engine

· Min. 172 H P

Transmission

· N A

Hydraulic System

· 113 gl per minute

Electrical System

· 24 volts

Boom Reach Boom with Medium Stick

Bucket Manufacturer’s 42” 1 and 1/8 cubic yard

Manufacturer’s Hydraulic thumb

Cab

· Adj. air Suspension

Gauges

· Standard

Fuel Capacity

· 85 gallons

Manuals

· C. D.

Additional Equipment

Standard Equipment Not Mentioned Is To Be Included Radio

Factory Warranties

· Copy of Warranty Coverage

· 5 Year/5000 Hour Total Machine, No Deductible Warranty Including Travel Time and Mileage

· No Service Charge or Travel Expense Under Warranty

· Replacement Machine Provided if Equipment is in Shop More Than 2 Days

· For Warranty Period: Fluid Analysis Program. Provide all Kits Necessary During Warranty

Delivery Date/Availability

Purchase Option

· Price of Machines Delivered to Ware County, F.O.B.

EXCEPTIONS

Any exceptions to the above bid specifications must be listed below, in detail. Otherwise, it will be assumed that the bidder’s offer is in total compliance with all aspects of the bid.

BID FORM

Sign below in ink in the space provided. Unsigned bids will be considered incomplete and will be subject to rejection.

IT IS AGREED BY THE UNDERSIGNED BIDDER THAT THE SIGNING AND DELIVERY OF THIS BID REPRESENTS THE BIDDER’S ACCEPTANCE OF THE TERMS AND CONDITIONS OF THE SPECIFICATIONS AND PROVISIONS, AND IF AWARDED THIS BID, WILL PERFORM IN ACCORDANCE WITH THIS AGREEMENT.

BID SUBMITTED BY:

COMPANY NAME: ________________________________________

ADDRESS: ________________________________________

CITY, STATE, ZIP: ________________________________________

TELEPHONE: ________________________________________

FAX: ________________________________________

SIGNATURE: ________________________________________

PRINTED NAME: ________________________________________

TITLE: ________________________________________

DATE: ________________________________________

STATEMENT OF NO BID

We, the undersigned, have declined to bid

______ Specifications too “tight”, i.e., geared toward one brand or manufacturer only

______ Insufficient time to respond to the Invitation to Bid.

______ We do not offer this product or services

______ Unable to meet specifications

______ Unable to meet Bond requirements

______ Specifications unclear (explain how)

______ Unable to meet Insurance requirements

______ Remove us from your “Bidders List” altogether

______ Other (specify below)

Remark: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

ADDITIONAL INFORMATION

Is any owner or officer of the bidder an employee of Ware County or related as close as third cousin to a Ware County Commissioner or other elected official?

YES ____________ NO ____________

Local Vendors submitting a bid from Waycross and Ware County MUST have valid City and/or County business license.

Local Vendor: YES ____________ NO _______________

City License #: ____________________________________

County License #: ____________________________________

Date of Issue: ____________________________________

Any bid not containing this information will NOT be considered image1.gif