RFP EC-05-2024 #11 Terminal Tractor_5.31.24.pdf

version 10 – equipment 5.5.23

REQUEST FOR PROPOSALS

Terminal Tractor

RFP # EC-05-2024 #11

ESTIMATED TIMELINE –

RFP Released May 31, 2024 Deadline to Submit Written Questions June 10, 2024 @ 3:00 PM EST Response to Questions June 17, 2024 @ 3:00 PM EST Proposal Due Date & Public Bid Opening – BOC Conf. Room July 8, 2024 @ 3:00 PM EST Project Review and Award Date Pending BOC Approval July 18, 2024 (tentative)

*BOC = Board of Commissioners

OPTIONAL SITE VISIT – A site visit may be scheduled by contacting the DPW Director by email to set up a visit before June 16th. Location is 7363 Pleasantview Rd, Harbor Springs, MI 49740.

RFP PROCUREMENT CONTACT – Andi Tolzdorf, DPW Director, atolzdorf@emmetcounty.org

Emmet County is soliciting proposals from prospective vendors to provide the County with a new terminal tractor with a GCWR of 140,000 to move 120 yard transfer trailers full of compacted garbage around the site.

A copy of this RFP and any subsequent addenda or communications may be obtained from the County’s Purchasing page as well as on the BidNet Direct website at https://www.bidnetdirect.com.

Emmet County Administration Office • 200 Division Street, Suite G70 • Petoskey, Michigan 49770 www.emmetcounty.org https://www.bidnetdirect.com/

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RFP# EC-05-2024 #11

A. PROJECT BACKGROUND

Emmet County Transfer Station plans to replace its current terminal tractor. This document provides background information and specifications for the new terminal tractor.

B. SCOPE OF WORK

The purpose of this request for proposal is to invite prospective vendors to submit a proposal to supply Emmet County with a new terminal tractor.

The Vendor shall provide the following related to this particular RFP:

A. Chassis Modular frame design.

Reinforced removable bumper with 55 degree taper curbside.

Mud flaps rear spring loaded Wheelbase 116" (2946mm) Overall length of the tractor 191" (4851mm) Trailer Clearance Boom Down 83.3" (2116mm) Trailer Clearance Boom Up 79.75" (2026mm) Measures are with standard tires 11R22.5 (41.4" / 1051.56 mm Dia.) and 17" (432mm) lift cylinders.

Flexible fender-rear (Does not include mud flaps) Trailer stops for cab protection Chassis: Black powder coat.

Composite components - Color impregnated. Rubberized undercoating under cab and skirting.

B. Suspension Front suspension: Parabolic 3-leaf, lube free, shackle free.

Rear suspension: Solid mount.

C. Cabin Cab with Roll-Over protection structure (ROPS), aluminum sliding rear door and interior LED dome lights.

Three point cab mounting with air suspension.

Electric cab tilt system: 45 degrees with 90 degrees tilt capability.

Integral heating/ventilation system with three vents for driver, 4 front and 2 side defrost vents and 40,000 BTU heater/defroster.

Tinted glass all windows. (Laminated solar grey in rear only) Air ride seat with isolator and 2 point retractable seat belt.

Digital instrument cluster: Air pressure, fuel level, hour meter, odometer, speedometer and critical situations indicators.

Mounting plate integrated into dash for yard management system, power/ground studs available under the mounting plate.

Electric windshield washer with intermittent pantograph wipers.

Suspended brake and throttle pedals.

West coast 16" x 7" mirrors.

See trough sun visor Cab dome lights ICC Light package Miles per hour speedometer (standard).

Seat, air-ride vinyl, National 2000

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Moto mirrors, both heated, right side remote control, left side manual.

8" Convex mirrors mounted on mirror arms below the standard mirrors.

Rear window behind the driver’s seat Cab protector on rear door - White plastic Vent Wing Window - Right Hand Side Polyurethane cab pivot bushings Cabin color standard - White

Electric System and Lights 12 Volt electrical system with 130 amp alternator.

Headlights, front park/turning, rear park/stop/reverse lights.

One rear facing floodlight on upper right hand side of cab.

Two 12 Volt low maintenance batteries.

7 wire receptacle at rear of cab.

7 wire coiled trailer light cord Electric back-up alarm.

12 volt electrical system - negative ground.

(2) 12 Volt maintenance free 750 CCA batteries.

Accessory power point - power socket This option provides a 12 volt lighter socket type power outlet on dash.

Strobe light - Amber LED Installed to the bracket on the top, rear, curb side corner of the cabin roof ECCO (SAE class 2) - Wired through ignition switch

D. Hydraulic & Pneumatic System No ABS (Std. Split Brake System) Two 15ft (4.5m) long straight rubber hoses with gladhand connectors.

Glad hands both ends trailer air lines.

Trailer hose holder, mounted mid on cab Bendix ´´AD-9´´ air dryer Quick trailer air delivery system

Pneumatic System Two color coded and coiled air lines with glad hand couplers.

18.7 CFM Wabco compressor with three air reservoirs and total capacity 5,444 cu.in.

Color coded air lines and split air brake system.

Hydraulic System Integral gear type steering with mechanical back-up.

20 gallon hydraulic tank with sight glass.

Constant running PTO/Pump with priority steering circuit.

Hydraulic system with constant running wet spline PTO and 10 gallon per minute pump and a 20 gallon hydraulic tank.

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E. Power Train Cummins B6.7 250 HP 2024 EPA or equivalent Cummins fuel water separator with heater or equivalent.

Engine block heater.

Allison MY09 35000 series Electronic Transmission and hydraulic torque converter assembly mounted directly to the engine or equivalent.

- Provides 6 forward speeds and 1 reverse speed. Max. 300 HP (224 kW) power input and 800 lb. ft.

(1085 Nm) torque input. Converter stall torque ratio: 2.44 Gear Ratios: First 4.59:1, Second 2.25:1, Third 1.54:1, Fourth 1.00:1, Fifth 0.75:1, Sixth 0.65:1, Reverse 5.00:1.

FA-250 - Kalmar FA11 Front Axle or equivalent Rating: 22k lbs (10k kg) at 10mph Includes: 410x160mm Brakes, 335mm Piloted Hubs, Automatic Slack Adjusters and Dust Shields

Parabolic leaf spring suspension 20k RA-261 - Kalmar RA37 Rear Axle or equivalent

Rating: 83k lbs (38k kg) at 12mph Ratio: 12.2:1 Includes: 335mm Piloted Hubs, Automatic Slack Adjusters, Dust Shields and Synthetic Lube

Differential Lock No suspension-bolted direct to frame.

Coolant overflow reservoir 50 gallon rectangular step type fuel tank mounted on street side.

11R22.5 Standard grade highway tread front and traction tread rear tires.

Includes 22.5" x 8.25" hub piloted wheels.

Max. Road Speed 33 MPH

F. Load Carrying devices Minimum 30 US Ton Lifting Capacity 17" lift height with 5" lift cylinders with 2" upper and lower spherical bearings Heavy duty boom assembly Falling objects protective system Heavy Duty lower cylinder supports

FW-594 Holland FW 2870 Fifth Wheel or equivalent Maximum vertical load capacity: 100,000 lbs (45,000 kg) King Pin size: ISO standard 2" (50.8 mm) Lock: "B" type.

5th wheel jaw unlock warning light A fifth wheel jaw unlock warning light indicates to the tractor operator if the jaws are in the locked or unlock position by a light indicator mounted on the cab panel.

- Locked - Green

- Unlocked – Red

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The Vendor shall also provide the following as requested for all County RFPs:

A. If applicable, provide continual or annual costs such as warranties or service contracts.

B. Description of its invoicing process. Invoices should itemize the date of service, reason for the service, the amount, and the vendor Tax ID number.

C. An opportunity for Emmet County to complete a final inspection before acceptance of the work/ product.

The Vendor will arrange for the return of all damaged or miss-shipped items. There will be no restocking fee for the return of items damaged or shipped by the vendor in error. All items returned will be credited to invoice within 14 days of receipt.

D. Available financing options and terms.

E. If applicable, no less than three (3) days of training to ensure adequate education of all personnel at the expense of the company providing the equipment to Emmet County.

C. SUBMITTALS

In responding to this RFP, the vendor accepts full responsibility to understand the RFP in its entirety, and in detail, including making any inquiries to Emmet County as necessary to gain such understanding. The County reserves the right to disqualify any vendor who demonstrates less than such understanding. Further, Emmet County reserves the right to determine, at its sole discretion, whether the vendor has demonstrated such understanding. That right extends to cancellation of award, if award has been made. Such disqualification and/or cancellation shall be at no fault, cost, or liability whatsoever to Emmet County.

All information provided by Emmet County in this RFP is offered in good faith. Individual items are subject to change at any time. Emmet County makes no certification that any item is without error. Emmet County is not responsible or liable for any use of the information or for any claims asserted there from.

The County intends to select a vendor in July 2024 but is not obligated to do so.

D. EVALUATION CRITERIA

Submittals will be evaluated and ranked to determine the best value to the County based on the following criteria:

A. Conformity with Specifications and Suitability to the Requirement of the County B. Initial and Ongoing Cost for the Project C. Warranty, service contracts, industry standards & references D. Past Performance of the Vendor E. Quality of the Work

The purpose of this competitive RFP is to promote a fair, most efficient means to obtain the best value to Emmet County, i.e., the proposal offering the best value, which shall be assessed in accordance with the evaluation criteria set forth in this RFP. Proposals will be reviewed by an internal committee where quotes will be evaluated and ranked on a consensus basis. Proposing bidders may be asked to participate in an interview to further discuss qualifications and to answer questions from the committee.

Emmet County reserves the right in its sole discretion to accept or reject any or all proposals, in whole or in part, without incurring any cost of liability whatsoever, and to waive informalities and minor irregularities in bids received. The County shall retain the RFP, and all related terms and conditions, exhibits and other attachments, in original form in any archival copy. Any modification of these, in the vendor’s submission, is grounds for immediate disqualification. If the selected vendor and Emmet County are not able to finalize contract terms for the intended

6 | P a g e goods or services requested in this RFP, the County reserves the right to select another vendor to provide the goods or services.

E. REPRESENTATIONS AND CERTIFICATIONS

Full name and address of the business with a short description of the business.

Include a description of the following:

A. Business organization B. Year established C. Federal ID number D. Michigan tax ID number, if applicable.

E. The business’ legal formation (e.g. corporation, sole proprietor, etc.)

F. State of incorporation, if applicable.

G. List the location and address of the business’ office that will provide the equipment requested.

F. REFERENCES

RFP reviewers may solicit references from some or all client contacts provided with previous experience examples above. Please include at least three (3) references.

G. COMPENSATION / FEES

Identify all costs including expenses to be charged for delivering and/or installing the equipment. The County is tax exempt for state and local taxes, personal property tax, and real property taxes. Prices shall not include taxes, unless the County is not tax-exempt for a specific service or deliverable. Exemption certificates for sales tax will be furnished upon request.

H. CONFLICT OF INTEREST

Disclose any conflicts or perceived conflicts of interest. Vendor shall to the extent practicable, disclose to the County the identity of vendor employees and relatives of vendor employees who are employed by the County as well as the identity of County employees who are employed by vendor.

Identify what procedures your firm utilizes to identify and resolve conflicts of interest.

I. INDEMNIFICATION

The selected vendor shall be required to indemnify, defend, and hold the County harmless for all claims, incurred by or asserted against the County, its elected and appointed officials, employees, agents and volunteers, by and person or entity, which are alleged to have been caused from the acts or omissions of vendor or vendor’s employees. The County’s right to indemnification is in excess and above any insurance required by the contract.

The vendor shall have no right against the County for indemnification, contribution or subrogation.

J. AMERICANS WITH DISABILITIES ACT (ADA) AND SECTION 508 COMPLIANCE

Vendors shall warrant that end users will be able to access the website in accordance with the accessibility requirements of the ADA and the Rehabilitation Act of 1973. The website will conform, where relevant to Web Content Accessibility Guidelines (WACG) 2.0.

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K. NON-DISCRIMIATION

Vendor, and its subcontractors, shall not discriminate against an employee or an applicant for employment, in hiring, any terms and conditions of employment or matters of employment for any reason that is unrelated to the person’s ability to perform the duties of a particular job or position, in accordance with applicable federal and state law.

L. DEBARMENT AND GRANT REQUIREMENTS

If a bidder is presently debarred, suspended, proposed for debarment, declared ineligible, or otherwise excluded from doing business with any government agency, which prohibits the bidder from participating in any procurement, the bidder must provide County with that information as part of their response. Failure to provide this information may result in disqualification of the response from consideration or termination of a purchase order or contract, if awarded.

To the extent that an awarded contract is funded in whole or in part by any federal or state grant, vendor will be required to comply with all applicable requirements in the grant.

M. TERMINATION OF CONTRACT:

When the vendor has not performed or has unsatisfactorily performed the contract or in the event, any of the provisions of the purchase order are violated, the County may serve written notice of its intention to terminate the contract and/or purchase order for default. Upon termination for default, payment will be withheld at the discretion of Emmet County. Failure on the part of a vendor to fulfill the contractual obligations shall be considered just cause for termination of the contract. The vendor will be paid for work satisfactorily performed prior to termination less any excess costs incurred by the County in procuring and completing the work. The County reserves the right to require termination of the contract for its convenience in the contract terms finalized with the selected vendor. If funds are not appropriated or otherwise made available to support continuation of performance, the County may terminate the agreement. Vendor shall be paid for work satisfactorily performed prior to termination.

N. RIGHTS AND REMEDIES OF COUNTY FOR DEFAULT:

If any item furnished by the vendor fails to conform to specifications, or to the sample submitted by the vendor, the County may reject it. Upon rejection, the vendor must promptly reclaim and remove such item without expense to the County, and shall immediately replace all such rejected items with others conforming to such specification and samples. If the vendor fails to do so, the County has the right to purchase in the open market a corresponding quantity of any such items and to deduct from any monies due the vendor the difference between the prices named in the purchase order and the actual cost to the County. If the vendor fails to make prompt delivery of any item, the County has the right to purchase such item in the open market and to deduct from any monies due the vendor the difference between the prices named in the purchase order and the actual replacement cost to the County. The rights and remedies of the County identified above are in addition to any other rights and remedies provided by law or under the purchase order.

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O. INSTRUCTIONS FOR FIRMS:

For your bid to qualify, you must submit three (3) hard copies in your SEALED BID no later than 3:00 PM EST on July 8, 2024 to:

EMMET COUNTY FINANCE DEPARTMENT

ATTN: Priscilla Meyer, Administration Office

200 DIVISION STREET, SUITE G70

PETOSKEY, MI 49770

1. Response to this RFP MUST be clearly marked RFP# EC-05-2024 #11 – Terminal Tractor.

2. Questions shall be submitted in writing to Andi Tolzdorf at atolzdorf@emmetcounty.org no later than 3:00

PM EST on June 10, 2024:

3. This RFP, any addendums, and any potential questions and answers will be posted on the Emmet County website at https://www.emmetcounty.org/open-bids-rfps/.

4. The County reserves the right, in its sole discretion, to reject any and all proposals, or parts of any proposal, for any reason whatsoever and waive technicalities.

5. The County will only accept proposals that are responsive to the RFP and are prepared and submitted in compliance with the requirements set forth in this RFP.

6. Emmet County will not award any proposal to an individual or business having any outstanding amounts due from a prior Contract or business relationship with the County or who owes any amount(s) for delinquent Federal, State or Local taxes, fees and licenses.

No late submissions will be accepted.

https://www.emmetcounty.org/open-bids-rfps/

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IRAN LINKED BUSINESS CLAUSE

The Respondent who is selected as Consultant shall certify to the County that neither it nor any of its successors, parent companies, subsidiaries, or companies under common ownership or control of the Consultant, are an “Iran Linked Business” engaged in investment activities of $20,000,000.00 or more with the energy sector of Iran, within the meaning of Michigan Public Act 517 of 2012. It is expressly understood and agreed that the Consultant shall not become an “Iran linked business” during the term of this Agreement.

NOTE: IF A PERSON OR ENTITY FALSELY CERTIFIES THAT IT IS NOT AN IRAN LINKED BUSINESS AS DEFINED BY PUBLIC ACT 517 OF 2012, IT WILL BE RESPONSIBLE FOR CIVIL PENALTIES OF NOT MORE THAN $250,000.00 OR TWO TIMES THE AMOUNT OF THE CONTRACT FOR WHICH THE FALSE CERTIFICATION WAS MADE, WHICHEVER IS GREATER, PLUS COSTS OF INVESTIGATION AND REASONABLE ATTORNEY FEES INCURRED, AS MORE FULLY SET FORTH IN

SECTION 5 OF ACT NO. 517, PUBLIC ACTS OF 2012.

CERTIFICATION

I hereby state that I have read, have become thoroughly familiar with, understand, and accept the terms and scope of work contained in the RFP. I hereby state that all of the information I have provided is true, accurate and complete.

I hereby state that I have authority to submit this RFP, which will become the basis for a binding contract if accepted by the Emmet County. I hereby state that this quote will remain valid for sixty (60) days from this certification date.

Signature: _____________________________________________________________________________

Print Name: ___________________________________________________________________________

Title: _______________________________________________ Date: _____________________________

Company Name: _______________________________________________________________________

Address: ______________________________________________________________________________

Contact Name: _________________________________________________________________________

Phone: _____________________________________ Email: __________________________________

MINORITY VENDOR CERTIFICATIONS

Please check all that apply:

The vendor represents that it IS IS NOT a woman or women-owned business.

The vendor represents that it IS IS NOT a minority-owned business.

The vendor represents that it IS IS NOT a disadvantaged business enterprise.

The contractor represents and warrants that the company meets the above and can provide supportive documentation upon request. Any lines left unchecked will be considered as if the “IS NOT” box has been checked.

Authorized Agent Signature Date

Authorized Agent Printed Name

How did you learn of this RFP? BidNet County Website

(circle all that apply) County Employee Other ________________