RFP.PMC.Sign Repair.Wayne Co. 1909.docx

Michigan.gov/MiProcurement proposal instructions Michigan Department of Transportation

Taylor TSC – As-Needed Permanent Freeway Sign Repairs – Wayne County Request for Proposal No. 250000001909 Solicitation Manager Name: ReChelle I. Kendrick Direct Phone: 517-335-5905 Email: KendrickR1@michigan.gov

This is a Request for Proposal (RFP) for:

As-Needed Permanent Freeway Sign Repairs (Multi-year contract)

RFP Timeline

Pre-proposal meeting (Optional MS Teams - Online Only)

*A bidder’s proposal received at 3:00:01 p.m. Eastern is late and subject to disqualification.

This RFP is subject to change. Check www.michigan.gov/SIGMAVSS for current information.

1. PROPOSAL PREPARATION. The State recommends reading all RFP materials prior to preparing a proposal, particularly these Proposal Instructions and the Vendor Questions Worksheet. Bidders must follow these Proposal Instructions and provide a complete response to the items indicated in the table below. References and links to websites or external sources may not be used in lieu of providing the information requested in the RFP within the proposal. Include the bidder’s company name in the header of all documents submitted with your proposal. Note that all documents and information submitted as part of a proposal will become public record immediately upon receipt by the State. Proposals received by the State may be posted on the State’s publicly available website after bidders are notified of the award recommendation.

RFP Structure and Documentation

Contract Activities Bidder to complete and submit by proposal deadline

Schedule B

Schedule C (Excel Spreadsheet) Pricing for goods and services sought by the State through this RFP Pay Item Unit Cost Breakdown Bidder to complete and submit by proposal deadline

Bidder to complete and submit by proposal deadline (for internal MDOT use only)

2. CONTACT INFORMATION FOR THE STATE. The sole point of contact for the State concerning this RFP is listed on the Cover Page. Contacting any other State personnel, agent, consultant, or representative about this RFP may result in bidder disqualification.

3. OPTIONAL PRE-BID MEETING. A pre-proposal meeting will be held on Monday, April 14, 2025, at 11:00 a.m. EST, using the information below.

Statements made by the Solicitation Manager or designee at a pre-proposal meeting are not considered modifications to the RFP. If, however, the Solicitation Manager determines modifications to the RFP are warranted after the meeting, modifications will be posted in writing on www.michigan.gov/SIGMAVSS as explained in the Modifications section of this document Attendance at the pre-proposal meeting is limited to one person per bidder. If the pre-proposal meeting is mandatory, a bidder may be disqualified by being late. Subcontractor sign-in is permitted in lieu of the bidder as evidence of attendance. Accessibility requests for reasonable accommodations at the pre-proposal meeting should be made with the Solicitation Manager at least 10 business days before the date of the meeting. Accommodation requests received outside this time period cannot be guaranteed.

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4. MODIFICATIONS. The State may modify this RFP at any time. Modifications will be posted on www.michigan.gov/SIGMAVSS. This is the only method by which the RFP may be modified.

5. QUESTIONS. Bidder questions about this RFP must be emailed to the Solicitation Manager no later than the time and date specified on the Cover Page. In the interest of transparency, only written questions are accepted. Answers to questions will be posted on www.michigan.gov/SIGMAVSS. Submit questions using the format below; a Microsoft Excel format or similar is suggested.

6. DELIVERY OF PROPOSAL.

Electronic – The bidder must submit its proposal, all attachments, and any modifications or withdrawals electronically through www.michigan.gov/SIGMAVSS. The price proposal should be saved separately from all other proposal documents. The bidder should submit all documents in a modifiable (native) format (examples include but are not limited to Microsoft Word or Excel and Google Docs or Sheets). In addition to submitting documents in a modifiable format, the bidder may also submit copies of documents in PDF. Attachment file size is limited to 6 MB per document. Bidder’s failure to submit a proposal as required may result in disqualification. The proposal and attachments must be fully uploaded and submitted prior to the proposal deadline. Do not wait until the last minute to submit a proposal, as the SIGMA VSS system requires the creation of an account and entry of certain information, in addition to uploading and submitting the materials. The SIGMA VSS system will not allow a proposal to be submitted after the proposal deadline identified in the solicitation Closing On/Closing Date fields (Summary view/Detail view), even if a portion of the proposal has been uploaded.

Questions on how to submit information or how to navigate in the SIGMA VSS system can be answered by calling (517) 284-0540 or (888) 734-9749. The Solicitation Manager will not provide assistance related to the submittal of the proposal and all attachments on the day of the proposal deadline. Responsibility for a complete submission lies with the bidder. Note that all documents and information submitted in any manner as part of a proposal will become public record immediately upon receipt by the State. Proposals received may be posted by the State on the State’s publicly available website after bidders are notified of the award recommendation.

7. MANDATORY MINIMUM REQUIREMENTS. To avoid disqualification, the bidder must provide documentation to support the following:

The selected Contractor shall have the prequalification: N6 - Permanent Signing.

Only proposals meeting the mandatory minimum requirements will be considered for evaluation. The list of Prequalified Contractors may be found at https://mdotjboss.state.mi.us/PSVR/PrequalifiedContractors.htm.

8. EVALUATION PROCESS The State will evaluate each proposal on a PASS/FAIL basis based on the following criteria:

The State may utilize all bidder information to determine fair market value for goods or services sought. If applicable, the State’s evaluation will include consideration of a bidder’s qualified disabled veterans/service-disabled veteran owned business (QDV/SDVOB) status under MCL 18.1261(8). Additional information on the SDVOB preference is available at: Michigan.gov/SDVOB. The State may but is not required to conduct an on-site visit to tour and inspect the bidder’s facilities; require an oral presentation of the bidder's proposal; conduct interviews, research, reference checks, and background checks; and request additional price concessions at any point during the evaluation process.

9. NOTICE OF DEFICIENCY. The State reserves the right to issue a Notice of Deficiency to bidders if the State determines after the proposal deadline that a portion of the RFP was deficient, unclear, or ambiguous. Failure to respond to a Notice of Deficiency timely may be cause for disqualification.

10. CLARIFICATION REQUEST. The State reserves the right to issue a Clarification Request to a bidder to clarify its proposal if the State determines the proposal is not clear. Failure to respond to a Clarification Request timely may be cause for disqualification.

11. RESERVATIONS. The State reserves the right to:

a. Disqualify a bidder for failure to follow these instructions.

b. Discontinue the RFP process at any time for any or no reason. The issuance of an RFP, your preparation and submission of a proposal, and the State’s subsequent receipt and evaluation of your proposal does not commit the State to award a contract to you or anyone, even if all the requirements in the RFP are met.

c. Consider late proposals if: (i) no other proposals are received; (ii) no complete proposals are received; (iii) the State received complete proposals, but the proposals did not meet mandatory minimum requirements or technical criteria; or (iv) the award process fails to result in an award.

d. Consider an otherwise disqualified proposal if no other proposals are received.

e. Disqualify a proposal based on: (i) information provided by the bidder in response to this RFP; (2) the bidder’s failure to complete registration on www.michigan.gov/SIGMAVSS ; or (3) if it is determined that a bidder purposely or willfully submitted false or misleading information in response to the RFP.

f. Consider prior performance with the State in making its award decision.

g. Consider overall economic impact to the State when evaluating proposal pricing and in the final award recommendation. This includes but is not limited to: considering principal place of performance, number of Michigan citizens employed or potentially employed, dollars paid to Michigan residents, Michigan capital investments, job creation, tax revenue implications, and economically disadvantaged businesses.

h. Consider total-cost-of-ownership factors (e.g., transition and training costs) when evaluating proposal pricing and in the final award recommendation.

i. Refuse to award a contract to any bidder that has failed to pay State taxes or has outstanding debt with the State.

j. Enter into negotiations with one or more bidders on price, terms, technical requirements, or other deliverables.

k. Award multiple, optional-use contracts, or award by Contract Activity.

l. Evaluate the proposal outside the scope identified in the Evaluation Process section of this document if the State receives only one proposal.

12. AWARD RECOMMENDATION. The contract will be awarded to the responsive and responsible bidder who receives a PASS for each criterion and has the lowest price.

The State will publish an Award Recommendation and Evaluation Synopsis, by posting a Notice of Intent to Award (NIA1) on www.michigan.gov/SIGMAVSS.

13. DEBRIEF MEETING AND BID PROTEST. The State will post an Award Recommendation and Evaluation Synopsis which will provide instructions on how to request a debrief meeting.

If you wish to initiate a protest of the award, you must submit your written protest to Michael Meddaugh at MeddaughM@Michigan.gov no later than 3:00 p.m., three (3) business days after posting the Award Recommendation and Evaluation Synopsis on SIGMA VSS. The State reserves the right to adjust this timing and will publish any change. Additional information about the protest process is available at DTMB - Programs and Policies (michigan.gov) under the “Bidder Protests” link.

14. STATE ADMINISTRATIVE BOARD. Contracts equal to $500,000 or greater than require approval by the State Administrative Board. The State Administrative Board’s decision is final; however, its approval does not constitute a contract. The award process is not complete until the awarded contractor receives a contract fully executed by all parties.

15. GENERAL CONDITIONS. The State will not be liable for any costs, expenses, or damages incurred by a bidder participating in this solicitation. The bidder agrees that its proposal will be considered an offer to do business with the State in accordance with its proposal, including the Contract Terms, and that its proposal will be irrevocable and binding for a period of 180 calendar days from date of submission. If a contract is awarded to the bidder, the State may, at its option, incorporate any part of the bidder’s proposal into a contract. This RFP is not an offer to enter into a contract. This RFP may not provide a complete statement of the State’s environment or contain all matters upon which agreement must be reached. The bidder understands that their proposal will become public record immediately upon receipt by the State. Other than verified trade secrets, proposals submitted via www.michigan.gov/SIGMAVSS are the State’s property.

16. THE FREEDOM OF INFORMATION ACT. As a public record, all portions of the bidder’s proposal and resulting contract are subject to disclosure as required under Michigan’s Freedom of Information Act (FOIA), MCL 15.231, et seq.

a. NO ADVICE. The State will not advise a bidder as to the nature or content of documents entitled to protection from disclosure under FOIA or other laws, as to the interpretation of such laws, or as to the definition of trade secret or financial or proprietary information. Nothing contained in this provision will modify or amend requirements and obligations imposed on the State by FOIA or other applicable law.

b. The State has the final authority to determine whether the materials are exempt from disclosure under FOIA. Bidder forever releases the State, its departments, subdivisions, officers, and employees from all claims, rights, actions, demands, damages, liabilities, expenses and fees, which arise out of or relate to the disclosure of all or a portion of bidder’s proposal submitted under this RFP. Bidder must defend, indemnify and hold the State, its departments, subdivisions, officers, and employees harmless, without limitation, from and against all actions, claims, losses, liabilities, damages, costs, attorney fees, and expenses (including those required to establish the right to indemnification), arising out of or relating to any FOIA request, including potential litigation and appeals, related to the portion of bidder’s proposal submitted under this RFP that bidder has identified as a trade secret, or financial or proprietary information. The State will notify bidder in writing if indemnification is sought. The State is entitled to: (i) regular updates on proceeding status; (ii) participate in the defense of the proceeding; (iii) employ its own counsel; and to (iv) retain control of the defense, or any portion thereof, if the State deems necessary. Bidder will not, without the State’s written consent (not to be unreasonably withheld), settle, compromise, or consent to the entry of any judgment in or otherwise seek to terminate any claim, action, or proceeding. If a State employee, official, or law is involved or challenged, the State may control the defense of that portion of the claim. Any litigation activity on behalf of the State, or any of its subdivisions under this Section, must be coordinated with the Department of Attorney General. An attorney designated to represent the State may not do so until approved by the Michigan Attorney General and appointed as a Special Assistant Attorney General.

vendor questions worksheet Provide a detailed response to each question. “You” and “company” refers to the bidder.

1. Contact Information

Bidder’s sole contact person during the RFP process. Include name, title, address, email, and phone number.

Person authorized to receive and sign a resulting contract. Include name, title, address, email, phone number and vendor customer code in SIGMA VSS.

2. Company Background Information

Legal business name and address. Include business entity designation, e.g., sole proprietor, Inc., LLC, or LLP.

What state was the company formed in?

Phone number.

Website address.

Number of years in business.

Number of employees.

Legal business name and address of parent company, if any.

Has there been a recent change in organizational structure (e.g., management team) or control (e.g., merger or acquisition) of your company? If the answer is yes: (a) explain why the change occurred and (b) how this change has affected your company.

Has bidder ever been debarred, suspended, or disqualified from bidding or contracting with any entity, including the State of Michigan? If yes, provide the date, the entity, and details about the situation.

Has your company been a party to litigation against the State of Michigan? If the answer is yes, then state the date of initial filing, case name and court number, and jurisdiction.

Within the last 5 years, has your company or any of its related business entities defaulted on a contract or had a contract terminated for cause? If yes, provide the date, contracting entity, type of contract, and details about the termination or default.

State your gross annual sales for each of the last 5 years.

If receiving a contract under this RFP will increase your gross revenue by more than 25% from last year’s sales, explain how the company will scale-up to manage this increase.

Describe partnerships and strategic relationships you think will bring significant value to the State.

State the physical address of the place of business that would have primary responsibility for this account if bidder is awarded a contract under this RFP.

(a) Proof of service and conditions of discharge (DD214 or equivalent);

(b) Proof of service-connected disability (DD214 if the disability was documented at discharge or Veterans Administration Rating Decision Letter or equivalent if the disability was documented after discharge); and

(c) Legal documents setting forth the ownership of the business entity.

In lieu of the documentation identified above, you may provide proof of certification by the National Veterans Business Development Council.

Enter the names of documents submitted with your proposal to demonstrate status as a qualified disabled veteran.

4. Participation in RFP Development or Evaluation

If you enter “YES”, you are not eligible for contract award or to work as a subcontractor for the awarded vendor.

If you enter “YES,” you are not eligible for contract award. An awarded vendor may not partner or subcontract with anyone to provide goods and services required under a resulting contract if that subcontractor or partner assisted in the development of this solicitation.

If you enter “YES”, you are not eligible for contract award or to work as a subcontractor for the awarded vendor.

Does your company have experience working with the State of Michigan? If so, please provide a list (including the contract number) of the contracts you hold or have held with the State for the last 10 years.

Describe at least 3 relevant experiences from the last 5 years supporting your ability to successfully manage a contract of similar size and scope for the work described in this RFP.

Experience 1

Company name.

Contact name.

Contact role at time of project.

Contact phone.

Contact email.

City.

State.

Zip.

1. Project name and description of the scope of the project.

2. What role did your company play?

3. How is this project experience relevant to the subject of this RFP?

Dollar value.

Start and end date (mm/yy – mm/yy)

Status (completed, live, other – specify phase)

Results obtained.

Experience 2

Company name.

Contact role at time of project.

City.

1. Project name and description of the scope of the project.

Dollar value.

Start and end date (mm/yy – mm/yy)

Status (completed, live, other – specify phase)

Results obtained.

Experience 3

Company name.

Contact role at time of project.

City.

1. Project name and description of the scope of the project.

Dollar value.

Start and end date (mm/yy – mm/yy)

Status (completed, live, other – specify phase)

Results obtained.

6. Standard Contract Terms

Bidder must affirm agreement with the attached Contract Terms. If not in agreement, written exceptions in accordance with the Evaluation Process section of the Proposal Instructions must be provided with Bidder’s proposal.

Number of employees currently employed at locations within the State of Michigan.

Number of additional employees to be employed at locations within the State of Michigan if awarded this Contract (if any)

Minimum wage paid to employees employed at locations within the State of Michigan.

Average wage paid to employees employed at locations within the State of Michigan.

Percentage of employees employed at locations within the State of Michigan that are covered by employer-provided health insurance.

8. Labor, Antidiscrimination and Environmental Laws Compliance

Bidder must disclose any violations of state or federal labor, antidiscrimination and employment laws and regulations received within the past five years.

Bidder must disclose any violations of state or federal environmental laws and regulations received within the past five years.

9. Supplier Diversity

Contractor must enter company name here.

SCHEDULE A – STATEMENT OF WORK

CONTRACT ACTIVITIES

Request for Proposal (RFP) No. 250000001909 As-Needed Permanent Freeway Sign Maintenance Repairs Taylor TSC, Wayne County This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP, as well as the Contractor who is awarded the contract. The term “bidder” is used to identify where specific responses to the RFP are required.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

IMPORTANT NOTE TO CONTRACTORS/BIDDERS: There are specific requirements for which acceptance must be simply acknowledged through a checkbox(es), and others that require further explanation. Click one checkbox and complete the entries as identified.

BACKGROUND

The Michigan Department of Transportation (MDOT) is seeking pre-qualified contractor in Category N6 (Signs) to provide as-needed repair services for permanent sign repairs for all freeway routes in Wayne County.

There are currently more than an average of 200 sign locations damaged and require various repairs annually. There will be a backlog of approximately 100 locations logged for repair at the time of award for the start of this contract. Newly damaged locations will be logged by the Engineer on a weekly basis. New locations may be prioritized for repair by the Engineer.

The result of this contract is a three (3) year contract with two (2) one (1) year optional extensions. Quantities listed in Schedule B are estimates, actual work performed will be decided by the Program Manager/Engineer or his/her designee. The State is not obligated to purchase any listed quantity.

The selected contractor must have prequalification in the following categories: N6- Signs

SCOPE

This contract is for maintenance repairs of Freeway Signing, Types I-V, and all associated post types on the MDOT freeway system within Wayne County. The contractor shall bid on a standardized list of pay items that are common to permanent signs and sign posts installations and repairs. Certain pay items have been modified as described in work descriptions below for the various sign repairs. Specific project locations will not be known at the time of letting and repair locations will be spread sporadically across the jurisdiction area. Specific repair locations may consist of a single repair or multiple repairs per traffic control deployment.

Locations requiring repair will be logged in ArcGIS by MDOT. The Contractor will be required to use ArcGIS Software to document repairs. Submitted Work Orders (logged locations in Arc GIS) will need to be completed within 30 calendar days or as directed by the Engineer or his/her designee. Once work has commenced at a given location the contractor must continue operations at that location until the work is completed.

This project will not include bridge connections, cantilevers or trusses.

All traffic control required to perform logged sign repairs are to be included in the cost of the pay items for that repair. The use of a Truck Mounted Attenuator is strongly encouraged to shadow the field crews for all repairs. The use of a TMA is not paid for separately and is included in the pay item costs for each repair. The use of a Mobile attenuator while personnel are elevated in a lift/bucket truck is required as part of this contract and it cost is to be included in the cost of the pay items placed for any given Work Order.

Night work is not anticipated for this project. However, should the Contractor wish to perform nighttime operations, with the prior approval of the Engineer, all costs for lighting shall be included in the cost of the concrete barrier wall items placed.

The schedule for each repair shall be preapproved by the Engineer.

1. REQUIREMENTS

1.1 Bonds

The Contractor must furnish performance and lien bonds each for not less than 100% of the total contract price. The bonds must be on forms provided by MDOT. The bonds must meet the requirements of Michigan law and MDOT and include other items such as the Powers of Attorney and Endorsement as specified by MDOT. The same surety responsible for writing the performance bond must write the lien bond. It is the Contractor’s responsibility to ensure that the lien bond conforms with the terms of MCL 570.101 et seq.

1.2 General Requirements

The Contractor must provide the following services:

a. The Contractor shall provide all labor, materials/supplies, equipment, tools, supervision, and any incidental services or items required to perform the Contract Activities.

b. Except where otherwise indicated within this Schedule A, all materials and workmanship must be in accordance with the MDOT Standard Specifications for Construction, 2020 Edition [see MDOT - Standard Specifications for Construction (state.mi.us)], and in accordance with any relevant/applicable Frequently Used Special Provisions (2020), and any relevant/applicable Supplemental Specifications (2020).

c. Contract Activities require personnel to comply with High Visibility clothing requirements. All workers must wear high-visibility safety apparel as specified in the Michigan Manual of Uniform Traffic Control Devices [see MDOT - Transportation Standards and Special Details (state.mi.us)], Sections 6D.03 and 6E.02.

d. All local noise, dust, and work-hour ordinances shall apply to the Contract.

e. MDOT will not be responsible for any cost associated with the disposal of any service provided in this contract. MDOT will not be responsible for any citations, fines or tickets received, while performing Contract activities.

f. The Contractor must protect motorists at all times from any materials or equipment stored inside the closure.

g. Contractor shall take any other actions themselves or as directed by the MDOT, to protect the safety and health of the public, state employees, State property and property of the local unit of government during the performance of this Contract.

h. The Contractor shall provide services at the locations described on work orders throughout Wayne County and or as directed by the MDOT Program Manager (PM). The MDOT PM may designate (via email) an alternate person(s) to act on his/her behalf.

i. Contractor is responsible for providing Maintenance of Traffic (MOT). MDOT is not responsible for any costs associated with damaged MOT equipment.

j. Use of ArcGIS software will be required for the use of tracking work. All necessary information concerning the specific site will be included with each Work Order. Each Work Order will have a unique number automatically created by the ArcGIS software or MDOT PM. All work must be completed by the expiration date of each Work Order as designated in Section 2.1. The Contractor will be required to monitor the ArcGIS Damaged Signs map for new assignments or to update the status of previous Work Orders.

k. Other methods may be used for issuing Work Orders in lieu of ArcGIS if mutually agreed upon by MDOT and the Contractor. Unless otherwise agreed upon by both parties, Work Orders in ArcGIS are considered written approval henceforth in this contract.

1.3 ArcGIS Software

The Contractor is required to use ArcGIS software to track and monitor the MDOT Damaged Signs map in conjunction with MDOT. The map can be accessed on desktop computers via ArcGIS Online (AGO) via smart phones and tablets using the Field Maps App. The Field Maps App is available to download for free. MDOT will provide AGO credentials to the Contractor for access to the Damaged Signs map. If the Contractor already has an AGO organizational account, credentials can be associated with the map for this contract.

The Contractor will utilize ArcGIS Software to:

· View and access Work Orders issued by MDOT

· Record performed service data, including but not limited to: taking a before and after photo, route, cross street, bound, notes, status updates, service category, quantities, and traffic control used.

The Contractor is required to have mobile devices with cellular connections. Any costs associated with mobile devices are the responsibility of the Contractor. ArcGIS applications are available on iOS, Android and Windows devices.

MDOT staff and contractor representatives will share the same database. The database will be backed up by MDOT periodically to monitor any changes. Data points from the map can be extracted and used for reporting and invoicing purposes. There will be limitations on what information MDOT and/or the Contractor can modify in the ArcGIS database. Only MDOT will have right to create a Work Order for the Contractor.

MDOT will provide in-person training to the contractor in the usage of the ArcGIS software, including an invoicing tool. MDOT will provide ongoing assistance to the Contractor for the ArcGIS software in support of this Contract, as needed.

The Contractor is encouraged to check the Damaged Signs Map multiple times a week to monitor the workload. Failure to check new Work Order issuance will not constitute reprieve from the repair due dates.

Device Requirements:

ArcGIS software is supported on Android, iOS, and Windows devices. The contactor is responsible for keeping all smart devices and computers up to date with device software updates.

The contractor is required to install Field Maps on smart devices (i.e., smart phones and tablets). Field Maps is a free app for interacting with the Damaged Signs map in the field. All smart devices must have cellular service (“data”) turned on in the field, must enable location tracking, and must allow the device to access the camera and photos (while using the Field Maps app). MDOT will provide in-person support for the initial installation of the Field Maps app and in-person training for using the app. The contractor must have and know the device’s passcode and any other passwords, such as Apple ID and password, at all in-person meetings and trainings so the app may be installed and additional needed support provided.

For accessing the map in the office or on a computer, the contractor must have an Internet-connected computer and use one of the following Internet browsers: Microsoft Edge, Google Chrome, or Mozilla Firefox.

1.4 Equipment

The Contractor shall furnish, operate, and maintain suitable and adequate equipment necessary to perform the traffic sign installation and repair operations in an approved safe, workmanlike manner without hindrance, delay, or damage to the roadside. Under no circumstances shall MDOT be responsible for any damage to the Contractor's equipment due to obstacles encountered.

1.5 Safety

All equipment shall meet all federal, state, and local safety requirements. Equipment shall be equipped with commercial type flashing amber lights plainly visible from all directions. Flashers shall have a minimum of 32 candlepower output and flash 50 to 60 times per minute.

A lighted arrow Type B or C as specified in the 2012 Michigan Department of Transportation Standard Specifications for Construction shall be mounted on, or towed behind, each vehicle.

The Contractor is responsible to ensure that all field staff are equipped with appropriate safety background information associated with working within the unban freeway environment and traffic.

1.6 Truck Mounted Attenuators (TMA)

TMA’s shall be utilized to protect contractor personnel when working overhead in a lift/bucket truck. The use of a TMA is strongly encouraged for all repairs. The cost of all TMA’s is to be included in the cost of the pay items for that Work Order.

1.7 Utilities

If plan information indicates an existing underground utility is or will be out of service within the limits of the contract, the Contractor is cautioned to treat such line as if it were still in service.

For protection of underground utilities and in conformance with Public Act 174 of 2013, MISS DIG must be contacted by phone at 811 or 800-482-7171 or via the web at either https://missdig811.org/ for single address or https://www.missdig811.org/excavation-pros/remote-ticket-entry-excavators.html three business days prior to excavating, excluding weekends and holidays.

MDOT's freeway lighting system, Intelligent Transportation Systems (ITS} and other miscellaneous electrical systems are not a part of Miss Dig. The Contractor shall follow the included referenced special provisions:

· Special Provision for Protect Intelligent Transportation System Infrastructure

· Special Provision for Staking Michigan Department of Transportation Underground Electrical Infrastructure and its Facilities The Contractor shall be responsible for any damage to properly identified existing water mains and/or existing sewers during construction of this project.

1.8 Soil Erosion Measures

Appropriate soil erosion and sedimentation control measures shall be in place to prevent contamination of existing drainage system.

List all exception(s):

2. Description of Services All traffic sign installations and repairs shall be completed in accordance with the 2020 Standard Specifications for Construction. Traffic sign installation will be directed by the Engineer. This work includes the removal of existing damaged sign materials, including concrete footing, when appropriate, the fabrication and installation of new signs when logged, the salvage of existing signs when appropriate and the installation of replacement sign supports as necessary repairs per the attached MDOT Standard Singing Plans . Items of work for sign repair are per the unit pay item. All traffic control is to be considered inclusive in the cost to repair, erect, and repair all ground mount freeway signs.

Locations requiring repair will be logged in ArcGIS Damaged Signs Map by MDOT. The Contractor will be required to use the same ArcGIS software to document repairs. concrete.

Regardless of initial compliance or subsequent remedy leading to compliance of contract activities, the Contractor will not receive penalty if still within the specified number of calendars days. The Contractor will receive penalty, indefinitely, for each contracted activity until compliance is achieved starting from the issue date of the Work Order.

Sign, Type XX, Erect will be paid when an existing sign is knocked down and remains in serviceable condition to be reused. New post(s) will be paid for along with the appropriate Sign, Type XX, Erect.

When an existing sign is damaged beyond reuse, the repair shall be paid for as the appropriate post type and appropriate sign type.

Post, Wood, xx inch by xx inch, Direct Embedment will be paid for when the existing concrete foundation is reusable or for actual direct embedment of said post.

There will be no payment for the use of Mobile Attenuators for temporary lane or ramp closures for the removal, salvage or installation of signs.

When a lane(s) closure is required for staging of equipment and material, the pay item Freeway Lane(s) Closure, TCD, Inclusive and Freeway to Freeway Ramp Closure, TCD, Inclusive are to be paid to the contractor. These items will be paid when a lane, lanes, freeway to freeway ramp , or freeway to freeway ramp lane is required to be closed either by direction of the Engineer or at the request of the Contractor for safety purposes. This will include the usage and placement of temporary traffic signs, drums/42”channelizing devices and arrow boards as per the Maintenance Traffic Control Typicals included in this bid package.

All damaged signs and posts shall be removed from the freeway. Disposal shall be the responsibility of the Contractor and is included in the cost of the pay items for each Work Order.

Holiday Restrictions are to be adhered to during the life of the contract. The Department issues a list of all holiday periods annually. All work shall be coordinated and scheduled to conform to the annual list or as directed by the Engineer.

List all exception(s):

3. Service Requirements

3.1. Work Hours

Work hours are Monday through Friday, 9am-3pm and daylight hours, Saturday and Sunday.

3.2. Project Prevailing Wage Requirements

The Contractor (and its Subcontractors) must pay all mechanics and laborers employed directly on the site of the work, unconditionally and at least once a week, and without subsequent deduction or rebate on any account, the full amounts accrued at time of payment, computed at wage rates not less than those stated in the advertised specifications as prevailing wages based on locality, regardless of any contractual relationship which may be alleged to exist between the Contractor or subcontractor and the laborers and mechanics.

Contractor must post the scale of wages to be paid in a prominent and easily accessible place at the site of the work.

List all exception(s):

4. Acceptance

4.1. Acceptance, Inspection, and Testing

The MDOT Program Manager or designee will determine final acceptance of the work performed and ensure conformance to the MDOT 2020 Standard Specifications for Construction.

MDOT will use the following process to determine acceptance of the contract activities on a Work Order by Work Order basis (ArcGIS point). Starting from the issuance of the Work Order, the Contractor will have 16-60 calendar days (work type dependent) to complete the work without penalty.

A. The Contractor will notify the Engineer of completed contract activities (in a Work Order) by changing the status of the Work Order in the ArcGIS Software.

B. The Engineer will then perform a visual inspection (if not already in conjunction with the repair) of the completed contract activities. Upon inspection, the Engineer will either accept the completed contract activities as compliant with the specifications in the Contract, or will cite the completed contract activities as being non-compliant with the specifications of the Contract. If deemed non compliant with the specifications, the Contractor will be notified immediately via phone.

C. Concrete QC testing results shall be submitted to the Engineer.

D. If the completed contract activities are deemed non-compliant, the Contractor will have the opportunity to remedy without penalty if still within the specified number of calendars days in Section 10.

D. Once a remedy has taken place, the Engineer will again inspect the contracted activities and repeat notification until accepted.

E. The Engineer will update status to 'Inspected/Completed' on the Work Order once the contracted activities are accepted as compliant.

List all exception(s):

5. Staffing

5.1. Contractor Representative

The Contractor must appoint at least one individual specifically assigned to State of Michigan accounts, who will respond to State inquiries regarding the Contract Activities, answer questions related to ordering and delivery, etc. (the “Contractor Representative”).

The Contractor must notify the Contract Administrator at least 14 calendar days before removing or assigning a new Contractor Representative.

Contractor Representative Contact Information Name

Title

Office Phone

Mobile Phone

Email Address

5.2. Emergency Contact and 24/7 Telephone Number

The Contractor must specify two emergency contacts who must be available 24 hours a day 7 days a week to receive emergency work orders or if the Project Manager cannot be reached.

Primary Emergency Contact Information Name

Title

24/7 Phone Number

Secondary Emergency Contact Information Name

Title

24/7 Phone Number

5.3. Disclosure of Subcontractors

Per MDOT 2020 Standard Specifications for Construction, Section 108.01, if any Contract Activities will be performed by a sub-contractor(s), the sub-contractor(s) must be prequalified by MDOT to perform the classification of the proposed work. The Contractor must use its own organization to perform work amounting to not less than 35% of the contract amount.

If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

· The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities.

· The relationship of the subcontractor to the Contractor.

· Whether the Contractor has previous working experience with the subcontractor. If yes, provide the details of that previous relationship.

· A complete description of the Contract Activities that will be performed or provided by the subcontractor.

Bidder must provide detailed information as requested in the above requirement(s).

The legal business name, address, telephone number of the subcontractor(s).

A description of subcontractor’s organization and the services it will provide and information concerning subcontractor’s ability to provide the Contract Activities.

The relationship of the subcontractor to the Bidder.

Whether the Bidder has a previous working experience with the subcontractor.

If yes, provide the details of that previous relationship.

A complete description of the Contract Activities that will be performed or provided by the subcontractor.

Of the total bid, the price of the subcontractor’s work.

Bidder must provide information based on the work performed by all subcontractors

Total percentage of work that will be performed by subcontractors:

6. Project Management

6.1. Project Control

The Contractor will carry out this project under the direction and control of the MDOT Program Manager. The MDOT Program Manager for this project is:

Michael Budai, 6510 Telegraph Road, Taylor, MI 48180 BudaiM@michigan.gov 248-343-3697

6.2. Project Plan

The Contractor will carry out this project under the direction and control of the Program Manager. Prior to the start of work, the Contractor must submit a project plan to the Program Manager for final approval. The plan must include Contractor's 24 emergency contacts, safety plan, material certifications, and list of subcontractors. The project plan is considered a living document and shall be updated on an as needed basis under the direction of the program manager during the life of the contract.

6.3. Meetings

Contractor must meet with the MDOT Program Manager and other department project-leads, on a basis to be established by Program Manager, MDOT Program Manager and the Contractor, for the purpose of reviewing progress and providing necessary guidance to the Contractor in solving problems that arise, and to continuously communicate with the agency/departmental project-lead.

The Contractor must attend the following meetings:

1. Pre-Award Meeting and Equipment Inspection may be required at the Engineer's discretion - Prior to award, the successful low bidder is required to meet with the MDOT Program Manager and/or designee at the Contractor's…