RFP Document.pdf

Request for Proposal Page 1 Pavement Marking Selection

Process for State and Local Roads

South Dakota Department of Transportation Request for Proposal Project SD2024-07

Title: Pavement Marking Selection Process for State and Local Roads

Problem Description: Pavement markings are essential for guiding road users on both state and local paved roads during the day and night and under various weather conditions. The choice of pavement marking materials—such as wet retroreflective and retroreflective media—depends on several factors. These factors include the cost of materials, durability requirements of the roadway, presence of street lighting, presence of rumble strips, type of pavement, average daily traffic (ADT), contractor availability, snowplow operations, functional classification of the roadway, and its general location. Additional considerations may involve whether to recess the markings or provide contrast markings. Given these variables, the pavement marking type selection is inconsistent across the four Regions of the South Dakota Department of Transportation

(SDDOT).

A research project is needed to identify which pavement markings are most effective for state and local roads.

It is also important to consider autonomous vehicles (AVs), Automated Driving Systems (ADS), and Advanced Driver Assistance Systems (ADAS)—such as lane departure warning (LDW) and lane keeping assistance (LKA)—when choosing pavement markings. These technologies, which utilize cameras and sensors to detect pavement markings, have the potential to significantly reduce crashes caused by human error and distracted driving.

By establishing a standardized approach to selecting pavement markings, implementing maintenance strategies and asset management practices, and providing training across the state, we can enhance road safety by leveraging these advancements. A pavement marking selection tool, matrix, guide, and/or decision tree, along with asset management practices and training resources, are necessary to assist state and local government agencies in choosing and maintaining pavement markings based on various pavement types, traffic conditions, roadway characteristics, and functional classes, all while complying with the Manual on Uniform Traffic Control Devices (MUTCD) 11th Edition.

This research will examine each type of pavement marking, new and emerging options, application rates, installation processes, maintenance schedules after initial placement, asset management practices, training practices, and life cycle cost analysis (LCCA).

Importance: Establishing a standardized approach to pavement marking selection, maintenance strategies, and training across the state is crucial for both safety and cost-efficiency. By adhering to the new MUTCD requirements regarding minimum retroreflectivity for longitudinal pavement markings, we can enhance road safety and utilize our resources effectively. ADAS and ADS can help reduce crashes caused by human error and distracted driving, as their cameras and sensors rely on consistent pavement markings for optimal performance.

Implementing an optimized strategy for pavement marking selection and maintenance will improve cost-efficiency while maintaining or enhancing performance and longevity across all pavement types, including various classes of asphalt mixes, asphalt resurfacing treatments, and concrete. This approach will be effective during the day and night, as well as under various weather conditions.

Request for Proposal Page 2 Pavement Marking Selection

Research Objectives:

1. Identify and recommend the most effective pavement markings for various pavement types, ADT ranges, and functional classifications, considering various operational needs.

2. Develop a user-friendly pavement marking selection tool, matrix, guide, and/or decision tree for SDDOT and local agencies. Include training materials on how to use the tool.

3. Recommend pavement marking maintenance strategies, asset management practices, and training practices for SDDOT and local agencies.

Research Tasks:

1. Meet with the project’s technical panel to review the project scope and work plan.

2. Perform a literature review of the following: FHWA, AASHTO, MUTCD, NCUTCD, and surrounding states. Focus on pavement marking selection, maintenance strategies, asset management practices, and training practices. The review should consider the operational needs listed in the problem description.

3. Upon approval by the technical panel, conduct a survey of surrounding states regarding current practices in pavement marking selection, maintenance strategies, asset management practices, and training practices.

4. Review SDDOT’s current pavement marking selection processes, maintenance strategies, asset management practices, and training practices. Upon approval by the technical panel, interview SDDOT Regions and local government personnel and SD pavement marking contractors.

5. Prepare and present for approval of the project’s technical panel a technical memorandum detailing the results of Tasks 2 – 4.

6. Recommend pavement marking materials for various pavement types, ADT ranges, and functional classifications while considering the operational needs listed in the problem description.

7. Prepare and present for approval of the project’s technical panel a technical memorandum detailing the results of Task 6.

8. Develop a user-friendly pavement marking selection tool, matrix, guide, and/or decision tree for SDDOT and local agencies. Include training materials on how to use the tool.

9. Recommend pavement marking maintenance strategies, asset management practices, and training practices for SDDOT and local agencies.

10. Prepare and present for approval of the project’s technical panel a technical memorandum detailing the results of Tasks 8 & 9.

11. In conformance with the Guidelines for Performing Research for the South Dakota Department of Transportation, prepare a final report and executive summary of the literature review, research methodology, findings, conclusions, recommendations, and implementation strategies.

12. Make an executive presentation to the SDDOT Research Review Board at the conclusion of the project.

Potential Implementation: If successful, a standardized approach to pavement marking selection, maintenance strategies, asset management practices, and training practices across the state would be established. A user-friendly pavement marking selection tool, matrix, guide, and/or decision tree with maintenance strategies, asset management practices, and training practices would assist state and local government agencies with improving safety and cost-effectiveness.

SDDOT Involvement: SDDOT will provide information and data on pavement marking selection, maintenance strategies, asset management practices, and training practices. SDDOT will participate in the surveys and/or interviews, provide contacts, and schedule interviews.

Available Funding: $115,000 Anticipated Start Date: July 15, 2025 Duration: 18 Months

Request for Proposal Page 3 Pavement Marking Selection

Terms of Payment: Payment for study services will be made upon SDDOT’s acceptance of key project deliverables. For this study, percentages of total project cost will be paid upon satisfactory completion of the following tasks:

Task % of Total Cost 5 25% 7 20%

10 25% All Tasks 30%

Total 100%

General Information: The South Dakota Department of Transportation solicits proposals from colleges, universities, research institutes, foundations, consultants, federal, state, and local agencies, and others with demonstrated capability and experience in the subject area.

The South Dakota Department of Transportation gives public notice of its policy to uphold and assure full compliance with the non-discrimination requirements of Title VI of the Civil Rights Act of 1964 and related Nondiscrimination authorities. Title VI and related Nondiscrimination authorities stipulate that no person in the United States of America shall on the grounds of race, color, national origin, religion, sex, age, disability, income level or Limited English Proficiency be excluded from the participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity receiving Federal financial assistance. Any person who has questions concerning this policy or wishes to file a discrimination complaint should contact the Department’s Civil Rights Office at 605-773-3540.

Proposals must remain valid for at least 120 days after the submission deadline. All submitted proposals become the property of the South Dakota Department of Transportation. SDDOT has the right to use all information presented in any proposal unless it is specifically annotated as being proprietary. SDDOT considers all information contained in proposals to be privileged and reserves the right to maintain its confidentiality.

South Dakota state statute requires the winning proposal, with proprietary information redacted, to be posted online along with the corresponding contractual agreement.

SDDOT reserves the right to reject any proposals submitted. SDDOT may negotiate with a selected proposer to address specific weaknesses in the selected proposal prior to contract award.

SDDOT is not responsible for any costs, including proposal preparation, incurred by researchers prior to the execution of a contract.

Certification Relating to Prohibited Entity: For contractors, vendors, suppliers, or subcontractors who enter into a contract with the State of South Dakota by submitting a response to this solicitation or agreeing to contract with the State, the bidder or offeror certifies and agrees that the following information is correct:

The bidder or offeror, in preparing its response or offer or in considering proposals submitted from qualified, potential vendors, suppliers, and subcontractors, or in the solicitation, selection, or commercial treatment of any vendor, supplier, or subcontractor, is not an entity, regardless of its principal place of business, that is ultimately owned or controlled, directly or indirectly, by a foreign national, a foreign parent entity, or foreign government from China, Iran, North Korea, Russia, Cuba, or Venezuela, as defined by South Dakota Executive Order 2023-02. It is understood and agreed that, if this certification is false, such false certification will constitute grounds for the State to reject the bid or response submitted by the bidder or offeror on this project and terminate any contract awarded based on the bid or response. The successful bidder or offeror further agrees to provide immediate written notice to the contracting executive branch agency if during the term of the contract it no longer complies with this certification and agrees such noncompliance may be grounds for contract termination.

Restriction of Boycott of Israel: For contractors, vendors, suppliers, or subcontractors with five (5) or

Request for Proposal Page 4 Pavement Marking Selection more employees who enter into a contract with the State of South Dakota that involves the expenditure of one hundred thousand dollars ($100,000) or more, by submitting a response to this solicitation or agreeing to contract with the State, the bidder or offeror certifies and agrees that the following information is correct:

The bidder or offeror, in preparing its response or offer or in considering proposals submitted from qualified, potential vendors, suppliers, and subcontractors, or in the solicitation, selection, or commercial treatment of any vendor, supplier, or subcontractor, has not refused to transact business activities, has not terminated business activities, and has not taken other similar actions intended to limit its commercial relations, related to the subject matter of the bid or offer, with a person or entity on the basis of Israeli national origin, or residence or incorporation in Israel or its territories, with the specific intent to accomplish a boycott or divestment of Israel in a discriminatory manner. It is understood and agreed that, if this certification is false, such false certification will constitute grounds for the State to reject the bid or response submitted by the bidder or offeror on this project and terminate any contract awarded based on the bid or response. The successful bidder or offeror further agrees to provide immediate written notice to the contracting executive branch agency if during the term of the contract it no longer complies with this certification and agrees such noncompliance may be grounds for contract termination.

Certification of No State Legislator Interest: Offeror (i) understands neither a state legislator nor a business in which a state legislator has an ownership interest may be directly or indirectly interested in any contract with the State that was authorized by any law passed during the term for which that legislator was elected, or within one year thereafter, and (ii) has read South Dakota Constitution Article 3, Section 12 and has had the opportunity to seek independent legal advice on the applicability of that provision to any Agreement entered into as a result of this RFP. By signing an Agreement pursuant to this RFP, Offeror hereby certifies that the Agreement is not made in violation of the South Dakota Constitution Article 3, Section 12.

Proposal Deadline: Proposals are due to the SDDOT by 5:00 pm CDT on Friday, March 21, 2025. This deadline is firm. Extensions will not be granted.

Proposals must be submitted as an e-mail attachment in Portable Document Format (PDF) not exceeding 14MB. The email must be addressed to andy.vandel@state.sd.us and danny.doorn@state.sd.us.

Proposers should send the e-mail using “Delivery Receipt” and “Read Receipt” options to verify successful delivery.

Proposal Guidelines: Proposals must fulfill the requirements listed in the document entitled RESEARCH PROPOSAL PREPARATION, SUBMISSION, AND EVALUATION and dated October 28, 2022.

Proposal Evaluation: Proposals will be evaluated by a technical panel knowledgeable in the problem area.

Selection will be made in consideration of criteria listed in RESEARCH PROPOSAL PREPARATION, SUBMISSION, AND EVALUATION.

Project Management: Danny Doorn is responsible for the management of this project and can be reached at danny.doorn@state.sd.us to answer inquiries.

mailto:andy.vandel@state.sd.us mailto:danny.doorn@state.sd.us mailto:margo.mcdowell@state.sd.us