RFP Document.pdf

STATE OF SOUTH DAKOTA

DEPARTMENT OF HEALTH

600 EAST CAPITOL AVENUE

PIERRE, SOUTH DAKOTA 57501

Public Health Workforce Director and Grants Program Specialist

PROPOSALS ARE DUE Dec. 16, 2022 at 1:00 P.M. CT

RFP #: 23-0901001-009 CONTACT: Mariah Pokorny PHONE: 605-773-3933

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PRIMARY CONTACT INFORMATION

FIRM NAME: AUTHORIZED SIGNATURE:

ADDRESS: TYPE OR PRINT NAME:

CITY/STATE: TELEPHONE NO:

ZIP (9 DIGIT): FAX NO:

FEDERAL TAX ID#: E-MAIL:

CONTACT NAME: TELEPHONE NO:

FAX NO: E-MAIL:

1.0 GENERAL INFORMATION

1.1 PURPOSE OF REQUEST FOR PROPOSAL (RFP)

Purpose Statement: The South Dakota Department of Health (DOH) is seeking a workforce director and grants program manager to support the United States Centers for Disease Control and Prevention office public health infrastructure funding and its required activities. As mentioned, this RFP must provide two positions, including:

1.1.1 1 Full Time Workforce Director: this position will engage staff, partners, and stakeholders to explore public health workforce pipeline incentives and collaborate with colleges, universities, including Tribal Colleges to bolster the future public health workforce. Training for new and existing staff will also be created, enhanced, and deployed to improve collaboration and resource navigation. This position supervises the grant writing specialist/program manager.

1.1.2 1 Full Time Grant Writing Specialist/Program Manager: this position is responsible for evaluation and performance measures as well as other departmentwide grant management support (i.e., grant writing, reports, contracts).

NOTE: Vendors must respond to both positions. This is an all or nothing proposal and the vendor is required to staff both positions.

This team will lead the development of a needs assessments and strategic plan and implementation.

Additional opportunities to collaborate will be critical as will training, enhancing communications, and improving internal processes and procedures. All work will be guided by evidence-driven planning to ensure resources are prioritized to best meet the needs of today and plan for the future. The department is committed to providing resources to local jurisdictions and focus on areas of greatest need including target populations experiencing health disparities.

A detailed work plan has already been developed within all three strategies of the grant (public health infrastructure, workforce, and data modernization) to hire, retain, sustain, and train the public health workforce; strengthen the Department’s foundational capabilities; and manage the integration and continued development of informatics functions. This document will be shared with the successful vendor.

More details on the work activities and desired qualifications can be found in the Scope of Work, all of which are dependent on the final notice of the pending grant award.

1.2 ISSUING OFFICE AND RFP REFERENCE NUMBER

The South Dakota Department of Health is the issuing office for this document and all subsequent addenda relating to it, on behalf of the South Dakota Department of Health. The reference number for the transaction is RFP #23-0901001-009. This number must be referred to on all proposals, correspondence, and documentation relating to the RFP.

1.3 LETTER OF INTENT

All interested vendors are encouraged to submit a Letter of Intent to respond to this RFP. If submitting a letter of intent, it should be received in the South Dakota Department of Health, by no later than November 18, 2022 by 4 p.m. CT. Please email the letter of intent to Mariah.Pokorny@state.sd.us with the RFP #23-0901001-009 in the subject line.

1.4 SCHEDULE OF ACTIVITIES (SUBJECT TO CHANGE)

Letter of Intent to Respond Nov. 18, 2022 at 4 p.m. CT Deadline for Submission of Written Inquiries Nov. 23, 2022 Responses to Vendor Questions Nov. 30, 2022 Proposal Submission Dec. 16, 2022 at 1 p.m. CT Anticipated Award Decision Jan. 6, 2023

1.5 SUBMITTING YOUR PROPOSAL

All proposals must be completed and received by the South Dakota Department of Health by December 16, 2022 at 1 p.m. CT.

Proposals received after the deadline will be late and ineligible for consideration.

Proposals should be emailed to Mariah Pokorny at Mariah.Pokorny@state.sd.us.

The cost proposal can be included in the same document as the proposal and must be properly titled “Cost Proposal.”

No proposal shall be accepted from, or no contract or purchase order shall be awarded to any person, firm or corporation that is in arrears upon any obligations to the State of South Dakota, or that otherwise may be deemed irresponsible or unreliable by the State of South Dakota.

1.6 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND

VOLUNTARY EXCLUSION – LOWER TIER COVERED TRANSACTIONS

By signing and submitting this proposal, the vendor certifies that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation, by any Federal department or agency, from transactions involving the use of Federal funds. Where the vendor is unable to certify to any of the statements in this certification, the bidder shall attach an explanation to their offer.

1.7 NON-DISCRIMINATION STATEMENT

The State of South Dakota requires that all contractors, vendors, and suppliers doing business with any State agency, department, or institution, provide a statement of non-discrimination. By signing and submitting their proposal, the vendor certifies they do not discriminate in their mailto:Mariah.Pokorny@state.sd.us employment practices with regard to race, color, creed, religion, age, sex, ancestry, national origin or disability.

1.8 RESTRICTION OF BOYCOTT OF ISRAEL

For contractors, vendors, suppliers, or subcontractors with five (5) or more employees who enter into a contract with the State of South Dakota that involves the expenditure of one hundred thousand dollars ($100,000) or more, by submitting a response to this solicitation or agreeing to contract with the State, the bidder or offeror certifies and agrees that the following information is correct:

The bidder or offeror, in preparing its response or offer or in considering proposals submitted from qualified, potential vendors, suppliers, and subcontractors, or in the solicitation, selection, or commercial treatment of any vendor, supplier, or subcontractor, has not refused to transact business activities, has not terminated business activities, and has not taken other similar actions intended to limit its commercial relations, related to the subject matter of the bid or offer, with a person or entity on the basis of Israeli national origin, or residence or incorporation in Israel or its territories, with the specific intent to accomplish a boycott or divestment of Israel in a discriminatory manner. It is understood and agreed that, if this certification is false, such false certification will constitute grounds for the State to reject the bid or response submitted by the bidder or offeror on this project and terminate any contract awarded based on the bid or response. The successful bidder or offeror further agrees to provide immediate written notice to the contracting executive branch agency if during the term of the contract it no longer complies with this certification and agrees such noncompliance may be grounds for contract termination.

1.9 MODIFICATION OR WITHDRAWAL OF PROPOSALS

Proposals may be modified or withdrawn by the vendor prior to the established due date and time. No oral, telephonic, telegraphic or facsimile responses or modifications to informal, formal bids, or Request for Proposals will be considered.

1.10 VENDOR INQUIRIES

Vendors may make written or email inquiries concerning this RFP to obtain clarification of requirements. No inquiries will be accepted after the date and time indicated in the Schedule of Activities. Email inquiries must be sent to Mariah Pokorny at Mariah.Pokorny@state.sd.us and reference “RFP #23-0901001-009” in the subject line.

The Department of Health prefers to respond to vendor’s inquiries (if required) via e-mail.

All vendors will be informed of any inquiries and the State’s response. Vendors may not rely on other statements, either of a written or oral nature, that alter any specification or other term or condition of this RFP.

Vendors will be notified in the same manner as indicated above regarding modifications to this

RFP.

1.11 PROPRIETARY INFORMATION

The proposal of the successful vendor(s) becomes public information. Proprietary information can be protected under limited circumstances such as client lists and non-public financial statements. Pricing and service elements are not considered proprietary. An entire proposal may not be marked as proprietary. Vendors must clearly identify in the Executive Summary and mark in the body of the proposal any specific proprietary information they are requesting to be protected. The Executive Summary must contain specific justification explaining why the information is to be protected. Proposals may be reviewed and evaluated by any person at the discretion of the State. All materials submitted become the property of the State of South Dakota and may be returned only at the State's option.

1.12 LENGTH OF CONTRACT

1 year contract with opportunity to receive up to 4 one year extensions at the discretion of the South Dakota Department of Health. The funding for this federal grant sunsets on November 30, 2027.

1.13 GOVERNING LAW

Venue for any and all legal action regarding or arising out of the transaction covered herein shall be solely in Circuit Court, Sixth Judicial Circuit, Hughes County, South Dakota. The laws of South Dakota shall govern this transaction.

1.14 DISCUSSIONS WITH VENDORS (ORAL PRESENTATION/NEGOTIATIONS)

An oral presentation by a vendor to clarify a proposal may be required at the sole discretion of the State. However, the State may award a contract based on the initial proposals received without discussion with the Vendor. If oral presentations are required, they will be scheduled after the submission of proposals. Oral presentations will be made at the vendor’s expense.

This process is a Request for Proposal/Competitive Negotiation process. Each Proposal shall be evaluated, and each respondent shall be available for negotiation meetings at the State’s request.

The State reserves the right to negotiate on any and/or all components of every proposal submitted. From the time the proposals are submitted until the formal award of a contract, each proposal is considered a working document and as such, will be kept confidential. The negotiation discussions will also be held as confidential until such time as the award is completed.

1.15 BIT STANDARD CONTRACT TERMS AND CONDITIONS

Any contract or agreement resulting from this RFP will include the State’s standard I/T contract terms listed in Appendix A, along with any additional contract terms as negotiated by the parties.

As part of the negotiation process the contract terms listed in Appendix A may be altered or deleted. The offeror must indicate in its response any issues it has with specific contract terms. If the offeror does not indicate that there are any issues with any contract terms, then the State will assume those terms are acceptable to the offeror. There is also a list of technical questions, Security and Vendor Questions which is attached as Appendix B, the offeror must complete.

These questions may be used in the proposal evaluation. It is preferred that the offeror’s response to these questions is provided as a separate document from the RFP response. If the offeror will be hosting the solution, the file name must be “(Your Name) Hosted Security and Vendor Questions Response.” If the solution will be hosted by the State, the file must be named “(Your Name) Security and Vendor Questions Response State Hosted.” If the solution is not a hosted solution, the file name must be “(Your Name) Security and Vendor Questions Response.”

If there are multiple hosted or non-hosted solutions, please provide some designation in the file name that indicates which proposal it goes to. This document cannot be a scanned document but must for an original. If the offeror elects to make the Security and Vendor Questions part of its response, the questions must be clearly indicated in the proposal’s Table of Contents. A single numbering system must be used throughout the proposal.

2.0 STANDARD TERMS AND CONDITIONS

Any contract or agreement resulting from this RFP will include the State’s standard terms and conditions as listed below, along with any additional terms and conditions as negotiated by the parties:

2.1 Performance Security Deposit: The successful vendor must furnish a performance security deposit in the form of an original bond issued by a surety company authorized to do business in the State of South Dakota (copies or facsimiles shall not be acceptable), check, cash, bank draft, or irrevocable letter of credit to the Bureau of Administration, Office of Procurement Management within thirty (30) days after award of the contract and prior to performance of service under the contract or any installation of equipment. The performance security deposit must be made payable to the State of South Dakota in the amount of $200,000.00, United States currency. The contract number and contract period must be specified on the performance security deposit. In the event the State of South Dakota exercises an option to renew the contract for an additional period, the contractor shall maintain the validity and enforcement of the security deposit for the said period, pursuant to the provisions of this paragraph.

2.2 Public Law 101-166, Section 511, Steven’s Amendment

SEC. 511. When issuing statement, press releases, requests for proposals, bid solicitations and other documents describing projects or programs funded in whole or in part with Federal money, all grantees receiving Federal funds, including but not limited to State and local governments, shall clearly state (1) the percentage of the total costs of the program or project which will be financed with Federal money, (2) the dollar amount of federal funds for the project or program, and (3) percentage and dollar amount of the total costs of the project or program that will be financed by nongovernmental sources

2.3 The Contractor will perform those services described in the Scope of Work, attached hereto as

Section 3 of the RFP and by this reference incorporated herein.

2.4 The Contractor’s services under this Agreement shall commence on or around February 1, 2023.

2.5 State will pay, upon the State’s satisfaction that the payments are in accordance with all terms of the contract. The TOTAL CONTRACT AMOUNT is an amount not to exceed

$ TBD. Expenditure claims are required prior to the initiation of any and all payments.

Expenditure claim documentation may include: invoices for reimbursement; receipts of any goods or services purchased; purchase orders for supplies, equipment, etc.; and/or itemized budget details indicating how and the timeframe in which the funds will be used. The State will not pay Contractor's expenses as a separate item. Payment will be made consistent with SDCL

ch. 5-26.

2.6 The Contractor will perform those services described in the Scope of Work, attached hereto as

Section 3 of RFP and by this reference incorporated herein.

2.7 The services to be provided under the contract shall commence and terminate on mutually agreed upon dates. Terms for early termination shall be included in the agreement as negotiated by the parties.

2.8 The terms of the agreement shall state whether or not the Contractor will use State equipment, supplies or facilities. If the Contractor will use State equipment, supplies or facilities, the scope and conditions of such use will be clearly indicated in the agreement.

2.9 The Contractor will provide the State with its Employer Identification Number, Federal Tax Identification Number or Social Security Number upon execution of this Agreement.

2.10 Unless otherwise negotiated and agreed upon by the parties, The State will make payment in compliance with the Prompt Payment Act, SDCL 5-26 for services provided under the contract.

2.11 The agreement shall indicate whether or not the State shall have the option to renew the agreement. If a renewal option is specified, the State shall have the option to renew the agreement (unless otherwise modified by a special contract term, condition, or specification), under the same terms and conditions, for one (1) year intervals. Notice of intent to renew shall be given by the State to the Contractor as mutually agreed upon prior to the end of the current contract term. If the notice of intent to renew is given, the Agreement shall renew unless terminated by either party pursuant to the Termination Provision of the Agreement.

2.12 The Contractor agrees to indemnify and hold the State of South Dakota, its officers, agents and employees, harmless from and against any and all actions, suits, damages, liability or other proceedings that may arise as the result of performing services hereunder. This section does not require the Contractor to be responsible for or defend against claims or damages arising solely from errors or omissions of the State, its officers, agents and employees.

2.13 Contractor hereby acknowledges and agrees that all reports, plans, specifications, technical data, miscellaneous drawings, software system programs and documentation, procedures, or files, operating instructions and procedures, source code(s) and documentation, including those necessary to upgrade and maintain the software program, and all information contained therein provided to the State by the Contractor in connection with its performance of services under this Agreement shall belong to and is the property of the State and will not be used in any way by the Contractor without the written consent of the State. Papers, reports, forms, software programs, source code(s) and other material which are a part of the work under this Agreement will not be copyrighted without written approval of the State.

2.14 The Contractor certifies that neither Contractor nor its principals are presently debarred, suspended, proposed for debarment or suspension, or declared ineligible from participating in transactions by the federal government or any state or local government department or agency. Contractor further agrees that it will immediately notify the State if during the term of this Agreement Contractor or its principals become subject to debarment, suspension or ineligibility from participating in transactions by the federal government, or by any state or local government department or agency.

2.15 Any notice or other communication required under this Agreement shall be in writing and sent to the address set forth above. Notices shall be given by and to Mariah Pokorny on behalf of the State. Notices or communications to or between the parties shall be deemed to have been delivered when mailed by first class mail, provided that notice of default or termination shall be sent by registered or certified mail, or, if personally delivered, when received by such party.

2.16 The Contractor, at all times during the term of the Agreement, shall obtain and maintain in force insurance coverage of the types and with the limits as follows:

A. Commercial General Liability Insurance:

The Contractor shall maintain occurrence based commercial general liability insurance or equivalent form with a limit of not less than 1,000,000 for each occurrence and 3,000,000 aggregate.

B. Worker’s Compensation Insurance:

The Contractor shall procure and maintain workers’ compensation and employers’ liability insurance as required by South Dakota law.

C. Business Automobile Liability Insurance:

Consultant shall maintain automobile liability insurance or equivalent form with a limit of not less than $1,000,000.00 each accident. Such insurance shall include coverage for owned hired and non-owned vehicles.

D. Certificates of Insurance:

Prior to commencement of work under this Contract, Consultant shall furnish State with properly executed Certificates of Insurance which shall clearly evidence all insurance required in this Contract and provide that such insurance shall not be canceled, except on 30 days’ prior written notice to State. Consultant shall furnish copies of insurance policies if requested by State.

E. Professional Liability Insurance or Miscellaneous Professional Liability Insurance:

The Contractor agrees to procure and maintain professional liability insurance or miscellaneous professional liability insurance with a limit not less than $1,000,000.00.

2.17 While performing services under agreement with the State, the Contractor is an independent contractor and not an officer, agent, or employee of the State of South Dakota.

2.18 Contractor agrees to report to the State any event encountered in the course of performance of this Agreement which results in injury, or death, to the person or property of third parties, or which may otherwise subject Contractor or the State to liability. Contractor shall report any such event to the State immediately upon discovery.

Contractor’s obligation under this section shall only be to report the occurrence of any event to the State and to make any other report provided for by their duties or applicable law.

Contractor’s obligation to report shall not require disclosure of any information subject to privilege or confidentiality under law (e.g., attorney-client communications). Reporting to the State under this section shall not excuse or satisfy any obligation of Contractor to report any event to law enforcement or other entities under the requirement of any applicable law.

2.19 Termination Provision: The Agreement may be terminated by either party upon one hundred eighty (180) days written notice as provided in Section 2.15. In the event the Contractor breaches any of the terms or conditions of the Agreement, the Agreement may be terminated by the State at any time with or without notice. If termination for such a default is effected by the State, any payments due to Contractor at the time of termination may be adjusted to cover any additional costs to the State because of Contractor’s default. Upon termination the State may take over the work and may award another party an agreement to complete the work under the Agreement. If after the State termination for a default by Contractor it is determined that Contractor was not at fault, then the Contractor shall be paid for eligible services rendered and expenses incurred up to the date of termination.

2.20 The Agreement depends upon the continued availability of appropriated funds and expenditure authority from the Legislature for the intended purpose. If for any reason the Legislature fails to appropriate funds or grant expenditure authority, or funds become unavailable by operation of law or federal funds reductions, the Agreement will be terminated by the State. Termination for any of these reasons is not a default by the State nor does it give rise to a claim against the State.

2.21 The Agreement may not be assigned without the express prior written consent of the State. This

Agreement may not be amended except in writing, which writing shall be expressly identified as a part thereof, and be signed by an authorized representative of each of the parties thereto.

2.22 The Agreement shall be governed by and construed in accordance with the laws of the State of

South Dakota. Any lawsuit pertaining to or affecting the Agreement shall be venued in Circuit Court, Sixth Judicial Circuit, Hughes County, South Dakota.

2.23 The Contractor will comply with all federal, state and local laws, regulations, ordinances, guidelines, permits and requirements applicable to providing services pursuant to the Agreement, and will be solely responsible for obtaining current information on such requirements.

2.24 In the event that any court of competent jurisdiction shall hold any provision of the

Agreement unenforceable or invalid, such holding shall not invalidate or render unenforceable any other provision thereof.

2.25 All other prior discussions, communications and representations concerning the subject matter of the Agreement are superseded by the terms of the Agreement, and except as specifically provided therein, the Agreement constitutes the entire agreement with respect to the subject matter thereof.

2.26 Any notice or other communication required under the Agreement shall be in writing and sent to the appropriate address and individuals indicated in the Agreement, or such authorized designees as either party may from time to time designate in writing. Notices or communications to or between the parties shall be deemed to have been delivered when mailed by first class mail, provided that notice of default or termination shall be sent by registered or certified mail, or, if personally delivered, when received by such party.

2.27 The Contractor may not use subcontractors to perform the services described in the Agreement without the express prior written consent of the State. The Contractor will include provisions in its subcontracts requiring its subcontractors to comply with the applicable provisions of the Agreement, to indemnify the State, and to provide insurance coverage for the benefit of the State in a manner consistent with the Agreement. The Contractor will cause its subcontractors, agents, and employees to comply, with applicable federal, state and local laws, regulations, ordinances, guidelines, permits and requirements and will adopt such review and inspection procedures as are necessary to assure such compliance.

2.28 (Contractor/Provider) is a Business Associate of the Department of Health pursuant to requirements of the Health Insurance Portability and Accountability Act, 45 CFR Parts 160 and 164 (HIPAA), as amended by the Health Information Technology for Economic and Clinical Health (HITECH) Act §§ 13400-13424, 42 U.S.C. §§ 17921-17954 (2009). State’s Administrative Policies and Procedures Statement No. 24, as modified from time to time during the term of this agreement, is incorporated by reference and made a part of this agreement as if fully set forth herein.

2.29 CONFIDENTIALITY OF INFORMATION: For the purpose of the sub-paragraph, “State

Proprietary Information” shall include all information disclosed to the Contractor by the State.

Contractor acknowledges that it shall have a duty to not disclose any State Proprietary Information to any third person for any reason without the express written permission of a State officer or employee with authority to authorize the disclosure. Contractor shall not: (i) disclose any State Proprietary Information to any third person unless otherwise specifically allowed under this contract; (ii) make any use of State Proprietary Information except to exercise rights and perform obligations under this contract; (iii) make State Proprietary Information available to any of its employees, officers, agents or Contractors except those who have agreed to obligations of confidentiality at least as strict as those set out in this contract and who have a need to know such information. Contractor is held to the same standard of care in guarding State Proprietary Information as it applies to its own confidential or proprietary information and materials of a similar nature, and no less than holding State Proprietary Information in the strictest confidence. Contractor shall protect confidentiality of the State’s information from the time of receipt to the time that such information is either returned to the State or destroyed to the extent that it cannot be recalled or reproduced. State Proprietary

Information shall not include information that (i) was in the public domain at the time it was disclosed to Contractor; (ii) was known to Contractor without restriction at the time of disclosure from the State; (iii) that is disclosed with the prior written approval of State’s officers or employees having authority to disclose such information; (iv) was independently developed by Contractor without the benefit or influence of the State’s information; (v) becomes known to Contractor without restriction from a source not connected to the State of South Dakota. State’s Proprietary Information shall include names, social security numbers, employer numbers, addresses and all other data about applicants, employers or other clients to whom the State provides services of any kind. Contractor understands that this information is confidential and protected under applicable State law at SDCL 1-27-1.5, modified by SDCL 1-27-1.6, SDCL 28-1-29, SDCL 28-1-32, and SDCL 28-1-68 as applicable federal regulation and agrees to immediately notify the State if the information is disclosure, either intentionally or inadvertently. The parties mutually agree that neither of them shall disclose the contents of the contract except as required by applicable law or as necessary to carry out the terms of the contract or to enforce that party’s rights under this contract.

Contractor acknowledges that the State and its agencies are public entities and thus are bound by South Dakota open meetings and open records laws. It is therefore not a breach of this contract for the State to take any action that the State reasonably believes is necessary to comply with the South Dakota open records or open meetings laws. If work assignments performed in the course of this Agreement require additional security requirements or clearance, the Contractor will be required to undergo investigation.

2.30 CONFLICT OF INTEREST: Contractor agrees to establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal organizational conflict of interest, or personal gain. Any potential conflict of interest must be disclosed in writing.

3.0 SCOPE OF WORK

As mentioned, the South Dakota Department of Health (DOH) is seeking a workforce director and grants program manager to support the United States Centers for Disease Control and Prevention office public health infrastructure funding and its required activities. This RFP is intended to support two positions, including:

• 1 Full Time Workforce Director: this position will engage staff, partners, and stakeholders to explore public health workforce pipeline incentives and collaborate with colleges, universities, including Tribal Colleges to bolster the future public health workforce. Training for new and existing staff will also be created, enhanced, and deployed to improve collaboration and resource navigation. This position supervises the grant writing specialist/program manager.

• 1 Full Time Grant Writing Specialist/Program Manager: this position is responsible for evaluation and performance measures as well as other departmentwide grant management support (i.e., grant writing, reports, contracts).

This team will lead the development of a needs assessments and strategic plan and implementation.

Additional opportunities to collaborate will be critical as will training, enhancing communications, and improving internal processes and procedures. All work will be guided by evidence-driven planning to ensure resources are prioritized to best meet the needs of today and plan for the future. The department is committed to providing resources to local jurisdictions and focus on areas of greatest need including target populations experiencing health disparities.

A key Year 1 effort will be gathering data, conducting needs assessments and other workforce analyses, and strategic planning. In addition to this information being collected, all activities will complement, enhance, or follow the Department of Health’s 2020-2025 Strategic Plan. If other recent informational documents exist for a particular department office, statewide focus area, or area of proposed work, that information will be used and efforts will not be duplicated. Examples include the STI Workforce Assessment, State Health Improvement Plan (SHIP), Office of Child and Family Services assessment, and the forthcoming Information Technology (IT) Strategic Plan. These strategic plans will be important sources to guide the work under all strategies, but the IT Strategic Plan will be the primary source for directing A3 Data modernization activities.

A detailed work plan has already been developed within all three strategies of the grant (public health infrastructure, workforce, and data modernization) to hire, retain, sustain, and train the public health workforce; strengthen the Department’s foundational capabilities; and manage the integration and continued development of informatics functions. This document will be share with the successful vendor.

3.1 General requirements for each position that must be included within the proposal:

1. The proposed candidates must be qualified for the position for which they are being proposed.

a. Please include resumes and other qualifications as outlined below.

2. The proposal must contain information about how the candidate has been credentialed, timekeeping and payroll processes.

3.2. Outline of Duties and Qualifications

WORKFORCE DIRECTOR

The Workforce Director is will work with senior leadership within the South Dakota Department of Health and will be responsible for leading and managing the CDC’s Public Health Infrastructure grant which includes overseeing all strategies, activities, staff, and budgets. The position is responsible for enhancing/supporting the public health workforce by designing, leading, and implementing/facilitating strategies that close gaps, mitigate barriers, and address challenges. The Workforce Director will support department leadership and staff through partnership, consultation, coaching, and mentoring as requested. The position will acquire approval for all consultant and contractual roles. Primary focus areas for Year 1 are the workforce assessment and strategic plans identified in the budget narrative and work plan; which can be shared with the successful vendor. Future focus will be implementing the strategic plans and aligning department-wide activities. Responsible for communication, budget and expenditure tracking, data collection and reporting. Facilitate collaborative efforts among partners and stakeholders. Provide technical assistance, training, and support. Ensure project activities, objectives and outcomes are met on time and within budget. Serve as liaison to CDC and the department.

This position will work closely with the department’s Accreditation and Reporting Director (Public Health Accreditation Lead) and supervises the Grant Writing Specialist/Program Manager position while also ensuring quality improvement.

Minimum Qualifications:

• Bachelor’s or Master’s degree in Public Health, Organizational Development, or health-related field (Public Health, Health Behavior, Health Education, Health Sciences).

• 5 years of experience

• Demonstrated professional-level experience in the following subject areas:

o Organizational Development, with particular attention to culture and workforce o Strategic Planning o Executive-level facilitation, coaching and decision-making o Workforce Development o Grant and financial management experience

GRANT WRITING SPECIALIST/PROGRAM MANAGER

The grant writer is responsible for evaluation, performance measures, reports, and department-wide grant supports (grant writing, grant reports, other grant management needs) which may include but is not limited to developing narratives, work plans, budget; providing training and serving as staff lead for grants and contracts, which may include a management system if one is procured; also assisting with contract writing and developing Request for Proposal (RFP) documents.

Furthermore, this position will report to the workforce director and be responsible for evaluation and performance measures, including all federally required reports and will work with the CDC to report financial and progress data every six months or as otherwise required.

This position must comply with the federal requirements to document the following as part of the Evaluation and Performance Plan:

• Explain past participation in relevant national workforce and foundational capabilities assessments including PH-WINS, ASTHO / NACCHO Profiles, PHAB Accreditation, and other relevant work.

• Document the participation in the national assessments outlined above during the period of performance.

• Outline the ability to report on the A1 Workforce and A2 Foundational Capabilities outcome performance measures, including whether any measure would represent a large burden to report and why.

• Outline the ability to collaborate with a national partner focused on evaluation to conduct additional evaluation including case studies and interviews.

PROPOSAL REQUIREMENTS AND COMPANY QUALIFICATIONS

4.0 The vendor is cautioned that it is the vendor's sole responsibility to submit information related to the evaluation categories and that the State of South Dakota is under no obligation to solicit such information if it is not included with the proposal. The vendor's failure to submit such information may cause an adverse impact on the evaluation of the proposal.

4.1 Vendor's Contacts: Vendors and their agents (including subcontractors, employees, consultants, or anyone else acting on their behalf) must direct all of their questions or comments regarding the RFP, the evaluation, etc. to the buyer of record indicated on the first page of this RFP. Vendors and their agents may not contact any state employee other than the buyer of record regarding any of these matters during the solicitation and evaluation process. Inappropriate contacts are grounds for suspension and/or exclusion from specific procurements. Vendors and their agents who have questions regarding this matter should contact the buyer of record.

4.2 The vendor MAY BE ASKED TO submit a copy of their most recent audited financial statements.

4.3 Provide the following information:

4.3.1 Specialized expertise, capabilities, and technical competence as demonstrated by the proposed approach and methodology to meet the project requirements;

4.3.2 Resources available to perform the work, including any specialized services, within the specified time limits for the project;

4.3.3 Record of past performance, including price and cost data from previous projects, quality of work, ability to meet schedules, cost control, and contract administration;

4.3.4 Availability to the project locale;

4.3.5 Familiarity with the project locale;

4.3.6 Proposed project management techniques; and

4.3.7 Ability and proven history in handling special project constraints.

4.4 Provide the following information related to at least three (3) previous and current service/contracts, performed by the vendor’s organization, which are similar to the requirements of this RFP. Provide this information for any service/contract that has been terminated, expired or not renewed in the past three (3) years.

4.4.1 Name, address and telephone number of client/contracting agency and a representative of that agency who may be contacted for verification of all information submitted;

4.4.2 Dates of the service/contract; and

4.4.3 A brief, written description of the specific prior services performed and requirements thereof.

5.0 PROPOSAL RESPONSE FORMAT

5.1 Proposals shall be submitted electronically to Mariah Pokorny at Mariah.Pokorny@state.sd.us.

5.1.1 The proposal should be page numbered and should have an index and/or a table of contents referencing the appropriate page number.

5.2 All proposals must be organized with the following headings:

5.2.1 RFP Form. The State’s Request for Proposal form completed and signed.

5.2.2 Executive Summary. The one or two page executive summary is to briefly describe the vendor's proposal. This summary should highlight the major features of the proposal. It must indicate any requirements that cannot be met by the vendor. The reader should be able to determine the essence of the proposal by reading the executive summary.

Proprietary information requests should be identified in this section.

5.2.3 Detailed Response. This section should constitute the major portion of the proposal and must contain at least the following information:

5.2.3.1 A complete narrative of the vendor's assessment of the work to be performed, the vendor’s ability and approach, and the resources necessary to fulfill the requirements. This should demonstrate the vendor's understanding of the desired overall performance expectations.

5.2.3.2 A specific point-by-point response, in the order listed, to each requirement in the RFP and the Scope of Work. The response should identify each requirement being addressed as enumerated in the RFP.

5.2.3.3 A clear description of any options or alternatives proposed.

5.2.4 Cost Proposal. Cost will be evaluated independently from the technical proposal.