RFP- District Wide S2 Access.pdf

DISTRICT WIDE S2 ACCESS CONTROL EXPANSION 2024 – REQUEST FOR PROPOSAL

Dear Vendor, This request for proposal is for the installation of door contacts and piezo buzzer stations placed on all exterior doors in the district in order to alert staff to propped doors in order to improve the safety of all students and staff throughout Alma Public Schools. Part totals are listed below. Prints will be provided to all vendors that fill out and return the intent to bid form. Programming of the S2 system will be completed by Alma Public Schools. The due date for this RFP is April 30, 2024 no later than 11:00 A.M.

EST. Thank you for taking a part in this process. Any questions or clarifications can be directed to:

Name Phone Email

Brent Clark (989) 466-7544 bclark@almaschools.net

Sincerely, Brent Clark Director of Facilities and Grounds Alma Public Schools

A - Uniform Proposal Requirements The following pages represent the uniform requirements that must be met in order to submit bids/quotes to Alma Public Schools District Wide S2 Access Control System Expansion RFP.

1.00 ADVERTISEMENT FOR BIDS AND BIDDER RESPONSE INSTRUCTIONS

1.01 Alma Public Schools will receive proposals from qualified contractors for the cabling and installation of door contacts and piezo buzzer stations. Qualified bidders will be certified in the installation of the products listed in the RFP. APS will retain the right and has complete discretion to qualify or disqualify all bidders on the basis of available information concerning the bidder’s qualifications and ability to provide the product, installation, maintenance and service.

1.02 Intent to bid forms (attached) will be accepted via email at which time detailed drawings will be provided to the bidder. Intent to bid notification should be emailed to the following address:

bclark@almaschools.net

1.03 The bid opening will be at 11:05 A.M. EST on April 30, 2024 at Alma High School Superintendent’s Office. All bids must be received by 11:00 A.M. EST on April 30, 2024 to be included in the bid opening. No late bids will be considered. Bids should be submitted in sealed envelopes marked “Bid Document” and sent to the following address:

Alma Public Schools c/o Tracie Hubble 1500 N. Pine Ave Alma, MI 48883

1.04 Alma Public Schools reserves the right to accept or reject any and all bids.

mailto:bclark@almaschools.net

1.05 Walkthrough – Bidders are required to attend a walk through on April 19, 2pm EST.

1.06 Clarifications and Corrections – Please direct any questions regarding this RFP to Brent Clark at bclark@almaschools.net

1.07 The apparent low bidder will be interviewed following the bid opening in person or by phone.

1.08 BID EVALUATIONS- Considerations for awarding contracts will include price, service, and maintenance of products and/or services, adherence to specifications, past performance to the District, vendor/contractor reliability, warranties and familiarity with the projects and the facilities of the District.

APS will evaluate the merits of all Bids submitted and reserves the right to accept or reject any or all Bids.

1.09 Award of bid is expected at the May 13, 2024 Board meeting. The successful bidder can start the project June 7, 2024 but the project must be completed by August 9, 2024.

B. SCOPE OF WORK

2.00 Selected vendor will provide all equipment listed below. All equipment listed below will be wired and installed by the vendor. All cabling will be installed and secured above drop ceiling where applicable. Programming will be completed by owner.

Equipment totals:

112 – Alarm Controls TS-34 Piezo Buzzer Station 185 – GRI Telemark 180-12-G Recessed Door Contacts 1 – STI Stopper Station SS2221LD-EN 3 – S2-NN-E WM S2 Network Node Wall Mount 22 – S2-INP S2 Input Application Blade 21 – S2-OUTP S2 Output Application Blade 9 – AL175ULX Altronix VDC Power Supply - Large Enclosure

2.01 Coordination Coordinate the location of all equipment. Meet with the owner or their representative on placement of equipment in each location prior to installation.

2.02 Materials The contractor shall provide equipment as required for a complete installation.

3.0 PROPOSAL All submittals will include:

Bid Response Sheet

Iran Sanctions Certification Sheet

Familial Disclosure Affidavit

Proposal Guarantee

4.0 Indemnification The selected vendor/contractor shall indemnify and hold harmless the District and its agents and employees from and against all claims, damages, losses and expenses including attorneys’ fee arising out of or resulting from the performance of the project; provided that any such claim, damage, loss or expense is attributable to a) bodily injury, sickness, disease or death, or to injury to or destruction of tangible property including the loss of use resulting from and b) is caused in whole or in part by any act or omission of the selected vendor/contractor, and/or Subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder. In any and all claims against the District or any of its agents or employees, by any employee of the selected vendor/contractor, and/or Subcontractor, anyone for whose acts any of them may be liable, the indemnification obligation shall not be limited in any way by any limitations on the amount or type of damages, compensation or benefits payable by or for the selected vendor/contractor and/or any Subcontractor under workmen’s compensation acts, disability benefit acts or other employee benefit acts.

5.0 Force Majeure Except for the District’s obligation to pay the selected vendor/contractor, neither party shall be liable for any failure to perform its obligations under the awarded contract or any Scope of Work if prevented from doing so by a cause or causes beyond its control, including without limitations, acts of God or public enemy, failure of suppliers to perform, fire, floods, storms, earthquakes, riots, strikes, war, and restraints of government.

6.0 Liability Requirements The selected vendor/contractor shall be responsible for initiation, maintaining, and supervising all safety precautions and programs in connection with the project. The selected vendor/contractor shall take all reasonable precautions for the safety of, and shall provide all reasonable protection to prevent damage, injury or loss to 1) all employees on the project and other persons who may be affected thereby, 2) all the SOW and all materials and equipment to be incorporated therein, and 3) other property at the site or adjacent thereto.

7.0 GENERAL CONDITIONS

7.01 Familial - Proposals shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the proposer and any member of the Board or the Superintendent.

7.02 Conditions - Alma Public Schools reserves the right to reject and/or accept all proposals or parts of proposals, or to split award by items or to accept the proposal which best serves the interest of the school district.

7.03 Smoking and use of Tobacco Products – Smoking and/or the use of any tobacco product is strictly prohibited within any facility, or any grounds at all times.

7.04 Deviations - All deviations from specifications must be listed separately in writing and included in this proposal.

7.05 Proposals - No email, oral, fax or telephone proposals or modifications will be accepted.

7.06 Proposal Guarantee Each proposal must be accompanied by a proposal guarantee in an amount equal to five percent (5%) of the basic proposal. Guarantee shall be in the form of a money order, certified check or bid bond executed by an approved surety company, made payable to Alma Public Schools. Proposal guarantee shall run for a period of sixty (60) days.

Intent to Bid Form

Complete and submit the following form if you have interest or intend to submit a Bid for this project. Unaltered and completed forms must be received on or before April 17, 2024. Only bidders returning a completed “Intent to Bid Form” will be directly notified of required addenda.

Company Information Name: ________________________________________ Address Line1: ________________________________________ Address Line2: ________________________________________ City, State and Zip Code ________________________________________

Primary Contact Information Name: ________________________________________ Phone No.: ________________________________________ Fax. No.: ________________________________________ E-Mail Address: ________________________________________

Brent Clark Alma Public schools bclark@almaschools.net

Bid Response Sheet - DISTRICT WIDE S2 ACCESS CONTROL EXPANSION 2024

Bid From: ________________________________

Project Cost:

__________________________________________Dollars ($__________)

Date: ________________________________

By: ________________________________

Signed: ________________________________

Title: ________________________________

Telephone: ________________________________

Email: ________________________________