RFP _ Disaster Debris Removal and Monitoring .pdf

CANDLER COUNTY BOARD OF COMMISSIONERS 1075 E Hiawatha St, Suite A Metter, Georgia 30439 REQUEST FOR PROPOSALS RFP No. 2026-CC-DR01 Standby Disaster Debris Removal and Debris Monitoring & Grant Management Services Initial Contract Term: July 1, 2026 – June 30, 2027

GENERAL SPECIFICATIONS

Candler County is soliciting sealed proposals from qualified firms to provide standby disaster debris removal services and standby disaster debris monitoring and grant management services. These services will be activated on an as-needed basis following natural or man-made disaster events.

This single RFP will result in two separate contract awards:

• Contract A: Disaster Debris Removal Services

• Contract B: Disaster Debris Monitoring & Grant Management Services

Proposers may submit for one or both contracts.

Questions must be directed to:

Justin Wells EMA Director Email: jwells@candlerco-ga.gov

PROPOSAL SUBMISSION

Deadline: July 24, 2026 at 3:00 PM EST Submission Address: Candler County Board of Commissioners Attn: EMA Director 1075 E Hiawatha St, Suite A Metter, GA 30439 Envelope Must Be Labeled:

• RFP No. 2026-CC-DR01

• “Debris Services Proposal”

• Name of Proposer

Late proposals will not be accepted.

SECTION I — GENERAL

Intent Candler County seeks qualified contractors capable of providing:

• Emergency debris clearance

• Debris removal, hauling, reduction, and disposal

• Debris monitoring and documentation

• FEMA reimbursement and grant management support

Background Candler County includes the municipalities of Metter and Pulaski and maintains a mix of paved and unpaved roads. The County is vulnerable to hurricanes, tornadoes, severe storms, and other events requiring debris operations.

mailto:jwells@candlerco-ga.gov

Term of Agreement The initial contract term shall be:

July 1, 2026 – June 30, 2027 With four (4) optional one-year renewals, not to exceed five (5) total years.

Escalation Beginning with the second renewal, contractors may request a price increase not to exceed 2%, subject to approval by the Board of Commissioners.

Minimum Requirements Proposers must demonstrate:

• Experience with FEMA-funded debris operations

• Adequate staffing and equipment resources

• Financial capacity

• Required licenses and certifications

Performance & Payment Bonds Upon issuance of a Work Order, the contractor must provide:

• 100% Performance Bond

• 100% Payment Bond

Bonds must be:

• Issued by a surety licensed in Georgia

• Listed on U.S. Treasury Circular 570

• Rated A+ or better by A.M. Best

• Submitted within 10 days of Notice to Proceed

Georgia Security & Immigration Compliance Act Contractors must submit:

• E-Verify Affidavit

• Subcontractor compliance documentation

Insurance Requirements Contractors must provide:

• Workers’ Compensation

• Commercial General Liability ($1M / $2M)

• Auto Liability ($1M / $2M / $250k property damage)

• Professional Liability (Monitoring Contractor only — $500k minimum)

Candler County must be listed as Additional Insured.

SECTION II — SCOPE OF SERVICES

A. Debris Removal Services (Contract A) The contractor shall provide all labor, equipment, materials, permits, and services necessary to perform:

• Emergency debris clearance (“push”)

• Hazardous tree, limb, and stump removal (leaners, hangers & stumps)

• Waterway, bridge, ditch and culvert blockage and impediment removal of limbs, stumps, and material impeding flow

• ROW debris removal

• Hauling to DMS or final disposal

• DMS operations, reduction, grinding, chipping, incineration

• Segregation of eligible vs. ineligible debris

• Final disposal and site restoration

• Restoration of any county roadway or culvert damage to pre-event conditions if damaged by removal operations

Response Requirements

• Contractor representative at EOC within 6 hours

• Mobilization within 24 hours

• Full debris removal operations within 48 hours

• Contractor shall provide a single point-of-contact (POC) available to the EMA Director (“owner”) by phone or email 24/7 during operational activities

B. Debris Monitoring & Grant Management Services (Contract B) The contractor shall provide:

• Field monitors (tower, DMS, and ROW)

• Automated debris tracking system (paperless)

• Load ticket validation

• Daily operational reporting

• GIS mapping and data support

• Invoice reconciliation

• FEMA Project Worksheet development

• Grant management and reimbursement support

• Damage assessments

• Staff augmentation as needed

Automated Tracking System Requirement Contractor must demonstrate:

• Ownership or licensing of a functional automated debris tracking system

• Ability to deploy sufficient devices to support Candler County

• System capability and reporting features

SECTION III — RESPONSE SUBMISSION

Copies Required

• One (1) original

• Two (2) copies

Page Limit

• 50 pages, single-sided, 12-point font

• Required forms excluded

SECTION IV — SUBMITTAL FORMAT

Tab A — Past Performance (40 Points) Three similar projects within the last five years.

Tab B — Firm Qualifications (15 Points) Includes resumes, litigation history, financial capability, insurance, corporate standing.

Tab C — Project Approach (10 Points) Technical approach, staffing, schedule, innovations.

Tab D — Fee Schedule (20 Points) Signed and notarized.

Tab E — Tracking System (10 Points) Monitoring contractor only.

Tab F — Technical Completeness (5 Points) Organization and quality of proposal.

SECTION V — EVALUATION PROCESS

The County may request:

• Clarifications

• Best and Final Offers

• Interviews

The County reserves the right to:

• Reject any or all proposals

• Waive irregularities

• Award one or both contracts

• Contract with multiple firms

SECTION VI — CONTRACT AWARD

Awards will be recommended by the EMA Director and approved by the Board of Commissioners.

Contracts are non-exclusive.

All deliverables become the property of Candler County.