NEW HAMPSHIRE DEPARTMENT OF ENVIRONMENTAL SERVICES

NEW HAMPSHIRE GEOLOGICAL SURVEY

1:24,000-SCALE BEDROCK GEOLOGIC MAPPING –

DERRY QUADRANGLE (NORTH HALF)

REQUEST FOR PROPOSALS (RFP)

Contents

SECTION 1 – OVERVIEW AND SCHEDULE

SECTION 2 – REQUIREMENTS AND SCOPE OF WORK

SECTION 3 – CONTRACT TERMS AND CONDITIONS

SECTION 4 – REQUEST FOR PROPOSAL PROCESS

SECTION 5 – RFP TERMS AND CONDITIONS

SECTION 6 – EVALUATION OF PROPOSALS

SECTION 7 – PROCESS FOR SUBMITTING A PROPOSAL

SECTION 8 – PROPOSAL CONTENT AND REQUIREMENTS

SECTION 1 – OVERVIEW AND SCHEDULE

Goal of this procurement/business need

The New Hampshire Geological Survey (NHGS) at the New Hampshire Department of Environmental

Services (NHDES) is seeking proposals from entities to conduct bedrock geologic mapping for the north half of the 1:24,000-scale Derry Quadrangle in southern New Hampshire. Entities that conduct bedrock geologic mapping will be responsible for collecting field data and creating geologic maps that show the spatial distribution of bedrock composition and structure including mineralogy, lithology, and the orientation of ductile and brittle structures such as regional and local folds, faults, schistosity, cleavage, lineations and fracture trends.

NHGS is responsible for the state-level oversight of surficial and bedrock geologic mapping in New

Hampshire that is conducted at a range of quadrangle scales, and for the collection of field data and its incorporation into the creation of geologic maps at these scales across the state.

NHGS expects to award (1) one-year contract, to one (1) individual contractor. Unless there is a change in the plan requirements and/or scope of work, the cost for each individual contract shall not exceed the amount of $33,566.00.

This request for proposals (RFP) is open to any and all qualified individuals and organizations.

The resulting contract will be for the term of (1) year from the date of approval of the Governor and

Executive Council. The contract term may be extended at no additional cost by an additional term of up to (1) year at the sole option of NHGS/NHDES, subject to the parties’ prior written agreement and required governmental approvals including Governor and Executive Council.

Schedule

The following table provides a schedule of events for this RFP through contract finalization and approval.

NHGS/NHDES reserves the right to amend this schedule at its sole discretion and at any time through a published addendum.

EVENT DATE LOCAL TIME

RFP Released to Proposers (Advertisement) 6/24/2026 8:00 AM

Proposer Inquiry Period Ends 7/1/2026 4:00 PM

Final Agency Responses to Proposer Inquires 7/10/2026 4:00 PM

Proposers Submit Proposals 7/24/2026 4:00 PM

Description of the New Hampshire Geological Survey, Geologic Mapping Program (Bedrock Mapping)

NHGS oversees a Geologic Mapping Program, which includes both surficial and bedrock geologic mapping in the state, typically at the 1:24,000-scale. The priorities for the conductance of bedrock geologic mapping at this scale have been determined by the Geologic Resources Advisory Committee

(GRAC) to be focused in interior southern and central New Hampshire. Upon completion of the bedrock mapping for each 1:24,000-scale quadrangle, NHGS makes available digital and PDF formatted 1:24,000-scale maps and a companion document, which is publicly provided in Adobe Acrobat PDF format in the

NHDES online document library. The resulting GIS geodatabases and shapefiles of the resulting map units are also publicly available upon request.

In recent years, New Hampshire’s population growth and associated development has resulted in a greater interest in bedrock geologic mapping at the 1:24,000-scale in a manner that incorporates brittle structure (fractures, including faults and joints) orientation in the 1:24,000-scale quadrangles that are mapped, so that this information is available to a wide variety of map users, particularly in interior southern New Hampshire.

Geologic maps produced by NHGS are used by a wide variety of stakeholders, including, but not limited to the Water and Waste Management Divisions at NHDES, municipalities, New Hampshire citizens, groundwater users, environmental and water specialists, construction aggregate industry, planners and private industry either located in or doing business in New Hampshire.

In this RFP, “vendor” means an entity who offers products or services for sale. “Selected vendor” means the qualified bidder, which has been identified by NHGS/NHDES as having received the best score for its proposal according to the criteria set forth in this RFP. “Agency” in this RFP means the New Hampshire

Geological Survey working together in concert with the broader New Hampshire Department of

Environmental Services.

Vendor instructions

Interested vendors must read the entire RFP and submit the required documents in the manner specified in the RFP. Vendors are responsible for reviewing the most updated information related to this

RFP before submitting proposals.

SECTION 2 – REQUIREMENTS AND SCOPE OF WORK

Requirements

• Have experience in geologic field data collection and deriving bedrock maps from such data, at any scale or activity type.

• Communicate within reasonable response time with NHGS.

• Produces invoices consistently, in consultation with NHGS.

Scope of work

• Conduct field data collection in the north half of the Derry Quadrangle and deliver a seamless bedrock geologic map that is accurate with respect to the field data, and internally consistent in the interpreted delineation of map units, in electronic point and line format; where working on paper becomes absolutely necessary, and with prior discussion with and approval of the state geologist, a paper scan may be submitted, which must be legible to ensure the delineation of bedrock geologic map units in the area.

• Collect data on the mineralogy, texture, lithology, contacts between lithologic units, strike and dip of fractures (including faults and joints), and other discontinuities with attention to such structures that may be water-bearing, bedding, foliations, and the trend and plunge of fold hinges and lineations at all bedrock outcrops and exposures that may be practicably accessed.

• Obtain and record the location, orientation, and type of planar and linear features in bedrock outcrops during field mapping and provide to NHGS as the data is collected.

• Collect high-quality photographs of major geologic features, which shall be provided to NHGS as raw digital image files, separate from inclusion in a Word or PDF document.

• Permission will need to be obtained from landowners before entering private property, which may be obtained in writing or verbally by speaking with landowners prior to property access;

NHGS will provide documentation in the form of a letter from the state geologist explaining the purpose of the mapping and reason for access to private property.

• Laboratory analyses, as deemed appropriate to answer specific geological questions, may include quantities up to, but that do not exceed the quantities specified as follows: (1) thin section preparation – 20 samples; (2) whole-rock geochemistry – 15 samples; (3) whole-rock mineralogical scans – 10 samples; (4) igneous rock age dating (U-Pb zircon) – 1 sample; (5) detrital zircon analyses – 2 samples.

• Perform the petrographic analyses of thin section samples across the map area to provide detailed data on mineral composition and content of rock samples, as deemed appropriate to answer specific questions on unit petrogenesis.

• Provide to NHGS the data output and relevant interpretations from any of the above-mentioned laboratory analyses, with original copies of laboratory reports and digital files constituting part of the submitted deliverables upon completion of the contract.

• Be available for a one-day long field conference for the north half of the Derry Quadrangle, coordinated by NHGS and attended by NHGS staff and geologic community peers.

• Participate in a Microsoft Teams-based review of the produced map and will work to incorporate comments received from this review into a revised final map product, with the review attended by geologic community peers.

• Use the data collected and processed from the north half of the Derry Quadrangle to produce a

1:24,000-scale geologic map of the map area in PDF electronic format that incorporates the following elements: (1) final map GIS files are in the USGS Geologic Map Schema (GeMS) format;

(2) formatted utilizing a template that has been created by NHGS for bedrock geologic maps, with content equivalent to that of the most recent USGS 7.5-minute series topographic map for the quadrangle area, and which represents this content without distortions in scale; (3) delineation of all bedrock units following the patterns, symbols and cartography of the United

States Geological Survey; (4) symbols conforming to the most current Federal Geographic Data

Committee digital cartographic standards; (5) incorporation of existing geologic information, and subsurface information provided by NHGS, to support geological interpretations and map products; (6) map units that are reconciled with the south half of the Derry Quadrangle; (7) map units that are either reconciled with mapped 1:24,000-scale bedrock geology mapped in the adjacent quadrangles of Candia, Manchester South, Sandown and Windham, or that provide documentation as to why the final map units have boundary discrepancies with the adjacent

1:24,000-scale geology of the Candia, Manchester South, Sandown or Windham Quadrangles;

(8) a Description of Map Units, containing the information needed to identify and distinguish each map unit, including how it can be recognized, whether it changes through the area, written in telegraphic style rather than complete sentences, and which does not include significant amounts of geologic interpretation; (9) geographic names noted in any Description of Map Units description needs to appear on the map or in an index map; (10) scale and contour interval; (11) north arrow and magnetic declination; (12) title, provided both at the top of the map, in bold title caps, with no year, and in the map credits box with publication date year; (13) authorship and publisher; (14) quadrangle index map with the central quadrangle boundary highlighted in red, with quadrangle map names in title caps; (15) quadrangle location map which will consist of an outline of the State of New Hampshire, provided by NHDES, with the quadrangle location noted by a solid black symbol for the map; (16) field data or field data stations; (17) explanation of map symbols; (18) unit symbols on map; (19) acknowledgement statement, with text provided to the Contractor by the State Geologist; (20) minimum of one geologic cross-section depicting the rocks at the surface and interpretive projections of map units above and below ground will be placed on the map document, with colorization, labeling and symbology to match the geologic map, and with the line of the cross-section shown on the map frame.

• A companion document to the geologic map that shall be not less than one page, and not greater than thirty (30) pages, using a template provided by NHGS, which provides a narrative description of the bedrock geology of the quadrangle including interpretations regarding map unit deposition as well as the timing and style of deformation.

• To ensure the seamless transition to the Geologic Map Schema by NHGS, the contractor must conduct their mapping and submittal of data to NHGS in a manner that achieves the following:

(1) map unit polygons representing map units and coincident polylines representing contacts; (2) per map unit, submit an identity confidence level that conveys confidence in the map unit’s identity; (3) submit three confidence levels for each geologic contact: location confidence (in meters), existence confidence, and identity confidence; (4) Line symbols for faults and contacts must show those confidences (i.e., certain where solid, approximate where dashed, concealed where dotted, queried where questionable, etc.).

SECTION 3 – CONTRACT TERMS AND CONDITIONS

Non-exclusive contract

Any resulting contract from this RFP will be a non-exclusive contract. The agency reserves the right, at its discretion, to retain other contractors to provide any of the services or deliverables identified in this RFP or made an award by item, part or portion of an item, group of items, or total proposal.

Award

If the agency decides to award a contract as a result of this RFP process, any award is contingent upon approval of the contract by the Governor and Executive Council of the State of New Hampshire and upon appropriation of funding for the contract.

Standard contract terms

The agency will require the selected vendor to execute a contract using the “Standard Terms and

Conditions” of the State of New Hampshire Form P-37, which is attached as Appendix B. In no event is a vendor to submit its own standard contract terms and conditions as a replacement for the State’s terms in response to this solicitation.

The terms of this RFP and the selected vendor’s proposal will be used to form the terms of any resulting contract. The resulting contract may incorporate some or all of the selected vendor’s proposal references in the P-37 to Exhibits A, B and C are references to the required structure of any resulting contract

(Exhibit A – Special Provisions to the P-37, Exhibit B – Scope of Services, and Exhibit C – Payment Terms) and are not references to sections of this RFP.

To the extent that a vendor believes that exceptions to the contract terms in Appendix B will be necessary for the vendor to enter into the contract, the vendor must note those issues during the vendor inquiry period, as further described in Section 4, “Vendor Inquiries.”

Title II of the Americans with Disabilities Act

Under Title II of the Americans with Disabilities Act, the State of New Hampshire is required to provide equal access to all of its services, programs, and activities that are provided or made available to the public (whether directly or through contractual, licensing, or other arrangements) via the web and mobile applications.

Accordingly, all work products developed, delivered, or otherwise furnished by contractor pursuant to the terms and conditions of this agreement shall comply with: (1) all applicable accessibility requirements under 28 C.F.R. § 35.200 and the technical standards for accessibility specified in version

2.1 of the Web Content Accessibility Guidelines (WCAG) at Level AA conformance; and (2) NHDES Public

Information Guidelines.

Contractor acknowledges and agrees that the State may require contractor’s compliance with the accessibility standards set forth in this contract to be determined by a third-party selected by the State in its sole and absolute discretion.

SECTION 4 – REQUEST FOR PROPOSAL PROCESS

Point of contact/Restriction of contact with NHDES employees

The sole point of contact for this RFP, from the RFP issue date until the approval of the resulting contract by the Governor and Executive Council is:

Shane Csiki Shane.J.Csiki@des.nh.gov

From the date of release of this RFP until an award is made and announced regarding the selection of a vendor, all communication with personnel employed by or under contract with the agency regarding this

RFP is prohibited unless first approved by the RFP Sole Point of Contact. Vendors may be disqualified for violating this restriction on communications.

Vendor inquiries

All inquiries concerning this RFP, including but not limited to, requests for clarifications, questions, any changes to the RFP, and any exceptions to the contract terms in Appendix A, including the Form P-37, shall be submitted via email to the sole point of contact specified above. Inquiries must be received by the end of the vendor inquiry period (see Schedule of Events herein).

The vendor must identify the RFP name (“1:24,000-Scale Bedrock Geologic Mapping – Derry (North Half)

Quadrangle”) and include the vendor’s name, telephone number, and email address.

mailto:Shane.J.Csiki@des.nh.gov

The agency will issue responses to properly submitted inquiries on or before the date specified in the schedule of events. The agency may consolidate and/or paraphrase questions for sufficiency or clarity.

The agency may, at its discretion, amend this RFP on its own initiative or in response to issues raised by inquiries, as it deems appropriate. Oral statements, representations, clarifications, or modifications concerning the RFP shall not be binding upon the agency. Official responses by the agency will be made only in writing by the process described above. Vendors shall be responsible for reviewing the most updated information related to this RFP before submitting a proposal.

SECTION 5 – RFP TERMS AND CONDITIONS

Debarment

Vendors who are ineligible to bid on proposals, bids or quotes issued by the Department of

Administrative Services, Division of Procurement and Support Services pursuant to the provisions of RSA

21-I:11-c shall not be considered eligible for an award under this RFP.

Proposal preparation cost

By submitting a proposal, a vendor agrees that in no event shall the agency be either responsible for or held liable for any costs incurred by a vendor in the preparation of or in connection with the proposal, or for work performed prior to the fffective date of a resulting contract.

Validity of proposal

Proposals must be valid for 180 days following the deadline for submission of proposals in schedule of events, or until the effective date of any resulting contract, whichever is later.

RFP addendum

The agency reserves the right to amend this RFP at its discretion, prior to the proposal submission deadline. In the event of an addendum to this RFP, NHDES, at its sole discretion, may extend the proposal submission deadline, as it deems appropriate.

Non-collusion

The vendor’s signature on a proposal submitted in response to this RFP guarantees that the prices, terms and conditions, and work quoted have been established without collusion with other vendors and without effort to preclude the agency from obtaining the best possible competitive proposal.

Property of NHDES

All material received in response to this RFP shall become the property of the agency and will not be returned to the vendor. Upon contract award, the agency reserves the right to use any information presented in any proposal.

Proposal confidentiality

Unless necessary for the approval of a contract, the substance of a proposal must remain confidential until the effective date of any contract resulting from this RFP. A vendor’s disclosure or distribution of proposals other than to the agency may be grounds for disqualification.

Public disclosure

The information submitted in response to this RFP (including all materials submitted in connection with it, such as attachments, exhibits, addenda and presentations), any resulting contract, and information provided during the contractual relationship may be subject to public disclosure under the Access to

Governmental Records and Meetings Law (RSA 91-A). In addition, in accordance with RSA 9-F:1, any contract entered into as a result of this RFP will be made accessible to the public online via the website

Transparent NH().

Confidential, commercial or financial information may be exempt from public disclosure under RSA 91-

A:5, IV. If a vendor believes any information submitted in response to this RFP should be kept confidential, the vendor must specifically identify that information where it appears in the submission in a manner that draws attention to the designation and must mark/stamp each page of the materials that the vendor claims must be exempt from disclosure as “CONFIDENTIAL.” Vendors must also provide a letter to the person listed as the sole point of contact for this RFP, identifying the specific page number and section of the information considered to be confidential, commercial or financial and providing your rationale for each designation. Marking or designating an entire proposal, attachment or section as confidential shall neither be accepted nor honored by the State. Vendors must also provide a separate copy of the full and complete document, fully redacting those portions and shall note on the applicable page or pages that the redacted portion or portions are “confidential.”

Submissions which do not conform to these instructions by failing to include a redacted copy (if necessary), by failing to include a letter specifying the rationale for each redaction, by failing to designate the redactions in the manner required by these instructions, or by including redactions which are contrary to these instructions or operative law may be rejected by the State as not conforming to the requirements of the proposal.

Pricing, which includes but is not limited to, the administrative costs and other performance guarantees in proposals or any subsequently awarded contract shall be subject to public disclosure regardless of whether it is marked as confidential.

Notwithstanding a vendor’s designations, the State is obligated under RSA 91-A to conduct an independent analysis of the confidentiality of the information submitted in a proposal. If a request is made to the State to view or receive copies of any portion of the proposal, the State shall first assess what information it is obligated to release. The State will then provide notification that a request has been made, indicate what, if any, information the State has assessed is confidential and will not be released, and specify the planned release date of the remaining portions of the proposal. To halt the release of information by the State, a vendor must initiate and provide to the State, prior to the date specified in the notice, a court action in the Superior Court of the State of New Hampshire, at its sole expense, seeking to enjoin the release of the requested information.

By submitting a proposal, vendors acknowledge and agree that:

• The State may disclose any and all portions of the proposal or related materials which are not marked as confidential and/or which have not been specifically explained in the letter to the person identified as the sole point of contact for this RFP.

http://www.nh.gov/transparentnh/

• The State is not obligated to comply with a vendor’s designations regarding confidentiality and must conduct an independent analysis to assess the confidentiality of the information submitted in the proposal.

• The State may, unless otherwise prohibited by court order, release the information on the date specified in the notice described above without any liability to a vendor.

Electronic posting of resulting contract

At the time of receipt of proposals, the agency will post the number of responses received with no further information. No later than five (5) business days prior to submission of a contract to the

Department of Administrative Services, the agency will post the ranks or scores of each responding vendor.

Pursuant to RSA 91-A and RSA 9-F:1, the Secretary of State will post to the public any document submitted to the Governor and Executive Council for approval, including contracts resulting from this

RFP, and posts those documents on its website. By submitting a proposal, vendors acknowledge and agree that, in accordance with the above mentioned statutes and policies (and regardless of whether any specific request is made to view any document relating to this RFP), any contract resulting from this

RFP is submitted to Governor and Executive Council for approval will be made accessible to the public online.

Non-commitment

Notwithstanding any other provision of this RFP, this RFP does not commit the agency to award a contract. The agency reserves the right, at its sole discretion, to reject any and all proposals, or any portions thereof, at any time; to cancel this RFP; and to solicit new proposals under a new acquisition process.

Ethical requirements

From the time this RFP is published until a contract is awarded, no vendor shall offer or give, directly or indirectly, any gift, expense reimbursement, or honorarium, as defined by RSA 15-B, to any elected official, public official, public employee, constitutional official, or family member of any such official or employee who will or has selected, evaluated, or awarded an RFP, or similar submission. Any vendor that violates RSA 21-G:38 shall be subject to prosecution for an offense under RSA 640:2. Any vendor who has been convicted of an offense based on conduct in violation of this section, which has not been annulled, or who is subject to a pending criminal charge for such an offense, shall be disqualified from bidding on the RFP.

Challenges to identification of selected vendor

Within 5 business days of the agency’s posting of the rank or score on its website, vendors may, in accordance with RSA 21-G:37, request that the agency review its selection process. The request must be in writing and must specify all points on which the vendor believes the agency erred in its process and shall contain such argument in support of its position as the vendor seeks to present. In its request for review, a vendor shall not submit, and an agency will not accept nor consider, any substantive information that was not included in the original proposal. The agency will respond to the request within

5 business days of its receipt.

SECTION 6 – EVALUATION OF PROPOSALS

Criteria for evaluation and scoring

The agency will evaluate each responsive proposal using a scoring scale of 100 points, which will be distributed as set forth in the table below.

TECHNICAL PROPOSAL CATEGORIES POINTS

Significance of proposal:

1. A letter of interest describing the proposer’s capabilities to deliver the services detailed in the scope of work set forth in this RFP, including a description of volunteer, work experience and educational background.

2. Three (3) letters of recommendation or three (3) examples of previous work products that illustrate proposer’s capabilities.

3. Current resume.

Quality of scope of work as set forth in the RFP

Any product as evidenced through documentation submitted that may demonstrate the proposer’s level of expertise and experience to accomplish the scope of work set forth in this RFP.

Content knowledge

A description including but not limited to, knowledge of the principles and practice of geologic mapping, its use in applied earth science investigation, with particular emphasis on water resources, lithologic units and fracture identification.

Technical skills

A description including but not limited to digital geologic map construction and compilation techniques, ability to evaluate geologic structure at a variety of scales, ability to describe lithology and morphology of rock bodies, familiarity with field data collection and geologic interpretation.

TOTAL TECHNICAL MAXIMUM POINTS AWARDED 100

The agency will select a vendor based upon the criteria and standards contained in this RFP and from applying the weighting in this section. Oral interviews and reference checks, to the extent they are utilized by the agency, will be used to refine and finalize scores.

If the agency decides to make an award based on these evaluations, the agency will notify the selected vendor(s). Should the agency be unable to reach agreement with the selected vendor(s) during contract discussions, the agency may then undertake contract discussions with the next preferred vendor and so on, or the agency may reject all proposals, cancel this RFP, or solicit new proposals under a new acquisition process.

Planned evaluations steps

The agency plans to use the following process:

• Step 1. Initial screening to ensure that the proposals are in compliance with submission requirements.

• Step 2. Preliminary technical scoring of proposals.

• Step 3. Oral interviews (if necessary).

• Step 4. Final technical scoring of proposals.

• Step 5. Price proposals review and final scoring.

• Final selection: Select the highest scoring vendor(s) and begin contract execution.

Step 1: Initial screening

The agency will conduct an initial screening to verify vendor compliance with the proposal submission requirements. The agency may waive or offer a limited opportunity to cure immaterial deviations from the RFP requirements if it is determined to be in the best interest of the State.

Step 2: Preliminary technical scoring of proposals

The agency will establish an evaluation team to review for compliance of the minimum requirements as set forth in Section 2. This evaluation team will then review the technical proposals and give a preliminary score to the technical proposals under the guidelines set forth in Section 6. Should a vendor fail to achieve 80 points in the preliminary technical scoring, it will receive no further consideration from the evaluation team and the vendor’s price proposal will be returned unopened. Price proposals will not be reviewed by the evaluation team during the preliminary technical review, and the price proposal

Envelope will remain sealed and be kept separate and secure from the technical proposal at this step.

Step 3: Oral Interviews

If the agency determines that it is appropriate, vendors may be invited to oral interviews. The agency retains the sole discretion to determine whether to conduct oral interviews, with which vendors, and the number of interviews. Vendors are advised that the agency may decide to conduct interviews with less than all responsive vendors.

The purpose of oral interviews is to clarify and expound upon information provided in the written proposals. Vendors are prohibited from altering the basic substance of their proposals during the oral interviews. The agency may ask the vendor to provide written clarifications of elements in their technical proposal regardless of whether it intends to conduct oral interviews.

Information gained from oral interviews will be used to refine technical review scores assigned from the initial review of the proposals.

Step 4: Final technical scoring of proposals

Following oral interviews, reference checks (if appropriate) and/or review of written clarifications of proposals requested by the agency, the evaluation team will determine a final score for each technical proposal.

Step 5: Price proposal review

Price proposals will be reviewed upon completion of the final technical scoring of proposals. The vendor’s price proposal will be allocated a maximum potential score of 100 points. Vendors are advised that this is not a low-bid award and that the scoring of the price proposal will be combined with the scoring of the technical proposal to determine the overall highest scoring vendor.

No best and final offer

The proposal should be submitted initially on the most favorable terms which the proposer can offer.

There will be no best and final offer procedure. The proposer should be prepared to accept this RFP for incorporation into a contract resulting from this RFP. Contract negotiations may incorporate some or all of the proposal.

Final selection

The agency will conduct a final selection based on the final evaluation of the proposals and begin contract discussions with the selected vendor(s).

Rights of the agency in accepting and evaluating proposals

The agency reserves the right, at its sole discretion, to:

• Make independent investigations in evaluating proposals.

• Request additional information to clarify elements of a proposal.

• Waive minor or immaterial deviations from the RFP and contract requirements, if determined to be in the best interest of the State.

• Omit any planned evaluation step if, in the agency’s view, the step is not needed.

• Reject any and all proposals at any time.

• Open contract discussions with the second highest scoring vendor and so on, if the agency is unable to reach an agreement on contract terms with the higher scoring vendor(s).

SECTION 7 – PROCESS FOR SUBMITTING A PROPOSAL

Proposal submission, deadline and location instructions

Proposals submitted in response to this RFP must be received no later than the proposed due date specified in the schedule of events, herein.

Delivery of the proposals shall be at the vendor’s expense. The agency accepts no responsibility for damaged, mislabeled or undeliverable mailed or emailed proposals. Any damage that may occur because of shipping shall be the vendor’s responsibility.

Proposals must include one electronic copy of the proposal with all confidential information fully redacted, as provided for in Section 5 of this RFP.

Proposals must be clearly marked as follows:

NEW HAMPSHIRE DEPARTMENT OF ENVIRONMENTAL SERVICES

NEW HAMPSHIRE GEOLOGICAL SURVEY

RESPONSE TO 1:24,000-SCALE BEDROCK GEOLOGIC MAPPING – DERRY (NORTH HALF) QUADRANGLE RFP

Physical Proposals

Physical proposals must be addressed to:

NEW HAMPSHIRE DEPARTMENT OF ENVIRONMENTAL SERVICES

NEW HAMPSHIRE GEOLOGICAL SURVEY

29 HAZEN DRIVE, PO BOX 95

CONCORD, NH 03302-0095

Physical submissions shall include:

One (1) original and four (4) clearly identified copies of the proposal including required attachments;

and, one (1) electronic submission via email, as identified below under “Electronic Proposals.”

Electronic Proposals

Electronic proposals must be addressed to:

Shane.J.Csiki@des.nh.gov

Subject line must include: “Response to 1:24,000-Scale Bedrock Geologic Mapping – Derry (North Half)

Quadrangle RFP”

Electronic submissions must be submitted using the following criteria:

• Searchable PDF format.

• Files must be less than 10 MB in size.

o If files are greater than 10 MB in size, the vendor will be required to submit their proposal in parts. It is the vendors’ responsibility to ensure a complete proposal is submitted.

SECTION 8 – PROPOSAL CONTENT AND REQUIREMENTS

Proposals shall follow the below format and provide the required information set forth below:

Each bidder shall submit, along with the formal proposal, a completed/signed “Cover Page” (see

Appendix A). The submitted proposal package must also include the sealed price proposal envelope.

Significance of proposal

• A letter of interest describing the proposer’s capabilities to deliver the services detailed in the scope of work set forth in this RFP, including a description of volunteer, work experience and educational background.

• Three (3) letters of recommendation, or three (3) examples of previous work products that illustrate proposer’s capabilities.

• Current resume or curriculum vitae (CV).

Quality of scope of work as set forth in the RFP

• Any product as evidenced through documentation that may demonstrate the proposer’s level of expertise and experience to accomplish the scope of work set forth in this RFP.

Content knowledge

• A description including but not limited to, knowledge of the principles and practice of geologic mapping, its use in applied earth science investigations, with particular emphasis on water resources, lithologic units, and fracture identification.

Technical skills

• A description including but not limited to digital geologic map construction and compilation techniques, ability to evaluate geologic structure at a variety of scales, ability to describe mailto:Shane.J.Csiki@des.nh.gov lithology and morphology of rock bodies, familiarity with field data collection, and geologic interpretation.

APPENDIX A

Cover Sheet

Applicant (organization) name:

Applicant main contact Address Phone number Email

Summary of attachments

Attachment Number of Pages

Total number of pages in this packet including cover sheet:_____________________________________

Comments:

I certify that I have reviewed this application and that the information given is complete and accurate to the best of my knowledge.

Signature of applicant: _______________________________ Date: ______________________

APPENDIX B

Standard Terms and Conditions of the State of New Hampshire (P-37)

Contractor Initials_______

Date_______

FORM NUMBER P-37 (version 2/23/2023)

AGREEMENT

The State of New Hampshire and the Contractor hereby mutually agree as follows:

GENERAL PROVISIONS

1. IDENTIFICATION.

1.1 State Agency Name

Click or tap here to enter text.

1.2 State Agency Address

1.3 Contractor Name

1.4 Contractor Address

1.5 Contractor Phone

Number

1.6 Account Unit and Class

1.7 Completion Date

1.8 Price Limitation

1.9 Contracting Officer for State Agency

1.10 State Agency Telephone Number

1.11 Contractor Signature

Date:

1.12 Name and Title of Contractor Signatory

1.13 State Agency Signature

Date:

1.14 Name and Title of State Agency Signatory

1.15 Approval by the N.H. Department of Administration, Division of Personnel (if applicable)

By: Director, On:

1.16 Approval by the Attorney General (Form, Substance and Execution) (if applicable)

By: On:

1.17 Approval by the Governor and Executive Council (if applicable)

G&C Item number: G&C Meeting Date:

Notice: This agreement and all of its attachments shall become public upon submission to Governor and

Executive Council for approval. Any information that is private, confidential or proprietary must be clearly identified to the agency and agreed to in writing prior to signing the contract.

Date_______

2. SERVICES TO BE PERFORMED. The State of New

Hampshire, acting through the agency identified in block 1.1

(“State”), engages contractor identified in block 1.3 (“Contractor”) to perform, and the Contractor shall perform, the work or sale of goods, or both, identified and more particularly described in the attached EXHIBIT B which is incorporated herein by reference

(“Services”).

3. EFFECTIVE DATE/COMPLETION OF SERVICES.

3.1 Notwithstanding any provision of this Agreement to the

contrary, and subject to the approval of the Governor and

Executive Council of the State of New Hampshire, if applicable, this Agreement, and all obligations of the parties hereunder, shall become effective on the date the Governor and Executive Council approve this Agreement, unless no such approval is required, in which case the Agreement shall become effective on the date the

Agreement is signed by the State Agency as shown in block 1.13

(“Effective Date”).

3.2 If the Contractor commences the Services prior to the Effective

Date, all Services performed by the Contractor prior to the

Effective Date shall be performed at the sole risk of the Contractor, and in the event that this Agreement does not become effective, the

State shall have no liability to the Contractor, including without limitation, any obligation to pay the Contractor for any costs incurred or Services performed.

3.3 Contractor must complete all Services by the Completion Date specified in block 1.7.

4. CONDITIONAL NATURE OF AGREEMENT.

Notwithstanding any provision of this Agreement to the contrary, all obligations of the State hereunder, including, without limitation, the continuance of payments hereunder, are contingent upon the availability and continued appropriation of funds. In no event shall the State be liable for any payments hereunder in excess of such available appropriated funds. In the event of a reduction or termination of appropriated funds by any state or federal legislative or executive action that reduces, eliminates or otherwise modifies the appropriation or availability of funding for this Agreement and the Scope for Services provided in EXHIBIT B, in whole or in part, the State shall have the right to withhold payment until such funds become available, if ever, and shall have the right to reduce or terminate the Services under this Agreement immediately upon giving the Contractor notice of such reduction or termination. The

State shall not be required to transfer funds from any other account or source to the Account identified in block 1.6 in the event funds in that Account are reduced or unavailable.

5. CONTRACT PRICE/PRICE LIMITATION/ PAYMENT.

5.1 The contract price, method of payment, and terms of payment are identified and more particularly described in EXHIBIT C which is incorporated herein by reference.

5.2 Notwithstanding any provision in this Agreement to the

contrary, and notwithstanding unexpected circumstances, in no event shall the total of all payments authorized, or actually made hereunder, exceed the Price Limitation set forth in block 1.8. The payment by the State of the contract price shall be the only and the complete reimbursement to the Contractor for all expenses, of whatever nature incurred by the Contractor in the performance hereof, and shall be the only and the complete compensation to the

Contractor for the Services.

5.3 The State reserves the right to offset from any amounts

otherwise payable to the Contractor under this Agreement those liquidated amounts required or permitted by N.H. RSA 80:7 through RSA 80:7-c or any other provision of law.

5.4 The State’s liability under this Agreement shall be limited to monetary damages not to exceed the total fees paid. The Contractor agrees that it has an adequate remedy at law for any breach of this

Agreement by the State and hereby waives any right to specific performance or other equitable remedies against the State.

6. COMPLIANCE BY CONTRACTOR WITH LAWS AND

REGULATIONS/EQUAL EMPLOYMENT

OPPORTUNITY.

6.1 In connection with the performance of the Services, the

Contractor shall comply with all applicable statutes, laws, regulations, and orders of federal, state, county or municipal authorities which impose any obligation or duty upon the

Contractor, including, but not limited to, civil rights and equal employment opportunity laws and the Governor’s order on Respect and Civility in the Workplace, Executive order 2020-01. In addition, if this Agreement is funded in any part by monies of the

United States, the Contractor shall comply with all federal executive orders, rules, regulations and statutes, and with any rules, regulations and guidelines as the State or the United States issue to implement these regulations. The Contractor shall also comply with all applicable intellectual property laws.

6.2 During the term of this Agreement, the Contractor shall not discriminate against employees or applicants for employment because of age, sex, sexual orientation, race, color, marital status, physical or mental disability, religious creed, national origin, gender identity, or gender expression, and will take affirmative action to prevent such discrimination, unless exempt by state or federal law. The Contractor shall ensure any subcontractors comply with these nondiscrimination requirements.

6.3 No payments or transfers of value by Contractor or its

representatives in connection with this Agreement have or shall be made which have the purpose or effect of public or commercial bribery, or acceptance of or acquiescence in extortion, kickbacks, or other unlawful or improper means of obtaining business.

6.4. The Contractor agrees to permit the State or United States access to any of the Contractor’s books, records and accounts for the purpose of ascertaining compliance with this Agreement and all rules, regulations and orders pertaining to the covenants, terms and conditions of this Agreement.

7. PERSONNEL.

7.1 The Contractor shall at its own expense provide all personnel necessary to perform the Services. The Contractor warrants that all personnel engaged in the Services shall be qualified to perform the

Services, and shall be properly licensed and otherwise authorized to do so under all applicable laws.

7.2 The Contracting Officer specified in block 1.9, or any

successor, shall be the State’s point of contact pertaining to this

Agreement.

Date_______

8. EVENT OF DEFAULT/REMEDIES.

8.1 Any one or more of the following acts or omissions of the

Contractor shall constitute an event of default hereunder (“Event of Default”):

8.1.1 failure to perform the Services satisfactorily or on schedule;

8.1.2 failure to submit any report required hereunder; and/or

8.1.3 failure to perform any other covenant, term or condition of this Agreement.

8.2 Upon the occurrence of any Event of Default, the State may take any one, or more, or all, of the following actions:

8.2.1 give the Contractor a written notice specifying the Event of

Default and requiring it to be remedied within, in the absence of a greater or lesser specification of time, thirty (30) calendar days from the date of the notice; and if the Event of Default is not timely cured, terminate this Agreement, effective two (2) calendar days after giving the Contractor notice of termination;

8.2.2 give the Contractor a written notice specifying the Event of

Default and suspending all payments to be made under this

Agreement and ordering that the portion of the contract price which would otherwise accrue to the Contractor during the period from the date of such notice until such time as the State determines that the Contractor has cured the Event of Default shall never be paid to the Contractor;

8.2.3 give the Contractor a written notice specifying the Event of

Default and set off against any other obligations the State may owe to the Contractor any damages the State suffers by reason of any

Event of Default; and/or

8.2.4 give the Contractor a written notice specifying the Event of

Default, treat the Agreement as breached, terminate the Agreement and pursue any of its remedies at law or in equity, or both.

9. TERMINATION.

9.1 Notwithstanding paragraph 8, the State may, at its sole

discretion, terminate the Agreement for any reason, in whole or in part, by thirty (30) calendar days written notice to the Contractor that the State is exercising its option to terminate the Agreement.

9.2 In the event of an early termination of this Agreement for any reason other than the completion of the Services, the Contractor shall, at the State’s discretion, deliver to the Contracting Officer, not later than fifteen (15) calendar days after the date of termination, a report (“Termination Report”) describing in detail all Services performed, and the contract price earned, to and including the date of termination. In addition, at the State’s discretion, the Contractor shall, within fifteen (15) calendar days of notice of early termination, develop and submit to the State a transition plan for Services under the Agreement.

10. PROPERTY OWNERSHIP/DISCLOSURE.

10.1 As used in this Agreement, the word “Property” shall mean all data, information and things developed or obtained during the performance of, or acquired or developed by reason of, this

Agreement, including, but not limited to, all studies, reports, files, formulae, surveys, maps, charts, sound recordings, video recordings, pictorial reproductions, drawings, analyses, graphic representations, computer programs, computer printouts, notes, letters, memoranda, papers, and documents, all whether finished or unfinished.

10.2 All data and any Property which has been received from the

State, or purchased with funds provided for that purpose under this

Agreement, shall be the property of the State, and shall be returned to the State upon demand or upon termination of this Agreement for any reason.

10.3 Disclosure of data, information and other records shall be governed by N.H. RSA chapter 91-A and/or other applicable law.

Disclosure requires prior written approval of the State.

11. CONTRACTOR’S RELATION TO THE STATE. In the performance of this Agreement the Contractor is in all respects an independent contractor, and is neither an agent nor an employee of the State. Neither the Contractor nor any of its officers, employees, agents or members shall have authority to bind the State or receive any benefits, workers’ compensation or other emoluments provided by the State to its employees.

12. ASSIGNMENT/DELEGATION/SUBCONTRACTS.

12.1 Contractor shall provide the State written notice at least fifteen

(15) calendar days before any proposed assignment, delegation, or other transfer of any interest in this Agreement. No such assignment, delegation, or other transfer shall be effective without the written consent of the State.

12.2 For purposes of paragraph 12, a Change of Control shall

constitute assignment. “Change of Control” means (a) merger, consolidation, or a transaction or series of related transactions in which a third party, together with its affiliates, becomes the direct or indirect owner of fifty percent (50%) or more of the voting shares or similar equity interests, or combined voting power of the

Contractor, or (b) the sale of all or substantially all of the assets of the Contractor.

12.3 None of the Services shall be subcontracted by the Contractor without prior written notice and consent of the State.

12.4 The State is entitled to copies of all subcontracts and

assignment agreements and shall not be bound by any provisions contained in a subcontract or an assignment agreement to which it is not a party.

13. INDEMNIFICATION. The Contractor shall indemnify, defend, and hold harmless the State, its officers, and employees from and against all actions, claims, damages, demands, judgments, fines, liabilities, losses, and other expenses, including, without limitation, reasonable attorneys’ fees, arising out of or relating to this Agreement directly or indirectly arising from death, personal injury, property damage, intellectual property infringement, or other claims asserted against the State, its officers, or employees caused by the acts or omissions of negligence, reckless or willful misconduct, or fraud by the Contractor, its employees, agents, or subcontractors. The State shall not be liable for any costs incurred by the Contractor arising under this paragraph 13. Notwithstanding the foregoing, nothing herein contained shall be deemed to constitute a waiver of the State’s sovereign immunity, which immunity is hereby reserved to the

State. This covenant in paragraph 13 shall survive the termination of this Agreement.

Date_______

14. INSURANCE.

14.1 The Contractor shall, at its sole expense, obtain and

continuously maintain in force, and shall require any subcontractor or assignee to obtain and maintain in force, the following insurance:

14.1.1 commercial general liability insurance against all claims of bodily injury, death or property damage, in amounts of not less than

$1,000,000 per occurrence and $2,000,000 aggregate or excess;

and

14.1.2 special cause of loss coverage form covering all Property subject to…