RFP_-_DCAM-24-CS-RFP-0026_AE_Services_for_FEMS_and_MPD_Traning_Facility_.pdf

GOVERNMENT OF THE DISTRICT OF COLUMBIA

DEPARTMENT OF GENERAL SERVICES

REQUEST FOR PROPOSALS

FOR

ARCHITECTURAL/ENGINEERING SERVICES

FOR THE

FEMS AND MPD TRAINING FACILITY

SOLICITATION NUMBER: DCAM-24-CS-RFP-0026

This solicitation is being set aside for Offerors that are certified by the District of Columbia Department of Small and Local Business Development (“DSLBD”) as certified Small Business Enterprises (SBEs).

Solicitation Issue Date: October 1, 2024

Pre-Proposal Conference &:

Site Visit

October 10, 2024, at 12:00 PM 4600 Shepherd Parkway SW, Washington DC 20020

Due Date for Questions: October 14, 2024, by 4:00 PM

Proposals Due Date: November 4, 2024, at 2:00 PM

Contact: Concillia Mpofu

Contract Specialist

Department of General Services

3924 Minnesota Avenue, NE, Fifth Floor

Washington, DC 20019 concillia.mpofu@dc.gov mailto:concillia.mpofu@dc.gov

Section A

Executive Summary

The District of Columbia (the “District”) Department of General Services (“DGS” or the

“Department”), on behalf of the Fire and Emergency Medical Services (“FEMS”) and Metropolitan

Police Department (“MPD”), is issuing this Request for Proposals (“RFP”) to solicit the services of an architectural/engineering (“Architect/Engineer” or “A/E”) firm to provide professional design services for the Police and Fire Training Academy, located at Blue Plains-DC Village Lane, 4600

Shepherd Parkway SW, Washington DC 20020 (the “Project”).

The Department seeks to construct a new, properly sized, world-class Police and Fire Training

Academy in the District and is soliciting an A/E to provide design services and a roadmap with options for revitalizing the Project site and creating a combined facility that supports the future growth and the missions of FEMS and MPD.

The Project shall be executed in two design packages:

Design Package A: Program of Requirements (“POR”) and Schematic Design. The

Architect/Engineer shall assist DGS in developing this design package of the Project, including (i) validating the POR; and (ii) Schematic Design, including Furniture, Fixtures, and Equipment (FF&E) layout Drawings with Schedule, Net Zero Energy requirements, and a Civil Master Plan, for all buildings and parking garages at the Project site.

The A/E shall propose a lump sum fee for the Design Package A Title I (items i and ii above) services for the Project listed above, as further described herein (“Design Package A Lump Sum Fee”).

Design Package B: Construction Documents for only Buildings “S1,” “S2,” and Parking Garage “P”.

This design package must include full design services for the Police and Fire Training Academy’s two buildings (Buildings S1 and S2) and one parking garage (Parking Garage P), including (i) Design

Development Documents; (ii) a Permit Set of Construction Documents; (iii) 100% Construction

Documents and Project Specifications; (iv) full Furniture Fixtures & Equipment (“FF&E”) Drawings with Schedule; (v) Cost Estimates at. Schematic Design, Design Development, and 100%

Construction Documents; (vi) Bid Phase; and (vii) Construction Administration for the Project.

The A/E shall propose a lump sum fee for the Design Package B Title I (items i through v above) and

Title II (items vi and vii above) services for the Project listed above, as further described herein

(“Design Package B Lump Sum Fee”).

Together, the Design Package A Lump Sum Fee and Design Package B Lump Sum Fee shall be the

Architect/Engineer’s total compensation for services performed for this Project (together, “Lump

Sum Design Fee”).

A.1 Project Delivery Method and Services to be Performed

The Department intends to implement the construction of the Project through a Design-Bid-Build delivery method. The Department will engage a general contractor (“General Contractor”) based on the completed construction documents. The A/E chosen through this RFP will remain contracted with the Department to provide all necessary Title II Services (Construction Administration

Services), including Preproposal Conferences, Quality Assurance/Quality Control services, and

Close-out process for the permitted set of drawings.

The A/E will work directly for the Department by supporting design oversight and implementation throughout the design and construction phases. A/E will be required to actively participate in the development of the construction documents by providing cost estimating, scheduling, identifying long-lead purchasing items, and performing constructability reviews. The Department expects the construction documents to be completed by the A/E and they will submit and secure the permit from the Department of Buildings (“DOB”).

The design development process for the A/E shall be consistent with the Department’s budget and schedule for the Project. The scope of work (“Scope of Work” or “SOW”) for the Project will be divided into Design Package A and Design Package B, as described above. Initially, as part of Design

Package A, the A/E shall validate the POR and develop a Schematic Design, including FF&E

Drawings, Net Zero Energy Requirements, Civil Master Plan, for all buildings and parking garages at the Project site. As part of Design Package B, the A/E will develop Design Development

Documents, complete Construction Documents and Specifications, and a full FF&E Schedule for

Buildings S1 and S2 as well as Parking Garage P. Also, as part of Design Package A and Design

Package B during the Preconstruction Phase, the A/E shall provide Cost Estimates for the Schematic

Design including FF&E Drawings, Net Zero Energy Requirements, Civil Master Plan for the entire site, Design Development, and 100% Construction Documents. Finally, the A/E shall perform

Bidding and Construction Administration Phase services.

The initial Design Package A services will require the A/E to survey the building support system and/or its components and review the Department’s Facility Management Division’s findings to come up with the ultimate recommendations for the final SOW/POR. The review of all recommendations/options will be performed jointly between the A/E and the Department, and the final determination will be used as the basis of the design (“Basis of Design”).

Design Package A will conclude with the A/E taking the agreed-upon Basis of Design and developing a Schematic Design, including a Civil Master Plan, for all buildings and parking garages at the Project site. Then, as part of Design Package B, the A/E will advance the design for Buildings S1 and S2, as well as Parking Garage P, through Design Development, Permit, and Construction Documents and

Specifications of the Project. The A/E shall provide all of the above-mentioned services in accordance with Section B of this RFP and Attachment A1. The A/E shall submit a cost estimate at various stages of the Project, prior to the development and completion of any reports, construction documents, and project specifications, as indicated in Attachment A1.

Upon completion of the Construction Documents, the A/E shall submit a final detailed construction cost estimate to accomplish the work. It will be the responsibility of the A/E to review all existing documentation, interview key personnel, and conduct site visits and assessments as required to prepare the final Construction Documents.

A detailed Scope of Work and technical requirements and a submittal guide are attached to this RFP as Attachments A1 and A2.

A.2 Coordination to be Performed

The Architect/Engineer shall meet with all the appropriate regulatory agencies, including, but not limited to the Historic Preservation Office (“HPO”), DOB, the District Department of Transportation

(“DDOT”), the District Department of Energy and Environment (“DOEE”), the National Capital

Planning Commission (“NCPC”), the Commission of Fine Arts (“CFA”), DC Water, Pepco, and

Washington Gas, to ascertain zoning analysis, deed restrictions and requirements, traffic study, MPD response/deployment predictive modeling and response analysis utilizing MPD vendor-approved

Deccan International's ADAM 2.0 software, and potential environmental considerations. Upon complying with the aforementioned requirements and satisfactorily addressing all comments in the reviews, the Architect/Engineer shall submit the final permitted documents to the Department.

A.2.1 Project Sustainability Requirements

A.2.1.1 Energy Efficient System: The Project shall be designed such that, at a minimum, all new equipment must meet the Environmental Protection Agency (“EPA”) Energy Efficient Goals and

DOEE goals for Energy Star Certification. The A/E will be responsible for applying for and achieving

Energy Star Certification and filing with DOEE and/or with any other District and/or Federal regulatory agencies.

A.2.1.2 Energy Consumption Requirements: The Department requires that the Project become an energy-efficient building, and the Department requires the A/E to achieve as much energy savings as possible.

A.2.1.3 DC Net-zero-energy: The Architect/Engineer shall design these facilities following the DC

Net-zero-energy Building Code Requirements. Chapter 14 which includes subchapters 14A and 14B of Title 6 Housing and Building Restrictions and Regulations Green Building. Design Packages shall make note of forthcoming Department requirements for no fossil-burning equipment will be allowed starting in the Year 2025.

A.3 Form of Contract

Offerors (“Offerors”) responding to this RFP should carefully review the form of the Agreement for

Architectural/Engineering Services (“Form of Contract”) for this Project and DGS Standard Contract

Provisions for Architectural and Engineering Services Contracts (“SCP”), which are attached to this

RFP as Attachment F (to be issued via an addendum) and Attachment G, respectively. To the extent there are any inconsistencies between this RFP, the Form of Contract, and the SCP, the Form of Contract and SCP shall prevail. Offerors are further advised that they are required to submit their proposals premised upon entering into a contract that is substantially similar to the Form of the

Contract and that any proposed changes to the Form of the Contract must be clearly identified and described in the Offeror’s proposal. A Proposal that fails to specifically identify and describe requested changes, if any, shall be deemed non-responsive if such changes are requested after the submission of its Proposal.

A.3.1 Award Schedule

At this time, the Department will issue a Notice to Proceed (“NTP”) only for Design Package A: POR and Schematic Design (including FF&E Drawings, Net Zero Energy Requirements, and a Civil

Master Plan). Any future increases to the not-to-exceed (“Not-to-Exceed” or “NTE”) amount to authorize the selected A/E to perform Design Package B services will be authorized via a bilateral modification to the Contract.

A.4 Design Fees

As more fully described in the Form of Contract (Attachment F to be issued via an addendum), the selected A/E will be paid a fixed price for all design phase services through construction administration services. Offerors will be required to propose a Lump Sum Design Fee that covers all of the Offeror’s costs associated with the preparation or provision of:

• Design Package A Lump Sum Fee: (i) validating the POR; and (ii) Schematic Design, including FF&E Drawings, Net Zero Energy Requirements, and Civil Master Plan, for all buildings and parking garages at the Project site.

• Design Package B Lump Sum Fee: full design services for Buildings S1 and S2 and Parking

Garage P, including (i) Design Development Documents; (ii) a Permit Set of Construction

Documents; (iii) 100% Construction Documents and Project Specifications; (iv) full Furniture

Fixtures & Equipment (“FF&E”) Schedule; (v) Cost Estimates; (vi) Bid Phase; and (vii)

Construction Administration for the Project.

Offerors will also be required to submit a schedule of hourly rates for any additional work that is required: (See Attachment C - Bid Form)

i. Design Principal hourly rates

ii. Project Architect hourly rates

iii. Project Designer hourly rates

iv. Mechanical Engineer hourly rates

v. Electrical Engineer hourly rates

vi. Structural Engineer hourly rates

vii. Civil Engineer hourly rates

In addition to the above pricing request, the A/E shall also include the following allowances: Owner’s

Allowance of $45,000.00. The payment of this allowance will be treated as a reimbursable cost and payment will be made based on paid vouchers to DOB.

Offerors shall submit, on the Offeror’s letterhead an Offer Letter in the form of Attachment C that includes the proposed Lump Sum Design Fee, allowance, and hourly rates.

A.5 Selection Criteria

Proposals will be evaluated in accordance with the evaluation criteria as further described in Section

D of this RFP.

A.6 Estimated Project Schedule

The preliminary Project milestone schedule is as follows:

Design Package A

• Submit 15% POR - 40 calendar days from Notice-to-Proceed (“NTP”)

• Submit 35% Schematic Design - 40 calendar days after POR

Design Package B

• Submit 70% Design Development - 80 calendar days after Schematic Design

• Submit 90% Permit Set Documents - 80 calendar days after Design Development

• Submit 100% Construction Documents - 90 calendar days after 90% Construction Documents

• Bid Phase - 60 calendar days after Construction Documents

• Construction Administration - 480 calendar days after Construction Documents

A.7 Procurement Schedule

The procurement schedule for this RFP is as follows:

• Issue RFP

• Pre-Proposal Conference & Site Visit

- September 27, 2024

- October 9, 2024, at 12.00 PM.

• Last Day for Questions/Clarifications

• Proposals Due Date

• Notice of Award

• Issuance of NTP or Form of Contract

- October 14, 2024, at 2:00 PM.

- November 4, 2024, at 4:00 PM.

- 2 months (projected)

- 2 months (projected)

This proposed schedule is subject to revision. The Department anticipates conducting the procurement of the Project in accordance with the Procurement Schedule. However, the Procurement

Schedule is subject to revision and the Department reserves the right to modify this schedule as it finds necessary, in its sole discretion.

A.8 Attachments

The RFP contains the following Attachments:

Attachment A1 Scope of Work

Attachment A2 Technical Requirements & Submittal Guide

Attachment B Service Contract Act

Attachment C Form of Offer Letter & Bid Form

Attachment D Bidder/Offeror’s Certification Form

Attachment E Tax Affidavit

Attachment F Form of Contract (to be issued via an addendum)

Attachment G Standard Contract Provisions for Architectural and Engineering Services

Attachment H Equal Employment Opportunity Policy Statement

Attachment I First Source Employment Agreement and Employment Plan

Attachment J 2024 Living Wage Act

Attachment K Past Performance Evaluation Form

Attachment L SBE Subcontracting Plan

Attachment M Campaign Finance Reform Self-Certification Form

SECTION B

SCOPE OF WORK

The Architect/Engineer shall provide services for Design Package A and Design Package B of the

Project, with different levels of effort, as described in the sections below. The A/E shall submit

Cost Estimates during Design Packages A and B, as well as, during the development and completion of the construction documents. Upon completion of each phase, the A/E shall submit a final detailed construction cost estimate to accomplish the work. The A/E will be responsible for reviewing all existing documentation, interviewing key personnel, and conducting site visits and assessments as required to prepare the final documents.

B.1 Scope of Work.

The A/E shall provide the design services in two packages:

Design Package A: (i) validating the POR; and (ii) Schematic Design, including FF&E

Drawings, Net Zero Energy Requirements and a Civil Master Plan, for all buildings and parking garages at the Project site.

Design Package B: For Buildings S1, S2, and Parking Garage P: (i) Design Development

Documents; (ii) a Permit Set of Construction Documents; (iii) 100% Construction

Documents and Project Specifications; (iv) full FF&E Schedule; (v) Cost Estimates; (vi)

Bid Phase; and (vii) Construction Administration for the Project.

The detailed Scope of Work is attached as Attachment A1 and Attachment A2.

B.2 Project Close-Out

B.4.1 Provide support services as needed during the Project close-out process.

B.4.2 Obtain and review all Project close-out documents as submitted by the Contractors for completeness before transmitting to the DGS. Close-out documents shall include, but are not limited to:

a. Contractor’s red lines and as-built notes.

b. Warranty information.

c. Operating and Maintenance Manuals.

d. As-Built record drawings (in digital format, both CAD and PDF).

B.3 General Requirements

The work under this contract shall be performed and documented in a professional manner.

B.3.1. The A/E shall coordinate all work through the Project Manager including but not limited to all site surveys and other field investigations germane to the work.

B.3.2. The A/E shall check all drawings and specifications for accuracy and detailed coordination. At the 100% submission, the A/E shall meet with all the appropriate regulatory agencies to discuss and review the drawings with them for compliance, if required. Upon complying with the aforementioned requirements, the A/E shall submit the final documents for peer review by DGS.

B.3.3. A/E shall apply for and obtain a building permit from DOB prior to releasing the

Final documents for bids. All costs associated with the work of obtaining the permit shall be included in this proposal. The actual cost of the permit is not to be included in your proposal. The District may require the A/E to pay the actual cost of the permit and the District will reimburse the same upon submitting the paid invoice.

B.3.4. A/E shall validate and submit to DGS the general contractor’s final as-built drawings both in hard copies and soft copies. The soft copies shall be in pdf and

AutoCAD format. District shall reserve the right to re-use the AutoCAD format drawing submitted. Two (2) CD copies of each of the pdf and AutoCAD submittals shall be submitted to DGS. Two (2) hard copies shall also be submitted.

B.3.5. The A/E may be held financially responsible for all errors and omissions resulting in a deficient design or changes, including funds spent by the District to correct the documents or redesign and complete the construction exercise.

B.3.6. The District will provide the A/E access to the DGS ProjectTeam system. The

A/E shall be responsible for using ProjectTeam to execute selected contract document requirements in coordination with DGS’ Program Manager to include communication with the general contractor during the construction phase.

B.4 Meeting Minutes

The A/E shall be responsible for acting as recorder for all meetings with the Government Agencies that the A/E attends. The minutes shall clearly indicate the meeting number and date, numbering of each issue discussed, including description of the issue, who is responsible to address, by what date, and date completed. Minutes shall also record all open items, and will note the schedule of the contract, how far through the contract we are (including how far over schedule, if applicable), the financial status of the contract, and payments and a list of open Change Orders and Requests for Information. Memorandum for the Record of such meetings shall be typewritten and submitted to the Project Manager within five (5) calendar days from the date of the meeting, for review and approval and for such distribution as may be required. A/E compensation for performing these services shall be included as part of the Title I and Title II Services, as applicable.

B.4 Key Personnel

In its proposal, each Offeror will be required to identify its key personnel. Key personnel shall include, at a minimum, the following individuals: i) Design Principal, ii) Project Architect, iii)

Project Designer, iv) Mechanical Engineer v) Electrical Engineer vi) Structural Engineer and

v) Civil Engineer. The A/E will not be permitted to reassign any of the key personnel unless the Department approves the proposed reassignment and the proposed replacement. The key personnel specified in the contract are considered to be essential to the work being performed.

Prior to diverting any of the specified key personnel for any reason, the A/E shall notify the

Contracting Officer (“CO”) at least thirty (30) calendar days in advance and shall submit justification, including proposed substitutions, in sufficient detail to permit evaluation of the impact upon the contract. The A/E shall obtain written approval from the CO for any proposed substitution of key personnel.

B.6 Licensing, Accreditation, and Registration

The A/E and all of its subcontractors and sub-consultants (regardless of tier) shall comply with all applicable District of Columbia, state, and federal licensing, accreditation, and registration requirements and standards necessary for the performance of the contract. Without limiting the generality of the foregoing, all drawings shall be signed and sealed by a professional architect or engineer licensed in the District of Columbia.

B.7 Conformance with Laws

It shall be the responsibility of the A/E to perform under the Contract in conformance with the

Department’s Procurement Regulations and all applicable District and federal statutes, laws, codes, ordinances, regulations, rules, requirements, orders, and policies of governmental bodies.

B.7.1 Service Contract Act

The A/E agrees that the work performed under the proposed Contract shall be subject to the Service Contract Act Wage Determination in effect on the date the contract is executed and such wages are incorporated as Attachment B. Service Contract Wage Schedules are available at www.wdol.gov.

B.7.2 First Source Employment Agreement and Employment Plan http://www.wdol.gov/

All beneficiaries of contractual agreements totaling $300,000 or more shall enter into a

First Source Employment Agreement Attachment I with the Department of Employment

Services (“DOES”).

The A/E shall ensure that at least fifty-one percent (51%) of each firm and every subconsultant’s and subcontractor’s employees hired after the effective date of the

Contract, or after such sub-consultant or subcontractor enters into a contract with the A/E, to work on the Project shall be residents of the District of Columbia. This percentage shall be applied in the aggregate, and not trade by trade. In addition, the A/E shall use commercially reasonable best efforts to comply with the workforce percentage goals established by the recently adopted amendments to the First Source Employment

Agreement Act of 1984 (D.C. Code §§ 2-219.01 et seq.) and any implementing regulations.

B.7.3 Living Wage Act

In addition to the requirements set forth in the First Source Employment Agreement, the

A/E shall comply with all applicable provisions of the Living Wage Act of 2006, Attachment J, as amended (codified at D.C. Official Code §§ 2-220.01 et seq.) and its implementing regulations.

B.7.4 Equal Employment Opportunity (“EEO”)

The A/E shall comply with applicable laws, regulations and special requirements of the

Contract Documents regarding equal employment opportunity and affirmative action programs. In accordance with the District of Columbia Administrative Issuance System, Mayor’s Order 85-85 dated June 10, 1985, the forms for completion of the Equal

Employment Opportunity Information Report are incorporated herein as Attachment H.

A contract award cannot be made to any contractor that has not satisfied the equal employment requirements.

B.7.5 Campaign Finance Reform Act

The Contractor agrees to comply with the Campaign Finance Reform Act certification requirement pursuant to D.C. Official Code § 1-1161.01 and will satisfy all self-certification requirements prior to the execution of any contract, as applicable

(Attachment M).

B.8 Standard Contract Provisions

The Department of General Services Standard Contract Provisions for Architectural and

Engineering Services Contracts Attachment G are applicable to this procurement.

B.9 Time is of the Essence and Substantial Completion Date

Time is of the essence with respect to the proposed Contract. Title I services shall be completed by 280 days from NTP, or the date of execution of this Contract. The Title II services shall continue until the construction project achieves substantial completion by the general contractor.

SECTION C

ECONOMIC INCLUSION

C.1. Preference for Small, Local, and Disadvantaged Business Enterprises

Under the provisions of the “Small and Certified Business Enterprise Development and Assistance

Act of 2005”, D.C. Code § 2-218.01 et seq., as amended (“Act”, as used in this section), the District shall apply preferences in evaluating proposals from businesses that are certified by the

Department of Small and Local Business Development (“DSLBD”) pursuant to Part D of the Act.

a) Any prime contractor that is a small business enterprise (“SBE”) certified by the

DSLBD will receive the addition of three (3) points on a 100-point scale added to the overall score.

b) Any prime contractor that is a resident-owned business (“ROB”) certified by

DSLBD will receive the addition of five (5) points on a 100-point scale added to the overall score.

c) Any prime contractor that is a longtime resident business (“LRB”) certified by

DSLBD will receive the addition of five (5) points on a 100-point scale added to the overall score.

d) Any prime contractor that is a local business enterprise (“LBE”) certified by

DSLBD will receive the addition of two (2) points on a 100-point scale added to the overall score.

e) Any prime contractor that is a local business enterprise with its principal offices located in an enterprise zone (“DZE”) certified by DSLBD will receive the addition of two (2) points on a 100-point scale added to the overall score.

f) Any prime contractor that is a disadvantaged business enterprise (“DBE”) certified by

DSLBD will receive the addition of two (2) points on a 100-point scale added to the overall score.

g) Any prime contractor that is a veteran-owned business (“VOB”) certified by

DSLBD will receive the addition of two (2) points on a 100-point scale added to the overall score.

h) Any prime contractor that is a local manufacturing business enterprise (“LMBE”) certified by DSLBD will receive the addition of two (2) points on a 100-point scale added to the overall score.

i) Any prime contractor that is an equity impact enterprise certified by DSLBD will receive the addition of five (5) points on the 100-point scale added to the overall score.

A certified business enterprise ("CBE") shall be entitled to any or all of the preferences provided in this Section, but in no case shall a CBE be entitled to a preference of more than 12 points.

C.1.1. Preferences for Certified Joint Ventures

A certified joint venture will receive preferences as determined by DSLBD in accordance with

D.C. Official Code § 2-218.39a (h).

C.1.1.1. A copy of the certification acknowledgment letter must be submitted with the Offeror’s Proposal.

C.1.1.2. Any vendor seeking certification in order to receive preferences under this

RFP shall contact the:

Department of Small and Local Business Development

ATTN: CBE Certification Program

One Judiciary Square Building

441 4th Street, NW, 9th Floor

Washington, DC 20001

(202) 727-3900 (Telephone Number)

(202) 724-3786 (Facsimile Number)

C.1.1.3. All vendors are encouraged to contact DSLBD at (202) 727-3900 if additional information is required on certification procedures and requirements.

C.2. LSDBE Participation

The Department requires that significant participation by business enterprises certified by DSLBD as: (i) a local business enterprise; (ii) a small business enterprise; (iii) a disadvantaged business enterprise; (iv) having an owned resident business; (v) being a longtime business resident; or (vi) having a local business enterprise with its principal office located in an enterprise zone.

Accordingly, and in addition to the preference points conferred by Section C.1, the Department requires that business enterprises so certified must participate in at least 50% of the project. At least 35% of the contract work must be awarded to entities that are certified as Small Business

Enterprises by DSLBD. Offerors shall submit an SBE Subcontracting Plan Attachment L with their proposals. The SBE Subcontracting Plan must demonstrate how this requirement will be met and, to the extent possible at this stage in the project, should identify the specific firms that will be used and their respective roles.

C.2.1. Mandatory Subcontracting Plan and Requirements.

C.2.1.1 Unless the Director of DSLBD has approved a waiver in writing, in accordance with D.C. Official Code § 2-218.51, for all contracts in excess of

$250,000, at least 35% of the dollar volume of the contract shall be subcontracted to qualified small business enterprises (SBEs).

C.2.1.2 If there are insufficient SBEs to completely fulfill the requirement of paragraph C.2.1.1, then the subcontracting may be satisfied by subcontracting 35% of the dollar volume to any qualified certified business enterprises (CBEs);

provided, however, that all reasonable efforts shall be made to ensure that SBEs are significant participants in the overall subcontracting work.

C.2.1.3 A prime contractor that is certified by DSLBD as a small, local or disadvantaged business enterprise shall not be required to comply with the provisions of sections C.2.1.1 and C.2.1.2.

C.2.1.4 Except as provided in C.2.1.5 and C.2.1.6, a prime contractor that is a CBE and has been granted a proposal preference pursuant to D.C. Official Code § 2-

218.43, or is selected through a set-aside program, shall perform at least 35% of the contracting effort with its own organization and resources and, if it subcontracts, 35% of the subcontracting effort shall be with CBEs. A CBE prime contractor that performs less than 35% of the contracting effort shall be subject to enforcement actions under D.C. Official Code § 2-218.63.

C.2.1.5 A prime contractor that is a certified joint venture and has been granted a proposal preference pursuant to D.C. Official Code § 2-218.43, or is selected through a set-aside program, shall perform at least 50% of the contracting effort with its own organization and resources and, if it subcontracts, 35% of the subcontracting effort shall be with CBEs. A certified joint venture prime contractor that performs less than 50% of the contracting effort shall be subject to enforcement actions under D.C. Official Code§ 2-218.63.

C.2.1.6 Each CBE utilized to meet these subcontracting requirements shall perform at least 35% of its contracting effort with its own organization and resources.

C.2.1.7 A prime contractor that is a CBE and has been granted a proposal preference pursuant to D.C. Official Code § 2-218.43, or is selected through a set-aside program, shall perform at least 50% of the on-site work with its own organization and resources if the contract is $1 million or less.

C.2.2 Subcontracting Plan

An Offeror responding to this RFP which is obligated to subcontract shall be required to submit with its Proposal, any subcontracting plan required by law. Offeror’s responding to this RFP shall be deemed nonresponsive and shall be rejected if the Offeror fails to submit a subcontracting plan that is required by law. If the Agreement is in excess of $250,000, at least 35% of the dollar volume of the Agreement shall be subcontracted with a CBE, 35% with small business enterprises

(“SBE”) and 15% with resident owned business enterprises (“ROB”).

Though the above requirements exceed the statutory requirements set forth in the Small and

Certified Business Enterprise Development and Assistance Amendment Act of 2014, the

Department desires the selected A/E to provide the maximum level of participation for SBEs, CBEs, and ROBs, and views these goals as a minimum with potential to far exceed.

The subcontracting plan shall be submitted as part of the proposal and may only be amended after award with the prior written approval of the CO and Director of DSLBD. Any reduction in the dollar volume of the subcontracted portion resulting from an amendment of the plan after award shall inure to the benefit of the District.

Each subcontracting plan shall include the following:

(1) The name and address of each subcontractor;

(2) A current certification number of the small or certified business enterprise;

(3) The scope of work to be performed by each subcontractor; and

(4) The price that the prime contractor will pay each subcontractor.

C.2.3 Copies of Subcontracts

Within twenty-one (21) days of the date of award, the prime contractor shall provide fully executed copies of all subcontracts identified in the subcontracting plan to the Contracting Officer

(“CO”), the District of Columbia Auditor and the Director of DSLBD.

C.2.4 Subcontracting Plan Compliance Reporting

If the prime contractor has a subcontracting plan required by law for the proposed contract, the prime contractor shall submit a quarterly report to the CO, CA, District of Columbia Auditor and the Director of DSLBD. The quarterly report shall include the following information for each subcontract identified in the subcontracting plan:

a) The price that the prime contractor will pay each subcontractor under the subcontract;

b) A description of the goods procured or the services subcontracted for;

c) The amount paid by the prime contractor under the subcontract; and

d) A copy of the fully executed subcontract, if it was not provided with an earlier quarterly report.

If the fully executed subcontract is not provided with the quarterly report, the prime contractor will not receive credit toward its subcontracting requirements for that subcontract.

C.2.5 Annual Meetings

Upon at least 30-days written notice provided by DSLBD, the prime contractor shall meet annually with the CO, District of Columbia Auditor and the Director of DSLBD to provide an update on its subcontracting plan.

C.2.6 DSLBD Notices

The prime contractor shall provide written notice to the DSLBD and the District of Columbia

Auditor upon commencement of the contract and when the contract is completed.

C.2.7 Enforcement and Penalties for Breach of Subcontracting Plan

C.2.7.1 A prime contractor shall be deemed to have breached a subcontracting plan required by law, if the prime contractor (i) fails to submit subcontracting plan monitoring or compliance reports or other required subcontracting information in a reasonably timely manner; (ii) submits a monitoring or compliance report or other required subcontracting information containing a materially false statement; or (iii) fails to meet its subcontracting requirements.

C.2.7.2 A prime contractor that is found to have breached its subcontracting plan for utilization of CBEs in the performance of a contract shall be subject to the imposition of penalties, including monetary fines in accordance with D.C. Official

Code § 2-218.63.

C.2.7.3 If the CO determines the prime contractor’s failure to be a material breach of the contract, the CO shall have cause to terminate the contract under the default provisions in clause 8 of the SCP, Default.

C.2.7.4 Neither the A/E nor a subcontractor may remove a subcontractor or tier-subcontractor if such subcontractor or tier-subcontractor is certified as an LSDBE company unless the Department approves of such removal, in writing. The

Department may condition its approval upon the prime contractor developing a plan that is, in the Department’s sole and absolute judgment, adequate to maintain the level of LSDBE participation on the Project.

C.2.8. Residency Hiring Requirements for Contractors and Subcontractors

At least fifty-one percent (51%) of the Offeror’s team and every subconsultant’s employees hired after the selected A/E enters into a contract with the Department, or after such subconsultant enters into a contract with the A/E, to work on this Project, shall be residents of the District of

Columbia. This percentage shall be applied in the aggregate, and not trade by trade. In addition, the selected A/E firm shall use commercially reasonable best efforts to comply with the workforce percentage goals established by the recently adopted amendments to the First Source

Employment Agreement Act of 1984 (D.C. Code §§ 2-219.01 et seq.) and any implementing regulations, including, but not limited to the following requirements:

(i) At least 20% of journey worker hours by trade shall be performed by District residents;

(ii) At least 60% of apprentice hours by trade shall be performed by District residents;

(iii) At least 51% of the skilled laborer hours by trade shall be performed by District residents; and

(iv) At least 70% of common laborer hours shall be performed by District resident

(v) Thirty five percent (35%) of all apprentice hours worked on the Project shall be worked by District residents.

C.2.9. Economic Inclusion Reporting Requirements

Upon execution of the Contract, the A/E and all of its member firms, if any, and each of its subcontractors and subconsultants shall submit to the Department a list of current employees that will be assigned to the Project, the date that they were hired and whether or not they live in the

District of Columbia.

The A/E shall comply with subchapter X of Chapter II of Title 2 of the D.C. Code, and all successor acts thereto, including by not limited to the Workforce Intermediary Establishment and Reform of

First Source Amendment Act of 2011, and the rules and regulations promulgated thereunder, and all successor acts thereto and the rules and regulations promulgated thereunder.

The Offeror and all member firms, subcontractors, tier subcontractors, subconsultants, and suppliers with contracts in the amount of $100,000 or more shall comply with the Employment

Services (“DOES”) upon execution of the contract; (ii) submit an executed First Source Agreement to DOES prior to beginning work on the Project; (iii) make best efforts to hire at least 51% District residents for all new jobs created by the project; (iv) list all employment vacancies with DOES;

and (v) submit monthly compliance reports to DOES by the 10th of each month.

C.2.10 Apprenticeship Act

The D.C. Apprenticeship Act of D.C. Law 2-156, (as amended, the Act) may apply to this Project.

As applicable, the A/E and its subcontractors selected to perform work on the Project on a craft-by-craft basis may be required to comply with the Act. If applicable, all terms and conditions of the D.C. Apprenticeship Council Rules and Regulations shall be implemented, and the selected

A/E shall be liable for any subcontractor non-compliance. Thirty-five percent (35%) of all apprentice hours shall be worked by District residents.

SECTION D

EVALUATION AND AWARD CRITERIA

D.1 Award

The Department intends to award a contract to the highest rated qualified A/E firm if such contract is satisfactorily negotiated and at a price, the CO determines to be fair and reasonable to the

District.

D.2 Evaluation Process

The Department will evaluate Offerors’ proposals, qualified A/E firms on file with the Department and any best and final offers (“BAFO(s)”) requested and received in accordance with the provisions of D.C. Official Code § 2-356.04 of the Procurement Practices Reform Act of 2010, as amended, and Sections 2620 – 2633 of the District of Columbia Municipal Regulations

(“DCMR”).

D.2.1 Evaluation Board

D.2.1.1 Selection and Appointment

The Department’s CO shall appoint one (1) or more permanent or ad hoc architect-engineer evaluation board (“Evaluation Board”) composed of members who, collectively, have experience in architecture, engineering, construction, and District and related procurement matters. Members of the Evaluation Board shall include highly qualified professional employees of the District and may include private practitioners of architecture, engineering, or related professions and shall evaluate all Proposals received from A/E(s) firm interested in the proposed contract under this

RFP. The Department’s CO shall designate at least one (1) District employee member of each board as the chairperson. No A/E firm shall be eligible for award of an architect-engineer contract during the period in which any of its principals or associates are participating as members of an

Evaluation Board.

D.2.1.2 Evaluation Board Responsibilities

The Evaluation Board shall:

a. Review the Department’s current data files on eligible A/E firms and Offerors’ proposals received in response to this RFP.

b. Evaluate current statements of A/E firms’ qualifications and performance data on file with the Department and Offerors’ proposals, in accordance with the prescribed criteria in Section D.3.

c. Hold discussions with at least three (3) of the most highly rated qualified A/E firms about concepts and the relative utility of alternative methods of furnishing the required services; the A/E fees will not be discussed.

d. Prepare a selection report for the CO recommending, in order of preference, at least three (3) A/E firms that are evaluated to be the most highly qualified to perform the required services, based on the selection criteria in Section D.3. The selection report shall include a description of the discussions and evaluation conducted by the board to allow the CO to: review the considerations upon which the recommendations are based; and, make a final, independent determination regarding the order of preference of at least three (3) of the most highly qualified A/E firms based on the selection criteria in Section D.3.

Section D.3 Evaluation and Selection Criteria:

Each Offeror’s proposal will be scored on a scale of 1 to 100 points. In addition, Offerors may receive up to 12 preference points as described in Section C.1 and Section D.3.6 of this RFP and their entitlement to preference points as designated by DSLBD. Thus, the maximum total number of points is 112.

A/E firms will be evaluated in accordance with the following selection criteria:

• Past performance, previous experience and specialized experience in the type of work required under this RFP with government entities or private industry in terms of cost control, quality of work, and compliance with performance schedules – A/E and sub-consultants (30 points)

• Professional qualifications, specialized experience and technical competence in the type of work required under this RFP–Key Personnel (30 points)

• Capacity to accomplish the work in the required time of the RFP – A/E, sub-consultants and Key Personnel (10 points)

• Acceptability of Design Approach and Management Plan (30 Points)

• Preference Points (up to 12 Points)

D.3.1 Past performance, previous experience and specialized experience in the type of work required under this RFP with government entities or private industry in terms of cost control, quality of work, and compliance with performance schedules – A/E and sub-consultants (30 points)

Offerors will be evaluated based on their past performance, previous experience and specialized experience in the type of work required under this RFP with government entities or private industry in terms of cost control, quality of work, and compliance with performance schedules – A/E and sub-consultants. This element of the evaluation will be worth up to thirty (30) points.

Offerors shall submit the following information in their Proposals:

A. List of all projects that the Offeror and its sub-consultants have worked on in the last 5 years that are similar to this Project. For purposes of this paragraph, similar shall mean projects where the Offeror has served as the lead design consultant for a public facility

(include if they were in an urban setting). This information may be provided in an overview matrix format or brief list; however, it should include:

1. The name and location of the facility;

2. The name of the owner;

3. The time frame of the project;

4. The original budget for the project, and whether the project was delivered on-time and on budget. If a project was not delivered on-time or on budget, a brief description of the reasons should be provided.

5. Project process and schedule data including construction delivery method, and construction completion date (any unusual events or occurrences that affected schedule should be explained).

6. Renderings or photographs that show the interior and exterior of the project.

B. The Offeror shall ensure that a minimum of three (3) Past Performance Evaluation forms

Attachment K, are completed on behalf of the A/E and submitted directly to the

Department’s POC stated on Section E.5 by the due date for Proposals as specified in

Section E.3. A minimum of two (2) Past Performance Evaluation forms for each sub consultant should be incorporated in the Offeror’s technical Proposal.

D.3.2 Professional qualifications, specialized experience, and technical competence in the type of work required under this RFP–Key Personnel (30 points)

Offerors key personnel will be evaluated based on their (i) demonstrated experience in design excellence and design of public facilities in a manner that reflects civic importance and creates a sense of place and community; (ii) demonstrated experience designing and completing high quality, construction projects on-time and on-budget; (iii) Key Personnel’s technical competence and specialized experience. If the Offeror is a team or joint venture of multiple companies, the

Evaluation Board will consider the experience of each member of the team or joint venture in light of their role in the proposed team or joint venture. This element of the evaluation will be worth up to thirty (30) points.

Offerors will be required to submit the following in their Proposals:

A. Detailed descriptions of no more than ten (10) projects that best illustrate the Offeror A/E and its sub-consultants’ technical competence and specialized experience relevant to this

Project. On each project description, please provide all of the following information in consistent order:

1. Project name and location.

2. Name, address, contact person and telephone number for owner reference.

3. Brief project description including project cost, square footage, firm’s scope of work, and key firm strengths exhibited.

4. Identification of personnel involved in the selected project who are proposed to work on this Project.

B. A description of the A/E’s and sub-consultants’ Key Personnel professional qualifications, specialized experience, and technical competence necessary for satisfactory performance of the required services, to include at a minimum the following:

1. List of Key Personnel to include, at a minimum, the following individuals: (i) the

Principal Architect; i) the Design Principal, ii) the Project Architect, iii) the Project

Designer, iv) Mechanical Engineer v) Electrical Engineer vi) Structural Engineer

vii) Civil Engineer.

2. Organizational chart illustrating reporting lines and names and titles for Key

Personnel proposed by the A/E.

3. Resumes for each Key Personnel proposed by the A/E and sub-consultants indicating the individual’s previous experience, education, licensing, certifications specialized experience, and demonstrated technical competence necessary to successfully complete their role in the Project; and

4. A table that identifies the specific staff that will be assigned to this Project. The table should include: (i) the individual’s name (if known); (ii) his or her title; (iii) his or her level of effort (i.e. the percentage of time devoted to this Project); and

(iv) the time periods during which the individual will be assigned to the Project and (v) experience working together. This table should include all personnel that will be assigned to the Project.

D.3.3 Capacity to accomplish the work in the required time of the RFP – A/E and its sub-consultants Key Personnel (10 points)

Offerors will be evaluated based on the A/E and its sub-consultants Key Personnel’s capacity to meet the needs of this Project within the required time of the RFP. The Offeror shall include an analysis of the overall proposed contributions of the A/E and sub-consultants as well as the capacity of the individual Key Personnel for this project relative to the current and projected workloads. This element of the evaluation will be worth up to ten (10) points.

The Offeror shall submit a detailed analysis demonstrating that they have the necessary capacity to meet the government schedule. This plan must identify the necessary resources required for the completion of the Project and must include at a minimum the following:

a) Company resources available to the project manager.

b) Proposed subcontracting effort in connection with obtaining additional resources.

c) Current contracts with other public and private entities.

d) All current projects with the District and DGS and the stage of each project.

e) A time allocation plan indicating the percentage of time key personnel is allocated over all projects.

D.3.4 Acceptability of Design Approach and Management Plan (30 Points)

Offerors shall submit: (i) a discussion of their intended Design Approach; and (ii) a Design

Management Plan. These elements of the proposal can be submitted either as separate portions within the Proposal or as a single integrated section.

The Design Approach shall address the basic design theory or ideas that the Offeror proposes to employ in approaching the design of the Project. The Design Approach will be evaluated on the creativity demonstrated and workability of the solutions proposed.

The Management Plan shall clearly explain how the Offeror intends to manage and implement the

Project, to include all contemplated phasing. Among other things, the Management Plan should explain: (i) how the Offeror will manage the engineering subconsultants so as to ensure that the drawings are properly coordinated, including coordination of the drawings in light of the phasing of the Project; (ii) how the Offeror will manage the Value Engineering/management process; (iii) how the A/E proposes to staff and handle construction administration and interact with the builder;

(iv) how the Offeror will manage the design process to ensure that bid packages are issued in a timely manner and incorporate agreed upon Value Engineering changes; and (v)…