RFP Daily Courier 0004 RG 2026.pdf

REQUEST FOR PROPOSAL

DAILY COURIER SERVICES

United States District Court Central District of California

RFP: 004 RG 2026 Daily Courier

Open Market Request for Proposal (RFP)

RFP Number: 004 RG 2026 Daily Courier Services Request Date: August 14, 2025

To: Prospective Offerors

The United States District Court, Central District of California, requests proposals for daily courier services in accordance with the attached Statement of Work. The solicitation number is 004 RG 2026 Daily Courier. Please see the attached for the following additional information:

Instructions for completion of the proposal package, Statement of Work and applicable terms and conditions.

A fixed price contract will be awarded from this RFP based on the lowest-priced, technically acceptable offer.

Proposals shall be sent via email to Rosa_A_Gallardo@cacd.uscourts.gov

Submit proposal in accordance with the instructions in Section L of the solicitation. Proposals and questions concerning this RFP shall be addressed in email only to Rosa Gallardo, Contracting Officer.

Questions Due Date: 08/25/2025 by 2:00 p.m. local time

Proposal Due Date: 09/25/2025 by 2:00 p.m. local time

Sincerely, Rosa Gallardo Contracting Officer United States District Court Central District of California 255 E. Temple Street, Procurement Department, Suite 1100 Los Angeles, CA 90012

Part I – The Schedule

Section A Solicitation/Contract Form

[END OF SECTION A]

See Attachment Labeled Section A - SF33

Section B Products or Services and Prices/Costs

The contractor shall provide daily courier services in accordance with the specifications outlined in the following Statement of Work (SOW). Pricing is inclusive of all services described in the SOW.

Table A: Base Year - 10/01/2025 – 09/30/2026

(end)

Table A-CT: Contingency Prices/Costs – See Paragraph C.13 and C.13.a of the Statement of Work

Item No.

Brief Description

List of Tasks

Qty

Unit

Monthly Price

A101

Los Angeles to Santa Ana

Los Angeles (Roybal) to Santa Ana One morning pickup and one afternoon delivery

Job

A102

Los Angeles to Riverside

Los Angeles (Roybal) to Riverside

A103

Santa Ana to Los Angeles

Santa Ana to Los Angeles (Roybal) One afternoon pickup and one afternoon delivery

A104

Santa Ana to Riverside

A105

Riverside to Los Angeles

Riverside to Los Angeles (Roybal)

A106

Riverside to Santa Ana

Total Monthly Cost

Total Contract Amount (12 months)

Item No.

A-CT101

Los Angeles (First Street) to Santa Ana

A-CT102

Los Angeles (First Street) to Riverside

A-CT103

Santa Ana to Los Angeles (First Street)

A-CT104

A-CT105

Riverside to Los Angeles (First Street)

A-CT106

Table AA-CT: Contingency Prices/Costs – See Paragraph C.13.b of the Statement of Work

Table B: Option Year 1 - 10/01/2026 – 09/30/2027 Option years are not automatically renewed, are not guaranteed, and award is based on each year’s fiscal funding and contractor’s performance.

Item No.

AA-CT101

Los Angeles to Los Angeles

Los Angeles (Roybal) to Los Angeles (First Street)

AA-CT102

AA-CT103

B101

B102

B103

B104

B105

B106

Table C: Option Year 2 – 10/01/2027 – 09/30/2028

Table D: Option Year 3 – 10/01/2028 – 09/30/2029

C101

C102

C103

C104

C105

C106

D101

D102

D103

D104

D105

D106

Table E: Option Year 4 – 10/01/2030 – 09/30/2031

[END OF SECTION B]

E101

E102

E103

E104

E105

E106

Section C Description/Specifications/Statement of Work

C.1 USDC requires a contractor to provide daily courier services between three divisional locations (Western, Southern, Eastern Divisions) to execute timely delivery of court documents, case files and confidential boxed items to-and-from each respective divisional location.

C.1.a Contractor’s couriers shall provide inside delivery for all divisional locations.

C.2 The contractor shall execute the assigned pick-ups and deliveries between divisional locations each working day, Monday through Friday, excluding federal holidays.

C.3 USDC will secure, and provide to the contractor, money bags and documents in protective suitcases and will also secure supplies in sealed corrugated boxes. The contractor shall provide secure transport of all items. The contractor shall not remove any materials from their packaging at any time. The contractor shall keep all contents secure at all times and shall take all necessary precautions to protect against theft, loss, or damage. Contractor shall transport seven to 10 parcels for each divisional office each and every scheduled day.

C.4 The contractor shall execute the pick-up from each divisional location no earlier than 12:00 p.m. and shall execute delivery to each divisional location no later than 4:00 p.m. the same day. If more than 30 minutes late a notification should be sent to the location to provide an estimate time of arrival.

C.5 The contractor shall sign for suitcases upon pick-up and delivery. When available, the contractor shall obtain the signature of USDC personnel to verify receipt of the items delivered. The contractor shall service only USDC under this award.

C.6 The contractor shall be bonded and shall provide proof of bond.

C.7 The contractor shall provide all equipment, material and labor necessary to perform the requirements of this contract. The contractor shall take all action necessary to protect its own and USDC’s furnished materials, supplies, equipment and personal property of its employees from loss, damage or theft.

C.8 Contractor’s couriers shall be subject to a background check and security clearance.

C.9 The contractor shall provide the highest level of professionalism including performance, security and conduct.

C.10 Project Management: The contractor shall manage the total work effort associated with the services and equipment required herein to fully assure timely execution of the requirements. Project management is a full range of duties, including, but not limited to, planning and scheduling.

C.11 The contractor shall register with System for Award Management (SAM):

https://www.sam.gov/portal/SAM/##11.

https://www.sam.gov/portal/SAM/##11

C.12 Upon award of a contract, USDC will schedule a kick-off meeting.

C.13 Contingency Tasks

C.13.a USDC may require courier services between four divisional locations: Western Division (Roybal Courthouse, First Street Courthouse); Southern Division (Ronald Reagan Federal Building) and Eastern Division (George E. Brown, Jr. Federal Building).

[END OF SECTION C]

Section D Packaging and Marking – RESERVED

[END OF SECION D]

Section E Inspection and Acceptance

E.1 Clause B-5, Clauses Incorporated by Reference (SEP 2010)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

http://www.uscourts.gov/procurement.aspx.

Clause Number Clause Title Clause Date 2-5B Inspection of Services April 2013

[END OF SECTION E]

http://www.uscourts.gov/procurement.aspx

Section F Deliveries or Performance

F.1 Place of performance includes the following three divisional locations:

F.1.a United States District Court – Central District of California Western Division – Edward R. Roybal Federal Building 255 Temple Street, Suite TS-134

F.1.b United States District Court – Central District of California

Southern Division – Ronald Reagan Federal Building 411 West Fourth Street, Room 1-1053 Santa Ana, CA 92701

F.1.c United States District Court – Central District of California

Eastern Division – George E. Brown, Jr. Federal Building 3470 Twelfth Street, Room 134 Riverside, CA 92501

F.2 Place of performance for contingency tasks may include up to four divisional locations:

F.2.a United States District Court – Central District of California Western Division – First Street Courthouse 350 First Street Los Angeles, CA 90012

F.2.b United States District Court – Central District of California

Southern Division – Ronald Reagan Federal Building 411 West Fourth Street Santa Ana, CA 92701

F.2.c United States District Court – Central District of California

Eastern Division – George E. Brown, Jr. Federal Building 3470 Twelfth Street Riverside, CA 92501

F.2.d United States District Court – Central District of California Western Division – Edward R. Roybal Federal Building 255 East Temple Street

F.3 Period of Performance

F.3.a Consultant shall provide the services daily, Monday through Friday, excluding federal holidays, between each divisional location. The pick-up from each divisional location shall be no earlier than 12:00 p.m. and delivery to each divisional location shall be no later than 4:00 p.m. the same day.

F.3.b The Base Period for award of this contract begins October 1, 2025 and ends

September 30, 2026, with four (4) additional one-year options. Issuing of Option Year(s) is not guaranteed. Award of Option Year(s) is based on the availability of each fiscal year’s funding and the contractor’s performance.

F.3.c Option Year 1 begins October 1, 2026 and ends September 30, 2027.

Option Year 2 begins October 1, 2027 and ends September 30, 2028.

Option Year 3 begins October 1, 2028 and ends September 30, 2029.

Option Year 4 begins October 1, 2029 and ends September 30, 2030.

F.4 Notice to the Government of Delays

F.4.a In the event the contractor encounters difficulty in meeting performance requirements, or when the contractor anticipates difficulty in complying with the contract delivery schedule or completion date, or whenever the contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of the awarded contract, the contractor shall immediately notify USDC’s Contracting Officer and COTR by telephone or email followed by notification in writing, giving pertinent details, provided this data shall be informational only in character and that this provision shall not be construed as a waiver by the Government of any delivery schedule or date, or any rights or remedies provided by law or under this awarded contract.

F.5 Clause B-5, Clauses Incorporated by Reference (March 2025) http://www.uscourts.gov/procurement.aspx.

2-60 Stop-Work Order January 2010

[END OF SECTION F]

Section G Contract Administration Data

G.1 Contractor shall invoice monthly in arrears. Payment terms are NET30 upon receipt of approved invoice. Contractor shall submit invoices electronically to USDC’s Contracting Officer or USPS:

United States District Court Central District of California Attn: Procurement, Suite 1100 255 E. Temple Street, G.2 Clause B-5, Clauses Incorporated by Reference (March 2025)

7-1 Contract Administration January 2003 7-5 Contracting Officer’s Representative April 2013 7-125 Invoices April 2011

G.3 Clause 6-20, Insurance – Work on or Within a Judiciary Facility (APR 2011)

(a) The contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the following kinds and minimum amounts of insurance:

(1) Workman's Compensation and Employee's Liability Insurance The contractor shall comply with applicable federal and state workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy.

Employer's liability coverage of at least $100,000 per incident is required.

(2) Automobile Liability Insurance The contractor shall have coverage at a minimum of $200,000 per person; $500,000 per occurrence for bodily injury; and $20,000 per occurrence for property damage.

(3) General Liability Insurance The contractor shall have coverage at a minimum of $200,000 per person and $500,000 per occurrence for death or bodily injury and $20,000 per occurrence for property damage.

(4) Self-Insurance If the contractor has been approved to provide a qualified program of self-insurance, the contractor must submit any proposed changes to the program to the contracting officer for approval.

http://www.uscourts.gov/procurement/clauses.htm

(b) Prior to beginning performance under this contract, the contractor shall provide the insurance carrier certification of the above minimum amounts.

(c) The maintenance of insurance coverage as required by this clause is a continuing obligation, and the lapse or termination of insurance coverage without replacement coverage being obtained will be grounds for termination for default.

(d) The certification evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the judiciary's interest shall not be effective:

(1) for such period as the laws of the state in which this contract is to be performed prescribe; or

(2) until 30 days after the insurer or the contractor gives written notice to the contracting officer, whichever period is longer.

(e) The contractor shall insert the substance of this clause, including this paragraph (e), in subcontracts under this contract that require work in a judiciary facility and shall require subcontractors to provide and maintain the required insurance. The contractor shall maintain a copy of all subcontractors' proofs of required insurance and shall make copies available to the contracting officer upon request.

G.4 Clause 7-10, Contractor Representative (JAN 2003)

(a) The contractor’s representative to be contacted for all contract administration matters is as follows (contractor completes the information):

Name: ____________________________ Address: ____________________________

Telephone: ____________________________ E-mail: _____________________________ Fax: ______________________________

(b) The contractor’s representative shall act as the central point of contact with the Judiciary, shall be responsible for all contract administration issues relative to this contract, and shall have full authority to act for and legally bind the contractor on all such issues.

[END OF SECTION G]

Section H Special Contract Requirements

H.1 Contractor’s couriers shall be subject to a background and security clearance, and upon clearance.

H.2 Contractor shall provide the vehicles necessary to meet the requirements of the courier services. Contractor courier vehicles shall be owned or be leased and be operated and be insured by contractor. All repairs and damages incurred during the execution of the contract shall be covered solely by the contractor. The contractor shall use some type of utility cart, luggage cart, dollie or pallet jack (either manual or electric) to safely and securely transport suitcases.

H.3 Clause B-5, Clauses Incorporated by Reference (March 2025)

1-1 Employment by the Government January 2003

[END OF SECTION H]

Part II – Contract Clauses

Section I Contract Clauses

I.1 Clause B-5, Clauses Incorporated by Reference (SEP 2010)

B-20 Computer Generated Forms January 2003 1-5 Conflict of Interest August 2004 1-10 Gratuities of Gifts January 2010 1-15 Disclosure of Contractor Information to the Public August 2004 2-55 Privacy of Security Safeguards January 2003 2-90A Option for Increased Quantity April 2013 3-25 Protecting the Judiciary’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment March 2019

3-35 Covenant Against Contingent Fees January 2003 3-40 Restrictions on Subcontractor Sales to the Judiciary June 2014 3-45 Anti-Kickback Procedures June 2012 3-50 Cancellation, Rescission, and Recovery of Funds for Illegal or

Improper Activity June 2012

3-55 Price or Fee Adjustment for Illegal or Improper Activity June 2012 3-105 Audit and Records April 2011 3-120 Order of Precedence January 2003 3-160 Service Contract Act of 1965 March 2019 3-175 Fair Labor Standards Act and Service Contract Act – Price

Adjustment (Multi-Year and Option Contracts) March 2019

3-180 Fair Labor Standards Act and Service Contract Act – Price Adjustment

March 2019

3-205 Protest after Award January 2003 3-300 Registration in the System for Award Management (SAM) October 2023 7-20 Security Requirements April 2013 7-25 Indemnifications August 2004 7-30 Public Use of the Name of the Federal Judiciary June 2014 7-35 Disclosure or Use of Information April 2013 7-40 Judiciary-Contractor Relationships January 2003 7-85 Examination of Records January 2003 7-100B Limitation of Liability (Services) January 2003 7-110 Bankruptcy January 2003 7-130 Interest (Prompt Payment) January 2003

7-135 Payments April 2013 7-140 Discounts for Prompt Payment January 2003 7-150 Extras January 2003 7-185 Changes April 2013 7-195 Excusable Delays January 2003 7-210 Payment for Emergency Closures April 2013 7-215 Notification of Ownership Changes January 2003 7-220 Termination for Convenience of the Judiciary (Fixed Price) January 2003 7-223 Termination for Convenience of the Judiciary (Short Form) August 2004 7-230 Termination for Default (Fixed Price – Products and Services) January 2003 7-235 Disputes January 2003

I.2 Clause 2-90D, Option to Extend the Term of the Contract (APR 2013)

(a) The judiciary may extend the term of this contract by written notice to the contractor no later than __30____ calendar days prior to the contract's current expiration date;

provided that the judiciary gives the contractor a preliminary written notice of its intent to extend at least ___60___ calendar days before the contract expires. The preliminary notice does not commit the judiciary to an extension.

(b) If the judiciary exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed ____5_______ years.

I.3 Clause 7-115, Availability of Funds (JAN 2003)

Funds are not presently available for this contract. The judiciary's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the judiciary for any payment may arise until funds are made available to the contracting officer for this contract and until the contractor receives notice of such availability, to be confirmed in writing by the contracting officer.

[END OF SECTION I]

Part III – List of Documents, Exhibits, and Other Attachments

Section J List of Attachments

Attachment Number

Document Name Number of Pages

1 Service Contract Act Wage Determination No.: 2015-5613 Los Angeles Revision No.; 15 Date of Revision: 07/08/2025

2 Service Contract Act Wage Determination No.: 2015-5629 Riverside Revision No.; 13 Date of Revision: 07/08/2025

3 Service Contract Act Wage Determination No.: 2015-5645 Orange Revision No.; 14 Date of Revision: 07/08/2025

4 WHD Publication 1313 (Revised March 2022) 2

[END OF SECTION J]

Part IV – Representations and Instructions

Section K Representations and Certifications, and Other Statements of Offerors

K.1 Provision 3-5, Taxpayer Identification and Other Offeror Information (APR 2011)

(a) Definitions.

“Taxpayer Identification (TIN),” as used in this provision, means the number required by the Internal Revenue Service (IRS) to be used by the offeror in reporting income tax and other returns. The TIN may be either a social security number or an employer identification number.

(b) All offerors shall submit the information required in paragraphs (d) and (e) of this provision to comply with debt collection requirements of 31 U.S.C. §§ 7701(c) and 3325(d), reporting requirements of 26 U.S.C. §§ 6041, 6041A, and implementing regulations issued by the IRS.

If the resulting contract is subject to the payment reporting requirements, the failure or refusal by the offeror to furnish the information may result in a 31 percent reduction of payments otherwise due under the contract.

(c) The TIN may be used by the government to collect and report on any delinquent amounts arising out of the offeror’s relationship with the government (31 U.S.C. § 7701(c) (3)). If the resulting contract is subject to payment recording requirements, the TIN provided hereunder may be matched with IRS records to verify the accuracy of the offeror’s TIN.

(d) Taxpayer Identification Number (TIN): __________________________________________

[ ] TIN has been applied for.

[ ] TIN is not required, because: _________________________________________

[ ] Offeror is a nonresident alien, foreign corporation or foreign partnership that does not have income effectively connected with the conduct of a trade or business in the United States and does not have an office or place of business or a fiscal paying agent in the United States;

[ ] Offeror is an agency or instrumentality of a foreign government;

[ ] Offeror is an agency or instrumentality of the federal government.

(e) Type of Organization:

[ ] sole proprietorship;

[ ] partnership;

[ ] corporate entity (not tax-exempt);

[ ] corporate entity (tax-exempt);

[ ] government entity (federal, state or local);

[ ] foreign government;

[ ] international organization per 26 CFR 1.6049-4;

[ ] other _______________.

(f) Contractor representations.

The offeror represents as part of its offer that it is [___], is not [___] 51% owned and the management and daily operations are controlled by one or more members of the selected socio-economic group(s) below:

[] Women Owned Business [] Minority Owned Business (if selected then one sub-type is required) [] Black American Owned [] Hispanic American Owned

[] Native American Owned (American Indians, Eskimos, Aleuts, or Native Hawaiians)

[] Asian-Pacific Owned (persons with origins from Burma, Thailand, Malaysia, Indonesia, Singapore, Brunei, Japan, China, Taiwan, Laos, Cambodia (Kampuchea), Vietnam, Korea, The Philippines, U.S. Trust Territory of the Pacific Islands (Republic of Palau), Republic of the Marshal Islands, Federated States of Micronesia, the Commonwealth of the Northern Mariana Islands, Guan, Samoa, Macao, Hong Kong, Fiji, Tonga, Kiribati, Tuvalu, or Nauru)

[] Subcontinent Asian (Asian-Indian) American Owned (persons with origins from India, Pakistan, Bangladesh, Sri Lanka, Bhutan, The Maldives Islands, or Nepal)

[] Individual/concern, other than one of the preceding.

K.2 Provision 3-20, Certification Regarding Debarment, Suspension, Proposed Debarment, and

Other Responsibility Matters (APR 2011)

(a) (1) The offeror certifies, to the best of its knowledge and belief, that:

(i) the offeror and/or any of its principals:

(A) are ___ are not ___ presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any federal agency;

(B) have ___ have not ___, within the three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) contract or subcontract; violation of federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating federal criminal tax laws, or receiving stolen property;

(C) are ___ are not ___ presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision;

(D) have ___, have not ___, within a three-year period preceding this offer, been notified of any delinquent federal taxes in an amount that exceeds $3,000 for which the liability remains unsatisfied.

(1) Federal taxes are considered delinquent if both of the following criteria apply:

(i) The tax liability is finally determined. The liability in finally determined if it has been assessed. A liability is not finally determined if there is a pending administrative or judicial challenge.

In the case of a judicial challenge to the liability, the liability is not finally determined until all judicial appeal rights have been exhausted.

(ii) The taxpayer is delinquent in making payment. A taxpayer is delinquent if the taxpayer has failed to pay the tax liability when full payment was due and required. A taxpayer is not delinquent in cases where enforced collection action is precluded.

(2) Examples.

(i) The taxpayer has received a statutory notice of deficiency, under I.R. §6212, which entitles the taxpayer to seek Tax Court review of a proposed tax deficiency. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek Tax Court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(ii) The IRS has filed a notice of federal tax lien with respect to an assessed tax liability, and the taxpayer has been issued a notice under I.R.C. §6320 entitling the taxpayer to request a hearing with the IRS Office of Appeals contesting the lien filing, and to further appeal to the Tax Court if the IRS determines to sustain the Lien filing. In the course of the hearing, the taxpayer is entitled to contest the underlying tax liability because the taxpayer has had no prior opportunity to contest the liability. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek Tax Court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(iii) The taxpayer has entered into an installment agreement pursuant to I.R.C. §6159. The taxpayer is making timely payments and is in full compliance with the agreement terms. The taxpayer is not delinquent because enforced collection action is stayed under 11 U.S.C. 362 (the Bankruptcy Code).

ii. The offeror ___ has ___ has not, within a three-year period preceding this offer, had one or more contracts terminated for default by any federal agency.

(2) "Principals," for the purposes of this certification, means officers; directors; owners;

partners; and, persons having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a subsidiary, division, or business segment, and similar positions).

This certification concerns a matter within the jurisdiction of an agency of the United States and the making of a false, fictitious, or fraudulent certification may render the maker subject to the prosecution under 18 U.S.C. §1001.

(b) The offeror shall provide immediate written notice to the contracting officer if, at any time prior to contract award, the offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

(c) A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the offeror's responsibility. Failure of the offeror to furnish a certification or provide such additional information as requested by the contracting officer may render the offeror nonresponsible.

(d) Nothing contained in the foregoing will be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the offeror knowingly rendered an erroneous certification, in addition to other remedies available to the judiciary, the contracting officer may terminate the contract resulting from this solicitation for default.

K.3 Provision 3-30, Certificate of Independent Price Determination (JAN 2003)

(a) The offeror certifies that:

(1) the prices in this offer have been arrived at independently, without, for the purpose of restricting competition, any consultation, communication, or agreement, with any other offeror or with any competitor relating to:

(A) those prices;

(B) the intention to submit an offer; or

(C) the methods or factors used to calculate the prices offered.

(2) The prices in this offer have not been and will not be knowingly disclosed by the offeror, directly or indirectly, to any other offeror or contract award unless otherwise required by law; and

(3) no attempt has been made or will be made by the offeror to induce any other concern to submit or not to submit an offer for the purpose of restricting competition.

(b) Each signature on the offer is considered to be a certification by the signatory that the signatory:

(1) is the person in the offeror's organization responsible for determining the prices in this offer, and that the signatory has not participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of his provision; or

(2) (i) has been authorized, in writing, to act as agent for the following principals in certifying that those principals have not participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this provision ________________________ (insert full name of person(s) in the offeror’s organization responsible for determining the prices in this offer, and the title of his or her position in the offeror’s organization);

(ii) As an authorized agent, does certify that the principals named in subdivision (b)

(2) (i) of this provision; have not participated, and will not participate, in any action contrary to paragraphs (a) (1) through (a) (3) of this provision; and

(iii) as an agent, has not personally participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this provision.

(c) If the offeror deletes or modifies paragraph (a) (2) of this provision, the offeror shall furnish with its offer a signed statement setting forth in detail the circumstances of the disclosure

K.4 Provision 3-130, Authorized Negotiators (JAN 2003)

The offeror represents that the following person(s) are authorized to negotiate on its behalf with the judiciary in connection with this solicitation:

Name: ___________________________ Name: __________________________ Title: ___________________________ Title: __________________________ Telephone: ________________________ Telephone: _______________________ Email: ___________________________ Email: __________________________ Fax: ___________________________ Fax: __________________________

[END OF SECTION K]

Section L Instructions, Conditions, and Notice to Offerors

L.1 Provision B-1, Solicitation Provisions Incorporated by Reference (March 2025)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: http://www.uscourts.gov/procurement.aspx

Provision Number Provision Title Provision Date 3-85 Explanation to Prospective Offerors August 2004 3-95 Preparation of Offers April 2013 3-100 Instructions to Offerors April 2013 3-210 Protests June 2014 7-60 Judiciary-Furnished Property or Services January 2003

L.2 Provision 4-1, Type of Contract (JAN 2003)

The judiciary plans to award a fixed price contract under this solicitation, based on the lowest priced technically acceptable offer, and all offers shall be submitted on this basis.

Alternate offers based on other contract types will not be considered.

L.3 Inquiries

All questions regarding this solicitation are to be sent via email to Rosa_A_Gallardo@cacd.uscourts.gov. The page number, section, and paragraph number of the solicitation applicable to each question are to be cited. Answers to questions will be provided to all potential Offerors in an amendment to this solicitation, as appropriate.

Individual responses to email messages will not be sent.

L.4 Solicitation Copies and Enclosures

Only one (1) copy of the solicitation will be furnished to any individual firm. It shall be the responsibility of the individual firm to reproduce additional copies for its use.

L.5 Format and Instructions for Proposal Submission

The following are to be submitted to the Contracting Officer at the address shown in Block 7 of the SF33:

a) Copy of the Business Proposal, Technical Proposal, and Assumptions, Conditions, or

Exceptions. A cover letter may accompany the proposal to set forth any information that the Offeror wishes to bring to the attention of USDC, excluding pricing information which is strictly limited to the price proposal.

b) SF33, Solicitation, Offer and Award, completed and signed by the Offeror, constitutes the

Contractor’s acceptance of the terms and conditions of this solicitation 004RG2021 Daily Courier. Therefore, the SF33 shall be executed by a representative of the Offeror who is authorized to commit the Offeror to contractual obligations. The Offeror shall complete Blocks 12 through 18, including the signature. Erasures or other changes shall be initialed by the individual signing the offer. Offers signed by an agent are to be accompanied by evidence of the agent’s authority.

c) Offerors shall thoroughly examine and follow the requirement for the entire contents of each section of the solicitation document, without exception. Failure to do so shall be at the Offeror’s own risk.

d) The Court will not pay any Offeror’s preparation costs in developing its proposal.

e) Proposal Preparation.

The proposal is to consist of three parts (1) Business Proposal, (2) Technical Proposal and (3) Assumptions, Conditions or Exceptions. In the proposal, the Contractor shall demonstrate the capacity to provide the services as outlined in this Statement of Work.

L.6 Business Proposal

Include the following in the Business Proposal:

1. Standard Form 33: Complete Block 12, 13 and 14, as applicable; 15, 16, 17 and 18.

2. Section G, Clause 7-10 – Contractor Representative: Provide requested information.

3. Section K, Representations and Certifications, providing all requested information.

4. Price Proposal: Section B completed for all tables. Only the prices identified in Section B will be considered and no other costs will be paid.

L.7 Technical Proposal

The offeror’s technical proposal will be used to determine whether the proposal is acceptable or unacceptable. To be considered technically acceptable, the proposal will be evaluated to determine whether the proposed services and approach meet the requirements in the solicitation and the offeror’s capacity to satisfactorily perform the requirements under this solicitation. USDC will evaluate offeror’s proposal for compliance with the solicitation’s requirements. USDC reserves the right to conduct clarifications or discussions as necessary.

1. The offeror shall address how it intends to meet the requirements of Section C

Description/Specifications/Statement of Work (SOW) of the RFP. This shall consist of a narrative for each subsection which both demonstrates the offeror understands each section and demonstrates the approach the offeror will utilize to provide the required services.

2. Past Performance References: Contractor shall submit at least three (3) references that are most similar to the work of this solicitation performed in the past three (3) years;

provide the company name, point of contact, telephone number and email address.

The contractor is advised that references may be contacted; therefore, the references should be knowledgeable of the contractor’s performance.

L.8 Assumptions, Conditions or Exceptions

Identify any/all assumptions, conditions or exceptions to the terms and/or conditions of this solicitation. If none are note, the offeror agrees to comply with all the terms and conditions.

It is not the responsibility of USDC to seek out and identify assumptions, conditions or exceptions in an offeror’s proposal.

L.9 Receipt of Proposals

Proposals are due no later than September 25, 2025 by 2:00 p.m. local time. Emailed proposals will be accepted.

L.10 THE OFFEROR IS INSTRUCTED SPECIFICALLY TO CONTACT ONLY THE CONTRACTING

OFFICER IN CONNECTION WITH ANY ASPECT OF THIS SOLICITATION PRIOR TO CONTRACT

AWARD. CONTACT WITH ANY OTHER COURT OFFICIAL, EXCEPT THE CONTRACTING

OFFICER CONCERNING THIS SOLICITATION MAY RESULT IN DISQUALIFICATION OF THE

OFFEROR FROM CONSIDERATION FOR AWARD.

[END OF SECTION L]

Section M Evaluation Factors for Award

M.1 Award

M.1.a USDC plans to award a fixed price type of contract under this solicitation based on the lowest priced technically acceptable offer. Award will be made to the offeror that submits the lowest price technically acceptable offer. Only one award is contemplated, and the evaluated price will be the total of the prices completed in Section B.

M.1.b To be deemed technically acceptable, the offeror’s proposal shall clearly demonstrate the offeror understands each subsection in Section C and demonstrate the approach the offeror will utilize to provide the required services.

M.2 Past Performance

M.2.a Past performance information provided in each offer will be reviewed to determine whether referenced past performance projects are relevant and recent. A past performance project will be considered relevant if it required the contractor to provide security and patrol services similar in size, scope and complexity to the services required under this solicitation. Past performance will be considered recent if it was performed within the past three years. Information about the quality of an offeror’s past performance will be evaluated only for projects which have been determined to be both recent and relevant.

Customer references for recent, relevant past performance projects will be contacted and asked the following questions:

• Are/Were you satisfied with the courtesy and professionalism of the contractor in providing the services?

• Are/Were you satisfied with the quality and timeliness of the contractor in providing the services?

• Are/Were you satisfied with the contractor’s overall performance in providing all the services?

• Would you recommend this contractor?

M.2.b The past performance of an offeror will be determined to be acceptable if responses to the quality questions are all “yes”. Any “no” responses may result in the offeror’s past performance being determined to be unacceptable. Unacceptable past performance will eliminate an offer from being considered for award.

M.3 Provision B-1, Solicitation Provisions Incorporated by Reference (SEP 2010)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be found on the judiciary’s public website.

Provision Number Provision Title Provision Date 3-70 Determination of

Responsibility January 2003

[END OF SECTION M]