rfp crushed stone bid for 2026-2028.docx

SUPPLYING THE DORCHESTER COUNTY DEPT. PUBLIC WORKS

CRUSHED STONE

SEALED BIDS for Bid No. 2026-16 Supplying to the Department of Public Works, Crushed Stone for a two year period beginning November, 2026 and ending November 30, 2028 will be received at the Dorchester County Council Office, 501 Court Lane, Room 108, Cambridge, Maryland 21613 until 3:00 P.M., prevailing time, on the date specified below for Bid Opening, at which time and place they will be publicly opened and read.

The County will have the option to extend the contract for one additional one year period at the same prices, subject to the approval of the supplier with a 30 day notice prior to the expiration date of the contract.

Questions Contact: Stephanie Newcomb, at 410-228-2920 or snewcomb@dorchestermd.gov Bid Opening Date: 3:00 P.M. prevailing time, Monday, November 9, 2026

SPECIFICATIONS

Tonnage may vary due to weather conditions and economic conditions.

Tonnage by size is estimated per year to be:

Stockpile Locations:

DELIVERY SCHEDULE

Bidders shall be prepared to deliver daily quantities in a minimum amount equal to approximately 300 tons. Bidder shall be held responsible for the cost of any additional staff time needed to accommodate lesser daily delivery schedules. Cost of providing additional county staff will be deducted from invoices.

The successful bidder will be notified on the exact stockpile area and of the exact tonnage at each point at such time when the material is ordered. The successful bidder will be required to begin delivery to any site within two weeks of notification, however, this should not be construed to mean that the Dorchester County Department of Public Works will begin to order within this period.

GENERAL PROVISION MATERIAL SPECIFICATION

All material shall meet current Maryland State Highway Administration specifications for crushed stone except graduation of # 10 should contain a minimum of 9% - 200 mesh material.

A certificate of inspection, by a reputable testing company, will be required if so requested by the Dorchester County Public Works Director.

BIDDING FORM

All bids shall be submitted on the “Standard Bidding Form” for Dorchester County Department of Public Works.

TIME FOR FILING/BID OPENING

All sealed bids shall be submitted on or before 3:00 P.M., Monday, November 9, 2026 to the Dorchester County Council Office BID BOX; County Office Building, 501 Court Lane, Room 108, Cambridge, Maryland, 21613. No bids will be accepted after 3:00 P.M., Monday, November 9, 2026. Envelopes should be clearly marked Bid No. 2026-16 SUPPLYING THE DORCHESTER COUNTY DEPT. PUBLIC WORKS CRUSHED STONE.

Bids will be opened at that time and publicly read thereafter in Room 110.

Vendors are responsible for assuring that their bids are delivered to the specified location before the deadline for receipt of bids, including those delivered by U.S. Postal Service.

Oral, fax or E-mail bids will not be accepted. Bids, request for withdraws, and modifications not received by the time and place indicated are late and may not be considered.

Bids will then be reviewed by the Public Works Director and a recommendation will be submitted to the Dorchester County for their approval.

BOND

A bid bond equal to 5% of the total bid shall accompany each bid. A performance bond shall be required of the bidder who is awarded the contract in the amount of the total amount bid.

RESPONSIBILITY OF BIDDER

Failure to comply with any of the requirements included in this proposal will be deemed just cause for cancellation of the contract by the Dorchester County Department of Public Works and for the pro-rata assessment against the performance bond for having the contract quantities supplied by others.

TAX EXEMPTION

Dorchester County, being a political subdivision, is exempt by law, from applicable excise and sales taxes. The successful bidder must have the ability to bill the County for fuels free of excise and sales taxes.

INVOICING

Invoices will be subject to payment within 30 days.

Copy of tickets will be required at time of delivery. Tickets much match to invoice.

Invoices should be mailed or emailed to: Jasmine Rittersbacher, Dorchester County Department of Public Works 5435 Handley Road Cambridge, MD 21613 or jrittersbacher@dorchestermd.gov A certificate of insurance and W9 will also be required.

RESERVATIONS

The County reserves the right to reject any and all bids, waive formalities, informalities and technicalities therein, and to take whatever bid they determine to be in the best interest of the County considering the lowest or best bid, quality of goods and work, time of delivery or completion, responsibility of bidders being considered, previous experience of bidders, or any other factors they deem appropriate.

Bid No. 2026-16

STANDARD BID FORM

DORCHESTER COUNTY DEPARTMENT OF PUBLIC WORKS

5435 HANDLEY ROAD, CAMBRIDGE, MARYLAND 21613

TELEPHONE: 410-228-2920

SUPPLYING THE DORCHESTER COUNTY DEPT. PUBLIC WORKS CRUSHED STONE FROM NOVEMBER, 2026 – NOVEMBER 30, 2028

WE SUBMIT THE FOLLOWING BID:

AASHTO # 57 or MD # 6

WASHED AASHTO #8 or MD #7

AASHTO #10 or MD #10

MD CR6 or GASAB

Witness: Bid Submitted By:

Company Name

Representative & Title

Address

Date

AFFIDAVIT OF QUALIFICATION TO BID

I hereby affirm that

representative of the firm of ____________________________________________________________________ (Name of Firm) whose address is ____________________________________________________________________________ and that I possess the legal authority to make this Affidavit on behalf of myself and the firm for which I am acting.

2. Except as described in paragraph 3 below, neither I nor the above firm, nor to the best of my knowledge, any of its officers, director, or partners, or any of its employees directly involved in obtaining contracts with the State or any county, bi-county or multi-county agency, or subdivision of the State have been convicted of, or have pleaded nolo contendere to a charge of, or have during the course of an official investigation or other proceeding admitted in writing or under oath, acts or omission which constitute bribery, attempted bribery, or conspiracy to bribe under the provision of Article 27 of the Annotated Code of Maryland or under the laws of any state or the federal government (conduct prior to July 1, 1977 is not required to be reported).

3. (State “None” or, as appropriate, list any conviction, plea, or admission described in paragraph 2 above, with the date, court, official, or administrative body, the individuals involved and their position with the firm, and the sentence of disposition if any).