RFP_CRA-24-026_At_Home_Res_Rehab_Program-100224_Update.pdf

REQUEST FOR PROPOSALS (“RFP”) FOR

AT HOME DANIA BEACH

RESIDENTIAL BEAUTIFICATION PROGRAM

AND SAFE AT HOME PROGRAM

RFP NO. CRA-24-026

Prepared by:

City of Dania Beach, Florida

Dania Beach Community Redevelopment Agency (CRA) 100 West Dania Beach Boulevard

Dania Beach, Florida 33004

October 3, 2024

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INTRODUCTION

The Dania Beach Community Redevelopment Agency (CRA) seeks the Services of a Contractor to work on its At Home Dania Beach Residential Beautification Program. The intent of the RFP is to have a successful Contractor enter into an Agreement with the CRA for the desired services.

The term of the initial Agreement shall be for twelve months from the start of the Agreement. The CRA will retain the option, at its sole discretion, to award up to five (5) renewal periods of one

(1) year each. The selected company will provide services for two different CRA programs:

1) Residential Beautification Program: Exterior pressure washing, minor repairs of facia board/cracks, complete exterior painting, minor landscaping and general beautification improvements for forty (40) eligible homes; and

2) Safe At Home Program: Critical interior and exterior repairs and accessibility modifications to improve accessibility, reduce falls, increase independence, and facilitate aging-in place.

AT HOME DANIA BEACH PROGRAM

One focus of the CRA is the elimination of slum and blighted conditions through residential revitalization. The CRA’s At Home Dania Beach program is a comprehensive and multi-dimensional approach to transforming the residential housing landscape within the Community Redevelopment Area. The Program is designed to improve the well-being of residents through aesthetic appeal, economic vitality and public safety. In addition to reducing slum and blight conditions, growing the tax base and improving neighborhood aesthetics, the Program serves to improve the overall residential neighborhoods.

Residential Beautification Program: Program is designed to help single-family homeowners with the assistance needed to enhance the street-visible appearance of their property. Under the Beautification program, the CRA working with a contractor, aids qualified homeowners through façade painting and limited landscaping. Through participation in the home beautification, these residents help to improve the overall aesthetics of the neighborhood and increase property values.

Target annual budget $120,000.00 for forty (40) houses.

Safe at Home Program: Program provides home modifications for older adults, people with disabilities, and veterans to improve accessibility, reduce falls, increase independence and facilitate aging-in place. The need for sustainable, safe and healthy housing for older adults, people with disabilities, and veterans is dire. Target annual budget $50,000.00 for thirty (30) houses.

For more information about the CRA visit http://daniabeachcra.org.

For information about the City of Dania Beach visit https://daniabeachfl.gov/.

INSTRUCTIONS TO RESPONDENTS

1. General: The following instructions are given as guidance to Respondents in properly preparing their responses to this Request for Proposals (“RFP”) for providing exterior painting and minor landscaping for residences in the Dania Beach Community Redevelopment Area, for the Dania Beach Community Redevelopment Agency (“CRA”).

http://daniabeachcra.org/ https://daniabeachfl.gov/

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A description of the proposed requirements is provided in the “Scope of Work and Requirements section of this RFP”. It is marked Exhibit “A” and is made a part of and incorporated into this RFP by this reference; this Exhibit is referred to in the RFP as the “Services”. The City of Dania Beach (the “City”) is assisting the CRA in the processing of the RFP and all responses.

2. Submission Deadline and Opening of Responses

Proposals will be accepted on OpenGov until November 4th, 2024, at 10:00 a.m. EST.

Proposals received after this time will be rejected.

Proposals will be publicly opened and read aloud at 10:00 a.m., on the Proposal due date referenced above using Microsoft Teams meeting software, . Award of the Contract based upon the received and qualified Proposals will be made at a subsequent CRA Board meeting.

Please Note: There will not be a pre-bid conference or site visit for this Request for Proposals.

Advertisement date: October 3, 2024

3. Postponement and Extension of Date for Submitting Responses. The CRA reserves the right to postpone and extend the date for the receipt of Responses and will give ample notice of any such postponement and extension to each prospective Respondent.

4. Submittal Requirements. Each Respondent desiring consideration for providing the

Services shall submit a Response as specified within this RFP. Multiple Responses from any Respondent is not acceptable and will result in rejection by the CRA of all Responses from that Respondent. The CRA and the City shall not be liable or responsible for any costs incurred by any Respondent associated with the preparation and submission of a Response to the RFP.

5. Qualification Submission Pages. The items stated below should be fully addressed in the

Response to the RFP in a concise narrative form. The following is the order in which the response should be structured:

Tab 1. Letter of Interest: The Letter of Interest should not exceed two (2) pages.

Tab 2. Statement of Proposed Services: Responses should be directed to the Scope of Work (Exhibit A). The Response should provide a description of the Respondent’s abilities and innovative and creative approaches that will be used to perform the required Services.

This is a requirement for both Programs covered by this RFP.

Tab 3. Volunteer/Sponsor Recruitment Experience: Responses should include the Respondent’s experience and success in recruiting volunteer labor to perform the services described in the Scope of Work (Exhibit A). Responses should include the Respondent’s experience and success in recruiting sponsors to provide materials/supplies to perform the services described in the Scope of Work (Exhibit A).

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Tab 4. Company Experience: Provide identification of company’s distinctive competencies, proposing staffing, the experience and skills that you or your team will bring to the project. Provide a brief history of your company and detail your expertise in projects which provide façade painting and landscaping as stated in the Scope of Work (Exhibit A) and advise on training and experience of staff who will be performing the required Services for both Programs covered by this RFP. Experience in Dania Beach is highly desirable.

Please refer to Exhibit “A”, for requirements.

Tab 5. Organizational Credentials: Provide information on experience and qualifications of Respondent’s management team in providing similar services as proposed in this RFP.

Provide an organizational chart which identifies key personnel to be assigned to perform work on the project.

Tab 6. Similar Project References Information: Provide a list of at least three

(3) examples of similar work successfully completed by the Respondent within the past three

(3) years. The list shall include name of client, client contact information (stated below under references), scope of project, dates of projects and photos of work.

Tab 7. Financial Stability: The Proposer shall demonstrate financial strength and stability, as well as financial acumen in the provision of similar services in South Florida. Proposer shall provide a written statement of its financial stability, including information as to any current or prior bankruptcy proceedings. Responses shall also include a copy of the most recent (two years) of other similar event budgets reflecting actual annual financial results compared with annual approved budgeted plan.

Tab 8. Capacity To Perform Proposed Work: A statement regarding recent, current, and anticipated future workload of the Proposer, including an assessment of the effects upon the same with providing the Services to the CRA as requested in the RFP.

Tab 9. Business Registration and Licenses. Provide evidence that the company and the people that will be performing the Services are registered and licensed to conduct business in the State of Florida.

Tab 10. References: List three (3) references from entities (Government entities are preferred) for which the Respondent has provided similar services in the last three (3) years with the following information referenced in Exhibit “B”, which is made a part of and incorporated into this RFP by this reference:

a. Agency name;

b. Agency’s address;

c. Agency’s telephone number;

d. Agency’s contact person; and

e. The dates for which the Services were provided to such agency. Upon request, be prepared to provide evidence of work product, ability to meet schedules and be responsive. Attach additional sheets if necessary. Do not include the Dania Beach CRA or its employees as references when providing a Response to this RFP.

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Tab 11. Insurance: Insurance as required (see specifications) beginning in Section 14 of this

RFP).

Tab 12. Litigation. Provide a list referencing the following:

f. Any and all lawsuits or proceedings that the Respondent has been involved in within the past ten (10) years;

g. Case name of each lawsuit;

h. Case number of each lawsuit;

i. Identification of court for each;

j. Nature of the actions of each lawsuit; and

k. The disposition or status of each case.

Tab 13. Public Entity Crimes Form: Provide, at the time of the submittal of the Proposal, a Sworn Statement of Public Entity Crimes Form, pursuant to Section 287.133(3) (A), Florida Statutes. A copy of the form is attached as Exhibit “C”, which is made a part of and is incorporated into this RFP by this reference.

Tab 14. Non-Collusion Affidavit Form: Provide, at the time of the submittal of the Proposal, a Non-Collusion Affidavit Form. A copy of the form is attached as Exhibit “D”, which is made a part of and is incorporated into this RFP by this reference.

Tab 15. Affidavit of Compliance with Anti-human Trafficking Laws: Provide, at the time of the submittal of the Proposal, an Affidavit of Compliance with Anti-human Trafficking Laws. A copy of the form is attached as Exhibit “E”, which is made a part of and is incorporated into this RFP by this reference.

Tab 16. Additional Information: Provide any additional information or attachments that the company feels necessary, to be reviewed by the CRA.

6. Qualifications. Provide a statement that the Respondent is an equal opportunity employer and that it does not and will not discriminate against any person, employee or applicant for employment on account of age, race, creed, religion, color, sex, sexual orientation, disability, national origin, marital status, or political affiliation.

All Responses must be signed by a representative who is authorized to contractually bind the Respondent.

7. Minimum Qualification Requirements. Respondents shall be persons, companies or firms who or which are normally and routinely engaged in providing the types of Services specified in Exhibit “A”. The Respondent must be authorized by law to conduct business in the State of Florida and shall possess the necessary experience and qualifications to perform the specified Services, including possession of all required registrations, certifications and licenses applicable to the profession or business, if any, required by any applicable laws, ordinances or regulations.

Copies of such documents shall be provided with the Response.

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8. Selection. The CRA will consider Respondents who or which are responsive and deemed responsible by the CRA based upon the Responses submitted.

9. Evaluation Criteria and Procedures. All qualified Responses will be evaluated based on the information provided in each Response to this RFP. Evaluation criteria will include, but not be limited to, a review of the background and experience of the Respondent in providing similar Services to other clients, references, and a review of any former or pending lawsuits involving the Respondent. The CRA may select for interview, but is not obligated to do so, a short list of no more than five (5) Respondents deemed to be the most highly qualified from those submitting a Response to this RFP.

9.1 The CRA reserves the right to accept or reject any or all Responses, or parts of any Responses, to waive any informalities, technicalities or irregularities, to re-advertise the RFP, to request other responses or clarifications, or take any similar actions that may be deemed to be in the best interests of the CRA and the City. The CRA reserves the right to negotiate an Agreement with one (1) Respondent to this RFP, or may elect to provide the Services itself, without any assistance.

9.2 The CRA may accept all items quoted in the bid or may accept part of the bid whichever is in the best interest of the CRA. Award will be made to the respondent with the product/service that will best serve the needs of the CRA and the City.

9.3 The CRA or City may require additional items or services not listed in the Services Exhibit A. The selected contractor is required to provide the additional work at prices that are the same or similar to that used in establishing the prices in the proposal submitted through this RFP.

10. Interpretations. Any interpretations, clarifications or additional information not disclosed in this RFP and determined to be necessary by the CRA in response to Respondent’s questions will be issued by addendum or addenda, which addendum or addenda will be posted to OpenGov at https://procurement.opengov.com/portal/daniabeachfl. and the City website, www.daniabeachfl.gov, for all interested persons identified by the CRA as having received the RFP. The Respondent is required to check the sites to see if there has been any addendum or addenda posted regarding the RFP. Only questions answered and information provided by means of such addendum or addenda will be considered as binding. Oral interpretations, clarifications or other information will have no legal and binding effect.

10.1 All questions requiring clarification or interpretation of the RFP shall be made in writing and shall be sent to https://procurement.opengov.com/portal/daniabeachfl.at least five (5) business days prior to the date and time specified for the receipt of Responses. Please note that phone calls will not be accepted and no oral answers shall be provided to emails, faxes or letters. No questions shall be answered during the three

(3) business days prior to the date and time for the receipt of Responses.

http://www.demandstar.com/ http://www.daniabeachfl.gov/ mailto:procurement@daniabeachfl.gov

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10.2 Any modification or interpretation of the RFP lies within the sole and exclusive judgment of the CRA. Modifications or interpretations of the RFP documents made in any manner other than an Addendum or Addenda issued by the CRA shall not be binding.

10.3 A Respondent, prior to submitting its Response, shall check the City’s website or OpenGov to see if any Addendum or Addenda has/have been issued for the RFP and, if so, the Respondent must establish in writing that they have received any and all Addendum or Addenda issued for the RFP.

11. Prohibition Against Considering Social, Political Or Ideological Interests In

Government Contracting Proposers are hereby notified of the provisions of section 287.05701, Florida Statutes, as amended, that the City will not request documentation of or consider a Proposers social, political, or ideological interests when determining if the Proposer is a responsible Bidder. Proposers are further notified that the City's governing body may not give preference to a Bidder based on the Proposer’s social, political, or ideological interests.

12. Prohibitions

12.1 Communication with CRA or City staff prohibited – Respondent or potential respondent is prohibited from communicating with any CRA or City officials and staff during the selection process except as noted in Section 11 or unless otherwise engaged with the CRA under separate prior agreement.

12.2 Cone of Silence

Definitions: “Cone of Silence,” as used in this Request for Proposal (“RFP”), means a prohibition on any communication regarding a particular RFP between:

• A potential vendor, service provider, proposer, bidder, lobbyist, or consultant, and:

• A City Commission member, CRA’s professional staff including, but not limited to, the Executive Director, City Manager and City staff, or any member of the Selection Committee.

Restriction; Notice: A Cone of Silence shall be imposed upon this RFP upon the advertisement of the RFP. At the time of imposition of the Cone of Silence, the City Clerk or designee shall provide for public notice of the Cone of Silence by posting a notice at the City Hall.

Termination of Cone of Silence: The Cone of Silence shall terminate at the beginning of the CRA Board meeting (whether a regular or special meeting) at which the CRA Executive Director makes a written recommendation of award to the CRA Board.

However, if the CRA Board refers the Executive Director’s recommendation back to the CRA for further review, the Cone of Silence shall be re-imposed until such time as the CRA Executive Director makes a subsequent written recommendation.

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Exceptions to Applicability: The provisions of this section shall not apply to:

• Oral communications at pre-bid conferences.

• Oral presentations before the Selection Committee.

• Public presentations made to the CRA Board members during any duly noticed public meeting.

• Communications in writing at any time with any CRA or City employee, unless specifically prohibited by the RFP. The Proposer shall file a copy of any written communication with the City Clerk. The City Clerk shall make copies available to any person upon request.

• Communications regarding the RFP between a potential vendor, service provider, proposer, bidder, lobbyist or consultant and the City’s Procurement and Contract Services Agent or CRA or City employee designated as responsible for administering the procurement process for the RFP, provided the communication is limited strictly to matters of process or procedure already contained in the corresponding solicitation document.

• Communications with the City Attorney and his staff.

• Duly noticed site visits to determine the competency of a Proposer regarding the RFP during the time period between the opening of Proposals and the time the CRA Executive Director makes a written recommendation.

• Any emergency procurement of goods or services pursuant to City Code.

• Responses to the CRA’s request for clarification or additional information.

• Contract negotiations during any duly noticed public meeting.

• Communications to enable CRA staff to seek and obtain industry comment or perform market research, provided all related communications between a potential vendor, service provider, proposer, bidder, lobbyist, or consultant and any member of the CRA’s professional staff including, but not limited to, the CRA Executive Director and staff are in writing or are made at a duly noticed public meeting.

Penalties: Violation of this section by a particular Proposer shall render any RFP award or contract to the Proposer voidable by the CRA Board or CRA Executive Director. Any person who violates a provision of this section may be prohibited from serving on a City selection or Selection Committee. In addition to any other penalty provided in this RFP, violation of any provision of this section by a CRA or City employee may subject the employee to disciplinary action.

Please contact the CRA Attorney for any questions concerning “Cone of Silence” compliance.

13. Public Records. The successful Respondent acknowledges that the public shall have access, at all reasonable times, to certain documents and information pertaining to the CRA and City contracts, pursuant to the provisions of Chapter 119, Florida Statutes.

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13.1 The successful Respondent agrees to maintain public records in successful Respondent’s possession or control in connection with its performance under the Agreement, and to provide the public with access to public records in accordance with the maintenance, production and cost requirements set forth in Chapter 119, Florida Statutes, or as otherwise required by law. Firm shall ensure that public records that are exempt or confidential from public records disclosure requirements are not disclosed except as authorized by law and affirmatively identify in writing any documents claimed by Respondent to be exempt from disclosure per state law.

13.2 Unless otherwise provided by law, any and all digital or written reports, surveys, marketing materials or collateral and other data and documents provided or created in connection with the Agreement are and shall remain the property of the CRA and must be provided upon request. In the event of termination of the Agreement by either party, any reports, photographs, surveys, logos, digital data and other data, documents and public records prepared by, or in the possession or control of, the successful Firm, whether finished or unfinished, shall become the property of the CRA and shall be delivered by the successful Firm to the CRA Operations Manager, at no cost to the CRA or City, within seven (7) days of termination of the Agreement. All such records stored electronically by Firm shall be delivered to the CRA in a format that is compatible with the CRA’s and City’s information technology systems. Upon termination of the Agreement, Firm shall destroy any duplicate public records that are confidential and are exempt from public records disclosure. Any compensation due to the successful Firm shall be withheld until all documents are received and provided to the CRA. The successful Firm’s failure or refusal to comply with the provisions of this Article shall result in the immediate termination of the Agreement by the CRA.

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Pursuant to Section 119.0701(2)(a), Florida Statutes:

IF THE PROPOSER HAS QUESTIONS REGARDING THE APPLICATION OF

CHAPTER 119, FLORIDA STATUTES, TO THE PROPOSER’S DUTY TO PROVIDE

PUBLIC RECORDS RELATING TO THE CONTRACT, THE PROPOSER MUST

CONTACT THE CITY CUSTODIAN OF PUBLIC RECORDS.

Custodian of Records: ELORA RIERA, CITY CLERK Mailing Address: 100 W. Dania Beach Boulevard

Dania Beach, Florida 33004 Telephone number: 954-924-9800, Ext. 3623 Email:

eriera@daniabeachfl.gov

14. Insurance Requirements. The below coverages are minimum limit requirements. Umbrella or Excess Liability policies are acceptable to provide the total required liability limits, as long as the Risk Manager of the City reviews and approves in writing the insurance limits on each of the policies. The City ultimately must approve any changes to these specifications and has the right to review and amend coverage requirements. The Respondent shall be held responsible for any modifications, deviations, or omissions in these insurance requirements. Respondent shall be responsible for any deductible amounts.

Commercial General Liability

A. Limits of Liability (Minimum)

• Bodily Injury & Property Damage Liability

• Each Occurrence $1,000,000

• Policy Aggregate $2,000,000

• Personal & Advertising Injury

$1,000,000

• Products & Completed Operations

$2,000,000

B. Endorsements Required – Include in body of COI and/or Description of

Operations

• Annual Aggregate shall apply “Per Project/Job”

• Waiver of Subrogation in favor of the City

• Insurance shall apply on a primary and non-contributory basis

• “The City of Dania Beach, Florida” included as named “Additional

Insured”

I. Business Automobile Liability

A. Limits of Liability (Minimum)

• Bodily Injury and Property Damage mailto:tschneider@daniabeachfl.gov

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• Combined Single Limit $1,000,000

• Any Auto/Owned Autos or Scheduled Autos

• Including Hired and Non- Owned Autos

• Any One Accident

B. Endorsements Required - Include in body of COI and/or Description of

Operations

II. Workers’ Compensation / Employers’ Liability

A. Workers Compensation Limits: Statutory - State of Florida

• Waiver of Subrogation in favor of City

B. Employers Liability Limits:

• $500,000 for bodily injury caused by an accident, each accident

• $500,000 for bodily injury caused by disease, each employee

• $500,000 for bodily injury caused by disease, policy limit

Workers Compensation must be provided for all persons fulfilling this contract, whether employed, contracted, temporary or subcontracted.

Contractor(s) must be in compliance with all applicable state and federal workers’ compensation laws, including US Longshore and Harbor Workers Compensation Act, Jones Act (maritime), Federal Employers Liability Act (railroad), etc.

In no event shall Vendor be permitted to utilize in the execution of this agreement, the following:

i) any employee, subcontractor or subcontractor employee that is exempted or purported to be exempt from Workers’ Compensation insurance coverage;

or

ii) any employee, subcontractor or subcontractor employees who will be covered by an employee leasing arrangement.

III. Umbrella/Excess Liability (Excess Follow Form) can be utilized to provide the required limits. Coverage shall be “following form” and shall not be more restrictive than the underlying insurance policy coverages, including all special endorsements and City as Additional Insured status. Umbrella should include Employer’s Liability.

Other Conditions Required:

Subcontractors’ Compliance: It is the responsibility of the contractor to ensure that all subcontractors comply with all insurance requirements.

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Cancellation Requirements: Required insurance shall always be maintained while vendor is on or utilizing City premises. The above policies shall provide the City of Dania Beach with 10 days’ written notice of cancellation or material change from the insurer. If the policies do not contain such a provision, it is the responsibility of the Contractor to provide such notice.

Notice Requirements: If an insurable incident occurs while vendor is engaged in a City project, notification to the City is required.

Insurance Carrier Financial Stability Requirements:

Insurance must be provided by companies authorized to do business in the State of Florida. City reserves the right but not the obligation to reject any insurer providing coverage due to poor or deteriorating financial condition.

The Company must be rated no less than “A-” as to management, and no less than “Class VII” as to financial strength, by the latest edition of Best Insurance Guide published by A.M. best Company, or its equivalent. All policies or certificates of insurance are subject to review and verification by Risk Management. If a company is downgraded during the agreement term, Vendor shall notify the City.

Certificates of Insurance/Verification of Coverage: Proof of the required insurance must reflect all required insurance above will be furnished by Vendor to the City of Dania Beach Human Resources Department by Certificate of Insurance within 5 days of notification of award. All certificates (and any required documents) must be received and approved by Human Resources before any work commences to permit Vendor time to remedy any deficiencies.

Valid Certificates verifying coverage is in force as required above must be on file with the City at all times during contract. If the policies renew during the term of the Contract, updated Certificates verifying coverage is in force shall be submitted to the City within 10 days of expiration.

Contractor and/or any Subcontractor shall not perform or continue to work pursuant to this agreement, unless all coverages remain in full force and effect; work delay is subject to provisions in this agreement. If vendor fails to provide proof of insurance within 7 days of City’s receipt of notice at any time during this agreement, the City shall have the right to consider the agreement breached, and therefore terminated.

A copy of Additional Insured Endorsement or other endorsements may be attached to the Certificate.

Notices/ Certificate Holder:

City of Dania Beach 100 West Dania Beach Boulevard Dania Beach, FL 33004

City of Dania Beach CRA 100 W. Dania Beach Blvd.

Dania Beach, FL 33004

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Email: Mitzie Spear MSpear@daniabeachfl.gov

The City of Dania Beach, Florida reserves the right to review/revise, reject or accept any required policies of insurance, including limits, coverages or endorsements, herein at the time of the insurance submission.

15. Response Protest Procedure. After a Notice of Award of an Agreement is posted, any actual or prospective Respondent claiming to be aggrieved in connection with the pending award of the Agreement or any element of the process leading to the award of the Agreement may protest to the CRA Executive Director. A protest must be filed by 5:00 PM on the third (3rd) Business Day after posting of the Notice of Award (excluding the day that the Notice is posted) or any right to protest is waived. The protest must be in writing, must identify the name and address of the protester, and must include a factual summary of, and the reason(s) for, the protest. Filing shall be considered complete when the protest and an RFP Protest Bond are timely received by the CRA Executive Director.

15.1 An RFP Protest Bond shall accompany the written protest, to compensate the CRA for the expenses of administering the protest. If the protest is decided in the protester's favor, the entire Bond shall be returned to the protester. If the protest is not decided in the protester's favor, the Bond shall be retained by the CRA. The Bond shall be in the form of a cashier's check and shall be one percent (1%) of the amount of the pending award to the initial successful Respondent or five thousand ($5,000.00) dollars, whichever is less.

15.2 Protest Committee. The Protest Committee (consisting of a total of three of CRA and City staff persons) shall have the authority to review, settle, and recommend resolution to the CRA Executive Director for any Response protests.

15.3 If the Protest Committee determines that the pending award of an Agreement or any element of the process leading to the award involved a significant violation of law, applicable rule or regulation, all steps necessary and proper to correct the violation shall be taken. If the Committee determines that the protest has merit, the CRA Executive Director shall direct that all appropriate steps be taken to remedy it.

15.4 In the event of a timely protest, the CRA Executive Director shall stay the award of the Agreement unless after consulting with the CRA Attorney it is determined that the award of the Agreement without delay is necessary to protect the substantial interests of the CRA. The continuation of the Agreement award process under these circumstances shall not preempt or otherwise affect the protest.

16. Agreement. The CRA will enter into an Agreement with the successful Respondent which will incorporate all provisions of this RFP, and will include any and all other provisions as deemed necessary by the CRA Attorney.

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17. Term. The terms and conditions of the Agreement resulting from this RFP with the successful Respondent shall remain in effect for one (1) year. The CRA Board shall have the sole option to renew the Agreement annually for up to a maximum of five (5) additional one

(1) year periods. Agreement renewals shall be at the discretion of the CRA and will not be a right of the successful Respondent. Ninety (90) days prior to the expiration date of the contract, the Contractor will submit to the CRA a price schedule for renewal of the agreement that will then be forwarded to the CRA Board for approval. If approved, the CRA Executive Director or designee will provide written notification of a continuation to the successful Respondent.

18. Financial Structure and Pricing. The Respondent must provide separate prices for all services/areas stated in Exhibit A. All CRA payments for services must be approved by the CRA Executive Director. Respondent must provide a quote on fees for services as defined through the Scope of Work in Exhibit A.

Please Note: Prices provided through this RFP are valid for 120 days from the time of opening.

The CRA will award a contract within this time period or shall request an extension to hold pricing, until the contract is fully executed. A payment schedule will be provided through the contract and a Purchase Order will be created upon full execution of the contract.

19. Termination After Executed Agreement: If the successful respondent enters into an agreement with the CRA and fails to properly perform the agreement’s conditions, then the CRA Executive Director without cause may terminate the Agreement upon thirty (30) days’ written notice to the Contractor, or immediately for cause. Contractor may terminate with thirty (30) days’ written notice to the CRA Executive Director.

19.1 Upon receipt of the CRA's written notice of termination, Contractor shall stop services unless directed otherwise by the CRA Executive Director.

19.2 Termination or cancellation of the agreement will not relieve the Contractor of any obligations for any deliverables entered into prior to the termination of the agreement (i.e.

reports, statements of accounts, etc., required and not received).

19.3 Termination or cancellation of the agreement will not relieve the Contractor of any obligations or liabilities resulting from any acts committed by the Contractor prior to the termination of the agreement.

19.4 In the event of termination by the CRA, the Contractor shall be paid for all work accepted by the CRA Executive Director up to the date of termination, provided that the Contractor has first complied with all provisions of the executed Agreement.

19.5 The Contractor shall transfer all books, records, reports, marketing collateral, working drafts, documents, maps, and data, both digital and written, pertaining to the Event to the CRA, in a hard copy and electronic format within fourteen (14) days from the date of the written notice of termination or the date of expiration of this Agreement.

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20. Installation Task Management. The successful Respondent must produce and manage a task timeline. Respondent must be able to accomplish tasks on schedule and adhere to prepared timelines and schedules. Respondents should submit brief biographical sketches for key team members who will be engaged to work on the project and will be required to provide recommendations for any supplemental staff, subcontractors and other staffing requirements.

21. Evaluation Criteria: The award of the Agreement will be based on certain considerations as listed below:

1. Strength of overall proposal 15 Points

a) Clear understanding of requirements

2. Experience with similar revitalization projects for CRAs/municipalities 20 Points

a) Repairs for occupied homes within high-density communities.

b) Experience/success in recruiting volunteer labor and materials/supplies sponsors to perform the Scope of Work (Exhibit A).

c) Performing due diligence to pre-qualify eligible houses

d) References from past projects

3. Innovative, creative approach to rendering the required services 10 Points

4. Experience doing renovations and repairs, and ADA/disability repairs 15 Points

a) Database of potentially eligible homeowners

b) Established networks with residential neighborhoods

5. Proven experience to complete projects in a timely and professional manner 20 Points

a) Availability of all equipment necessary to complete project

b) Qualifications of staff including number of licensed or certified staff

c) Experience of staff on similar projects

6. Pricing 20 Points

TOTAL POINTS AVAILABLE: 100 Points

The CRA reserves the right, before awarding the Agreement, to require a Respondent to submit any evidence of its Proposals as the CRA may deem necessary, and to consider any evidence available of financial, technical and other capabilities, including performance experience with past and present clients.

The CRA reserves the right to request additional clarifying information and request an oral presentation from any and all Respondents prior to determination of an award of an Agreement.

22. Location. The work will be conducted in the CRA Area as stated in Exhibit “A”. All Respondents must acquaint themselves with the boundaries of the CRA - CRA Map is attached.

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EXHIBIT “A”

SCOPE OF WORK AND REQUIREMENTS

AT HOME DANIA BEACH

RESIDENTIAL BEAUTIFICATION PROGRAM

AND SAFE AT HOME PROGRAM

General Services A. Selected Contractor shall be responsible for proactively researching, contacting and screening eligible low- to moderate- income, elderly, veteran, and/or disabled homeowners residing within the Dania Beach CRA boundary for properties that qualify for the Residential Beautification and Safe At Home programs.

B. Respondent must maintain a running list of houses inspected and considered for these programs. Each house on the list must be designated as: 1) qualified, 2) not qualified and reason for disqualification, or 3) pending more information.

C. The properties selected for repairs will include homes spread across all CRA neighborhoods.

D. The services and repairs provided under these programs shall be done at no cost to the homeowner. The cost of the repairs shall be funded by the Agreement with the CRA. .

E. Preference will be given to respondents that are able to bring together community partners, donors, and volunteers and who are able to leverage donated materials, labor, and support.

Respondents should identify corporate partnerships that typically work with them and the impacts and the additional resources these partnerships may have on the programs.

F. Selected Contractor shall ensure that eligible homeowners sign the necessary application and indemnification documentation before assigning the date and time for program work.

G. Selected Contractor shall record clear imaging of before and after photos of all homes receiving services.

H. Selected Contractor is required to provide updates and copies of images to the CRA Executive Director to facilitate updates to the CRA Board.

I. Selected Contractor is required to create individual files for each participating homeowner and provide those files to the CRA for its records.

Residential Beautification Program Services A. Respondent shall propose the annual budget to provide Residential Beautification services to improve forty (40) qualified households during the one (1) year term of the Agreement.

B. Respondent must provide exterior home improvements for qualified homeowners, including exterior pressure washing, minor repairs of facia board/cracks, complete exterior painting, minor landscaping and general beautification activities.

C. Community Block Day Rebuild Event: Respondent shall coordinate volunteers and sponsors for a minimum of one (1) Block Rebuild Event. During the Community Block Rebuild Event, a minimum of two (2) of the total forty (40) homes will be completed.

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Safe At Home Program Services A. Respondent shall propose the annual budget to provide services for the Safe At Home program during the one (1) year Agreement.

B. Provide critical interior and exterior repairs and accessibility modifications for vulnerable populations, including the elderly, veterans, and individuals with disabilities modifications, based on a Health and Safety Assessment performed by Respondent. The focus will be to improve accessibility, reduce falls, increase independence and facilitate aging-in place. Work will include, but not be limited to:

• Essential minor home repairs: repairing hazardous electrical issues, removing debris, and general home cleanup

• Safety modifications: Wheelchair ramps/grab bars, smoke detectors, lighting, shower chairs, fire extinguishers

• Energy and water efficiency: Repairing windows and doors, fixing minor plumbing leaks C. It is the CRA’s interest to provide Safe At Home Program services on as many houses as possible within each annual budget. The CRA acknowledges that work performed on each home under the Safe At Home Program will vary. As a way for the CRA to understand the annual cost/benefit of the Safe At Home Program the Respondent based on their experience, shall provide a list of typical repairs that can be performed on a qualified house for up to one thousand ($1,000) dollars. Houses requiring more extensive repairs may be considered on a case-by-case basis.

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EXHIBIT “B”

REFERENCE LIST RFP NO. CRA-24-026

THREE (3) CLIENTS FOR WHICH RESPONDENT PROVIDED SIMILAR SERVICES

WITHIN THE PAST THREE (3) YEARS

The following is a list of at least three (3) references from entities for which Respondent has provided similar services to those sought in this RFP in the past three (3) years:

Name of Entity:

Brief Description of Scope of Services:

Amount of Contract Award:

Status of Contract:

Contact Name:

Telephone Number:

Name of Entity:

Brief Description of Scope of Services:

Amount of Contract Award:

Status of Contract:

Contact Name:

Telephone Number:

1.

Name of Entity:

Brief Description of Scope of Services:

Amount of Contract Award:

Status of Contract:

Contact Name:

Telephone Number:

2.

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EXHIBIT “C”

SWORN STATEMENT UNDER §287.133(3) (A), FLORIDA STATUTES

PUBLIC ENTITY CRIMES

(This form must be signed in the presence of a Notary Public or other officer authorized to administer oaths.)

1. This sworn statement is submitted with Request for Proposals, RFP No: CRA-24-026

2. This sworn statement is submitted by:

(PRINT Name of entity submitting sworn statement)

Its business address is:

Federal Identification Number (FEIN): (If applicable) Social Security Number (SSN): (If no FEIN)

My name is:

(PRINT Name of individual signing this document) My relationship to the entity is:

(President, General Partner, etc. as applicable)

3. I understand that a "public entity crime" as defined in §287.133(1)(g), Florida Statutes means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.

4. I understand that to be "convicted" or "conviction" as defined in §287.133(1)(b), Florida Statutes, means a finding of guilt and conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non- jury trial, or entry of a plea of guilty or nolo contendere (also known as a plea of “No Contest”).

5. I understand that an "affiliate" as defined in §287.133(1) (a), Florida Statutes means:

(a) A predecessor or successor of a person or a corporation convicted of a public entity crime;

or

(b) An entity under the control of any natural person who is active in the management of the entity and which has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima-facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate.

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6. I understand that a "person" as defined in §287.133(1) (e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity.

7. Based on information and belief, the statement that I have marked below is true in relation to the entity submitting this sworn statement. (Please indicate which statement applies)

1. Neither the entity submitting the sworn statement, nor any officers, directors, executives, partners, shareholders, employees, members or agents who are active in management of the entity nor any affiliate of the entity have been charged with and convicted of a public entity crime subsequent to July 1, 1989.

2. The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members or agents who are active in management of the entity or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989 and (Please now indicate which additional statement below applies):

A. There has been a proceeding concerning the conviction before a hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by the hearing officer did not place the person or affiliate on the convicted vendor list. (Please attach a copy of the final order) B. The person or affiliate was placed on the convicted list. There has been a subsequent proceeding before a hearing officer of the State of Florida, Division of Administrative Hearings.

The final order entered by the hearing officer determined that it was in the public interest to remove the person or affiliate from the convicted vendor list. (Please attach a copy of the final order) C. The person or affiliate has not been placed on the convicted vendor list. (Please describe any action taken by or pending with the Florida Department of General Services)

, 2024.

Signature (of person whose Printed Name First appears above) Date

STATE OF FLORIDA

COUNTY OF BROWARD

The foregoing instrument was acknowledged before me this ______ day of ________________ 2024, by ___________________________ as ___________________________ of who is personally known to me or who has produced Florida Driver License # _________________________ as identification.

(Seal) Notary Public:

Print Name:

State of Florida at Large

My Commission Expires:

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EXHIBIT “D”

NON-COLLUSION AFFIDAVIT

The undersigned Respondent has not divulged, discussed or compared his/her/its Response with any other Respondent, and has not colluded with any other Respondent or party to this Request for Proposals whatsoever.

Signature of Respondent

PRINT Name of Respondent

Title

, 2024 Date

STATE OF FLORIDA

COUNTY OF BROWARD

The foregoing instrument was acknowledged before me this ______ day of ________________ 2024, by ___________________________ as ___________________________ of who is personally known to me or who has produced Florida Driver License # _________________________ as identification.

(Seal) Notary Public:

Print Name:

State of Florida at Large

My Commission Expires:

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EXHIBIT “E”

AFFIDAVIT OF COMPLIANCE WITH ANTI-HUMAN TRAFFICKING LAWS

In accordance with Section 787.06 (13), Florida Statutes, the undersigned, on behalf of the entity listed below (“Entity”), hereby attests under penalty of perjury that:

1. Entity does not use coercion for labor or services as defined in Section 787.06, Florida Statutes, entitled “Human Trafficking”.

The undersigned is authorized to execute this affidavit on behalf of Entity.

Date: ____________________, 20___ Signed:

Entity: Name:

Title:

STATE OF FLORIDA

COUNTY OF

The foregoing instrument was acknowledged before me by means of ☐ physical presence or by ☐ online notarization on __________________________________ 20____, by ________________________________ as ___________ of __________________________, on behalf of the company. He/she is personally known to me or produced __________________________________ as identification and did (did not) take an oath.

NOTARY PUBLIC

My Commission Expires: State of Florida