RFP_ CORH 26_09_24 Impact Fee Study.pdf

Request for Proposal (RFP)

RFP #CORH 26-09-24 Impact Fee Study

Issued by:

City of Richmond Hill (GA)

Proposals must be submitted:

No later than 3:00PM on Thursday, November 5, 2026

Mailing Address:

City of Richmond Hill Finance Department

Attn: Derrick Cowart, Finance Director P.O. Box 250

Richmond Hill, Georgia 31324

Delivery Address City of Richmond Hill Finance Department

Attn: Derrick Cowart, Finance Director 40 Richard Davis Drive

Richmond Hill, Georgia 31324

LATE PROPOSALS WILL BE REJECTED

Issued: 09/24/2026

Purpose:

The City of Richmond Hill is seeking proposals from qualified firms to conduct am Impact Fee Study. This study will analyze the feasibility of implementing impact fees and establish a structured fee schedule during calendar year 2027. The selected firm will ensure compliance with the Georgia Development Impact Fee Act of 1990, as amended.

Scope of Services:

The selected consultant will:

Conduct a comprehensive impact fee study.

Analyze eligible services, including:

o Parks, Recreation, and Open Space o Roads, Streets, and Bridges o Water and Sewer o Public Safety o Any additional qualifying services

Develop a proposed impact fee schedule based on cost analysis

Evaluate potential reductions, appeals, and exemptions Provide administrative guidance, including:

o Establishment of an advisory committee (5-10 members) o Staffing recommendations o Administrative cost analysis

Assist in integrating a Capital Improvements Element (CIE) into the City's Comprehensive Plan, including:

o Steps for preparation, adoption, and updates

Provide a written assessment of how an impact fee program can support the City’s financial and development goals.

Proposal Submission Requirements:

Proposals must include:

A technical proposal detailing methodology, schedule, and project approach

A fee proposal outlining costs by phase and task

Firm qualifications, including:

o Minimum of five (5) years of experience in urban/regional planning or fiscal impact analysis o References from similar projects completed in the past ten years o Evidence of $2,000,000 in professional liability insurance

A digital submission on a flash drive (PDF format) along with a printed single side copy of the full proposal.

Organizational chart and resumes of key personnel assigned to the project

A copy of the firm’s latest financial statement to demonstrate financial stability

Proposals must be sealed and labeled as follows:

Mailing Address (USPS) City of Richmond Hill – IMPACT FEE STUDY PROPOSAL Finance Department Attn: Derrick Cowart, Finance Director P.O. Box 250 Richmond Hill, Georgia 31324

Deleievery Address City of Richmond Hill- IMPACT FEE STUDY PROPOSAL Finance Department Attn: Derrick Cowart, Finance Director 40 Richard Davis Drive Richmond Hill, Georgia 31324

ALL PROPOSALS SHALL BE RECEIVED BY 3:00PM ON THURSDAY, November 5, 2026. NO

ELECTRONIC SUMBISSONS WILL BE ACCEPTED.

All inquiries should be directed in writing to Brian Crooks, Planning & Zoning Director, at planning@richmondhill-ga.gov.

Any amendments or addenda will be posted on the City’s website.

Selection Criteria:

Proposals will be evaluated based on the following weighted criteria:

1. Proposed Price (25 points)

2. Firm’s capacity, experience, and qualifications (25 points)

3. Ability to meet deadlines and project schedules (20 points)

4. References from local government projects (20 points)

5. Completeness and understanding of RFP requirements (10 points)

The City may request oral presentations from selected firms before final selection.

Copies:

One (1) .pdf file of the full proposal, including all supporting documents, and one (1) unbound, singled sided, printed copy of the full proposal with the completed and signed affidavit below must be submitted in response to the RFP. All responses must relate to the specifications as outlined.

RFP Schedule:

RFP Issued: September 24, 2026

Question Submission Deadline: October 16, 2026 (5:00 p.m.)

Question Response: No later than October 23, 2026 (5:00 p.m.)

Proposal Submission Deadline: November 5, 2026 (3:00 p.m.)

Anticipated Award Date: December 1, 2026 (City Council Meeting)

The City reserves the right to reject any or all proposals and to terminate the solicitation process at any time.

Fee Structure:

Proposals must include a detailed cost breakdown by task and phase. The City reserves the right to negotiate cost modifications based on project needs. All associated costs (labor, materials, travel, printing, etc.) should be included in the proposal. The City’s tentative budget for this fee study is between $35,000 and $75,000.

Assurances and Legal Compliance:

The firm must comply with Equal Employment Opportunity (EEO) regulations and Title VI & VII of the 1964 Civil Rights Act.

Firms must disclose any pending claims or lawsuits.

The City reserves the right to accept or reject any proposals, waive formalities, and negotiate changes in scope and pricing.

Affidavit:

The undersigned certifies that:

The firm is licensed to conduct business in Georgia.

The proposal is made without collusion or fraud.

The firm consents to the City verifying references and qualifications.

The firm acknowledges that all proposals become public records as per the Georgia Open Records Act.

Company Name:

Authorized Representative:

Signature:

Title:

Date:

Address:

Phone: _________________________________

Email: __________________________________