RFP Concrete Replacement Services.pdf

Plante Moran Realpoint 3000 Town Center, Suite 100

Southfield, MI 48075 Tel: 248.223.3500 | Fax: 248.223.3150 pmrealpoint.com

Request for Proposal (RFP) – Concrete Replacement Contracting Services CLIENT: Southgate Community Schools PROJECT: Concrete Replacement DATE: March 7, 2025

SUBMISSION INFORMATION

PROJECT

DESCRIPTION:

Contractor Services for Concrete Replacement Work for Southgate Community Schools 2020 Bond Program

OWNER/CLIENT: Southgate Community Schools 13940 Leroy Street Southgate, MI 48195

LOCATION OF

BID DOCUMENTS:

https://app.e-builder.net/public/publicLanding.aspx?QS=003ea01ddb304dd781e5752269fd

NON-MANDATORY

PRE-PROPOSAL

MEETING:

March 11, 2025 @11:00 AM EST

(844) 562-1933,,368079477# United States (Toll-free) Phone conference ID: 368 079 477#

CLARIFICATIONS

TO OWNER’S

REPRESENTATIVE

Gary Kent Gary.Kent@plantemoran.com

LAST DATE FOR

CLARIFICATIONS

March 13, 2025 @ 12:00PM EST

PROPOSAL DUE

DATE:

March 26, 20025 @ 2:30PM EST

SUBMIT HARD

COPY PROPOSAL

TO:

Ms. Kim Butler Business Specialist Southgate Community Schools 13940 Leroy Street Southgate, MI 48195

SUBMIT

ELECTRONIC

PROPOSAL TO:

SCSConcreteReplacementProposals@docs.e-builder.net **Email an electronic copy of your proposal within 24 hours AFTER hard copy submittal**

BIDDER

INTERVIEWS:

By invitation only March 27-28, 2025

RFP — Concrete Replacement Contracting Services | Southgate Community Schools

Page 2 March 7, 2025

PROPOSAL DETAILS

Southgate Community Schools (hereafter referred to as “Owner”) has engaged Plante Moran Realpoint (hereafter referred to as “PMR” or “Owner’s Representative”) to provide owner’s representation services for this project. Your firm is invited to submit a proposal for the services required in this request for proposal (RFP). This RFP is being publicly advertised and includes minimum qualifications that must be met or exceeded. This RFP includes the following attachments:

A. Project Scope

1. Project Description

B. Contract Documents

1. Standard Form of Agreement AIA A105-2017, as modified

C. Proposal Forms

1. Proposal Form

2. Familial Disclosure Statement

3. Iran Disclosure Statement

4. Non-Collusive Affidavit

5. Criminal Background Disclosure Affidavit

This RFP does not commit Owner to award a contract or to undertake any financial obligation whatsoever with respect to the requirement referred to herein. Owner reserves the right to reject any proposal with or without cause, to not award a contract, or to award one or more contracts. Owner further reserves the right to waive any irregularity or informality in this RFP process or any proposal. Owner reserves the right to accept or reject, without consideration, any proposal which arrives late. Owner reserves the right to request additional information from any or all firms. In addition, notice is hereby given of the possibility that award may be made without discussion of the proposal. In the event a firm’s proposal is accepted by Owner and the firm asserts exceptions, special considerations, or conditions after acceptance, Owner, in its sole and absolute discretion, reserves the right to thereafter reject the proposal and award another firm. Therefore, the firms should submit their best proposal initially from both technical and cost standpoints.

A. PRE-PROPOSAL

a. CONFIDENTIALITY — From the issue date of the RFP until a firm is selected and selection is announced, a prospective firm shall not communicate about the subject of the RFP or a firm’s proposal with Owner, its board, or employees, except as permitted by the requests for clarifications paragraph. Your proposal and any modifications thereto shall be submitted only to the person(s) listed on the front page. Failure to

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Page 3 March 7, 2025 comply strictly with Owner’s instructions regarding the content and manner of submission of a proposal including, without limitation, disclosure of any information in the proposal or modifications thereof to any third party or other Owner’s staff without the express, prior written approval of the Owner’s Representative, shall result, at owner’s sole discretion, in the immediate disqualification of the firm.

b. RFP documents may be obtained at the e-Builder website created by PMR and noted on front page. Please contact Jessica Zanetti at (248) 603-5103 or via email at Jessica.Zanetti@plantemoran.com for e-Builder access instructions should you encounter any difficulties.

B. ADDENDA

Any addendum to this RFP will be issued in writing by PMR on behalf of Owner. No information or representation other than that contained in such an addendum, whether received from an employee of Owner or other person, will be considered to have been modified or be grounds for deviation from any stipulation or requirement of this RFP.

C. PROPOSAL FORMAT

Prepare and submit three (3) copies of your proposal package to the designee listed on the first page. Packages should be in 8.5" x 11" format. Additionally, please email your proposal to the email address listed on the front page within 24 hours after your hard copy submittal.

The following proposal format is required:

Cover Letter Section 1 – Proposal Forms

A. Detailed Proposal Form B. Familial Disclosure Statements C. Iran Disclosure Statement D. Non-Collusive Affidavit E. Criminal Background Disclosure Affidavit

Section 2 – Clarifications and Exceptions Section 3 – Additional Information Section 4 – Bid Bonds Information

SECTION 1 – PROPOSAL

• Utilize the proposal forms provided as attachments to this RFP. Editable electronic versions of these forms may be obtained at the location indicated on front page.

• Section 1A – Detailed Proposal Form o Complete and attach the Detailed Proposal Form included with this RFP.

• Section 1B – Familial Disclosure Statement

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Page 4 March 7, 2025 o Complete and attach the Familial Disclosure Statement included with this RFP.

• Section 1C – Iran Disclosure Statement o Complete and attach the Iran Disclosure Statement included with this RFP.

• Section 1D – Non-Collusive Affidavit o Complete and attach the Non-Collusive Affidavit included with this RFP.

• Section 1E – Criminal Background Disclosure Affidavit o Complete and attach the Criminal Background Disclosure Affidavit included with this RFP

SECTION 2 - CLARIFICATIONS AND EXCEPTIONS

• Please detail any clarifications, exceptions, or exclusions to this RFP (scope, schedule, fee, etc.)

• List any and all exceptions taken to the contract documents provided. For each exception, alternative language must be proposed. Owner reserves the right to reject any proposed alternative language.

• The prevalence of these exceptions will be considered in reviewing the proposal and in the final selection of the firm for the project. Proposals that do not acknowledge these agreements or do not provide specific alternative language may be rejected.

SECTION 3 – ADDITIONAL INFORMATION

• Please include any additional relevant information.

SECTION 4 – BID BONDS INFORMATION

• A bid security, cashier’s check or certified check in the amount of five percent (5%) of the bid amount is required to be included with your proposal submission and shall be made payable to Southgate Community Schools.

D. PROPOSAL SUBMISSION

Sealed proposals for the work as described by the RFP package will be received as noted on the front page. Please mark the envelope of all proposals with “Southgate Community Schools - Proposal for Concrete Replacement Contracting Services” and include your firm’s name as well.

Please also follow the specific instructions related to electronic submission.

E. RESPONSIVENESS

To be responsive, the proposal must set forth full, accurate, and complete information as required by this RFP and all attachments.

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F. MINIMUM QUALIFICATIONS

In addition to the other requirements of this RFP, the following minimum qualifications must be met by your firm in order to submit a proposal:

• Firm has been in business for at least the last five (5) consecutive years.

• Firm is licensed to perform the required work in the State of Michigan.

• Firm is familiar with and has experience in the public sector, including have at least five

(5) Public sector clients in the last five (5) years.

1. Firm has completed concrete/paving projects of at least $250,000 for at least five (5) Public sector clients within the last ten (10) years.

G. FORM OF AGREEMENT

This is a request for proposal only. Proposals will be treated as offers to enter into contract with Owner. Owner and successful firm shall memorialize their contractual relationship and obligations using the form of contract attached to this RFP (“Contract”). The Contract contains many details regarding the services required under this RFP, as well as the terms and conditions under which the services shall be provided by the successful firm. The Contract should be reviewed carefully by each firm prior to submitting a proposal. Any exceptions to the terms and conditions contained in the Contract, or any other special considerations or conditions requested or required by the firm relative to this RFP or the form of Contract, shall be expressly and specifically enumerated by the firm and be submitted as part of its proposal, together with an explanation as to the reason such terms and conditions cannot be met by, or, in the firm’s opinion are not applicable to, the firm, provided however, that exceptions or special conditions of the firm will not be binding upon Owner unless those exceptions or special conditions are expressly accepted by Owner and incorporated into the final Contract. Following the selection of the successful firm, if any, by Owner, the Contract will be finalized by the parties. The final Contract shall be subject to the review and approval by Owner’s legal counsel.

H. DATA CONFLICTS

Where conflicts occur within this RFP, its contents, and addendum (including but not limited to the Standard Form of Agreement; general, supplemental, and other conditions; etc.) the more restrictive requirements shall govern — all in favor of the Owner.

I. UNSOLICITED TERMS AND CONDITIONS

Proposals which take exception to Owner’s terms and conditions as a whole and substitute the firm’s standard terms and conditions may be rejected.

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J. FEES/TAXES

All proposals shall include all applicable taxes, including Social Security, unemployment, sales or use taxes, and any other taxes specifically levied on the work or on wages by local, city, state, or federal government, except real property taxes on the site. Proposals shall also include all premiums, assessments, and other like payments, charges, and costs incidental to the work covered by the contract documents.

K. PROPOSAL COSTS

Any recipient of this RFP, or any firm who chooses to respond to this RFP, is responsible for any and all costs and liabilities incurred by it, or others acting on its behalf, in (1) preparing or submitting a proposal, (2) otherwise responding to this RFP, or (3) negotiating any Contract incidental to its proposal.

L. IRREVOCABILITY OF PROPOSALS

All proposals submitted may not be withdrawn and shall be irrevocable for a minimum period of ninety (90) calendar days following the due date for receipt of proposals set forth on the front page.

M. AUTHORITY TO SIGN

Proposals must be signed by an officer of the firm who is authorized to enter into binding agreements.

N. OPENING OF PROPOSALS

At the specified location and due date stated on the first page, all submitted proposals shall be publicly opened and dated. Any interested parties may attend. No immediate decision will be rendered.

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PROJECT DETAILS

PROJECT DESCRIPTION: The scope of this Request for Proposal is for concrete replacement work completed on a yearly basis for up to the next five years throughout the District. The approximate amount of work to be completed on an annual basis is estimated to be approximately $100,000 per year for a total of $500,000 over a five year period.

The agreement between the contractor and the Owner will be a one-year agreement that may be renewed at the Owner’s sole discretion for the four subsequent one-year terms.

The first phase of work will commence in the summer of 2025.

Provide labor, materials and equipment required for the concrete removal and replacement as noted in Attachment C1 – Cost Proposal. If required, permit applications for soil work, grading, pavement, curb-cuts, etc.

Attend necessary meetings to coordinate and accomplish work.

PROJECT LOCATION/SITE INFORMATION: Multiple schools throughout the district

PROJECT BUDGET: $500,000 +/-

Plante Moran Realpoint 3000 Town Center, Suite 100

Southfield, MI 48075 Tel: 248.223.3500 | Fax: 248.223.3150 pmrealpoint.com

Concrete Replacement Contracting Services Proposal Form

CONTRACTOR RFP PROPOSAL FORM

BIDDER:

BIDDER’S ADDRESS:

BIDDER’S MAIN CONTACT FOR PROPOSAL:

MAIN CONTACT’S PHONE NUMBER:

MAIN CONTACT’S EMAIL ADDRESS:

All proposals submitted may not be withdrawn and shall be irrevocable for a minimum period as defined in this RFP.

A. COST PROPOSAL

a. A Lump Sum Bid for 2025 for 10,000sf of Remove and Replace 4” sidewalk $

b. A Lump Sum Bid for 2026 for 10,000sf of Remove and Replace 4” sidewalk $

c. A Lump Sum Bid for 2027 for 10,000sf of Remove and Replace 4” sidewalk $

d. A Lump Sum Bid for 2028 for 10,000sf of Remove and Replace 4” sidewalk $

e. A Lump Sum Bid for 2029 for 10,000sf of Remove and Replace 4” sidewalk $

f. Unit Prices:

a. Unit Prices shall be all inclusive of any and all cost including labor, materials, equipment, OH&P, and any costs pertaining to the project. Unit pricing for years 2026-2029 should be inclusive of any annual escalation on labor and materials.

UNIT PRICES 2025 2026 2027 2028 2029

Sawcut and remove existing 4" sidewalk and base. Dispose and/or recycle material in legal manner. (SF)

/ total / total / total / total / total

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Sawcut and remove existing 6" sidewalk and base. Dispose and/or recycle material in legal manner. (SF)

/ total / total / total / total / total

Sawcut and remove existing 8" concrete drive and base.

Dispose and/or recycle material in legal manner. (SF)

/ total / total / total / total / total

Install 4" concrete sidewalk on 4" MDOT 21AA crushed limestone base. Include restoration. (SF)

/ total / total / total / total / total

Install 6" concrete sidewalk on 4" MDOT 21AA crushed limestone base. Include restoration. (SF)

/ total / total / total / total / total

Install 8" concrete drive on 6" MDOT 21AA crushed limestone base. Include restoration. (SF)

/ total / total / total / total / total

Install MDOT type X ADA ramp with truncated dome insert on 4" MDOT 21AA crushed limestone base. Includes removal, installation and restoration. (Each)

/ total / total / total / total / total

Install MDOT F2 concrete curb & gutter on 4" MDOT 21AA crushed limestone base. 1'-6" total width and 1'-2" total depth with 2 - #4 rebar. Include restoration. (LF)

/ total / total / total / total / total

Install roll curb and gutter on 4" MDOT 21AA crushed limestone base. 1'-6" total width and 1'-2" total depth with 6" radius with 2

- #4 rebar. Include restoration.

(LF)

/ total / total / total / total / total

Install concrete straight curb on 4" MDOT 21AA crushed limestone base. 6" wide x 24" deep with #4 rebar continuous set 4" deep. Include restoration. (LF)

/ total / total / total / total / total

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B. ADDENDA

a. This proposal includes information for the following addenda:

ADDENDA NO. DATED

ADDENDA NO. DATED

ADDENDA NO. DATED

ADDENDA NO. DATED

C. ACKNOWLEDGEMENTS

a. Concrete Contractor has reviewed and understands the information and data provided in the request for proposal? Yes No

b. Concrete Contractor confirms that compensation requests noted within the proposal will be adequate for the execution of all phases of services required by this request for proposal? Yes No

D. CONTRACTUAL TERMS

a. If selected as contractor, I agree to the contractual terms as provided in the RFP as noted below:

AIA A105-2017, as modified

Exceptions to amended AIA A105-2017*

*Attach SPECIFIC proposed alternate contract language in Section 2

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I have read and I understand the responsibilities required of the Contractor under the Agreement between the Owner and Contractor, which are provided with the RFP. If selected, our firm will be able to fulfill the requirements.

SIGNATURE

Dated this day of , 20 .

FIRM NAME:

BY:

Signature

Position/Title

________________________, being duly sworn, deposes and says that the information provided herein is complete so as not to be misleading.

Subscribed and sworn before me this ________ day of ________, 20____.

NOTARY PUBLIC:

MY COMMISSION EXPIRES:

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Proposal Checklist

Bid Proposal Form (this document)

Familial Disclosure Statements

Iran Disclosure Statement

Non-Collusive Affidavit

Criminal Background Disclosure Affidavit

Familial Disclosure Affidavit The undersigned, the owner or authorized officer of the below named firm (the “Firm”), pursuant to the familial disclosure requirement provided in the Southgate Community Schools (the “School District”) request for proposals for Concrete Replacement Contracting service, hereby represents and warrants that, except as provided below, no familial relationships exist between the owner or any employee of the Firm, and any member of the Board of Education of the School District or the Superintendent of the School District. A list of the School District’s Board of Education Members and its Superintendent may be found at https://www.southgateschools.com/

LIST OF ANY FAMILIAL RELATIONSHIPS

SIGNATURE

Dated this day of , 20 .

FIRM NAME:

________________________, being duly sworn, deposes and says that the information provided herein is complete so as not to be misleading.

Subscribed and sworn before me this ________ day of ________, 20____, in the county of ________________________ and the state of ________________________.

Iran Disclosure Affidavit

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

MICHIGAN PUBLIC ACT NO. 517 OF 2012

The undersigned, the owner or authorized officer of the below named firm (the “Firm”), pursuant to the compliance certification requirement provided in the Southgate Community Schools (the “School District”) request for proposals for Concrete Replacement Contracting services (the “RFP”), hereby certifies, represents, and warrants that the Firm (including its officers, directors, and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Firm is awarded a contract as a result of the aforementioned RFP, the Firm will not become an “Iran linked business” at any time during the course of performing the scope of work or any services under the contract.

The Firm further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than two hundred fifty thousand dollars ($250,000.00) or two (2) times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date it is determined that the person has submitted the false certification.

SIGNATURE

Dated this day of , 20 .

FIRM NAME:

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________________________, being duly sworn, deposes and says that the information provided herein is complete so as not to be misleading.

Subscribed and sworn before me this ________ day of ________, 20____, in the county of ________________________ and the state of ________________________.

Non-Collusive Affidavit

, being duly sworn, deposes and says that:

1. The proposal has been arrived at by the firm independently and has been submitted without collusion with, and without any agreement, understanding, or planned common course of action with, any other vendor of materials, supplies, equipment, or services described in the request for proposals, designed to limit independent bidding or competition; and,

2. The contents of the proposal have not been communicated by the firm or its employees or agents to any person not an employee or agent of the firm or its surety on any bond furnished with the proposal and will not be communicated to any such person prior to the official opening of the proposal.

Signature of Firm

STATE OF )

)ss.

COUNTY OF )

This instrument was acknowledged before me on the day of , 2025, by

, Notary Public

______________ County, My Commission Expires:

Acting in the County of:

Criminal Background Affidavit The undersigned, the owner or authorized officer of the below-named firm (the “Firm”), pursuant to the criminal background compliance certification requirements of Southgate Community Schools (the “School District”) hereby represents and warrants that the Firm has performed and/or will perform sufficient criminal background checks, including at a minimum, an Internet Criminal History Tool (“ICHAT”) (or equivalent for non-Michigan residents) for all of its owners, employees, agents, representatives, contractors, and/or other personnel who will be on any School District premises to carry out the services contemplated by the contract documents. The Firm further hereby certifies that no owner, employee, agent, representative, contractor, and/or other personnel of the Firm will be on any School District premises if they are a registered criminal sexual offender under the Sex Offenders Registration Act, Public Act 295 of 1994, or have been convicted of “Listed Offense” as defined under Section 722 of the Sex Offenders Registration Act, MCL 28.722.

The Firm further acknowledges that if it is found to have submitted a false certification or otherwise fails to comply with the requirements of this certification, the School District may immediately terminate the contract.

SIGNATURE

Dated this day of , 20 .

FIRM NAME:

________________________, being duly sworn, deposes and says that the information provided herein is complete so as not to be misleading.

Subscribed and sworn before me this ________ day of ________, 20____, in the county of ________________________ and the state of ________________________.