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CITY OF HAPEVILLE

REQUEST FOR PROPOSALS (RFP)

2027 Comprehensive Plan Update

RFP No. 26-001

The City of Hapeville, Georgia is requesting proposals from qualified consulting firms to prepare the

City’s 2027 Comprehensive Plan Update in accordance with the Georgia Department of Community

Affairs (DCA) Minimum Standards and Procedures for Local Comprehensive Planning Requirements and all applicable guidelines.

Proposals will be received by the City of Hapeville at:

City of Hapeville

Attn: City Clerk

3468 North Fulton Avenue

Hapeville, Georgia 30354

Proposals must be received no later than October 5, 2026 at 4:00PM EST.

The City reserves the right to reject any or all proposals, waive informalities and irregularities, and award the contract to the best qualified Consultant in the best interest of the City.

TABLE OF CONTENTS

Contents

I. General Instructions

II. Introduction

III. Scope of Work

IV. Schedule .....................................................................................................................................3-4

V. Proposal Response Guidelines

VI. Evaluation Procedure

VII. Award of Contract

VIII. Additional Information

A. Questions:

B. Addenda

C. Right to Cancel or Change RFP

D. Expenses of Preparing Responses to this RFP ............................................................................ 6-7

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E. Georgia Security and Immigration Compliance

Consultant Affidavit and Agreement………………………………………………………………..8

Subconsultant Affidavit and Agreement……………………………………………………….……9

Appendix A. Maps

Appendix B. Scope of Work

I. GENERAL INSTRUCTIONS

1. All Submittals must be delivered to the City of Hapeville, City Clerk, 3468 North Fulton Avenue, Hapeville, GA 30354, no later than the time and date indicated in this Request for Proposals (RFP).

Any Submittals received after the deadline date and time stated above will not be considered for award.

2. The City of Hapeville reserves the right to waive any and all technicalities, formalities or irregularities in making award determinations. The City may consider all Submittals, reject all

Submittals, or reject the Submittals of any Consultant (sometimes referred to as “Consultant, Consulting Firm, Firm, Respondent, or Proposer”) that has previously failed to comply with conditions of RFPs with the City, by performing poorly on a prior contract with the City, or failing to complete tasks on time for contracts of a similar nature with the City. Submittals by a Consultant or

Consultant team that, in the sole opinion and discretion of the City of Hapeville, is not in the position to fulfill the contract terms as outlined by this RFP may also be rejected.

3. All Consultants responding to this RFP shall provide appropriate proof of professional credentials that demonstrate their knowledge and ability to perform all required tasks set forth in this RFP; a current and valid occupational license issued by an agency from within the State of Georgia or one of the contiguous United States; proof of Professional Liability Insurance in the amount of $250,000 or greater must be provided; Proof of prior experience in completing a at least four (4) professional references that can attest to the professional experience and work product of the Consultant or

Consultant team.

II. INTRODUCTION

The City of Hapeville is centrally located in the metro Atlanta Region, south of downtown Atlanta, Georgia between I-75 and I-85. This small (2.5 square miles, population 6,630 according to the 2020

Census Bureau) but progressive city has the distinct advantage of being located in close proximity to the

Hartsfield-Jackson Atlanta International Airport and therefore is visited daily by a large workforce population as well as air travelers. Hapeville is home to the original Chick-fil-A Dwarf House, Delta

Airlines Reservation Center, Wells Fargo Processing Center and numerous hotels and restaurants.

Chartered in 1891 by Dr. Samuel Hape, the City’s first Mayor, Hapeville is listed on the National Register of Historic Places and is a designated Georgia Main Street City. The City of Hapeville is an active

Aerotropolis Alliance Partner and has Opportunity Zone designations in the majority of its commercial corridors. The City created an Arts District centered on the historic downtown.

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The City seeks to update the existing study and comprehensive plan by reassessing the feasibility and sustainability of land uses and development activities recommended in the City’s 2022 Comprehensive

Plan. The City has completed numerous planning efforts including LCI Studies, with a 2010 Plan Update, and the Comprehensive Plan (2005 Comprehensive Plan, with Short Term Work Program Update in

2012). The Virginia Park LCI Study was adopted in 2001. The Town Center LCI was adopted in

December 2005. Hapeville Town Center LCI 5-Year Implementation Plan Update was adopted in August

2010. The 2010 5-Year Update for Town Center includes the merger of the Virginia Park LCI Study, 2017

LCI Study, and Willingham Corridor Study.

III. SCOPE OF WORK

See Appendix B for the complete scope of work. The scope of work will involve five major tasks:

Task 1 – Evaluate Existing Plans

Task 2 – Complete a Market Analysis

Task 3 – Gather Public Input

Task 4 – Update Comprehensive Plan for the City of Hapeville

Task 5 – Project Deliverables to Include Completion Deadlines and Costs

The Consultant shall furnish all labor, materials and services required to conduct a complete

Comprehensive Plan as specified in Appendix B (also referred to as “Project”). The selected firm must show that it can conduct the study and deliver its results and recommendations, including the list of deliverables, on or before July 29, 2027.

The final product shall include:

One (1) printed unbound copy of the complete final report and appendices (8.5”x11”)

Ten (10) bound color copies of the complete final report and appendices (8.5”x11”)

One PDF file of Final Report and all appendices

One Power Point Slide Presentation summarizing the final report

The 5-Year Implementation Plan in Excel.

All electronic files in their original formats (e.g., MS Word, Excel, ArcGIS, etc.) with supporting graphics and GIS shape files.

IV. General Project Schedule

� Deadline for RFP Proposals - 10-05-2026 @ 4:00pm EST

Consultant Recommended - 10-20-2026

Study Commences – 11-01-2026

Final Draft Study Complete not later than - July 29, 2027

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� Study Adopted by Mayor and Council – August 17, 2027

Final Invoice for all costs due for services and Study Documents - August 24, 2027

Final report transmitted to DCA - August 31, 2027

V. Proposal Response Guidelines

Seven (7) copies of the written proposal, limited to a maximum of 22 pages, shall be submitted to the

Office of the City Clerk, City of Hapeville, 3468 North Fulton Avenue, Hapeville, GA 30354 no later than

4:00 pm local time, on Monday, October 5, 2026. All proposals shall be bound and labeled as set forth below. The City cannot be responsible for the lack of receipt of proposals by the date and time specified.

Proposals shall include the following information:

1. Title Page - List the RFP subject, the RFP number, the name of the Consultant or Consulting firm, name of the primary point of contact for the city, address, and email address of the primary point of contact, their phone number, and the date of submittal to the City.

2. Letter of Transmittal – Include a commitment to perform the required work within the time period specified in the project schedule set forth herein. Also, give the name(s) of the person(s) who will be authorized to legally bind the Consultant or Consulting firm, their title, phone number, and email address.

3. Qualifications

a. Name, address and phone number of the firm’s owners, and full information about the corporate structure of the submitting firm. Proof of registration with the Georgia Secretary of State or a similar body that demonstrates corporate registration and legal operations for the Consultant or Consulting firm.

b. Location of the Consulting firm’s primary place of business for legal purposes and any subsidiary offices, years of business, and types of services offered.

c. Names and qualifications of personnel that will be assigned to the project, including all subcontractors.

This section must include proof of professional credentials that demonstrate the consultant’s or the consultant’s personnel’s knowledge and ability to perform all required tasks set forth in this RFP and a current and valid occupational license issued by an agency from within the State of Georgia or one of the contiguous United States

d. Description of at least four (4) similar project experiences that detailed successive submissions of municipal comprehensive plans to DCA. Please include the names of the point of contact, addresses, email address, and phone number of the point of contact for the prior projects completed by the

Consultant for all projects described in response to this requirement (references will be checked).

e. Curriculum vitae of principal associates and key personnel proposed to have primary responsibility for completing the required tasks, responsibilities and duties set forth by this RFP.

f. Current and projected workload, including a list of all projects contracted for or anticipated during the period set forth in the General Project Schedule set forth herein.

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g. Indication of your understanding of the scope of work and a description of the firm’s experience in such work and the technical approach for accomplishing the work, including specific illustrations of the procedures to be followed and work plan for the completion of work.

h. Documentation of the firm’s staffing capabilities, work samples, location where the work will actually be performed and statement as to why the City should hire your firm.

i. The City of Hapeville is an Equal Employment Opportunity employer. Please provide proof of the

Equal Employment Opportunity policy that governs your firm and any other subcontractor that will perform work on the Project.

4. Proposed contract fees shall be submitted broken down by phase or task and personnel used for the proposed services.

a. Breakdowns are to be shown separately for each item listed under “Scope of Work”. Overhead factors and other multipliers shall be identified.

b. The Consultant shall be responsible for all required resources to include but not limited to computers, surveys, outside consultants, experts, etc.

c. While cost will not be the sole determining factor, cost will be considered.

d. A list, with exact case name(s), number and court of all lawsuits in which the Consultant or affiliated firm is, or has been involved in, over the last ten (10) years, as well as a list of all settlements or arbitrations in which the firm or key staff was involved during the same period.

6. Proof of Insurance. Proof of Professional Liability Insurance in the amount of $250,000 or greater must be provided.

7. Completed Georgia Security and Immigration Compliance Affidavit and Agreement. A completed Georgia Security and Immigration Compliance Affidavit and Agreement must be completed and attached for all Consultants seeking to work on the Project. If the Consultant wishes to secure subconsultants or contractors, the subconsultant must complete the Subconsultant Security and

Immigration Compliance Affidavit. The completed affidavits are required, under federal and state law, to demonstrate the ability to legally work on the project. Failure to include a completed affidavit and agreement required under this section will result in disqualification.

8. Any additional information that will allow the City to accurately evaluate the firm’s capability, qualifications and performance record.

VI. Evaluation Procedure

The City of Hapeville will independently review and evaluate proposals based on the following criteria. A total of 100 points is available.

• Consultant’s Understanding and Approach – 20 Points

Consultant’s understanding and approach to the City’s required tasks and needs, as demonstrated in the Consultant’s response to the scope of work.

Formatted: Font: Bold

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• Relevant Experience and Creativity – 20 Points

Consultant’s experience and creativity with similar projects comparable in type, size, and complexity.

• Qualifications of Project Team – 20 Points

Qualifications of the Consultant’s staff assigned to perform the work of this project, including the experience and qualifications of key personnel.

• Quality, Cost Control, and Timeliness – 20 Points

Demonstrated ability of the Consultant to perform high-quality work, control costs, and consistently meet project deadlines.

• Past Performance – 5 Points

Consultant’s past performance on similar projects with other jurisdictions.

• Cost – 5 Points

Cost to complete the project.

• Planning Knowledge – 5 Points

Demonstrated knowledge of national, state, regional, and local master planning, policies, regulations, trends, and issues.

• Technical Approach – 5 Points

Technical approach, with specific emphasis on creative approaches to project implementation, public engagement and outreach, and funding strategies.

Total Possible Score: 100 Points

VII. Award of Contract

A Selection Committee will review all proposals submitted pursuant to this RFP. The Selection

Committee will score all firms on the information submitted and will compile a ranking of those firms.

After all ratings are completed, the Committee will provide the rankings with its Recommendation for

Award to the City Council, which will make the final decision as to contract award.

The City reserves the right to award the contracts based on initial proposals received without formal interviews and to award either contracts or a portion of the contract to one or more firms. Awarded contracts may not be assigned without prior approval by the city. Further, any subcontractor that will perform work pursuant to a contract obtained after selection of a successful Consultant must be disclosed and approved by the City prior to the commencement of work by the subcontractor. Unapproved subcontractors will not be eligible for payment from the City for the Project and such unapproved fees shall be the sole responsibility of the Consultant. After the award of a contract for the Project, the

Consultant must submit all requests for subcontractor approvals, in writing, to Adrienne Senter, Planning and Economic Development Director at asenter@hapeville.org.

VIII. Additional Information

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A. Questions:

Any and all questions or requests for additional information regarding this RFP must reference RFP #26-

001 Comprehensive Plan Update must be submitted by email or in person before 12 noon on September

23, 2026 to Adrienne Senter, Planning and Economic Development Director, at asenter@hapeville.org.

All questions and answers will be posted as Addenda to the RFP on the City website noted above by

September 25, 2026. After the RFP is issued, any attempt to contact any Member of Council, City representatives, or other staff involved regarding this solicitation will be deemed as immediate disqualification for award of the RFP under the terms of this solicitation.

B. Addenda

Addenda may be issued from time to time in response to changes in the RFP details or requirements.

Addenda must be acknowledged by signing and returning the Addendum Form to be included in the

Proposal. Failure to properly acknowledge any Addendum may result in a declaration of non-responsiveness by the City. All Addenda issued for this project may be found on the City’s website noted above.

C. Right to Cancel or Change RFP

The City reserves the right to cancel any and all RFPs where it is determined to be in the best interest of the City to do so. The City reserves the right to increase, reduce, add or delete any item in this RFP as deemed necessary. Any errors and/or omissions or typographical errors shall be construed in the favor of the City of Hapeville.

D. Expenses of Preparing Responses to this RFP

The City accepts no responsibility for any expenses incurred by the responders to this RFP. Such expenses are to be borne exclusively by the consultants, and consultant firms and all other responders who submitted responses to this RFP.

E. Georgia Security and Immigration Compliance

In compliance with the Georgia Security and Immigration Compliance Act of 2006 (Act 457), Section 2 of Senate Bill 529, Chapter 300-10-1 (O.C.G.A. 13-10-91), all Consultants and or proposers must comply with the above-mentioned State of Georgia regulations by completing the provided affidavits relative to

Consultant and Subconsultant stating affirmatively that the consultant and any Subconsultants are registered and participating in a federal work authorization program. All applicable affidavits have been included with this RFP and must be signed and provided with the submittal. Failure to accurately complete and submit the Consultant Affidavit, which is required by Federal and State law, will be grounds for disqualification. You will find the Consultant Affidavit on the next page and the .

City of Hapeville, Georgia

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CONSULTANT AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned Consultant verifies its compliance with O.C.G.A. 13- 10-91, stating affirmatively that the individual, firm, or corporation contracting with the City of Hapeville as a Consultant is a U.S. citizen or corporation authorized to work in the United States of America and is registered with and participates in a federal work authorization program. As of the effective date of 13-10-91, the applicable federal work authorization programs (any of the electronic verification information of newly hired employees, pursuant to the Immigration Reform & Control Act of 1986 (IRCA) P.L.99-603); in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91. “EEV/Basic Rule Pilot Program” is operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration.

The undersigned further agrees that, should it employ or contract with any Subconsultant(s) in connection with the physical performance of services pursuant to this contract with the City of Hapeville, Consultant will secure from such Subconsultant(s) similar verification of compliance with O.C.G.A. 13-10-91 on the Subconsultant Affidavit provided in Rule 300-10-01-08 or a substantially similar form. Consultant further agrees to maintain records of such compliance and provide a copy of each such verification to the City of Hapeville at the time the Subconsultant(s) is retained to provide the service.

EEV/Basic Pilot Program User Identification Number

By: Authorized Officer or Agent Date

Title of Authorized Office or Agent

Subscribed and sworn before me on this day of ______________, 2027

Notary Public: _____________________

My Commission expires: ______________________

City of Hapeville, Georgia

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SUBCONSULTANT AFFIDAVIT FORM

By executing this affidavit, the undersigned Subconsultant verifies compliance with O.C.G.A. § 13-10-91 and affirms that the individual, firm, or corporation contracting with the City of Hapeville as a Subconsultant is a U.S. citizen or corporation authorized to work in the United States of America and is registered with and participates in a federal work authorization program. Under O.C.G.A. § 13-10-91, the applicable program includes electronic verification of newly hired employees pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L.

99-603, and the applicable provisions and deadlines established by O.C.G.A. § 13-10-91. The EEV/Basic Pilot Program is operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security in conjunction with the Social Security Administration.

EEV/Basic Pilot Program User Identification Number

By: Authorized Officer or Agent of Subconsultant Date

Title of Authorized Office or Agent of Subconsultant

Subscribed and sworn before me on this _______day of________________, 2026

Notary Public: _________________________

My Commission expires: _______________________

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Comprehensive Plan Update

Appendix A – Maps

• City of Hapeville Limits – Comprehensive Plan Study Area

• Hapeville Livable Centers Initiative (LCI) Study Areas – Town Center and Virginia Park

• Willingham Drive Corridor Study Area

• 2022 Comprehensive Plan and LCI Study Update Area

Appendix B. Scope of Work

Work Tasks:

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The City of Hapeville will prepare a major update to the existing Comprehensive Plan Update. The purpose of this Update is to render each document relevant and produce new recommendations for implementation. These recommendations may be based on changing market realities, public policy preferences and challenges and opportunities that evolving circumstances present. Amid this dynamic, the underlying goals, policies and strategies will remain consistent with the overall State Comprehensive Plan.

The work to be accomplished by this Comprehensive Plan Update must follow all guidelines as set forth by DCA with regard to the Updates as well as the grant process, and as such, should follow grant compliance requirements as provided by DCA and/or the City. The work is divided into the following tasks:

Task 1 – Existing Plan Assessment

The Consultant will conduct a thorough review and assessment of the existing City of Hapeville

Comprehensive Plan, LCI Study, and other planning and/or related documents. The focus of the assessment must, at a minimum, encompass the following tasks:

• Review the most recent Comprehensive Plan/Work Program and identify the status of each project listed.

• Review the recommendations, proposed projects, implementation status, and continued relevance of all existing City and regional plans and studies, including, but not limited to: the 2022 Hapeville

Comprehensive Plan Update; 2017 Hapeville Comprehensive Plan/LCI Study; Willingham Drive

Corridor Study; Hapeville Commercial Parking Assessment/Strategy Study; MARTA Feasibility Study;

AeroATL Greenway Plan; Aerotropolis Atlanta Blueprint; 2012 Hapeville Bicycle and Pedestrian Plan;

2013 Hapeville Economic Development Blueprint Plan; and 2010 Hapeville Strategic Development Plan.

The review should identify recommendations that remain relevant, those that have been completed or are underway, and those that should be updated or incorporated into the Comprehensive Plan.

• Review existing plan proposals for future land uses, development, zoning, transportation, and public facilities and compare to conditions “on the ground” today; characterize inconsistencies and recommend amendments.

• Conduct additional technical analyses for specific sections of the city that have undergone significant change since the last plan update. Such analyses may include traffic studies, transportation improvement plans, walkability assessments, housing surveys, and an evaluation of such implementation tools as the zoning ordinance.

Task 2 - Market Analysis

Prepare a market or fiscal feasibility analysis that supports the Comprehensive Plan Update recommendations and ensures that the recommendations of the Update are realistic. This analysis will be compared to the Update recommendations to ensure consistency with projected market demand.

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The focus of the analysis must, at a minimum, include the following:

Level of market opportunity and depth by land use and product type (e.g., how much and what type of retail is needed, whether the market is overbuilt in any product type, etc.).

Demand and feasibility assessment for retail, office, and hospitality uses and assessment of competing retail, office, and hospitality uses in the City.

Demand and feasibility for recreation- and tourism-based uses within the City.

Identify best practices and/or new development incentives or financing mechanisms for capturing public and private sources of funding.

Task 3 -Public Input

Community participation and public hearings will be central to the process. The goal of this task is to develop a local planning outreach process that promotes the involvement of all stakeholders in the study area, with efforts and accommodations made to include low to moderate income households, minority groups, the elderly and the disabled with the City, the Consultant will identify all stakeholders and facilitate their involvement in the planning process. This process will be documented through meeting notices, meeting summaries, and other written communications. Responses and acknowledgement of public comments will be addressed in the Study reports. The public involvement process shall, at a minimum, include the following components. However, new outreach and public engagement strategies that are cost effective should be considered and proposed.

• Project Management Team

The Consultant at the direction of the City shall establish a Project Management Team that includes a representatives from the City and the Consultant. This team shall meet or hold a conference call monthly to discuss Study progress and advise the City and the Consultant on public involvement and other various planning process issues.

• Core Team

A core team shall be established that includes the members of the Project Management Team along with a representative from key stakeholder groups in the city. The Core Team must include representatives from relevant state, regional and City of Hapeville departments responsible for land use planning, transportation, grants, housing stock, Main Street programs and other applicable interest groups.

Representatives of non-profit organizations that provide services in the study area should also be included on the Core Team. The Core Team shall, at a minimum, meet prior to each of the general public meetings described below. The key responsibility of the Core Team is to review and comment on materials to be presented at public meetings, help promote broad participation at public meetings, and distribute information to the community.

Task 4 - General Public Meetings

During the study process, the Consultant shall make a reasonable effort to involve all stakeholders in the study area, including property owners, residents, business owners, and employers/employees. The public

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The Consultant shall conduct a minimum of four (4) General Public Meetings, in a format approved by the Project Management Team. At least one of the four meetings shall include an intensive facilitated discussion of significant community issues.

At a minimum, the public meetings shall address the following:

Meeting 1 – Project Kickoff and Community Visioning

Introduce the Comprehensive Plan update process, purpose and goals of the study, project schedule, key milestones, DCA planning requirements, and opportunities for public participation. The meeting shall also begin the community visioning process and solicit initial input regarding the City's future.

Meeting 2 – Needs, Opportunities, and Facilitated Issue Discussion

Conduct an interactive and facilitated discussion to identify the City's needs and opportunities, including its strengths, weaknesses, opportunities, and threats (SWOT) or a comparable analysis. The discussion shall solicit community input regarding goals, priorities, development patterns, land use, transportation, housing, economic development, community facilities, natural and cultural resources, quality of life, and other significant issues affecting the City's future.

As part of this meeting, the Consultant shall facilitate an intensive discussion or workshop focused on the most significant issues identified through the planning process. The format may include a half-day workshop, neighborhood forum, charrette, panel discussion, or similar interactive format involving community stakeholders, regional experts, City staff, and other appropriate participants. Findings and recommendations resulting from this discussion shall be incorporated into the draft plan and implementation strategies.

Meeting 3 – Preliminary Recommendations and Draft Plan

Present preliminary findings, updated Community Goals, identified Needs and Opportunities, proposed land use and character area recommendations, preliminary implementation strategies, and other major elements of the draft Comprehensive Plan. The Consultant shall solicit public comments and identify revisions necessary prior to preparation of the final plan.

Meeting 4 – Final Plan Presentation

Present the proposed final Comprehensive Plan, including the final recommendations, Future Land Use

Map, implementation strategies, and Community Work Program. The Consultant shall provide an opportunity for final public review and comment prior to adoption.

The Consultant shall also assist the City in satisfying all formal public hearing, notification, documentation, and adoption requirements established by DCA, the Atlanta Regional Commission

(ARC), and applicable state law.

Task 5 - Prepare Project Deliverables

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The Consultant shall compile the results of the planning process, technical analyses, community engagement activities, findings, recommendations, and implementation strategies into a clear, concise, and user-friendly Final Comprehensive Plan.

The Final Comprehensive Plan shall comply with all applicable Georgia Department of Community

Affairs (DCA) Minimum Standards and Procedures for Local Comprehensive Planning and shall be prepared in a format suitable for review by the City, Atlanta Regional Commission (ARC), DCA, Planning Commission, Mayor and Council, stakeholders, and the general public.

The Final Comprehensive Plan shall include, at a minimum, the following components and deliverables:

1. Executive Summary

Prepare an Executive Summary that provides a concise overview of the planning process, major findings, community vision and priorities, key recommendations, implementation strategies, and priority projects.

The Executive Summary shall also summarize key findings from the market and fiscal feasibility analysis and highlight priority actions and investments recommended for implementation.

2. Planning Process and Community Engagement Summary

Provide a summary of the Comprehensive Plan development process, including:

• A description of the study process, methodology, data collection and analysis techniques, major findings, and outcomes.

• A description of the public participation and stakeholder engagement process used to develop a community-supported Comprehensive Plan.

• A summary of public meetings, workshops, surveys, stakeholder interviews, charrettes, facilitated discussions, and other engagement activities.

• A summary of major themes and priorities identified through community engagement and an explanation of how public input influenced the Plan's goals, policies, recommendations, and implementation strategies.

3. Existing Conditions and Technical Analysis

Prepare a concise summary of existing conditions and relevant technical findings used to support the recommendations of the Comprehensive Plan. At a minimum, this shall include:

• Existing and future land use and development patterns.

• Existing and projected population and demographic conditions, including population projections by age cohort.

• Existing and projected housing conditions, including the number of dwelling units and distribution of dwelling units by type.

• Existing and anticipated employment and jobs by employment sector.

• Existing and projected non-residential development, including retail, office, hospitality, industrial, and other relevant uses.

• Existing transportation conditions, including roadway, pedestrian, bicycle, transit, parking, and multimodal facilities.

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• Natural, environmental, historic, cultural, and community resources, as applicable.

• Community facilities, infrastructure, and services.

• Other relevant data and analysis necessary to support the Plan's recommendations.

4. Maps, Graphics, and Illustrations

Prepare all maps, graphics, diagrams, concept illustrations, and other visual materials necessary to clearly communicate existing conditions, recommendations, and desired development patterns.

At a minimum, deliverables shall include, as applicable:

• Existing Land Use Map.

• Future Land Use and/or Character Area Map.

• Existing transportation network and facilities.

• Proposed transportation and multimodal improvements.

• Bicycle and pedestrian facilities and recommendations.

• Transit facilities and recommendations.

• Parks, open space, trails, and greenway connections.

• Redevelopment and development opportunity areas.

• Concept plans, renderings, or illustrations for key areas or recommendations.

• Other maps and graphics necessary to support the Comprehensive Plan.

All final maps shall be provided to the City in both publication-ready format and editable GIS format, including applicable GIS data and shapefiles.

5. Community Goals, Needs and Opportunities, and Policies

Prepare the required Community Goals and Needs and Opportunities components consistent with applicable DCA requirements.

The Consultant shall clearly identify the City's vision, goals, policies, needs, opportunities, and priorities and demonstrate how these elements are reflected throughout the Plan's recommendations and implementation strategies.

6. Market and Fiscal Feasibility Analysis

Include a summary of the findings and recommendations from the Market and Fiscal Feasibility Analysis within the Comprehensive Plan and Executive Summary.

The complete Market and Fiscal Feasibility Analysis, including supporting data, methodology, assumptions, and findings, shall be provided as a technical appendix to the Final Comprehensive Plan.

7. Transportation Improvements and Priority Projects

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Prepare a prioritized list of recommended transportation and multimodal improvement projects identified through the planning process.

For each project, provide, as applicable:

• Project description and location.

• Project purpose and anticipated benefit.

• Priority or recommended implementation timeframe.

• Preliminary planning-level cost estimate.

• Responsible or coordinating agency.

• Potential funding sources and partnerships.

• Relationship to other City, regional, and state transportation plans and projects.

8. Implementation Strategy

Prepare a detailed implementation strategy identifying the organizational structure, partnerships, funding mechanisms, and actions necessary to advance the recommendations of the Comprehensive Plan.

The Implementation Strategy shall:

• Identify opportunities for collaboration among the City, Development Authority, Main Street

Program, business community, property owners, neighborhood organizations, regional partners, state agencies, and other stakeholders.

• Identify potential public and private funding sources, grants, financing mechanisms, and economic development tools.

• Evaluate appropriate implementation mechanisms, which may include Community Improvement

Districts (CIDs), Tax Allocation Districts (TADs), public-private partnerships, development incentives, grants, capital improvement programming, and other applicable tools.

• Identify strategies for maintaining continued support and participation from elected officials, residents, businesses, property owners, and other stakeholders.

• Establish measurable indicators or benchmarks that the City can use to monitor implementation progress.

9. 100-Day Action Plan

Develop a 100-Day Action Plan identifying immediate actions the City can undertake following adoption of the Comprehensive Plan to establish momentum toward implementation.

The Action Plan shall emphasize no-cost and low-cost actions, organizational steps, early implementation opportunities, partnership development, grant and funding opportunities, and other activities that can be initiated quickly.

The Action Plan shall also identify strategies for maintaining stakeholder involvement and shared responsibility for implementation.

10. Community Work Program

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Prepare a five-year Community Work Program consistent with applicable DCA requirements. The

Community Work Program shall identify specific implementation actions the City and other responsible entities intend to undertake during the first five years following adoption of the Comprehensive Plan.

The Community Work Program shall include, at a minimum:

• Specific project, program, policy, or action.

• Implementation timeframe.

• Responsible party or parties.

• Estimated cost, where applicable.

• Potential funding source(s), where applicable.

The Community Work Program shall incorporate specific actions necessary to implement the City's

Community Goals, address identified Needs and Opportunities and advance the recommendations of the

Comprehensive Plan.

11. Report of Accomplishments

Prepare a Report of Accomplishments evaluating the City's previous Community Work Program in accordance with applicable DCA requirements.

The Report shall identify the status of each previously identified project or activity and document whether the item has been completed, is currently underway, has been postponed, or will not be pursued, together with an appropriate explanation where necessary.

12. Plan Implementation and Monitoring

Develop a process for monitoring implementation of the Comprehensive Plan following adoption.

The Consultant shall recommend:

• Performance measures and indicators for evaluating progress.

• A process for periodically reviewing implementation activities and priorities.

• A method for tracking progress on the Community Work Program.

• Procedures for updating implementation priorities as conditions, funding opportunities, and community needs change.

• A process for completing required future updates to the Community Work Program and

Comprehensive Plan.

13. Final Comprehensive Plan and Supporting Deliverables

The Consultant shall prepare all materials necessary for City, ARC, and DCA review and final adoption of the Comprehensive Plan.

Final deliverables shall include:

• Draft Comprehensive Plan for City review.

• Revised Comprehensive Plan incorporating City comments.

• Comprehensive Plan submitted for DCA review.

• Responses to comments and revisions required through the regional/state review process.

• Final Comprehensive Plan for adoption.

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• Executive Summary.

• Community Work Program.

• Report of Accomplishments.

• Market and Fiscal Feasibility Analysis.

• Transportation Improvements/Projects List.

• Technical appendices and supporting analyses.

• Public engagement documentation and summaries.

• Final maps, graphics, illustrations, and GIS data.

• Presentation materials for Planning Commission and Mayor and Council.

• Final adopted Comprehensive Plan incorporating all required revisions.

All final documents shall be provided to the City in searchable PDF and editable electronic formats, including native files for maps, graphics, tables, GIS data, and other materials produced as part of the project.

The Consultant shall be responsible for ensuring that the Final Comprehensive Plan and associated deliverables satisfy all applicable DCA requirements and for addressing comments or revisions necessary to obtain approval and allow the City to maintain its Qualified Local Government (QLG) status.