RFP CCTV and Door Access 2025.pdf

-1-

Alamance-Burlington School System Operations Dept.

1712 Vaughn Road Burlington NC 27217

Request for Proposal

Security upgrades: CCTV Cameras and Door Access

November 3, 2025

IMPORTANT NOTICE TO ALL BIDDERS / PROPOSERS: Alamance-Burlington School System reserves the right to disqualify incomplete proposals, waive minor defects, as it deems applicable, in the written proposals, to request additional information from any respondent, change or modify the scope of the project at any time, without any penalty, negotiate terms with one or more of the respondents, reject any or all proposals, without a penalty, and take any steps necessary to act in ABSS’s best interest. Bids / proposals will not be considered for award if received by Alamance-Burlington School System after the official closing date and time.

-2-

INVITATION TO BID

Alamance-Burlington School System Security Upgrades: CCTV and Door Access

The Alamance-Burlington School System is requesting sealed bids for “Security Upgrades: CCTV and Door Access” at 3 different sites. Qualified contractors are invited to bid this project as outlined in this RFP. Sealed bids will be accepted on or before November 25, 2025 until 2:00 PM. Electronic bids will not be accepted. All terms must remain effective until end of contract.

Contractors should submit an original and One(1) additional copy of their complete proposal and (completed Bid Form) by 2:00 PM on November 25, 2025 in a sealed envelope or package clearly marked:

Altamahaw Ossipee “Security Upgrades: CCTV and Door Access”.

Alexander Wilson “Security Upgrades: CCTV and Door Access”.

E.M.Holt “Security Upgrades: CCTV and Door Access”.

Bids will be opened at 2:00 PM on November 25, 2025 in the Operations Department Conference room.

The address: 1712 Vaughn Road, Burlington, NC 27217.

(underscore between 1st and last name)

All questions and concerns should be sent via email to Jimmy_russell@abss.k12.nc.us Please send a request for plans and specs to this email they will not be posted online for security reasons.

The winning bid will be chosen on its merit consisting of cost, bidder’s reputation, references, and the ability to meet the district’s time schedule, service after-the-fact and the best all-around interest to the Alamance-Burlington School System.

The Alamance-Burlington School System reserves the right to reject any or all bids and to accept the bid which appears to be in the best interest of the district, even if the bid is not the lowest. The Board reserves the right to waive any formalities in, or reject, any or all bids or any part of any bid. Any bid may be withdrawn prior to the scheduled time for the opening of bids.

Any bid received after the time and date specified shall not be considered. The Board also reserves the right to negotiate with a bidder when all bids exceed the budgeted appropriation.

mailto:Jimmy_russell@abss.k12.nc.us

-3-

Pre-Bid site visit:

Alamance-Burlington School System will have a representative present at Alexander Wilson Elementary located at 2518 NC 54, Graham NC 27253 and leave from there to visit the other 2 sites before bidding, these site visits are mandatory. The date of the site visit will be November 13, 2025 starting 9:00am. We anticipate an hour at each site

Scope of Work:

CONTRACTOR SHALL PROVIDE CABLE, TERMINATE, PROGRAM AND TEST A COMPLETE ACCESS CONTROL AND CAMERA SYSTEM BASED ON THE INTENT OF THE DRAWINGS AND SPECIFICATIONS. THE MAIN ENTRANCE TO THE BUILDING SHALL RECEIVE A 2N VIDEO INTERCOM/CARD READER WITH GRAND

STREAM MASTER STATION.

Beginning Date:

Work shall begin no sooner than 12-15-2025 and be completed by 5-15-2026

Bidders must be able to meet the minimum insurance requirements listed below:

1. Worker’s Compensation Part One: Worker’s Compensation

Bodily Injury by Accident $100,000 each accident Bodily Injury by Disease $500,000 policy limit Bodily Injury by Disease $100,000 each employee

Statutory Part Two: Employers Liability

2. General Liability $1,000,000 per occurrence $2,000,000 policy aggregate

3. Auto Liability Combined Single Limit Combined Single Limit $1,000,000 per accident Uninsured Motorists $1,000,000 per accident

-4-

EXHIBIT A

PROJECT:

ALAMANCE-BURLINGTON SCHOOL SYSTEM

BID FORM

Company Name:

Address:

Telephone Number:

Email:

School Name ______________________________________________

Base Bid $ This amount reflects the total cost to perform the scope of work outlined in the RFP for

Alternate #1 ___________________

Alternate #2 ___________________

Alternate #3 ___________________

Signature:

Printed Name:

Date:

This bid must be signed by a person authorized to legally bind the bidder.