RFP _ Canton Creek Ped Bridge and Sidewalk Im.pdf

City of Canton 110 Academy Street

Canton, Georgia 30114 (770)704-1500 www.cantonga.gov

REQUEST FOR

QUALIFICATIONS/PROPOSALS

for

PROFESSIONAL ENGINEERING SERVICES

for

DESIGN and CONSTRUCTION MANAGEMENT of the

CITY OF CANTON

CANTON CREEK PEDESTRIAN BRIDGE & SIDEWALK

IMPROVEMENT PROJECT

66114-24-RFP-0104

Issued on: January 4, 2024

Deadline for Questions: January 25, 2024 5:00pm

Due Date: February 6, 2024 3:00pm http://www.cantonga./

Request for Proposals for Professional Engineering Services Page 2 Canton Creek Bridge Pedestrian Bridge and Sidewalk Improvements January 4, 2024

I. GENERAL INFORMATION

A. The City of Canton (herein referred to as the City) is requesting proposals from qualified consultants for design and construction management services for a pedestrian bridge and sidewalk improvements to be located in and around

Canton Creek on Marietta Road in Canton, Georgia.

B. The project includes design and construction management of an approximately

140 linear foot pedestrian bridge and approximately 250 linear foot of 8 foot wide sidewalk, as well as a crosswalk with rapid beacon, as shown in the attached concept plan. The project should be consistent with the character of the surrounding areas.

C. This Request for Qualifications/Proposals (RFQ/P) describes the project in general, the required scope of services, the selection process, and the minimum information that must be included with the proposal. Failure to submit information in accordance with the requirements and procedures listed herein may be cause for disqualification.

D. The information contained in this RFQ/P is the City’s best understanding of the current needs and approach on how to address them, but the City is open to creative and beneficial modifications to the scope of work described herein based on the consultant’s professional expertise in these subject areas. If the consultant believes there is a better way to achieve the City’s goals, then that should be reflected in their proposal.

E. Questions and Clarifications

1. Any questions concerning this Request for Proposals should be directed to the person listed below. No interpretation or clarification of the meaning of the instructions or scope of services will be made orally except for general information that does not require a clarification. Every request for such interpretation should be in writing, submitted by e-mail or fax, and addressed to the individual shown below. Questions must be submitted by January 25, 2024 at 5:00pm. All clarifications and any supplemental instructions will be posted on the City of Canton website at the following address: http://www.cantonga.gov. Firms should periodically check the website for updates to this Request for Proposals.

2. Address requests to

RFP Review Committee

City of Canton

110 Academy Street

Canton, GA 30114 http://www.cantonga.gov/

Request for Proposals for Professional Engineering Services Page 3

(770)704-1500

Rfp.review@cantonga.gov

II. SCOPE OF SERVICES

A. See Attachment A

III. SUBMITTAL REQUIREMENTS/PROPOSAL FORMAT

A. One (1) hard copies of the Proposal and one (1) electronic copy (pdf) on a flash drive must be received by the City of Canton Main Office no later than

February 6, 2024 3:00pm. The City cannot be responsible for the lack of receipt of proposals by the date and time specified.

B. The Project name and Consultant’s name and address must be shown on the outside of the sealed envelope, addressed to and delivered to:

RFP Review Committee

City of Canton

110 Academy Street

Canton, GA 30114

C. Submittals will NOT be accepted or considered after the deadline. Submittals must be paper copies, appropriately bound; e-mailed or faxed copies will not be accepted.

D. The Proposal must demonstrate specific expertise in the elements of work described herein. Proposals should be bound with the name of the Firm or firms and name of the Project visible on the outside cover. To allow the selection committee sufficient time to properly review all documents in their entirety, each proposal will be limited to 50 pages. The Title Page, Table of Contents, Letter of Transmittal, Section Dividers, and Resumes will not count against the page limits. The Proposal shall contain the following:

1. SECTION 1 ‐ INFORMATION: The Proposal shall include background information of the firm including its history, size, services offered and related information.

2. SECTION 2 - IDENTIFICATION OF PROPOSER: The Proposal shall include the names, offices, addresses, email addresses and phone numbers for

Consultant and subconsultant staff that are proposed to be involved in the project. The Proposal shall identify in which office(s) production will occur.

Request for Proposals for Professional Engineering Services Page 4

3. SECTION 3 - PROJECT OVERVIEW AND APPROACH: The Proposal shall demonstrate the Consultant’s understanding of the Project and include a statement acknowledging the Scope of Services. The Proposal shall also include a detailed description of the proposed approach to the

Project. The description shall include details to implement the tasks described in the Scope of Services. The Consultant is encouraged to provide comments and enhancements to the scope provided in the RFP.

The Proposal shall include a discussion regarding the Project’s technical issues and the Consultant’s approach to handling these issues. The

Consultant shall also explain how technical memos, workshops, and/or design review meetings will be used, working with the framework of the

Scope of Services, to achieve consensus in design details. Emphasis should be placed on how the Consultant’s technical approach will promote the Project’s success.

4. SECTION 4 – PROJECT TEAM: The Proposal shall include a team member organizational chart and a listing and biography of key individuals proposed to be assigned to the project. Each individual’s proposed position/responsibility shall be indicated. Special emphasis shall be provided on the individual’s backgrounds, qualifications, certifications, experience on related and/or similar projects, and the location from where their work will be performed. Be sure to identify the principal design engineer, geotechnical engineer, and environmental coordinator the firm will assign for the project. The Proposal shall clearly indicate who will be in responsible charge of the project. At least three client references, including name, description of past working relationship, and current contact information, shall be listed for each key individual who is proposed in the organizational chart. The Proposal shall identify staff who will be assigned to the project for construction support, which will be negotiated later. Consultant/Subconsultant affiliation, and professional engineering licenses, including discipline and state of licensure, shall be designated for each individual. Full resumes, sorted first by firm, then by last name, shall be included as an appendix to the

Proposal. Resumes shall be limited to two (2) pages each.

5. SECTION 5 ‐ RELATED PROJECT EXPERIENCE: The Proposal shall include profiles of five (5) similar projects that the firm(s) and proposed team members have completed design in the last ten (10) years including project name, date, description and capacity of project, location, design and construction cost, and client reference including phone number. The firm's role in the project should also be described (preliminary design, Request for Proposals for Professional Engineering Services Page 5 design construction management, etc., and prime Consultant, subconsultant, etc.). For each project, indicate which proposed team members worked on the project and describe the role/work they performed and their levels of involvement.

6. SECTION 6 ‐PROJECT SCHEDULE: The Consultant shall prepare a schedule, showing all major project tasks, milestones, and deliverables required to complete all work.

IV. EVALUATION PROCEDURE

A. The City of Canton will review and evaluate proposals based on the following factors:

1. Qualifications of Firm and Personnel (35 Points)

a. Firm’s and personnel’s experience within the past ten (10) years of completed design in the United States of at least five (5) similar or comparable projects for municipal clients in the United States and two (2) similar or comparable projects for municipal applications in Georgia.

b. Joint ventures or associations related to the services requested, as applicable.

c. Organizational chart with qualifications, experience, and responsibilities of the key project personnel (i.e., Project

Manager, Project Engineer, Construction Manager, and QA/QC team) and sub-consultants/contractors.

d. Experience and successful project delivery history of the Project

Manager responsible for delivery of project scope on similar projects.

2. Project Approach and Understanding (30 Points)

a. Suggested approach and understanding of the project.

b. Innovative suggestions and identifying challenges

c. Approach to communication with City Staff and the public to facilitate successful delivery of the project within the proposed schedule.

d. Firm’s description of their experience with and knowledge of all jurisdictional regulations that will be applicable to this project.

Request for Proposals for Professional Engineering Services Page 6

e. Internal QA/QC process on this project.

3. Capacity and Capability of Firm (25 Points)

a. Ability to meet technical design required by the scope. Please note, an emphasis will be placed on the firm’s demonstrated ability to meet schedule and budget requirements.

b. Proposed schedule to perform the work with sufficient detail to understand the timing of the project deliverables.

c. Present and projected workloads

d. Potential to effectively replace key personnel, if necessary.

e. Management Control Program-Approach, cost control system used to track expenses and labor, method for project status reporting, and schedule control methodology

f. Past record of performance on contracts for delivery of work relevant to the project scope, including such factors as technical design, constructability, control of costs, quality of work, ability to meet schedules.

4. Overall Quality of Proposal (10 Points)

a. The organization, structure and quality of the proposal will be factored into the scoring criteria

B. The evaluation scoring summary is outlined below.

Evaluation Criteria Maximum Points

Qualifications of Firm and Personnel

Project Approach and Understanding

Capacity and Capability of Firm

Overall Quality of Proposal

C. Selection Process:

1. Proposals will be evaluated based on the written response to selection criteria listed and the cost proposals provided. After receipt and review of proposals, the City may elect to conduct interviews for some or all firms.

2. It is anticipated that a contract for the prescribed services will be entered into with the consultant that in the opinion of the City offers the most favorable combination of qualifications, approach, and capability.

Request for Proposals for Professional Engineering Services Page 7

3. The City will select the most qualified firm, in its opinion based on the evaluation criteria, and conduct negotiations for scope of work and fees.

4. Should the City and the first selected firm not come to terms on the scope of work and fees, the City will continue negotiations with the next most qualified firm whose price is fair and reasonable. The firm selected for the award will be chosen on the basis of qualifications and experience and the apparent greatest benefit to the City and not necessarily on the basis of lowest cost.

D. Award of Contract

1. The City anticipates recommending to City Council, the award of this contract on March 21, 2024. The City reserves the right to reject any and all proposals submitted, to waive any informalities in the proposals submitted, and to award a contract only when it appears to be in the best interest of the City.

V. Relevant Studies and Plans (Attached)

1. Canton Creek Pedestrian Bridge and Sidewalk Improvements Concept

VI. SPECIAL CONDITIONS

A. This RFQ/PP does not commit the City to procure or award a contract for work or to compensate Proposers for proposal preparation expense. All costs to prepare a response to this RFP shall be borne by the proposer

B. All information submitted in response to this RFP shall become the property of the City, and as such, may be subject to public review as public record.

C. The City reserves the right to cancel, modify, supplement, add to, delete from or change any part or aspect of this project if it is believed to be in the best interest of the City.

D. The City reserves the right to request additional data, information or clarification pertinent to this solicitation after the submittal date, provided that such information is germane to evaluation of the firm’s qualifications from any or all members of submitting consultants. However, the City shall not be required to request missing information from the submittal which may cause them to be considered non-responsive.

E. The City shall provide the release of all public information concerning the project, including selection announcements and contract awards. Those

Request for Proposals for Professional Engineering Services Page 8 desiring to release information to the public must receive prior written approval through the City.

F. Members of the consultant teams, their agents, lobbyists, attorneys and others shall not contact members of the City Council, any employee of the City other than the contact person or any member of the Selection Committee regarding this project or process. Any such contact shall be grounds for automatic disqualification of the consultant team submittal.

G. The City, at its sole discretion, reserves the right to reject any and all submittals, waive any and all irregularities, and disregard any and all non-conforming or counter submittals.

H. The City may accept or reject any or all information submitted as part of the

RFP.

I. All proposals will be held in confidence until award.

VII. EQUAL EMPLOYMENT OPPORTUNITY

A. The City of Canton is an equal employment opportunity employee. The City endeavors to do business with firms sharing the City’s commitment to equal opportunity and will not do business with any firm that discriminates on the basis of race, religion, color, ancestry, age, gender, sexual orientation, disability, medical condition or place of birth.

VIII. ATTACHMENTS

A. Scope of Services

B. Professional Services Agreement

C. Canton Creek Pedestrian Bridge and Sidewalk Improvements Concept Plan