Request for Proposal

Revised 2-4-2025

Lagore Memorial Dog Park at Caesar Creek State Park

Project Overview: Construction of the memorial area at the Lagore Memorial Dog Park. The area will include a brick paver area (Plaza Area) with a partial star inlay and two sitters (Sitter Area). The layout and locations will be identified and marked prior to the job start date. Review drawing for overall design and layout.

General Requirements

• Avoid damaging existing infrastructure (e.g., fences, paths).

• Haul all excavated material offsite.

• Any material beyond the material provided to complete the project will be the responsibility of the contractor.

Proposal Submission Requirements

• All Submissions must include detailed installation plans, specifying materials to be used.

• Itemized material and labor costs

Plaza Area Requirements

Design and Size

• Area: Approximately 1200sqft, 29-ft radius semicircle

• Design layout: Herringbone pattern. Paver sizes will be primarily 4”x8” standard paver. The arch border will include 8”x 8” pavers spread evenly with 4” x 8” in-between. The pavers will consist of two colors, Regimental Full Range (RFR) and Wheatfield (WF) o #1 - Inlay star (WF 4”x8” pavers) o #2 – Background (RFR 4”x8” pavers) o #3 – Border (RFR 8”x8” and 4”x8” pavers)

Provided Materials

• Pavers: Belden brand pavers listed below will be provided by Friends of Ohio K9.

o 3008ea RFR 4x8 pavers o 1504ea WF 4x8 pavers o 50ea RFR 8x8 pavers

• Additional pavers required to finish the project to be purchased by the Contractor.

• All other materials needed to complete the project: Must be provided by the contractor

Site Preparation

• Excavate the Area: To ensure minimum base specifications o Compacted base – Minimum of 6 inches for the base material compacted o Bedding sand - Minimum of 1 inch sand layer.

• Ensure Drainage: Slope area (1-2%) for drainage.

• Install Landscape Fabric: Required for weed control and drainage.

Laying the Pavers

• Pavers: Paver height is to be equal to the walkway currently onsite. Ensure no trip hazards are created.

Finishing

• Spread Polymeric Sand Over Pavers: Ensure all gaps between the pavers are filled.

• Compact Again: Use a plate compactor to press the pavers down and ensure the sand fills the gaps.

Edging

• Install edging around the perimeter to hold the pavers in place.

Sitter Area Requirements

Design and Size

• Sitter locations: The sitter areas will be marked prior to the contractor’s start date.

• Number of Sitters: The current project includes two sitters. Please refer to the drawings for details.

Provided Materials:

• Blocks: 300 Wall blocks will be provided by Friends of Ohio K9 o 300ea 4” H x 11.5” L x 7” D Gray/Charcoal (Lowes, Item #456182/Model #179-GW-GC) o Contractor responsible for additional blocks needed beyond the initial 300.

• All other materials needed to complete the project: Must be provided by the contractor

Sitter Dimensions and Design

• Dimensions: Sitters should be four blocks high, above ground, to ensure comfort and ease of access.

• Design Considerations: Refer to drawing for design and shape details.

Installation Requirements

• Site Preparation:

o Clear the sitter areas of debris and ensure the ground is level, stable, and compacted.

o Create a solid base (e.g., compacted gravel or a concrete pad) to ensure stability.

• Securing the Sitters: Secure stone seating elements in place using appropriate fasteners, anchors, or adhesive materials to prevent movement or shifting.

Items required with the Proposal

1. Company history and years of relevant experience.

2. Demonstrate consult, design, and completion of similarly scoped hardscape projects. Provide examples, with descriptions and photos. (2-3)

3. Proposed timeline, work plan and demonstration of capacity to meet deadline.

4. List of equipment to be used

5. Communication plan

6. Warranty plan

Term:

All work must be completed by May 20, 2026 the requirements in the Scope of Work.

Project Location:

Ohio Department of Natural Resources Caesar Creek State Park Tiffany DeChant-Hunt, Park Manager 614-314-3714; Tiffany.DeChant-Hunt@dnr.ohio.gov

Proposals Submission: All proposals must be received by October 16th, 2025 at 10:00am Est.

Proposals must be submitted using Ohio Buys.

Each Offeror must submit a Technical Proposal and a Cost Proposal as part of its Proposal package.

Proposals must be submitted as two (2) separate components (Technical Proposal and Cost Proposal) in separate electronic envelopes.

Inquiries: All inquiries must be submitted in Ohio Buys.

Pre Bid Meeting:

An optional, pre-bid meeting will be held on Microsoft Teams on Wednesday October 8th from 10-11am.

Microsoft Teams Need help?

Join the meeting now Meeting ID: 248 254 226 214 1 Passcode: W6i9Ux7r

Dial in by phone +1 614-721-2972,,501887284# United States, Columbus Find a local number Phone conference ID: 501 887 284# Join on a video conferencing device Tenant key: 682042763@t.plcm.vc Video ID: 111 534 694 9 More info https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODE3NjAxYTktNDJlYy00NjM5LTlhZDgtNTRhNmRiOTRiYmIy%40thread.v2/0?context=%7b%22Tid%22%3a%2250f8fcc4-94d8-4f07-84eb-36ed57c7c8a2%22%2c%22Oid%22%3a%22508eb54e-dde8-4cd7-bda3-31fdc01bf01f%22%7d tel:+16147212972,,501887284 https://dialin.teams.microsoft.com/fd500fcf-3501-48c9-a727-e83e32f1d295?id=501887284 https://dialin.plcm.vc/teams/?key=682042763&conf=1115346949

Evaluation Scoring:

The scale below (0-5) will be used to rate each proposal on the criteria listed in the Technical Proposal Evaluation table.

DOES NOT MEET

0 POINTS

WEAK

1 POINT

WEAK TO MEETS

2 POINTS

MEETS

3 POINTS

MEETS TO

STRONG

4 POINTS

STRONG

5 POINTS

DNR will score the Proposals by multiplying the score received in each category by its assigned weight and adding all categories together for the Offeror’s Total Technical Score in Table 3. Representative numerical values are defined as follows:

DOES NOT MEET (0 pts.): Response does not comply substantially with requirements or is not provided.

WEAK (1 pt.): Response was poor related to meeting the objectives.

WEAK TO MEETS (2 pts.): Response indicates the objectives will not be completely met or at a level that will be below average.

MEETS (3 pts.): Response generally meets the objectives (or expectations).

MEETS TO STRONG (4 pts.): Response indicates the objectives will be exceeded.

STRONG (5 pts.): Response significantly exceeds objectives (or expectations) in ways that provide tangible benefits or meets objectives (or expectations) and contains at least one enhancing feature that provides significant benefits.

Evaluation Criteria:

Criterion Weight Rating (0-5) Extended Score Offeror Profile

1. Company history, years of relevant experience.

Offeror Prior Experience

1. Demonstrate consult, design, and completion of similarly scoped hardscape projects. Provide examples, with descriptions and photos. (2-3)

Scope of Work (Work Plan)

1. Proposed timeline, work plan and demonstration of capacity to meet deadline.

2. List of Equipment to be used 10

3. Communication plan 10

4. Warranty plan 15

Project cost allowable points 100

Cost Proposal: Please include a detailed quote in your cost proposal that includes a breakdown of costs for each of the project areas.

Cost Proposal Points: to calculate the Offeror’s Cost Proposal points after the Offeror’s total technical points are determined, using the following method:

Cost points = (lowest Offeror’s cost/Offeror’s cost) x Maximum Available Cost Points as indicated in the “Scoring Breakdown” table. The value is provided in the Scoring Breakdown table. “Cost” = Total Not to Exceed Cost identified in the Cost Summary section of Offeror Proposals. In this method, the lowest cost proposed will receive the Maximum Available Cost Points.

The number of points assigned to the cost evaluation will be prorated, with the lowest accepted cost proposal given the maximum available points possible for this criterion. Other acceptable cost proposals will be scored as the ratio of the lowest price proposal to the proposal being scored, multiplied by the maximum available points possible for this criterion.

An example for calculating cost points, where Maximum Available Cost Points Value = 60 points, is the scenario where Offeror X has proposed a cost of $100.00. Offeror Y has proposed a cost of $110.00 and Offeror Z has proposed a cost of $120.00. Offeror X, having the lowest cost, would get the maximum available 60 cost points.

Offeror Y’s cost points would be calculated as $100.00 (Offeror X’s cost) divided by $110.00 (Offeror Y’s cost) equals 0.909 times 60 maximum points, or a total of 54.5 points. Offeror Z’s cost points would be calculated as $100.00 (Offeror X’s cost) divided by $120.00 (Offeror Z’s cost) equals 0.833 times 60 maximum available points, or a total of 50 points.

Preferences

The State will apply all preferences pursuant to Ohio Administrative Code 123:5-1-06.

Following the initial evaluation and scoring, all Proposals will be considered for preferences. Preferences will be calculated at a rate of five percent (5%) for the first preference and two percent (2%) each for the second and third preferences. The preferences shall be combined and applied as a total percentage of the original Proposal to determine the score for evaluation purposes.

Preferences will only be applied if there is at least one Offeror that does not qualify for that particular preference.

For purposes of qualifying for a preference, an Offeror failing to complete the certification for each preference will be deemed as not qualifying for that preference.

(a) For the Buy American preference, if any Offeror offers a product that is not a domestic source end product, the State will add the applicable percentage of the total available points to the total score of each Offeror offering a domestic source end product.

(b) For the Buy Ohio preference, if any Offeror is a Buy Ohio Offeror claiming the preference, the State will add the applicable percentage of the total available points to each Buy Ohio Offeror’s total score.

(c) If claiming the preferences in (a) and (b) based on the product(s) offered, an Offeror is only eligible to receive the preference if the cost of the product(s) offered exceeds 50% of the total offered cost for products and services. A Buy Ohio Offeror is also eligible to receive the Buy Ohio preference based on its significant economic presence in Ohio or a border state.

(d) For the Veteran-Friendly Business preference, the State will add the applicable percentage of the total available points to any certified veteran-friendly business Offeror’s total score.

Invoicing All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

There are three options available to submit invoices to FSS:

• EMAIL the invoice to: invoices@ohio.gov

• MAIL the invoice to: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to OSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

2. Supplier full name as it appears on your PO.

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished.

7. Line charge(s). If parts are included, please break out the line charges with product and charges separately.

mailto:invoices@ohio.gov

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.

Contract Negotiations. Negotiations will be scheduled at the convenience of DNR. The selected Offeror(s) are expected to negotiate in good faith.

General. Negotiations may be conducted with any Offeror who submits a competitive Proposal, but DAS may limit discussions to specific aspects of the RFP. Any clarifications, corrections, or negotiated revisions that may occur during the negotiations phase will be reduced to writing and incorporated in the RFP, or the Offeror’s Proposal, as appropriate. Negotiated changes that are reduced to writing will become a part of the Contract file open to inspection to the public upon award of the Contract. Any Offeror whose response continues to be competitive will be accorded fair and equal treatment with respect to any clarification, correction, or revision of the RFP and will be given the opportunity to negotiate revisions to its Proposal based on the amended RFP.

Top-ranked Offeror. Should the evaluation process have resulted in a top-ranked Proposal, DNR may limit negotiations to only that Offeror and not hold negotiations with any lower-ranking Offeror. If negotiations are unsuccessful with the top-ranked Offeror, DNR may then go down the line of remaining Offerors, according to rank, and negotiate with the next highest-ranking Offeror. Lower-ranking Offerors do not have a right to participate in negotiations conducted in such a manner.

CONTRACT AWARD. DNR plans to award the Contract based on the schedule in the RFP, if DNR decides the Project is in the best interests of the State and has not changed the award date.

Apparent awardee will be required to sign a contract with the Ohio Department of Natural Resources.