RFP – BUILDING INSPECTOR - 100

RFP – BUILDING INSPECTOR - 100521 Page 1

REQUEST FOR SEALED PROPOSAL

ADVERTISEMENT for CONTRACTUAL SERVICE

RFP – BUILDING INSPECTOR - 100521

The City of College Park is accepting sealed proposals from qualified vendors for BUILDING INSPECTOR. Proposals will be received no later than TUESDAY, OCTOBER 5, 2021 at 9:30 am at the City of College Park Purchasing Department, 3667 Main Street, College Park Georgia, 30337. Proposals received after the above date and time, or in any other location other than the Purchasing Department will not be considered.

A bid packet may be obtained by clicking the related solicitation link on the City of College Park website www.collegeparkga.com under the Bids / RFPs section.

Timeline

Q&A and Clarifications (email only to wmoody@collegeparkga.com) Ref: Building Inspector

September 28, 2021 12:00 pm (EST) deadline

Addendum(s) published October 1, 2021 4:00 pm (EST)

Open Sealed Bids October 5, 2021 10:00 am (EST)

Any/all addenda must be signed and dated and made a part of the bid packet. It is always the vendor’s responsibility to check the City of College Park’s website for any/all addenda.

The City of College Park reserves the right to reject any or all bids based on past performance waive technicalities and informalities and re-advertise. All Minorities, Woman and Small Businesses are strongly encouraged to apply. Only responsive bids that are determined to meet the requirements and criteria set forth by the City of College Park will be considered.

http://www.collegeparkga.com/ mailto:wmoody@collegeparkga.com

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CITY OF COLLEGE PARK

PURCHASING DEPARTMENT

“GENERAL INSTRUCTION TO PROPOSER”

1. The following instructions are to be considered an integral part of this proposal; unless otherwise requested and MUST BE TYPEWRITTEN OR PRINTED IN INK. See checklist for number of submittals to provide. The person signing the bid form must initial any changes or corrections made to this proposal, using blue ink.

2. The person, firm or corporation making the proposal shall submit their bid attaching the final page of this proposal to the front of their proposal to City Hall. The cover submittal page must be complete with the bidding company’s name, bid title, bid number and bid date. No proposal may be withdrawn or modified in any way after the bid-opening deadline.

3. If descriptive literature is attached to the bid, bidding company’s name, bid title, bid number and bid date must appear on all sheets.

4. If there is any question whatsoever regarding any portion of the instructions or specifications, it shall be the bidding company’s responsibility to seek clarification immediately from the City of College Park Purchasing Department during the question period stated herein. It shall be the bidder’s responsibility to check the City’s website (www.collegeparkga.com) for any/all addenda(s). Answer(s) to all questions will be answered after the deadline for questions has expired, and posted on the City’s web site, if applicable, within the specified timeline on page one (1).

5. Any variation from the specifications must be clearly stated by the bidding company in writing and submitted with his/her proposal.

6. The apparent silence of the specifications and any supplement specifications as to any details or the omission from it of a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail and that only materials of first quality and correct type, size and design are to be used. All workmanship is to be of first quality. All interpretations of this specification shall be made upon the basis of this statement.

7. The following bid shall be awarded to one “responsible” bidder on a total lump sum price basis.

An award shall be made to one vendor, or split between vendors, for the total bid. Unit prices and extensions will be verified and total checked. Unit price extension and net total must be shown.

Unit price SHALL prevail.

8. In most cases, proposals shall be evaluated on the following items, but not necessarily in this order:

a. Lowest Price (not always the winning proposal)

b. Adherence to specifications

c. Delivery of good/service(s)

i. If Applicable to Scope of Work

ii. Though delivery will be a large consideration, please be as truthful and precise with your date(s) as possible.

d. Past record of vendor’s delivery/performance to the City of College Park

9. The City of College Park desires delivery of the material or services specified at the earliest possible time after the date of award. An unreasonable delivery proposal may be cause for disqualification of a bid. Each bidder shall state a definite time and avoid using the terms ASAP or approximately so many days.

10. The bidder or contractor shall provide copies of Workers’ Compensation Insurance with a limit of not less than required by the State of Georgia or otherwise stated in the bid instructions. In

RFP – BUILDING INSPECTOR - 100521 Page 3 addition, a copy of your Commercial General Liability Insurance (if applicable) shall be provided.

11. All prices shall be for delivery, our destination, and F.O.B. freight prepaid and allows, College Park, Georgia unless otherwise shown. (if applicable)

12. Federal or State Sales Tax is inapplicable

a. The City of College Park’s Tax Identification Number (TIN) is 58-6000542

b. The City of College Park is tax-exempt under the code of Georgia, Charter 88-18

13. Cash discounts or end of month terms should be shown separately, even if terms are net.

14. The City of College Park:

a. Reserves the right to accept or reject any or all bids, due to past performance, etc. and waive any informality. Further, the City expressly reserves the right to postpone the opening of proposal for its own convenience and to reject any or all proposals in response to this RFP without indicating any reasons for such rejection(s).

b. Request and consider the submission of proposal modifications at any time before the award is made, if such is in the best interest of the City.

c. Request clarification and/or additional information from proposers during the evaluation process.

d. Negotiate with the selected consultant to include further services not identified in this RFP.

e. In the event of contract termination, enter into contract negotiations with other qualified companies that submitted acceptable proposals, rather than redoing the proposal process for the project.

f. The City of College Park will accept or reject all bids within 90 days from the date of the bid opening

SIGNATURE: ___________________________________________ DATE: _____________________

NOTE: This solicitation document is a standard boilerplate form in addition; take into consideration this may not be modified for every solicitation.

The undersigned on the bid proposal certifies that he/she has carefully examined the instructions to bidders, terms and specifications applicable to and made a part of this proposal.

He/she further certifies; the prices shown in the schedule of items on which he/she is bidding, are in accordance with the conditions, terms and specifications of the proposal and that any exception taken thereto may disqualify the bid.

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CITY OF COLLEGE PARK

PURCHASING DEPARTMENT

SIGNATURE: ______________________________________ DATE: ___________________

REF: Building Inspector Show all exceptions and comments below

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E-VERIFICATION AFFIDAVIT

The College Park contract holder, signed below, confirms and verifies its compliance with Georgia law (See OCGA § 13-10-91), and affirmatively states that the business (Sole Proprietor, Partnership, Corporation, Non-Profit, LLC Corporation, or LLC Partnership) which performs services for the College Park: (check and complete #1 or #2 below)

____ 1. Has registered with, is authorized to use, and uses the federal work authorization program commonly known as “E-Verify”, or any subsequent replacement program. Furthermore, the undersigned will continue to use the federal work authorization program throughout the contract period. The undersigned will contract for the physical performance of services for the contract only with subcontractors who present an affidavit to the contract holder with the information required by OCGA § 13-10-91, as amended. The undersigned hereby attests that its federal work authorization user identification number and date for authorization are as follows:

Federal Work Authorization User Identification Number (not Taxpayer ID)

Date of Authorization

Legal Business Name of City of College Park Contract Holder/Applicant

____ 2. Employs no employees, or otherwise does not fall within the requirements of OCGA § 13-10-91.

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _________________________, 20____ in _______________________________ (city) _______ (state)

Signature of Authorized Owner/Officer

Printed Name and Title of Authorized Owner/Officer

NOTARY PUBLIC

My Commission Expires: _____________________

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BID DOCUMENT

REQUIREMENTS & CHECKLIST

Complete, sign and submit the following bid documents in the order listed below. The proposal shall be submitted using the forms included in the bid document.

1. Form of Proposal completed, signed and dated

2. Bid document requirements & checklist completed, signed and dated

3. One (1) marked “Original”, One (1) marked “Copy” of the proposal

4. Exceptions Sheet

5. Contract Affidavit

6. Proofs of Insurance (must be included in proposal package)

7. List of subcontractors

8. Reference Request pages

9. Any/All Addenda must be signed, dated and made a part of bid packet

10. Current Form W-9

11. Purchasing Vendor Questionnaire

1. Is the company’s physical location within the College Park city limits? _________

2. Is your company a minority-owned business? ________ if yes, which category? ____________ * Include copy of current MBE certificate(s) in packet

A “Minority Business Enterprise” (MBE) is a business, which is an independent and continuing operation for profit, performing a commercially useful function, owned and/or controlled by one or more minority group member(s).

African American Business Enterprise (AABE), Hispanic Business Enterprise (HBE), Female Business Enterprise (FBE), Asian Business Enterprise (ABE), Native American Business Enterprise (NABE), Minority Veteran (MV)

3. Has the vendor previously conducted business with College Park? ________

4. Has your company ever been debarred from doing business with any federal, state or local agency?

_______ (If yes, on a separate sheet of paper, provide details including agency name, date(s) and reason for debarment.)

Vendor Contact Name (print) Title

Vendor Contact Signature Date

Faxed, emailed or late proposals will not be accepted. The City of College Park will not be held responsible for submissions not properly identified, late or undelivered mail or courier service(s).

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Purchasing Department Vendor Questionnaire

The City of College Park Purchasing Department is seeking vendor information to create a database of current and new businesses doing business with the City of College Park. We ask that all vendors take this time to provide the following information so that we can update our records and develop a process to benefit the needs of the community. The information collected from this questionnaire will not be used in the award of bids. The City will continue to utilize a fair, equitable and impartial process and award bids based upon the lowest responsible bidder.

Vendor Name:

Vendor Category:

Physical Address:

City, State, Zip:

Telephone: Fax:

Alternate Phone:

Remit To:

City, State, Zip:

◊ A “Minority Business Enterprise” (MBE) is a business, which is an independent and continuing operation for profit, performing a commercially useful function, which is owned and/or controlled by one or more minority group member(s).

African American Business Enterprise (AABE), Hispanic Business Enterprise (HBE), Female Business Enterprise (FBE), Asian Business Enterprise (ABE), Native American Business Enterprise (NABE), Minority Veteran (MV)

◊ An “Owned” is a minority or female owner which possesses an ownership interest 51% of the business ◊ A “Controlled” is a minority or female, which possess and exercise the legal authority and power to manage business assets, good will and daily operations of the business and actively and continuously exercise such managerial authority and power in determining the policies and directing the operations of the business.

Classification of your MBE Company (requested) _________________________________________________

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Insurance Requirements

Within ten (10) days of Notice of Award, and at all times that this contract is in force, the contractor shall obtain, maintain and furnish the City of College Park, Certificates of Insurance from licensed companies doing business in the State of Georgia and acceptable to the City of College Park covering:

1. Worker’s Compensation Insurance

2. Comprehensive General Liability Insurance - Minimum limit of $1,000,000

3. Automobile Liability - Not less than $500,000

4. Umbrella Liability Insurance

Copies of these Certificates of Insurance shall be furnished to the City of College Park prior to execution of the contract. Such policies shall be non-cancellable except on thirty-day (30) written notice to the City of College Park.

Local Preference Policy

Local preference may be given to businesses that have a business location within the geographic boundaries of the City of College Park (Fulton County) as long as all requirements of the bid have been met. Should a local vendor submit a bid proposal that is not more than three percent (3%) greater than the bid of the lowest non-local vendor for bids up to $150,000 or not more than three percent (3%) greater than the bid of the lowest non-local vendor for bids in excess of $150,000, then the local vendor’s bid shall be recommended for approval provided all requirements of the bid proposal/process have been met.

This policy shall not apply to any purchases of materials, equipment or services in excess of $1,000,000. The term business location means that the business has a staffed, fixed, physical place of business located within City of College Park City Limits and has had the same for at least one

(1) year prior to the date of the business’ submission of its proposal or bid, as applicable and has held a valid business license from the City of College Park.

Sealed Bid Delivery Service(s)

If your company elects to use a delivery service (FedEx, UPS, USPS, etc.), the City assumes no responsibility for submittals received after the advertised deadline or at any office or location other than that specified herein, whether due to mail delays, courier mistake, mishandling, or any other reason.

If proposals are delivered other than by hand delivery, it is recommended that the proposer verify delivery. Any proposal received after the specified time and date will not be considered and may be returned unopened to the Proposer.

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Permits (required)

The contractor shall be responsible for all inspections and ensuring compliance with all Federal, State, and County laws and codes. The contractor shall be solely responsible for obtaining all permits. The contract awardee will need to file with the Building & Inspections with the City of College Park projects; there is no cost for the permit.

Basis of Award

The contract, if awarded, will be awarded to the most responsive and responsible bidder, which may not be the lowest response. Each bid must be accompanied by a bid bond, on a surety company’s standard bid bond form acceptable to the City in an amount no less than 5% of the amount bid.

The successful bidder will be required to furnish a performance bond and payment bond, on or before the issuance of Notice to Proceed, each for 100% of the Contract Amount. All other required contract documents must be fully completed and executed by the contractor and his/her Surety, and submitted to the Owner on or before the issuance of the Notice to Proceed.

The performance bond shall remain in effect for one (1) year after final acceptance of the work or the guaranty period under the agreement, whichever is the larger. The payment bond shall remain in effect for the period required under Georgia law for the payment bonds on public construction agreements. Do not date these bonds, the City will date this bond the same date or later than the date of the Agreement.

Professional Licenses (if applicable)

The State of Georgia requires that the following professions be required by state law to be licensed:

1. Electricians

2. Plumbers

3. Conditioned Air Contractors

4. Low voltage Contractors

Bidders and any sub-contractors performing any of the above-described work must provide a copy of current license(s) for the work they will perform on this project.

Ethics Hotline

The City of College Park has an ethics hotline for anyone with the knowledge of possible bid rigging, bidder collusion, or other fraudulent activities should use the “hotline” to report such activities, anonymously online or by phone.

Phone: 1-844-714-0962

Online: collegeparkga.ethicspoint.com

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Subcontractor

I will / will not propose to subcontract some of the work on this project? _________________ (response) I propose to subcontract work to the following:

Note:

1. The City of College Park requires the (primary) contracted vendor to complete no less than fifty-one (51) percent of the proposed projected.

2. It is the sole responsibility of the prime contractor to ensure any/all subcontractors are properly insured for the type and amount of work completing under the contract.

Subcontractor Print Name

Brief Description of Work to be Performed by Subcontractor

Percent of Work

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Subcontractor Affidavit Under O.C.G.A. § 13-10-91(b)(3)

By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10- 91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with _____________________________________________ (name of subcontractor) on behalf of THE CITY OF COLLEGE PARK, GEORGIA has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A. § 13-10-91(b).

Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub-subcontractor to the contractor within five business days of receipt. If the undersigned subcontractor receives notice of receipt of an affidavit from any sub-subcontractor that has contracted with a sub-subcontractor to forward, within five business days of receipt, a copy of such notice to the contractor.

Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number (not Taxpayer ID)

Date of Authorization

Name of Contractor

Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _________________________, 20____ in _______________________________ (city) _______ (state)

Signature of Authorized Owner/Officer

Printed Name and Title of Authorized Owner/Officer

NOTARY PUBLIC

My Commission Expires: _____________________

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Reference Request

The following references are from current and past government, educational and/or commercial accounts of similar size and scope. Your list should consist of a minimum of five (5) references, and will not include the City of College Park. Nor should your references be current of former City of College Park employees.

REFERENCE # 1:

Name of Company/Entity: _______________________________________________________

City/State: ___________________________________________________________________

Contact Person Name: __________________________________________________________

Contact Email: ________________________________________________________________

Contact Person Telephone Number: ________________________________________________

Date When Work Performed: _____________________________________________________

Brief Description of Work Performed _______________________________________________

REFERENCE # 2:

Name of Company/Entity: _______________________________________________________

City/State: ___________________________________________________________________

Contact Person Name: __________________________________________________________

Contact Email: ________________________________________________________________

Contact Person Telephone Number: ________________________________________________

Date When Work Performed: _____________________________________________________

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REFERENCE # 3:

City/State: ___________________________________________________________________

Contact Person Name: __________________________________________________________

Contact Email: ________________________________________________________________

Contact Person Telephone Number: ________________________________________________

Date When Work Performed: _____________________________________________________

Brief Description of Work Performed _______________________________________________

REFERENCE # 4:

Name of Company/Entity: _______________________________________________________

City/State: ___________________________________________________________________

Contact Person Name: __________________________________________________________

Contact Email: ________________________________________________________________

Contact Person Telephone Number: ________________________________________________

Date When Work Performed: _____________________________________________________

REFERENCE # 5:

City/State: ___________________________________________________________________

Contact Person Name: __________________________________________________________

Contact Email: ________________________________________________________________

Contact Person Telephone Number: ________________________________________________

Date When Work Performed: _____________________________________________________

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Non-Collusion

By signing below, I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for same materials, supplies or equipment, and is in all respects fair and without collusion or fraud. I understand that collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of this bid, and certify that I am authorized to sign this bid for the bidder.

In addition, the selected company will be required to comply with all existing State and Federal laws, including applicable equal opportunity employment provisions. The Contract between the company and the City shall be construed and governed in accordance with the law of the State of Georgia and the City of College Park. The company, at its own expense, shall secure all occupational and professional licenses and permits necessary for the fulfillment of its obligations under this contract.

It shall be unethical for any City Employee or City Official to transact any business or participate directly or indirectly in a procurement contract when the City Employee or City Official knows;

the City Employee or City Official or immediate family of such has a substantial interest pertaining to the procurement contract, except that the purchase of goods and services from businesses, which a member of the city council or other City Employee has a substantial interest is authorized as per O.C.G.A. § 36-1-14, or the procurement contract is awarded pursuant to O.C.G.A. § 45-10-22 and § 45-10-24, or the transaction is excepted from said restrictions by O.C.G.A. § 45-10-25, interpreting such statutes as if they were applicable to a municipality.

Vendor Name:

Physical Address:

City, State, Zip

Phone: Fax:

Signature:

Date:

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PURPOSE & S.O.W.

GENERAL PURPOSE

The City of College Park (“City”) is requesting proposals from qualified companies/firms with experience performing property inspections for building, construction sites, multi-family residential, rental and other properties. The primary function for this full-time position is to oversee and participate in the plan review and inspection of all commercial, industrial, and residential properties for the purpose of securing and maintaining compliance with building codes.

In addition, the entity selected (the “awardee”) must comply with City of College Park Ordinance NO. 2017-18 Article V (“HOUSING”) Division 3. – Multi-Family Residential Rental Ordinance to ensure the units are within compliance.

This Request for Qualified Contractor (RFQC) process is competitive; therefore, successful proposals should thoroughly and concisely address and document the following topics:

A. Experience in inspecting multi-family residential rental properties.

B. Experience in inspecting projects on behalf of local units of government and not-for-profit entities involved in affordable housing programs.

C. Experience and working knowledge of the United States Department of Housing and Urban

Development’s (“HUD’s) Uniform Physical Condition Standards (“UPCS”) Housing Choice Voucher Program (“HCVP”) and Housing Quality Standards (“HQS”) auditing requirements for quality control inspections.

D. Ability to identify and document deficiencies with proper severity levels per the UPCS.

E. Must secure required resources to successfully inspect the units the City of College Park and submit inspection report(s).

F. Each inspector must be and retain his/her Home Inspection Training and Georgia License

Contracting for Building. (Include in package a copy of certified license number(s).

SCOPE OF SERVICE(s)

The awardee will perform any and all tasks relevant to conducting physical inspections of the dwelling units, site, building systems, building exteriors, and common areas in accordance with all appropriate standards under state and federal law.

Contacts are typically with residents, business owners, landowners, co-workers, department heads, other City employees, developers, engineers, architects, contractors, consultants, attorneys, real estate personnel, vendors, board members and the public. Contacts are typically to give or exchange information, resolve problems and provide services.

The City Manager assigns work in terms of general instructions. The essential job functions of the awardee will be and are not limited to the following:

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A. Conducts field inspections of residential and commercial construction sites and structures to ensure compliance with City, state and federal codes, ordinances and regulations;

maintains inspection records;

B. Investigates possible violations of the Building Codes; sees that all violations are corrected or cited as necessary;

C. Provides data for computer files of building, occupancy type, area, height, and the associated structural appurtenances, and listing of permits issued;

D. Provide document findings, issues, severity level under UPCS, if applicable, and overall results, related to site visit results in a comprehensive inspection report, which is required to be completed for every site visit;

E. Inspects existing buildings in conjunction with commercial occupational business licensing to ensure building codes are maintained;

F. Reviews plans to determine conformance with codes prior to issuance of building permits;

coordinates with planners to help ensure the conformance of development proposals with zoning and land use requirements. Works with fire protection district for conformance with fire/life safety codes;

G. Interprets codes and ordinances for contractors and property owners; answers questions related to building construction, codes and regulations;

H. Inspects unsafe buildings to include those that are burned or abandoned and recommends abatement procedures if appropriate;

I. Issues warnings or stop work orders for non-compliant construction;

J. Attends and participates in meetings regarding assigned site locations and projects;

K. Serves as an in-house expert on building code interpretation, regulating the minimum standards of life safety, health, and welfare for the community;

L. Recommends changes to codes, rules and regulations based upon common problem areas and special land use development issues;

M. Provides advice in the development of short- and long-range plans, gathers, interprets, and prepares data for studies, reports and recommendations; coordinates department activities with other departments and agencies as needed;

N. Serves as an in-house expert on building code interpretation, regulating the minimum standards of life safety, health, and welfare for the community;

O. Responsible for scheduling all inspections in accordance with industry best practices and standard operating procedures;

P. Performs other related duties as assigned;

1. Review of in house Commercial Mini Plan Review Application;

2. Review of in house Residential Mini Plan Review Application;

3. Sign Permit Application;

4. Certificate of Occupancy (Commercial & Residential) field inspections;

JOB REQUIREMENTS

This position requires work performed in an office setting in addition to time spent sitting in an automobile in transit to inspection sites. At times, the building inspector may be required to wear protective equipment, due to the fact work is typically performed outside at various locations and may include occasional exposure to hot, cold or inclement weather, rough terrain, noise, dust, dirt and machinery with moving parts.

Work is typically performed with the building inspector walking, sitting, standing, balancing, bending, kneeling, crouching or crawling. The building inspector must occasionally lift light to moderately heavy objects, climb ladders, use tools or equipment that require high degree of dexterity and distinguish between shades of color.

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KNOWLEDGE, SKILLS AND ABILITIES

A. Knowledge and ability to learn and enforce State, City codes and local policies, procedures, pertinent codes, ordinances, laws and regulations with impartiality and efficiency pertaining to inspections;

B. Knowledge of safe and efficient work practices as they relate to inspections;

C. Knowledge of general City services and municipal organizational structure as they relate to inspections;

D. Ability to interpret technical language, construction drawings and maps.

E. Ability to effectively present information and respond to questions from elected officials, contractors, developers/landowners and the public concerning build code and zoning ordinance requirements is critical.

F. Ability to use various software systems to maintain and update records, logs and reports;

G. Dedication to the fair and impartial enforcement of codes and regulations;

H. Ability to communicate clearly and concisely, both orally and in writing communicating effectively with contractors, builders, developers, the general public and members of diverse cultural and linguistic backgrounds;

I. Ability to learn respond to inquiries, complaints and requests for service in a fair, tactful and firm manner;

J. Ability to establish and maintain cooperative working relationships with those contacted in the course of work;

K. Knowledge of occupational hazards and safety precautions;

L. Knowledge of generally accepted engineering, construction and building practices;

M. Skilled in operating voltage/amperage testers;

N. Ability to maintain routine records;

O. Ability to operate City vehicles;

AWARDEE REQUIREMENTS

The City of College Park requires the awardee to adhere to Article V – Sec. 5-107 Certified Inspector requirements in addition to other requirements listed below.

A. Certified building inspector requirements. All inspectors wishing to submit or participate in the inspection program herein must comply with the following requirements:

1. The inspector must be a licensed design professional (architect or engineer) or hold one of the following certifications from the International Code Council (ICC): property maintenance and housing inspector, housing rehabilitation inspector, building inspector, building plan examiner or commercial combination inspector.

2. The inspector must submit a copy of his or her business license and applicable certification to the city to be placed on an approved inspector list prior to inspecting any apartment complex.

3. The inspector must meet with the chief building official upon approval prior to performing any services to comply with this division.

4. Mandatory meetings may be called by the city which all inspectors participating in the program must attend. Ample notice will be provided by the city of no less than two (2) weeks.

B. The city shall keep a list of certified building inspectors and all code compliance certificates must be signed and dated by one of the approved inspectors on this list in order to comply with the requirements of this division. (Ord. No. 2020-12, § 1(Exh. A), 8-3-20)

C. Inspection results must comply with all agency and insurer requirements, including:

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1. Property condition with explanations if the condition is “fair” or “poor”

2. Has the property been secured and locked?

3. Has the property properly winterized? (Prepared for the winter with water, power and other utilities turned off etc.)

4. Is there personal property in the house?

5. Is there evidence of any pending condemnation or municipal violations?

6. Include multiple before-and-after photograph(s) of the interior and exterior of the property (front, rear, kitchen, bath(s), living/dining rooms, windows) D. Vendor should be able to provide relevant inspection/property condition reporting in timely and accurately manner.

E. If properties are determined to be vacant or abandoned, vendor is to show capability of complying with the City of College Park requirements.

F. Vendor should be able to manage and be compliant with vacant property registration requirements.

G. Vendor should demonstrate willingness to manage the resolution of problems that may arise due to change in orders and other miscellaneous problems within five business days or less.

H. Vendor will be responsible for maintaining licenses and/or certifications for each inspector/subcontractor utilized and shall make them available to the City of College Park upon request.

INSURANCE

The Contractor, and its subcontractors, shall procure and maintain, at their sole expense, during the term of this Agreement, Professional Liability insurance in the amounts specified outlined on page 8.

The Contractor, and its subcontractors, shall procure and maintain at their sole expense, Worker's Compensation insurance. The Contractor shall also pay all employment taxes, Federal and/or State Withholding taxes, and any employment related expenses for or on behalf of the Building Inspection Service. It is understood by the Parties that the Contractor is to be treated solely as an independent contractor and not as an employee of the City.

The Contractor shall procure and maintain general liability and property damage insurance and will protect and hold harmless the City from all claims for personal injury, including death, and all claims for destruction of property, arising out of or in connection with the Contractor’s operations under this Agreement, whether such operations are by the Contractor, or any subcontractor employed by The Contractor.

The City, its officials and employees shall be named as additional insureds on the policies. The insurance shall specify that it is primary to any insurance maintained by the City. Certificates of Insurance acceptable to the City shall be filed with the City prior to the commencement of any work.

Only to the extent required by the law, Worker’s Compensation Insurance for all of the employees of the Contractor shall be provided by the Contractor.

The Contractor agrees to indemnify, defend, and hold harmless the City, its elected Officials, employees, or agents from and against any injury, loss, damage, or liability; or any claims in respect of the foregoing; cost or expense, including but not limited to, reasonable attorney fees and court costs, arising from the negligent review of site plans and drawings or the negligent on-site inspection of buildings, construction and sites or any other negligent acts or omissions in

RFP – BUILDING INSPECTOR - 100521 Page 19 connection therewith or the breach or the default under or failure to perform any term or provision of this Agreement by the Contractor, its officers, employees, or agents.

MINIMUM QUALIFICATIONS

Required qualifications include:

A. Certified Building Official (CBO) certification by International Code Council (ICC);

B. Bachelor’s degree (B.A.) from a four-year college or university; or four years related experience and/or training; or equivalent combination of education and experience;

C. Valid State of Georgia Driver’s License;

CERTIFICATION, LICENSE AND SPECIAL REQUESTS

A. Primary certification includes International Code Council Certification as Commercial;

B. Must obtain a commercial combination inspector certification or residential combination inspector certification within one (1) year;

C. Combination Inspector or Residential Combination Inspector preferred;

D. Secondary certification include Mechanical, Electrical and Plumbing ICC Certifications preferred;

E. Ability to attend various evening meetings will be required;

F. The ability to obtain Master Code Professional (MCP) and maintain additional ICC certifications, ICC plan review in multiple disciplines, and involvement with professional organizations is expected;

COMPANY BACKGROUND, HISTORY and EXPERIENCE

A. What is your firm’s organization size (number of employees, etc.)? ____________ B. How long has your firm operated in Georgia? ____________ C. Will your firm outsource any services? _____________ D. Do you track client requests, complaints and issues? ___________ E. Do you assign dedicated client support representatives? _________ F. How many clients do you service? _________

REGULATORY

A. Is your company willing to provide the City of College Park with full indemnification on issues related to:

a. Injury caused by vendor, or vendor’s subcontractor, employees and agents because of failure to adhere to policy, or any repairs or the services proposed? _________

b. Inappropriate customer contact? ________

c. Premature lockout and/or removal of personal property? ________

B. Has your company, or have any of your clients, had any lawsuits relating to the services proposed, or do you have any pending or threatened litigation relative to the kinds of services proposed? __________ If yes, briefly explain:

C. Has your company been subject to any enforcement or regulatory (government) actions relating to any of the services proposed? __________ If yes, briefly explain:

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D. To what extent does your company provide any compliance guarantees and/or any type of indemnification for clients against your company’s negligence or for litigation arising out of or in connection with your services?

VENDOR DEVELOPMENT/IMPLEMENTATION SUPPORT

A. Briefly describe your use of subcontractors for any aspect of the services provided or if you do not use subcontractors, describe your use of direct employees for the services proposed.

B. Whether you use subcontractors or direct employees for the proposed services, briefly describe what training, quality control and supervision you require of their work.

C. Briefly describe the proposed implementation outline (Provide a general timeframe of dates for implementation of the work as described in this RFQC).

D. Please describe any unique services provided by your company that supplement the inspection and preservation business.

COMPENSATION

The compensation provided for in this Section shall be inclusive of all costs , including general and administrative, training, materials, supplies, and other items necessary to complete the project.

If the City desires additional services outside the scope of this RFP, those services can be negotiated.

Fees shall be assessed for all commercial and residential inspection services that occur within the City limits for such time as this Agreement remains in force.

A fee shall be paid to the Contractor for each permit issued and inspected, including, but not limited to, building, plumbing, mechanical, and electrical. A plan review fee may still be applicable. Any

RFP – BUILDING INSPECTOR - 100521 Page 21 re-inspection deemed necessary by the City, as the result of the Permit Holder repetitively failing an inspection shall be assessed a re-inspection fee by the City. The Contractor shall be paid a re-inspection fee by the City for each necessary re-inspection. The City’s responsibility to pay fees to the Contractor shall not be contingent upon receipt of payment by the City from the Permit Holder.

The Contractor shall submit a monthly invoice to the City for Services rendered during the previous month. The invoice shall document the services provided during the preceding month, identifying by work category and subcategory the work and tasks performed and such other information as may be required by the City. The City shall pay the invoice within thirty (30) days of receipt.

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Form of Proposal

To: The City of College Park College Park, GA 30337

I/We the undersigned hereby offer and agree to supply and deliver the service(s) as outlined in the Request for Proposal documents. The signatures(s) below dignify the I/We have read and agree with the procedures outlined in the Request for Proposal documents.

Proposal Submitted By:

Company Name

Address

City, State, Zip

Phone

Email

Website

Print/Type Name

Signature

Title

Date

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QUOTE SHEET

Bidding Company:

Company Rep:

Project Name: Building Inspector

ITEM DESCRIPTION LUMP SUM COST

FREIGHT CHARGES (if applicable)

GRAND TOTAL

BIDDERS SIGNATURE DATE

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