RFP _ BRYAN_GSP_016_0013 BULLOCH_GSP_016_001.pdf

REQUEST FOR PROPOSALS (RFP)

BRYAN COUNTY, BULLOCH COUNTY AND THE GSP

for

ON-CALL WELL SERVICES

RFP # BRYAN-GSP-016-0013

& BULLOCH-GSP-016-0014

Issue Date: April 24, 2025

Proposal Due Date: May 8, 2025

Page | 1

Table of Contents

1.0 Section 1 – General Information

1.1 Background

1.2 Invitation

1.3 Responses to Proposals

1.4 Schedule

1.5 Contact

1.6 Proposal Withdrawal

1.7 Rejection or Acceptance of Proposals

1.8 Evaluation and Selection of Contractor

1.9 Insurance

1.10 Public Records

1.11 Unit Prices

1.12 Payment

1.13 Incurred Costs

1.14 Equal Opportunity

2.0 Scope of Work

3.0 Proposal Requirements

3.1 Proposal Submittal

3.2 Proposal Format

3.2.1 Introductory Letter and Mandatory Statement of Qualifications

3.2.2 Organizational Structure and Experience

3.2.3 Project Team

3.2.4 Fee Schedule

3.2.5 Mandatory Forms

Attachment A – Statement of Qualifications Form

Attachment B – Proposer’s Fee Schedule

Attachment C – Mandatory Forms

Attachment D – Technical Specifications

Attachment E – Example Contract (Bulloch County)

Attachment F – Example Contract (Bryan County)

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1.0 GENERAL INFORMATION

1.1 Background

The Counties of Bryan and Bulloch, Georgia, Groundwater Sustainability Program (GSP) , invites qualified companies to submit responses to this Request for Proposal (RFP) for On-Call Well

Services. GSP is seeking a qualified contractor(s) to assist with GSP’s well needs on an on-call basis for a period of three (3) years, with an optional extension period after that. GSP reserves the right to make multiple contract awards and assignments of work as deemed to be in the best interests of the program.

The GSP is a joint program formed by the two Counties, each of which is responsible for appointing a Well Mitigation Manager to implement the program in their respective county.

The Well Mitigation Managers shall be responsible for administering the GSP’s operations and execution of goals under the program to address significant impacts to existing eligible Floridan aquifer wells within the mitigation area to meet the conditions of the referenced Georgia EPD

Groundwater Use Permits.

1. GSP intends to create a roster of a minimum of three (3) qualified Contractor(s) willing to contract with GSP on an as-needed basis and to establish in advance the unit pricing for compensation of such services.

2. No minimum or maximum amount of work is implied or guaranteed under this request.

3. By seeking Proposals from Contractors, GSP does not represent that it will utilize the

Contractor's services or that it will utilize the Contractor’s services any guaranteed number of times over the course of a three-year period.

4. All Proposer’s must be properly licensed and/or registered in the services being performed.

5. Proposals shall be in unit pricing, inclusive of all management, operators, tools, supplies, equipment and labor necessary to ensure timely performance of the required services on an as-needed basis. Fueling and vehicle servicing shall be considered inclusive of the line item it pertains and will not be paid for directly by the GSP.

More detailed information on the well mitigation program can be found on GSP’s website:

https://bullochcounty.net/wp-content/uploads/2025/04/GSP-Mitigation-Plan_v4_Final_4-11-25.pdf

1.2 Invitation

GSP invites qualified providers to submit proposals to this Request for Proposals (RFP) for On-Call

Well Services. This RFP contains the necessary information to understand the desired qualifications, the contractor selection process, and the required documentation in submitting a proposal.

Refer to the list on the next page for options to obtain a proposal package.

https://bullochcounty.net/wp-content/uploads/2025/04/GSP-Mitigation-Plan_v4_Final_4-11-25.pdf

Page | 3

A proposal package may be requested by:

• Emailing the Bulloch County Procurement Office, at

Procurementeng@bullochcounty.net;

• Going to the Bulloch County website:

https://bullochcounty.net/bid-opportunities/; or,

• Going to the Georgia Procurement Registry website:

https://doas.ga.gov/state-purchasing/georgia-procurement-registry-local-governments/gpr-overview.

1.3 Responses to Proposals

All responses to this proposal request must follow the directions stated within this RFP.

Adherence to these rules will ensure a fair and objective analysis of the proposals. Proposals should be prepared simply and economically. Special bindings, colored displays, promotional materials, etc., are not necessary. Emphasis should be on completeness, brevity and clarity of content.

1.4 Schedule

Action Location Date 2 Time

Solicitation Advertisement

See Note 1 Below

4/24/25

N/A

Pre-Proposal Questions Due

Email to procurementeng@bullochcounty.net

5/2/25

11:00 AM

Responses to Pre-

Proposal Questions

Distributed by GSP

Email, Bulloch County Bid Opportunities, Georgia Procurement Registry, and GSP Website

5/5/25

TBD

Proposals Due Bulloch County Administration

115 North Main Street

Statesboro, Georgia 30458

5/8/25 11:00 AM

Selection Committee Recommendation

N/A

5/20/25 TBD

Present List of Qualified Contractors

N/A

6/3/25 TBD

Approval of Contracts Bulloch County BOC

Bryan County BOC 6/26/25 TBD

Execute Contract(s) and Issue

NTP

Bulloch County BOC

Bryan County BOC

6/27/25 TBD

Notes:

1. Refer to the following for the solicitation advertisement:

• https://bullochcounty.net/bid-opportunities/

• Georgia Procurement Registry website: https://doas.ga.gov/state-purchasing/georgia-procurement-registry-local-governments/gpr-overview

• Legal Organ (Statesboro Herald)

2. These dates are approximate and subject to change at the sole discretion of GSP.

mailto:Procurementeng@bullochcounty.net https://bullochcounty.net/bid-opportunities/ https://doas.ga.gov/state-purchasing/georgia-procurement-registry-local-governments/gpr-overview https://doas.ga.gov/state-purchasing/georgia-procurement-registry-local-governments/gpr-overview https://bullochcounty.net/bid-opportunities/ https://doas.ga.gov/state-purchasing/georgia-procurement-registry-local-governments/gpr-overview https://doas.ga.gov/state-purchasing/georgia-procurement-registry-local-governments/gpr-overview

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1.5 Contact

All questions and correspondence pertaining to this RFP should be directed to:

procurementeng@bullochcounty.net.

1.6 Proposal Withdrawal

That this proposal may be withdrawn by requesting such withdrawal in writing at any time prior to May 8, 2025, 11:00 AM EDT but may not be withdrawn after such date and time for a period of sixty (60) days.

1.7 Rejection or Acceptance of Proposals

GSP reserves the right to reject any or all Proposals, including without limitation, the rights to reject any or all nonconforming, nonresponsive, unbalanced or conditional Proposals and to reject the Proposal of any Proposer if GSP believes that it would not be in the best interest of the GSP to make an award to that Proposer, whether because the Proposal is not responsive or the Proposer is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by the Owner. GSP expressly reserves the following rights to:

Issuance of this RFP does not constitute a commitment on the part of the GSP, Bryan County

Board of Commissioners (Bryan County) or Bulloch County Board of Commissioners (Bulloch

County) to award a contract pursuant to this RFP.

1. Amend, modify, or withdraw this RFP.

2. Revise any requirements under this RFP.

3. Require supplemental statements of information from any responding party.

4. Extend the deadline for submission of responses hereto.

5. Negotiate or hold discussions with any Proposer to correct insufficient responses that do not completely conform to the instructions contained herein.

6. Waive any nonconformity with this RFP.

7. Cancel, in whole or in part, this RFP if the GSP deems it is in its best interest to do so.

8. Request additional information or clarification of information provided in the response without changing the terms of the RFP.

9. Waive any portion of the selection process to accelerate the selection and negotiation with the top-ranked contractor.

10. Not award a contract as a part of, or result of, this RFP process.

It is understood and agreed that the Proposer agrees that this Proposal shall be an option, which is hereby given to the GSP to accept or reject this proposal at any time within sixty (60) calendar days from the date on which it is recorded as received. It is expressly covenanted and agreed that this proposal is not subject to withdrawal by the Proposer during the term of said option.

The party submitting the proposal is solely responsible for delivering the proposal to the exact location and by the time stated.

1.8 Evaluation and Selection of Contractor

(1) A successful proposer will hold the following qualifications, at a minimum:

• Be a company engaged in the business of providing water well drilling and pump services for a minimum of five years within the last seven years. Recent start-up businesses do not meet the requirements of this contract. A start-up business is defined as a new company that has no previous operational history or expertise in the relevant business and is not affiliated with a company that has that history or expertise.

mailto:procurementeng@bullochcounty.net

Page | 5

• Be a licensed Water Well Driller in the State of Georgia with a current license issued by GA EPD pursuant to the rules, regulations, and laws of Georgia and maintain the license throughout the term of the contract.

• Be a licensed Water Well Pump Installer in the State of Georgia with a current license issued by GA EPD pursuant to the rules, regulations, and laws of Georgia and maintain the license throughout the term of the contract.

• Be located within a 100-mile radius of the Mitigation area boundaries.

• Be in good financial standing, not in bankruptcy, current in payment of all taxes and fees as required by law.

• Have experience with Floridan aquifer wells and remediation of the same.

• Have sufficient personnel and equipment to handle all Mitigation Program service requests from the GSP.

The successful proposer shall be selected by the following process:

• An evaluation committee will be appointed to evaluate submitted written proposals.

• The committee shall evaluate the written submissions based on information submitted according to the evaluation criteria (e.g., minimum qualifications, etc). Proposers will be evaluated based on the criteria noted in Item 2 –

Evaluation Criteria (see below).

• Upon completion of evaluation of the RFP submittals, a short-list will be prepared of the Proposers that the committee finds to be qualified for the proposed well mitigation work. The GSP Manager for each respective County will provide the short-list to his/her Board of Commissioners for approval.

(2) Evaluation Criteria:

The following is the criteria that will be followed during the evaluation of the RFP submittals.

• Whether or not the submission substantially complies with all RFP requirements

(Administrative Review – Pass/Fail)

• Overall experience, background, and qualifications

• Understanding of GSP’s needs and requirements. (Met/not met)

• References

Note that the Proposer’s submitted Fee Schedule will remain within the sealed envelope until after the short-list of qualified Contractors have been established and approved by each of the County Board of Commissioners. Upon approval by the Counties of the

Well Mitigation Contractor short-list, the GSP Managers will begin negotiations with the selected Contractors to develop a uniform list of unit prices. Once a uniform list of unit prices has been developed, a Notice of Intent to Award will be issued to the selected

Contractor(s).

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1.9 Insurance

In order to contract with the Bulloch County Board of Commissioners (Bulloch County) and/or

Bryan County Board of Commissioners (Bryan County), suppliers/contractors providing professional, technical and/or construction services are required to provide acceptable proof of insurance coverage. Acceptable proofs of insurance include: (i) a Certificate of Insurance with Additional Insured Endorsement (a Certificate of Insurance by itself is not acceptable) or

(ii) Declaration Pages of the insurance policies listed below which show the GSP, Bryan County

Board of Commissioners, and Bulloch County Board of Commissioners as additional insured. The insurance company must be authorized to provide insurance in the State of Georgia.

Before being qualified to perform any mitigation and pre-mitigation assessment work, a contractor must provide and maintain a certificate of insurance, at contractor’s expense, covering all the activities to be performed by contractor’s company or contractor’s subcontractors, as described below:

• Statutory workers’ compensation insurance valid in the State of Georgia is required.

• Comprehensive General Liability Insurance, covering liability, including but not limited to Public Liability, Personal Injury, and Property Damage, with coverage of at least

$1,000,000 per occurrence and $2,000,000 in aggregate.

• All insurance shall be placed with insurance companies licensed to do business in the

State of Georgia.

• The Comprehensive General Liability Insurance policy must include GSP, Bulloch County

Board of Commissioners (Bulloch County), and Bryan County Board of Commissioners

(Bryan County) listed as an additional insured during the duration of the contract with the Counties. Any coverage afforded the GSP and the Counties, the Certificate Holder, as an Additional Insured shall apply as primary and not excess to any insurance issued in the name of the GSP and the Counties.

• Comprehensive Automobile Liability Insurance covering the use of all vehicles used by the contractor, whether owned, hired or non-owned. This insurance shall be in at least the following amounts: bodily injury: $500,000 per person; $1,000,000 per occurrence;

and property damage: $500,000 per occurrence.

• Contractor shall give the GSP unqualified prior written notice of cancellation or diminution of said insurance coverage fifteen (15) days prior to the effective date of any such cancellation or diminution.

Upon request by the GSP and/or the Counties, the Contractor shall provide the Certificate of

Insurance that conforms with the requirements noted above. The COI with the Additional Insured

Endorsements shall be made available within seven (7) days of the request.

1.10 Public Records

All materials and documents submitted in the response shall become the property of the GSP and the Counties and will not be returned. During the evaluation of proposals and the selection of the Contractor, the proposals shall be confidential. After the selection process has been completed, the proposals shall be open to public inspection. Proposals should not contain any information which the proposers do not wish to become public. If it is necessary to submit confidential information in order to comply with the terms and conditions of the RFP, each page containing confidential information should be clearly marked “NOT FOR PUBLIC DISCLOSURE

CONFIDENTIAL TRADE SECRETS.” GSP and the Counties accept no liability for the inadvertent or unavoidable release of any confidential information submitted, and any claims arising out of any public record request for such information shall be at the proposer’s expense.

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1.11 Unit Prices

The GSP and the Counties will reimburse contractors for mitigation and pre-mitigation assessment work performed based on the negotiated Fee Schedules. These schedules shall be held by the Contractors for the term of the three (3) year contract. Change order requests for any changes in scope or for labor, materials, or appurtenances not included in the bid proposal must be submitted to the GSP Well Mitigation Manager for review and consideration.

Adjustments to contract amounts must be approved and processed via the respective County purchasing/contracting policies.

1.12 Payment

Well drillers and other GSP contractors shall submit applications for payment in accordance with the conditions of the standard contract form to be developed by the GSP Well Mitigation

Managers. Applications for Payment will be processed by Well Mitigation Managers as provided in the conditions of the standard contract, which shall, in general, include monthly progress payments on or about the 25th day of each month during the term of the contract.

All such payments will be measured by the schedule of values established in contract conditions (and in the case of Unit Price Work based on the number of units completed) as provided in the contract.

1.13 Incurred Costs

GSP and the Counties are not liable for any costs incurred by proposers in the preparation of their proposals.

1.14 Equal Opportunity

The Counties prohibit discrimination based on race, color, gender, religion, national origin, or disability

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2.0 SCOPE OF WORK

The Contractor shall provide qualified personnel and resources to accomplish the objectives of the Project – key personnel must be identified in the Proposal submittal. Key personnel shall include personnel who will be assigned to the Well Mitigation projects and shall include, at a minimum, the Owner, Project Managers, Field Supervisors, and licensed Drillers. Drillers must be licensed in the State of Georgia.

Generally, only the major tasks along with general expectations and requirements are outlined.

The Contractor is encouraged to expand and elaborate on this general scope of work. The

Contractor should outline and discuss their proposed scope of work and approach under these major tasks. If the Contractor believes that changes or additions to this scope of work will provide benefit to the GSP, the Contractor is encouraged to present their proposed changes or additions.

In general, the work will primarily consist of providing, as needed, well repair services at various well locations within the Bulloch County/Bryan County well mitigation area, including, but not limited to, pulling of water well pumps, pump installation, water well rehabilitations, well casing repairs and installations and/or repair services on various types of pumps on an as-needed basis.

In all cases, the respective GSP Well Mitigation Manager will describe the work, location and timing requirements involved. This will involve the GSP Well Mitigation Manager providing a listing of the work to be completed through issuance of a Work Order. This listing will include location information such as: addresses and/or site maps indicating the project locations. A mutually agreed upon approach will be determined for each job.

All recommendations and information produced in this project shall comply with applicable

Federal, State, and local regulations and requirements.

Refer to Attachment D – Technical Specifications for additional information regarding the

Scope of Work and requirements.

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3.0 PROPOSAL REQUIREMENTS

Adherence to these requirements will ensure a fair and objective analysis of the proposals. To receive consideration, proposals must be in accordance with the following instructions:

3.1 Proposal Submittal

Proposals can be submitted either electronically OR in person. All proposals must be received by the due date noted within the schedule (See Section 1.4).

Electronic Submittals

If the proposer elects to submit electronically, the proposal shall be submitted to the following email address:

procurementeng@bullochcounty.net

The “Subject” line of the email shall indicate the following:

On-Call Well Services, RFP # BRYAN-GSP-016-0013 & BULLOCH-GSP-016-0014

Note that the Fee Schedule must be submitted as a separate file from the Qualifications package file. The Fee Schedule file shall be labeled “Proposed Fee Schedule.”

Hard Copy Submittals

If the proposer elects to submit a hardcopy in-person, proposals must be delivered to the

Bulloch County Procurement Manger at the following address:

Procurement Office

Bulloch County Board of Commissioners

North Main Annex

115 North Main Street

Statesboro, GA 30458

Hardcopy submittals must be physically delivered in a sealed envelope marked with the following:

On-Call Well Services, RFP # BRYAN-GSP-016-0013 & BULLOCH-GSP-016-0014

GSP On-call Well Services

Due Date: May 8, 2025 at 11:00 AM EDT

Attn: Procurement Manager

Note that the Proposed Fee Schedule shall be placed within a sealed envelope, labeled on the outside as “Proposed Fee Schedule.”

Each Proposer is responsible for the actual delivery of submittals either through electronic delivery at procurementeng@bullochcounty.net or physical delivery of submittals during normal daytime hours of operation Monday-Friday (8:00 AM to 5:00 PM) to the Procurement

Office, Bulloch County Board of Commissioners, North Main Annex, 115 North Main Street, Statesboro Georgia 30458.

Proposals will not be received after the due date noted in Section 1.4.

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The GSP recognizes that in the submittal of proposals, certain information is proprietary to the contractor and that the safeguarding of information is necessary. Accordingly, GSP will make every effort to prevent any disclosure of data supplied by any contractor where the contractor identifies those portions of its proposal that are proprietary (see Section 1.10).

3.2 Proposal Format

Each Proposer is responsible for the actual delivery of submittals either through electronic delivery at procurementeng@bullochcounty.net or physical delivery of submittals during normal daytime hours of operation Monday-Friday (8:00 AM to 5:00 PM) to the Procurement Office, Bulloch County Board of Commissioners, North Main Annex, 115 North Main Street, Statesboro

Georgia 30458. If physical delivery is selected, an ORIGINAL PROPOSAL along with THREE (3) copies and ONE (1) electronic copy on a thumb drive must be submitted in a sealed clearly marked envelope. A proposer's conference will NOT be held for this advertisement.

The proposal must be organized in accordance with this section. Brevity is appreciated by the evaluation committee. Proposals may not exceed 15 pages; font size should be no smaller than

11. Proposals exceeding the specified number of pages referenced above may be deemed non-responsive. Note that required forms in Attachments A and C, and the Fee Schedule in

Attachment B will not count against the overall page count.

3.2.1 Introductory Letter and Mandatory Statement of Qualifications (3 pages max)

• Provide an overview of the Proposer’s submittal, highlighting key points, understanding of important or critical issues and considerations and the approach to them, key personnel capabilities and expertise, and the experience that qualifies your provider to successfully complete the project.

• Describe any specialties or strengths your company or team has that relate to the requested services and/or project.

• Discuss the benefits that your company or team brings to GSP and the project.

• The name of the company, as well as, the signature, printed name and title, telephone and fax number, and email address of the officer authorized to represent the Contractor in any correspondence, negotiations and sign any contracts that may result.

• The address of the office that will be providing the service, a project manager’s name, telephone number, fax number, and email address.

• The Federal and State tax identification numbers, and the state of incorporation.

• Provide a statement that the proposal is valid for sixty (60) days after the submission deadline.

By signing the introductory letter, Contractor certifies compliance with the tax laws of the State of Georgia or a political subdivision of the State of Georgia and provides a covenant to continue to comply with the tax laws of this state or a political subdivision of this state for duration of this contract.

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3.2.2 Organizational Structure and Experience (8 pages max)

Describe your organization. You may provide an organizational chart (not included in page count) if you choose.

List three projects or contracts in which you provided (or continue to provide) Hydrogeologic

Services similar to the services identified in the scope of work in Section 2.0 and Attachment D

- Technical Specifications. For each example, please provide:

• Client reference person including name, agency, phone number, and email address.

• Project costs (original and final)

• Project Duration

3.2.3 Project Team (4 pages max)

Provide an overview of the Contractor Team highlighting their experience, qualifications, and technical capacities that are relevant to the project.

Briefly describe Contractor’s team key personnel’s experience, qualification, and role on this project.

• Provide a simple chart of the proposed project team structure.

• Describe your team’s communication methods; provide an example of how this method provides benefit to the contractor team, and ultimately the GSP.

• Indicate the number of other projects that will be managed by the Project Manager during the time that they will be assigned to the GSP project.

• Key Staff Resumes (Owner, the Project Manager, Field Supervisors, Licensed Drillers)

Resumes will be evaluated as part of this section and shall be provided for all identified key personnel and team members. Each resume shall be limited to two (2) pages and must show the years of experience, licenses, certifications, and relevant project experience.

Resumes shall be placed in an Appendix of the proposal. Note that the Resume pages will not count against the “Project Team” maximum page limit noted above.

3.2.4 Fee Schedule

Proposer shall include the three (3) page Fee Schedule (refer to Attachment B) completed in its entirety. Fee Schedule shall be submitted in a sealed envelope and placed within the overall sealed Qualifications submittal package for hardcopy, physical delivery of the proposal. For emailed submission, the Fee Schedule shall be submitted within the email as a separate file attachment (labeled “Fee Schedule”) along with the Qualifications submittal package file.

3.2.5 Mandatory Forms

Proposer shall complete the form included as Attachment A – SOQ Form and each of the forms included within Attachment C – Mandatory Forms of this RFP. The completed forms shall be completed, signed, dated, notarized where indicated, and submitted as part of the

Proposal. Note that the completed forms do not count against the maximum page limitation referenced previously.

ATTACHMENT A

STATEMENT OF QUALIFICATIONS FORM

ATTACHMENT A

SOQ FORM

RFP # BRYAN-GSP-016-0013

& BULLOCH-GSP-016-0014

ON-CALL WELL SERVICES

Legal Business Name:

Form and State of Organization:

Registered dba, if any:

Main Office Address:

Telephone Number:

Email address:

Federal and State Tax Identification Numbers:

Proposer acknowledges that ADDENDA NUMBERED THROUGH have been reviewed as part of this RFP (if applicable).

By causing this SOQ to be executed by the undersigned and delivered to the Bulloch County

Board of Commissioners and Bryan County Board of Commissioners, the proposer makes the following representations and warranties:

1. Proposer has read and understands the terms and conditions contained in the RFP, had the opportunity to protest any term or condition that it found unacceptable and to seek clarification of any term or condition that it does not understand, and it accepts and agrees to be bound by the terms and conditions of the RFQ, including, but not limited to the contract conditions.

2. Proposer has not discriminated against minority, women or emerging small business enterprises in obtaining any required subcontracts.

3. Proposer has not been listed by the Georgia’s Contractor’s Board as a person or company disqualified or ineligible to bid on or perform work under public contracts.

4. Proposer agrees to meet all requirements contained in the RFP if it is selected for award.

5. The undersigned is the duly authorized representative of proposer for all purposes relative to the submission of this SOQ.

6. Proposer has examined and accepts the contract terms in the attached sample contract.

7. Proposer hereby certifies that the information contained in these certifications and representations is accurate, complete, and current.

8. Proposer agrees that its proposal is valid for sixty (60) days after the submission deadline.

Authorized Signature:

Print Name and Title:

Date of Signature:

ATTACHMENT B

PROPOSER’S FEE SCHEDULE

ATTACHMENT B Page 1 of 3

PROPOSAL FORM FOR ON-CALL WELL MITIGATION SERVICES

Company Name :

Company’s Address

License Number (if applicable)

Phone Number FAX No: EMAIL Address:

ITEM

NO.

ENTER YOUR PROPOSAL FOR THE

FOLLOWING DESCRIBED ARTICLES OR

SERVICES

QUANTITY UNIT

PRICE

TOTAL PRICE

1 N/A N/A

2 N/A N/A

Proposer's Certification

Printed Name

Title

Handwritten Signature of

Authorized Officer of Firm or

Agent

$PROPOSAL TOTAL

NEW INSTALLATION SERVICES (From Page 2)

INSPECT & REPAIR SERVICES (From Page 3)

By submitting this proposal, the proposer certifies that the proposer has read and reviewed all of the documents pertaining to this solicitation, that the person signing below is an authorized representative of the Company, that the Company is legally authorized to do business in the

State of Georgia, and that the Company maintains in active status an appropriate contractor's license for the work.

We have received addenda through

INSURANCE

[ ]None required

[ X ]Insurance required

Date

SAMPLE REQUIREMENTS

[ X] None required

[ ] Samples required prior to Proposal Opening

[ ] Samples may be required subsequent to Bid Opening

PROPOSAL SECURITY REQUIREMENTS

[ x ] None required

[ ] Certified Check or Bond renewals

TERM OF CONTRACT

[ ] One Time Purchase

[ X] Annual Requirements–3yrs w/ possible 1 year extension

[ ] Other, Specify

CONTRACT BOND

[ X ] None required

[ ] Bond required $ % of Bid Award

QUANTITIES REQUIREMENTS

[ ] Quantities indicated are exacting

[ X ] Quantities indicated reflect the approximate quantities to be purchased throughout Contract period and are subject to fluctuation in accordance with actual requirements.

ATTACHMENT B Page 2 of 3

I. II. III. IV.

Estimated Annual Quantities (EAQ) Estimated Labor Hours per item

Labor Average Hourly

Rate

Total Labor Cost

(I x II x III)

A) Install new pump 50 $ $

B) Install new piping 50 $ $

C) Install new pump system 50 $ $

D) Install new pressure switches 50 $ $

E) Install new pressure tank 50 $ $

F) Install new electrical circuits (switches, breakers, boxes and wiring) 50 $ $

G) Drill new well at 500 feet (Upto 6-inch Diameter) 5 $ $

H) Investigate special applications 5 $ $

New Installation Services Total Labor Cost $

V. Subcontractor Hours (EAQ 50) $ VII. Subcontractor Markup

VIII. Material Estimated Value (Total Labor Cost) x 30%

NEW INSTALLATION SERVICES

New Installation Services Total Subcontractor Cost

V x VI x (1+VII )

IX. Material Mark Up %

New Installation Services Total Material Cost

VIII x (1 + IX)

New Installation Services TOTAL Cost

(Labor + Subcontractor + Material Costs)

VI. Subcontractor Average Hourly Rate

Estimate Hours

ATTACHMENT B Page 3 of 3

I. II. III. IV.

Estimated Annual Quantities (EAQ) Estimated Labor Hours per item

Labor Average Hourly

Rate

Total Labor Cost

(I x II x III)

A) Repair existing pump 25 $ $

B) Repair/Replace existing piping 25 $ $

C) Relocate existing pumps 35 $ $

D) Modify existing piping/pumping system 35 $ $

E) Test and reset pressure switches and recharge pressure tank 35 $ $

F) Test electrical circuits 35 $ $

G) Repair/Replace electrical switches, breakers & boxes 15 $ $

H) Install casing liner at 100 feet 5 $ $

I) Investigate special applications 5 $ $

J) Video Water Well 35 $ $

Inspect & Repair Services Total Labor Cost $

V. Subcontractor Hours EAQ 50 VI. Subcontractor Average Hourly Rate Estimate Hours VII. Subcontractor Markup

VIII. Material Estimated Value (Total Labor Cost) x 30%

INSPECT & REPAIR SERVICES

Inspect & Repair Services Total Subcontractor Cost

V x VI x (1+VII )

IX. Material Mark Up %

Inspect & Repair Services Total Material Cost

VIII x (1 + IX)

Inspect & Repair Services Total Cost

(Labor + Subcontractor + Material Costs)

ATTACHMENT C

MANDATORY FORMS

NOTICE OF SOLICITATION: REQUEST FOR PROPOSAL

RFP # BRYAN-GSP-016-0013 & BULLOCH-GSP-016-0014

GROUNDWATER SUSTAINABILITY PROGRAM ON-CALL WELL SERVICES

ATTACHMENT C: NON-COLLUSION AFFIDAVIT

The following affidavit is to accompany the bid:

STATE OF:

COUNTY OF:

Owner, Partner or Officer of Firm:

Company Name, Address, County and State:

Being of lawful age and being first duly sworn, the above-named individual on oath says that he/she is the agent authorized by the vendor to submit the attached proposal. Affiant further states that neither the vendor nor any of its employees or agents has prevented or attempted to prevent competition in such bidding by any means whatever; nor has the vendor or any of its employees or agents prevented or endeavored to prevent anyone from making a bid or proposal therefor by any means whatever; nor has the vendor or any of its employees or agents caused or induced another to withdraw a bid or proposal for the work. Affiant further states that neither the vendor nor any of its employees or agents has directly or indirectly violated Section 36-91-21(d) of the Official Code of Georgia Annotated.

FIRM NAME:

SIGNATURE:

TITLE:

Subscribed and sworn to before me this day of 20 .

NOTARY PUBLIC:

ATTACHMENT C: PROPOSER DECLARATION

The proposer understands, agrees and warrants:

That the proposer has carefully read and fully understands the full scope of the specifications.

That the proposer has the capability to successfully undertake and complete the responsibilities and obligations in said specifications.

That this proposal shall be valid for 60 days.

That this proposal may be withdrawn by requesting such withdrawal in writing at any time prior to May 8, 2025 11:00 AM EDT but may not be withdrawn after such date and time for a period of 60 days.

That the GSP, Bryan County and Bulloch County reserve the right to reject any or all proposals and to accept that proposal which will, in its opinion, best serve the public interest. The GSP, Bryan County and Bulloch County reserve the right to waive any technicalities or informalities in the bidding.

That by submission of this proposal the proposer acknowledges that the GSP, Bryan County and Bulloch County have the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information supplied by the proposer.

If a partnership, a general partner must sign.

If a corporation the authorized corporate officer(s) must sign and the corporate seal must be affixed to this proposal.

PROPOSER:

Name Title

Name Title

AFFIX CORPORATE SEAL (if applicable)

Subscribed and sworn to before me this day of 20 .

NOTARY PUBLIC _____________________________________

ATTACHMENT C: Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of the GSP, Bryan County, and Bulloch County, Georgia has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization E-verify Company ID# Date of Authorization

Name of Company

Name of Contractor

Groundwater Sustainability Program On-call Well Services Name of Project

Bulloch County & Bryan County Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ____________, _____, 20____ in _________________ (city), ____ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______ DAY OF _________________,20____.

NOTARY PUBLIC

My Commission Expires:

* As of the effective date of O.C.G.A. § 13-10-91, the applicable federal work authorization program is the "EEV/Basic Pilot Program" operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

ATTACHMENT D

TECHNICAL SPECIFICATIONS

WELL MITIGATION SERVICES

1. General Scope of work

Contractor will provide supervision, labor, equipment, material and tools necessary to inspect, repair, replace, or install water pumping systems limited to piping, pressure tanks, electrical service and equipment that is directly associated with the mitigation of an impacted deep well up to, and including, six inches in diameter.

2. Location of Work

All work is to be performed within the GSP service territory (Bryan and Bulloch counties). Specific work tasks to take place at individual residents, light commercial and some farm applications.

3. General Requirements:

Contractors engaged in work for the GSP shall:

• Be a company engaged in the business of providing water well drilling and pump services for a minimum of five years within the last seven years. Recent start-up businesses do not meet the requirements of this contract. A start-up business is defined as a new company that has no previous operational history or expertise in the relevant business and is not affiliated with a company that has that history or expertise.

• Be a licensed Water Well Driller in the State of Georgia with a current license issued by GA EPD pursuant to the rules, regulations, and laws of Georgia and maintain the license throughout the term of the contract.

• Be a licensed Water Well Pump Installer in the State of Georgia with a current license issued by GA EPD pursuant to the rules, regulations, and laws of Georgia and maintain the license throughout the term of the contract.

• Be located within a 100-mile radius of the Mitigation area boundaries.

• Be in good financial standing, not in bankruptcy, current in payment of all taxes and fees as required by law. Proposer shall provide financial information (e.g., bank references, vendor references, etc) upon request by the GSP and/or the Counties.

• Have experience with Floridan aquifer wells and remediation of the same.

• Have sufficient personnel and equipment to handle all Mitigation Program service requests from the GSP to include, but not be limited to, the following:

o Provide residential and commercial pump and pressure tank installation, trouble shooting and repair.

o Electrical service installation, trouble shooting and repair related to well mitigation.

o Contractor must have experience and equipment to perform free flowing well head pressure tests, aquifer test and measure water levels.

• Contractor should possess an active website and have the ability to send and receive complaints and updates via email.

• Contractor must maintain electronic customer history with the ability to sort files by name or address.

• Contractor will respond to well emergencies at the direction of GSP Well Mitigation Managers 365 days a year, 24 hours a day.

• Contractor will recheck work at no charge to GSP or the customer within 30 days from the date of the repair.

• Contractor will warranty parts and labor for one year from the date of repair (i.e. pump installation) as long as the customer has properly maintained the system according to GSP and GA EPD requirements.

CONTINUED

• Contractor shall notify GSP prior to performing any work on a well system that qualifies for well mitigation if the work is requested by a customer (i.e. customer history indicates GSP paid for pump installation and customer did not follow procedure and contact GSP but instead called the contractor directly).

• Contractor will verify work performed by private contractor or customer at the direction of GSP when a customer requests reimbursement from GSP.

Well Contractor will provide superior customer service throughout the execution of the work, including normal business hours, after-hours, nights, weekends and holidays.

At a minimum, the Well Driller shall:

A. Submit a Customer Service Plan to the GSP Well Mitigation Manager upon acceptance of contract. Contractor’s Customer Service Plan shall include the name and office phone number, cell phone number, email address, direct connect number (if applicable) and fax number of contractor’s Customer Service Representative (CSR), along with a detailed flow chart on how the Contractor will handle well mitigation concerns. The plan shall include the same information for the back-up customer service representative.

B. The Contractor shall provide all necessary supervision, labor, materials, tools and equipment to perform routine and emergency pump pulling and installations, water well rehabilitation, well casing repairs and installations, and/or repair services on various types of pumps on an as needed basis, at various locations throughout the two Counties.

C. The Contractor shall meet with a GSP Well Mitigation Manager prior to starting any work at the work site unless otherwise agreed upon. All replacement equipment shall be approved by GSP Well Mitigation Manager prior to the purchasing of equipment. Contractor shall provide manufacturer documentation to GSP Well Mitigation Manager for any replacement equipment.

D. Contractor shall ensure that all workmanship supplied shall be free from original or developed defects. Should original or developed defects and/or failures appear within one year after work completion, Contractor shall complete warranty related work to replace the defective or failed items within 30 days of the notification from GSP.

E. Contractor shall respond in the same manner as received to both emergency and non-emergency well concerns within one (1) hour of receiving a request from the GSP Well Mitigation Manager. Contractor will contact the resident to schedule an appointment and follow up with the GSP Well Mitigation Manager. In the event that contractor fails to respond to GSP representative within 1 hour of initial notification of an Emergency call, GSP will contact a secondary well company to respond to any call that does not receive a response within the specified time limit.

• Non-emergency concerns will be scheduled within 5 business days

• Emergency concerns will be responded to and resolved the same day of notification

• GSP reserves the discretion to determine what constitutes an emergency concern.

Generally, an emergency will consist of a well mitigation customer that is without water OR is experiencing significantly lower than normal water pressure.

CONTINUED

F. Contractor’s CSR or well technician shall contact the designated GSP Well Mitigation

Manager for authorization if a service call requires additional work beyond what was previously authorized by the GSP Well Mitigation manager prior to commencement of the additional work.

G. Contractor’s CSR or well technician shall notify customer if well is not eligible for coverage under the mitigation plan and follow up with GSP project outreach coordinator. In the event that the service call is not eligible for coverage under the mitigation plan, GSP shall pay contractor for a one (1) hour service call.

H. Contractor’s CSR shall provide GSP project outreach coordinator with an update via email on the resolution of well concerns within three (3) business days after receiving notification of concern from GSP.

I. Upon completion of the work, the contractor shall submit invoices to the respective GSP Well

Mitigation Manager within 10 business days.

Contractor’s CSR shall immediately notify the GSP Well Mitigation Manager of any service disruptions.

J. All equipment, labor, supervision, and materials required to accomplish the work shall be provided by the Contractor unless otherwise agreed upon.

K. The Contractor shall be fully responsible for possessing or obtaining any required permits/licenses from the appropriate authorities for the work to be accomplished.

L. The work or any part thereof, or any material brought on the site of the work for use in the work or selected for the same, shall be deemed by the GSP Project Representative as unsuitable or not in conformity with the specifications, the Contractor shall, after receipt of written notice thereof from the GSP Project Representative, forthwith remove such material and rebuild or otherwise remedy such work so that it shall be in full accordance with this contract at the Contractor’s sole expense.

M. The Contractor will take the necessary precautions to barricade and/or secure all work or any part thereof to protect the public at all times.

N. At the completion of each workday, the Contractor shall clean up all construction materials and leave the construction site in a condition approved by the GSP Well Mitigation Manager.

O. Contractor shall restore the landscaping of any properties disrupted by contractor within five

(5) calendar days from the time the area was disrupted at no additional cost to GSP or the residence.

P. Contractor shall, at its own expense, repair any irrigation systems damaged by contractor’s work within two (2) calendar days from the time the irrigation system sustained damaged.

Q. Contractor shall repair, at its own expense, any asphalt and concrete (e.g. driveways) damaged by the contractor within five (5) calendar days from the time the damage occurred.

R. GSP and the Counties will not be responsible for any construction down time due to failure on the Contractor’s part to notify utility companies of conflicts (e.g. GA 811 Service).

ATTACHMENT E

EXAMPLE CONTRACT

(BULLOCH COUNTY)

ATTACHMENT E: CONTRACT FORM - EXAMPLE

BULLOCH COUNTY, GEORGIA

GROUNDWATER SUSTAINABILITY PROGRAM ON CALL WELL SERVICES

CONTRACT

Contractor Name and Address:

Phone Number:

Email Address:

Project: ______________________________________________________

AGREEMENT

This Agreement, made and entered into this ____ day of ________________________, 20____, by and between , a political subdivision of the state of Georgia, acting by and through its governing authority, the Bulloch County Board of Commissioners (hereinafter “the County”) and _______________________________________________ (hereinafter “the Contractor”).

The County and the Contractor hereby agree as follows:

1. Scope of Work. The Contractor shall furnish all labor, materials, and equipment and perform all of the work as described in the Contract Documents for the following project:

2. Contract Documents. The Contract Documents consist of the following:

a. This Agreement and any attachments hereto, which attachments are incorporated herein by reference.

b. The Notice of Solicitation/Request for Proposal, including any addenda, for the above-referenced project, which is attached hereto and incorporated herein by reference.

c. Any specifications or standards referenced in this Agreement or the Notice of Solicitation/Request for Proposal, including but not necessarily limited to GA EPD requirements.

d. The Contractor’s completed Proposal Form, Non-Collusion Affidavit, and Proposer Declaration, which executed documents are attached hereto and made a part hereof by reference.

3. Time for Completion; Extensions; No Damages for Delay. Upon receipt of Notice to Proceed with any assigned project under this Contract, Contractor shall develop a schedule to complete the task that is mutually agreeable with the GSP Well Mitigation Manager. No compensation or payment of any kind, other than an extension of time, shall be owed to the Contractor on account of delays in the progress of the work caused for any reason, whether avoidable or unavoidable and whether or not caused in whole or in part by any act or omission of the GSP or the County or any of its agents or employees, and the Contractor agrees that it will make no claim for additional compensation for any such delays. An extension of time for completion of the work shall be the Contractor’s sole remedy for any such delays.

4. Time of Essence. Contractor's failure to deliver goods/services on time shall be a material breach of this contract. If Contractor fails to deliver goods/services on time, the GSP and the County, at their discretion, may procure those goods/services from another source. If the price paid by the GSP and the County for goods/services procured from another source under this Paragraph is higher than the price under this contract, Contractor shall pay the GSP and the County the difference between those prices. The GSP and the County may deduct that difference from any amount the GSP and the County owe the Contractor.

5. Contract Sum. The GSP and the County shall pay the Contractor for the performance of the work based on the unit prices stated on the Proposer Form. It is understood that the quantities shown are approximate only and subject to either increase or decrease, and any increases or decreases are to be paid for at the contract unit price given.

6. Progress Payments. The County shall make monthly progress payments on account of the contract based upon the Contractor’s submission to the County of an invoice detailing the work completed on or around the 25th of each month. Each invoice shall be accompanied by appropriate documentation of the quantities for which payment is requested.

7. Acceptance and Final Payment. The Contractor shall notify the GSP and the County when the Contractor considers each project to be complete. The County shall promptly schedule a final inspection of the entire project, and the Contractor shall accompany the GSP and the County representative(s) for such final inspection. The GSP and the County shall develop a punch list for the project to denote any deficiencies that must be corrected by the Contractor. Final payment shall be due thirty (30) days after the Contractor has completed any punch list items and the GSP and the County has accepted the project as complete.

8. Materials, Appliances and Employees. Except as otherwise noted, the Contractor shall…