RFP_Bleacher_Expansion.pdf

ESSEXVILLE-HAMPTON PUBLIC SCHOOLS

303 Pine Street, Essexville, MI 48732

REQUEST FOR PROPOSAL (RFP)

Football Field Bleacher Expansion – Addition of 200 Seats

Key Dates

Milestone Date RFP Issue Date August 17, 2026 Mandatory Site Walkthrough August 24, 2026 @ 9:00 AM – Garber High School

Football Field, 213 Pine St. Essexville, MI 48732 Deadline for Written Questions August 27, 2026 @ 1:00 PM Proposal Submission Deadline August 31, 2026 @ 1:00 PM Anticipated Board Award September 14, 2026 (Board Meeting) Anticipated Notice to Proceed September 15, 2026 Substantial Completion Deadline October 15, 2026

Essexville-Hampton Public Schools (E-HPS) is now accepting sealed bids for the addition of bleachers to accommodate approximately 200 seats at the Garber High School football field located at 213 Pine St, Essexville MI 48732.

Bids shall be submitted in accordance with this RFP. Sealed bids will be received by mail at the office of:

Essexville-Hampton Public Schools

303 Pine St, Essexville MI 48732 Attention: Eric Debo, Director of Operations (SEALED BID-BLEACHER EXPANSION)

The outside of the submitted bid envelope must clearly state “BLEACHER EXPANSION”.

Bids must be received no later than 1:00 PM, August 31, 2026. Faxed and/or emailed bids will not be accepted. Questions from bidders shall be submitted in writing to Eric Debo at deboe@e-hps.net.

Bids will be opened publically at 1:15 PM, August 31, 2026 at the address noted above.

Bids must remain valid for a period of sixty (60) days after the bid opening.

Essexville-Hampton Public Schools Board of Education reserves the right to accept or reject any and all bids, either in whole or in part, to waive any informalities or irregularities therein, or to award the contract to other than the Bidder(s) submitting the best financial bid (low bidder), in its sole and absolute discretion.

The bidder, in submitting his/her bid, agrees to accept the decision of the District as final.

All bidders shall complete the Iran Linked Business Disclosure Form in the Bid Proposal Form to comply with Public Act 517 of 2012. An “Iran Linked Business” is not eligible to submit a bid on a Request for Proposal with a public entity, including state agencies, school districts, community colleges, intermediate school districts, cities, villages, townships, counties, and public authorities.

The Act defines an Iran Linked Business as an individual or any entity, including all successors, parent companies, subsidiaries, and companies under common control, engaged in investment activities of $20,000,000.00 or more with the energy sector of Iran, including providing of products used to construct or maintain oil or liquefied natural gas pipelines.

All bidders shall also complete the Familial Relationship Disclosure form to identify any relationship between the Bidder and members of the Board of Education or Superintendent of the District.

1. Introduction and Purpose Essexville-Hampton Public Schools (the “District”) is soliciting proposals from qualified, licensed contractors to furnish and install approximately 200 additional spectator seats to the existing bleacher system at the Garber High School football field located at 213 Pine St, Essexville, MI 48732. The District intends to enter into a contract with the firm whose proposal is determined to be the most advantageous to the District, taking into consideration price, qualifications, experience, and proposed approach, as further described in this Request for Proposal (“RFP”).

This RFP is not an offer to contract. The District reserves the right to reject any or all proposals, to waive minor irregularities, and to negotiate with one or more respondents, in its sole discretion.

2. Background and Project Overview The District currently operates an existing bleacher structure at its football field/stadium. The District seeks to expand seating capacity by adding approximately 200 seats to accommodate increased attendance demand. The selected contractor will be responsible for the design coordination, engineering (as needed), fabrication or procurement, and installation of the additional seating in a manner that is structurally integrated with, or appropriately adjacent to, the existing bleacher system.

2.1 Existing Conditions

• Existing bleacher structure: Aluminum bleachers

• Foundation type: concrete footings / slab

• Location of proposed addition: home side, south end

• Accessibility features currently in place: ADA ramps, handrails, accessible seating locations

Respondents are required to attend the site walkthrough (see Section 8) to verify existing conditions prior to submitting a proposal.

3. Scope of Work At a minimum, the selected contractor's scope of work shall include:

1. Site evaluation and verification of existing structural and foundation conditions to confirm compatibility with the proposed addition.

2. Structural engineering review and stamped drawings (by a Michigan-licensed Professional Engineer) as required for permitting.

3. Furnishing and installing new bleacher seating for approximately 200 seats, matching or compatible with the existing system's material, finish, and row spacing to the extent practicable.

4. All necessary footings, foundations, or structural connections required to safely support the new seating.

5. Guardrails, handrails, aisles, and ADA-compliant accessible routes and seating locations as required by the Michigan Building Code and the Americans with Disabilities Act (ADA).

6. Coordination with the local Authority Having Jurisdiction (AHJ) for all required permits and inspections.

7. Site protection, temporary fencing, and safety measures during construction to protect students, staff, and the public.

8. Final inspection, code compliance certification, and closeout documentation (as-built drawings, warranty information, maintenance manual).

9. Site cleanup and restoration of any disturbed turf, walkways, or landscaping to original or better condition.

4. Applicable Codes and Standards All work shall comply with, at a minimum:

• Michigan Building Code (current adopted edition)

• Michigan Rehabilitation Code for Existing Buildings, if applicable

• ICC 300 Standard for Bleachers, Folding and Telescopic Seating, and Grandstands

• Americans with Disabilities Act (ADA) Standards for Accessible Design

• Local municipal building and zoning requirements

• MIOSHA/OSHA safety requirements during construction

5. Proposal Submission Requirements Respondents must submit two (2) original hard copies of their proposal, including at minimum the following:

10. Cover Letter – signed by an authorized company representative.

11. Company Qualifications – firm history, relevant bleacher/grandstand construction experience, and at least three (3) references from comparable school or municipal projects completed in the last five

(5) years.

12. Project Approach – narrative describing proposed methodology, sequencing, and anticipated schedule.

13. Proposed Project Schedule – including milestones from Notice to Proceed through Substantial Completion.

14. Pricing Proposal – a lump-sum, itemized cost breakdown (materials, labor, engineering, permits, contingency).

15. Licensing and Insurance – copy of current Michigan contractor license and certificates of insurance meeting the requirements in Section 7.

16. Safety Record – EMR (Experience Modification Rate) for the past three (3) years and OSHA 300 logs, if applicable.

17. Subcontractor List – identify any subcontractors proposed to be used, including trade and relevant experience.

18. Exceptions – clearly note any exceptions taken to this RFP or the District's standard contract terms.

6. Evaluation Criteria Proposals will be evaluated by the District based on the following criteria:

Total Cost/Value

Relevant Experience and Qualifications

Proposed Schedule/Timeline

References and Past Performance

Safety Record

Completeness and Quality of Proposal

The District reserves the right to interview finalists and/or request Best and Final Offers (BAFO) prior to final award.

7. Insurance and Bonding Requirements The awarded contractor shall maintain, at minimum, the following coverage and name the District as an additional insured:

• Commercial General Liability: $1,000,000 per occurrence / $2,000,000 aggregate

• Automobile Liability: $1,000,000 combined single limit

• Workers' Compensation: statutory Michigan limits

• Umbrella/Excess Liability: $2,000,000

• Performance Bond and Payment Bond: 100% of contract value

8. Site Walkthrough A site walkthrough will be held on August 24, 2026 at 9:00 AM at the Garber High School football field, 213 Pine St, Essexville, MI 48732. Attendance is mandatory. Respondents should meet at the outdoor athletic entrance and check in with Eric Debo.

9. Questions and Addenda All questions regarding this RFP must be submitted in writing to the contact listed in Section 11 no later than August 27, 2026 at 1:00 pm. Any changes to this RFP will be issued as a written addendum and posted to the District Website.

10. Submission Instructions Proposals must be received no later than August 31, 2026 at 1:00 PM at the following location: Essexville- Hampton Public Schools Administration Office, 303 Pine Street, Essexville, MI 48732. Late proposals will not be considered regardless of cause for delay.

11. Contact Information Questions regarding this RFP should be directed in writing via email to:

Eric Debo

Director of Operations

Email: deboe@e-hps.net

12. General Terms and Conditions This RFP does not commit the District to award a contract or to pay any costs incurred in the preparation of a proposal. The District reserves the right to reject any or all proposals, to negotiate with any respondent, and to waive minor informalities. The successful contractor will be required to execute the District's standard construction contract and comply with all applicable prevailing wage requirements, if applicable to this project. All work is subject to inspection and approval by the District's designated representative and the local Authority Having Jurisdiction. Contractor shall obtain all required building permits prior to commencing work. Proposals shall remain valid for a minimum of 60 days from the submission deadline.

Familial Disclosure Form

The undersigned, the owner or authorized officer of (the “Proposer”), pursuant to the familial disclosure requirement provided in the Essexville- Hampton Public School District Request of Proposals and Specifications, hereby represent and warrant, except as provided below, that no familial relationship exist between bidder(s) or any employee of Essexville-Hampton Public School Dist. and any member of the Board of Education of the School District or the Superintendent of the Schools in the Request for Proposal.

List any Familial Relationships:

Dated: PROPOSER:

By:

Its:

State of Michigan ) County of )ss:

This instrument was acknowledged before me on the _______ day of ________________, 20__, by ___________________________________.

_______________________________ (Signature) _________________________________ (Printed)

Notary Public, ______________ County, Michigan My Commission Expires: ____________________ Acting in the County of ______________________

Assurances and Certifications

Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion

The prospective contractor certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded for from participating in this transaction by any Federal department of agency. Where the prospective contractor is unable to certify to any of the statements in this certification, such prospective contractor shall attach an explanation to this proposal.

Certification Regarding Nondiscrimination Under Federally and State Assisted Programs

The applicant herby agrees that it will comply with all federal and Michigan laws and regulations prohibiting discrimination and, in accordance therewith, no person, on the basis of race, color, religion, national origin or ancestry, age, sex, marital status or handicap, shall be discriminated against, excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination in any program or activity for which it is responsible or for which it receives financial assistance from the U.S. Department of Education or the MDE.

Assurance Regarding Access to Records and Financial Statements

The applicant hereby assures that it will provide the pass-through entity, i.e., Bay-Arenac ISD, and auditors with access to the records and financial statements as necessary for the pass-through entity to comply with Section 400 (d) (4) of the U.S. Department of Education Compliance Supplement for A-133.

Iran Economic Sanctions Act

The prospective contractor certifies that its organization, by submission of this proposal, is not an Iran Linked Business. Please refer to the “Iran Economic Sanction Act” Public Act 517 for clarifications or questions. Bay- Arenac ISD as a Michigan public entity is required to follow Public Act 517 of 2012.

Dated: __________________________ PROPOSER: ______________________________

By: ______________________________________

Its: ______________________________________ State of Michigan ) County of _______ )ss:

This instrument was acknowledged before me on the _____ day of _________________, 20__, by

_________________________________(Signature) __________________________________(Printed) Notary Public, ______________ County, Michigan My Commission Expires: ____________________ Acting in the County of _____________________

Affidavit of Compliance – Iran Economic Sanctions Act

All Bids shall be accompanied by a sworn statement disclosing any Iran Linked Business relationship that exists within the owners, including its officers, director, and employees.

The undersigned, the owner or authorized officer of __________________________________ (the “Bidder”), pursuant to Michigan Public Act No . 517 of 2012, the “Iran Linked Business” requirement provided in the BAISD Consortium Universal Service Fund Request for Proposals hereby represents and warrants that the bidder, including its officers, directors and employees, is not and “ Iran Linked Business” within the meaning of the applicable Public Act, and that in the event bidder is awarded a contract as a result of this RFP, the contract.

The bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the District investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on future Requests for Proposals (RFPs) for three (3) years from the date that it is determined that the person has submitted the false certification.

There is not an “Iran Linked Business” that exists within the bidder and/or owner, officers, directors and employees.

Bidder: __________________________________________________ (Company Name)

By: __________________________________________________ (Signature)

Its: __________________________________________________ (Title)

This instrument was acknowledged before me, a Notary Public, in and for

________________________ County, on this ________ day of ___________________ 20_____

____________________________________________________ SS:

(Notary Public Signature)

My commission Expires: __________________________

Acting in the County of: ___________________________