RFP Bid Document Norway Senior Project.pdf

Request for Proposal – FY24-1106 Page 1

TITLE AND SUMMARY

Request for Proposal No: FY24-1106 Request for Proposal Title: NORWAY SENIOR & COMMUNITY CENTER RENOVATIONS

Request for Proposal Published: 10/23/2023 http://www.orangeburgcounty.org/ 10/23/2023 BidNet Direct 10/23/2023 Bulletin Board, Basement, Purchasing

Invitation Composition: Request for Proposal (FY24-1106) - is composed of the following:

• Title and Summary pages

• Code Articles 1 through 7

• Scope of Work

• Vendor Qualifications and Information

• Evaluation Factors

• Certification of No Exceptions

• Certification of Preference(s)

• Addendum Acknowledgement

• Vendor Information Sheet

Invitation Amendments: If any, will be published/posted on the following:

http://www.orangeburgcounty.org/ Bulletin boards located in/on:

Basement Floor, Procurement Office

Contracting Entity: Orangeburg County, South Carolina (“Owner”) A political subdivision of the State of South Carolina

Procurement Coordinator: Accounting Manager/Interim Procurement Director Marie Williams Orangeburg County Procurement Office 1437 Amelia St. (“Administrative Center”) Orangeburg SC 29115

(803) 533-6121 Office Phone Number

(803) 535-2307 Office Fax Number mtwilliams@orangeburgcounty.org http://www.orangeburgcounty.org/%20/ http://www.orangeburgcounty.org/%20/ http://www.orangeburgcounty.org/%20/

Request for Proposal – FY24-1106 Page 2

PRE-SUBMISSION OF QUALIFICATIONS

• Requirements:

• Pre-bid Meeting: Wednesday, October 26, 2023 at 9am.

• Location: 5004 Norway Road Community Center

29113

• Questions: If bidders have questions, same shall be directed to the Procurement Director

• Mode of Communication via e-mail only

• No later than Monday, October 30, 2023

• Submission Composition:

Each submitted proposer is required to be composed of the following, including fully completed and executed forms:

• One Digital and One Hard Copy

• Code and Articles Acknowledgment

• Proposal Bid Sheet (Vendors’ Quote)

• Addendum Acknowledgment

• Vendor’s Certification of Qualifications and

Information

• Certification of No Exceptions

• Certification of Preference(s)

• Submission Deadline: Monday, November 6, 2023, at 2:00pm

• Submission Location:

Procurement Office, Basement Floor, 1437 Amelia Street, Orangeburg, S.C.

• Opening Time: Monday, November 6, 2023, at 2:05pm

• Opening Location:

Basement Procurement Office, 1437 Amelia Street, Orangeburg, S.C.

Submissions Will Not be Publicly Opened due to COVID

Request for Proposal – FY24-1106 Page 3

PLEASE RETURN FORM WITH PROPOSAL

CODE AND ARTICLES

INCORPORATION BY REFERENCE

Articles 1 through 5 and 7 of the Code are incorporated by reference as if set forth verbatim in the attached bid document. As stated in the Code, by submitting a proposal, the vendor agrees that the Code governs this procurement from solicitation through completion of the resulting contract, including disputes, if any. ACCESS TO CODE. For 24/7 access to the Orangeburg County Procurement Code which governs this procurement, please visit https://www.orangeburgcounty.org/244/Procurement. In addition, a copy of the Code is available for review without charge at the Office of the Procurement Director. If neither of those options meets your needs, a hard copy of the Code is also available for purchase at the Office of the Procurement Director. Failure to be familiar with the code does not absolve the submittal entity from compliance with the code. And will disqualify that entity if found in violation of the code.

METHOD OF SOURCE SELECTION

The source selection method applicable to this procurement is Competitive Sealed Proposals, §5-301 of the Code.

The undersigned vendor understands and agrees to be bound to the Code in all matter arising from the attached bid document.

Printed Vendor Name

Signature of Vendor’s Authorized Agent

Printed Name of Vendor’s Authorized Agent

Title of Vendor’s Authorized Agent https://www.orangeburgcounty.org/244/Procurement

Request for Proposal – FY24-1106 Page 4

SCOPE OF WORK & SERVICE LOCATION

***SEE ATTACHED BID SPECIFICATIONS***

Request for Proposal – FY24-1106 Page 5

CERTIFICATION OF NO EXCEPTIONS

The Code requires vendors to give written notice with a submission if vendor will not accept a term of the Request for Proposal and the incorporated Code as a contract term. See Code §5304.

In connection with that requirement, a vendor must complete this certification and include it in its submission. Vendor certifies the following regarding its bid:

1. Vendor AGREES to all the terms of the Invitation to Bid (including the incorporated Code terms) and takes NO EXCEPTIONS:

____ Yes ____ No

2. Vendor does NOT AGREE to all the terms of the Invitation to Bid, (Including the incorporated Code terms), and a COMPLETE LIST OF VENDOR’S EXCEPTIONS to same are listed and described below:

____ Yes ____ No

IDENTIFICATION OF EXCEPTED VENDOR’S

TERM DESCRIPTION OF VENDOR’S SUBSTITUTED TERM VENDOR’S INITIALS

Exception 1: _______ _________________________________ ________

Exception 2: _______ _________________________________ ________

Exception 3: _______ _________________________________ ________

Exception 4: _______ _________________________________ ________

The undersigned vendor hereby certifies that the above-listed exceptions comprise the only exceptions vendor has to the attached bid documentation (including the incorporated Code terms).

The undersigned vendor understands and agrees that if it is the successful vendor, its attempt to claim any exceptions other than those listed above, shall result in the County having the right to claim the bid security bond, retract the intent to award or award, award to another vendor, and suspend and/or debar the vendor.

Signature of Vendor’s Authorized Agent Date of Signature

Printed Name of Vendor’s Authorized Agent

Request for Proposal – FY24-1106 Page 6

CERTIFICATION OF PREFERENCE(S)

The Code authorizes specific preferences. See Article 3. If a vendor is qualified for one or more preferences and desires to exercise the preference(s), then the vendor must complete and submit this form with their proposal. If a vendor is either (1) not qualified for any preference OR (2) is qualified, but does not desire to exercise any preference, then the vendor does not need to complete or submit this form with its proposal.

Vendor is qualified for and desires to exercise the following preference(s) as vendor has marked, below:

PREFERENCE 1

Vendor is a resident of the State of South Carolina: ____ Yes ____ No

PREFERENCE 2

Vendor is a resident of Orangeburg County, SC: ____ Yes ____ No

PREFERENCE 3

Vendor is an MBE (Minority Business Enterprise): ____ Yes ____ No

The undersigned vendor hereby certifies that vendor is qualified for the preference(s) above to which the vendor has indicated “Yes”. In addition, the undersigned vendor understands and agrees that if it is not qualified for a preference but claims to be qualified for a preference on this form, the County shall have the right to suspend and/or debar the vendor in accordance with the Code.

Signature of Vendor’s Authorized Agent Date of Signature

Printed Name of Vendor’s Authorized Agent

Request for Proposal – FY24-1106 Page 7

ADDENDUM ACKNOWLEDGEMENT

Vendor acknowledges receipt of the follow Addendum to the above-described procurement, agrees that same is/are hereby incorporated and made a part of the above-described procurement as if the Addendum had been included in the original procurement documents:

ADDENDUM NO. ADDENDUM DATE INITIALS OF VENDOR’S AUTHORIZED AGENT

Vendor shall submit a completed Addendum Acknowledgement form with its submission.

Vendor may be disqualified from this procurement unless vendor submits a completed Addendum Acknowledgement form referring to this Addendum with vendor’s proposal.

Signature of Vendor’s Authorized Agent

Printed Name of Vendor’s Authorized Agent

Request for Proposal – FY24-1106 Page 8

VENDOR QUALIFICATIONS AND INFORMATION

Vendor shall provide with its proposal, the following which should be collated, fastened together and clearly labeled “Vendors’ Certification of Qualifications and Information for Request for Proposal No. “FY24-0731”. One original and one digital copy.

1. Documentation of vendor’s general viability to demonstrate vendor can satisfactorily and timely complete the scope of work, including evidence that vendor has all the following:

a. Adequate capital.

b. An acceptable credit rating.

c. Efficient office force with satisfactory record timely and sufficient materials delivery and communications skills to act as liaison with County.

d. Efficient and adequate field force with extensive knowledge of each type of work involved in the scope of work.

e. Everything also listed under Scope of Work

2. A description of any litigation within the last 10 years to which vendor has been a party.

3. Vendor must have Workmen’s Compensation Insurance (Orangeburg County as Certificate Holder) if awarded bid. Attached copy of Workmen’s Compensation Insurance (optional)

Request for Proposal – FY24-1106 Page 9

EVALUATION CRITERIA

If Orangeburg County decides to go forward with the procurement, the award shall be made to the vendor whose request for services determines to be the most advantageous to the County taking into consideration the evaluation factors stated in this section. The evaluation shall be based in part on the County’s review and/or verification of the Vendor Qualifications Responses. The factors to be considered in evaluating are as follows, and are listed in order of relative importance:

(see note below)

1. Compliance with Scope of Work and Vendor Qualifications

2. Total cost to be incurred to the County

3. Vendor record of performances and integrity

4. Ability to deliver in a timely manner

5. Product Performance

6. Special features of the supply of service required for effective program performance; perceived appropriateness of offered product compared to RFQ requirements

7. Warranty Considerations

8. Maintenance availability

Note: The method of selection, Request for Proposal, does not require a numerical weighting for each factor. See Code §5-304.7.