RFP - Band Instruments and Equipment.pdf

WARREN CONSOLIDATED SCHOOLS

31300 Anita Drive Warren, MI 48093

TELEPHONE 1-586-698-4146

Susan Andrzejewski

Fiscal Services Manager

CONDITIONS OF THIS PROPOSAL

PROPOSALS WILL NOT BE CONSIDERED UNLESS SUBMITTED ON THE ATTACHED FORMS.

RETURN 2-COPIES IN SEALED ENVELOPE WITH PROPOSAL TITLE, DUE DATE AND TIME.

Certified check or proposal bond, if required, must accompany the proposal, at which time the proposals will be opened. No proposal will be considered unless a certified check or proposal bond is furnished, if required.

Every person, firm, or corporation submitting any proposal for construction work, equipment, materials or services of any kind shall be required to furnish with such proposal a certified check or proposal bond in an amount indicated above which shall be forfeited to the Board of Education in case of failure of the proposer to sign a contract after acceptance of the proposal by the Board of Education.

Quotations on equipment, materials or supplies must be F.O.B. point of delivery specified, including packing and crating charges, and fuel surcharges.

MATERIALS INCLUDED IN THIS PROPOSAL CAN BE DELIVERED WITHIN DAYS, FOLLOWING RECEIPT

OF ORDER FOR SAME.

STATE CASH DISCOUNT TERMS Business days

Terms allowing discount “A Time of Payment” (not less than 10 business days) will be given preference.

Terms of Payment and Delivery will be considered in making awards.

The Board reserves the right to reject any or all proposals or parts of proposals, or to split award by items or to accept the proposal which will best serve the interest of the Board of Education.

Proposers must make their proposals strictly in accordance with requirements and specifications, otherwise they may not be considered.

Proposers are granted the privilege of withdrawing their proposals, if they desire, between the time they are submitted and opened.

Proposers are invited to consult with the Fiscal Services Department concerning conditions required for submitting proposals, use of materials, or previous quotations.

BAND INSTRUMENTS AND EQUIPMENT

THIS PROPOSAL MUST BE IN THE FISCAL SERVICES DEPARTMENT NOT LATER THAN

May 8, 2025 2:00PM

Proposals will not be accepted after the above date and time.

A PROPOSAL BOND WILL NOT BE REQUIRED WITH THIS PROPOSAL X .

A PROPOSAL BOND OF 5% IS REQUIRED WITH THIS PROPOSAL .

WARREN CONSOLIDATED SCHOOLS

Warren, Michigan 48093

May 8, 2025

THIS IS NOT AN ORDER

The undersigned proposes to deliver F.O.B., any one or all of the items at prices specified to:

LOCATION: Multiple addresses in Warren and Sterling Heights, see Description and Specifications page of RFP .

No proposals shall be accepted from, or contract awarded to, any person who is in arrears to the Board of Education of Warren Consolidated Schools upon debt or contract, or who is defaulter as security or otherwise upon an obligation to the Board of Education of Warren Consolidated Schools.

The undersigned proposes to furnish in accordance with attached specifications and for the prices quoted on the attached Sheets (2-copies).

TERM: Pricing firm for 90 days QUANTITY: See Specification Sheet

CONTACT: Mary Przybyl przybylm@wcskids.net

Terms to remain firm for the contract period.

Reference to be provided upon request.

A proposal bond WILL NOT be required.

Prices shall be quoted F.O.B. Delivered.

*Proposals shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the proposer and any member of the Board of the Superintendent.

Additionally, proposals shall include a sworn and notarized affidavit of compliance – Iran Economic Sanctions Act of 2012.

*Addenda will be issued no later than three days prior to the date for receipt of proposals except an addendum withdrawing the request for proposals or one which includes postponement of the date for receipt of proposals. It is the responsibility of any person/persons downloading proposals from the WCS website to revisit the website three days prior to the proposal opening to address any addenda issued. Acknowledgement for the receipt of such addenda must be included in the response.

*Warren Consolidated Schools and the Proposer agrees that they will not discriminate against any employee or applicant for employment on the basis of race, color, national origin, sex, (including sexual orientation or transgender identity) disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category, (collectively, “Protected Classes”). The supplier shall take affirmative action to ensure that applicants are employed, and that employees are treated without regard to race, color, national origin, sex, (including sexual orientation or transgender identity) disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category, (collectively, “Protected Classes”).

In the event that this proposal is accepted to furnish whatever is included herein, the successful proposer agrees to furnish compensation insurance (if labor is required in the fulfillment of this contract order), which will amply protect the interest of the Board of Education.

PROPOSAL DESCRIPTION

This is to certify that the prices, quality, quantity and delivery of the above-mentioned material of commodity will be exact conformity with the specifications, samples and proposition therefore, and declare that it is made without collusion with any other person, firm, or corporation making any other proposal, or who otherwise would make a proposal, and agree to furnish in strict accordance with the specifications.

If your company does not wish to quote but would like to remain on our list, please complete the vendor information below and return this page to Warren Consolidated Schools, Attention: Fiscal Services Department, 31300 Anita Drive Warren, Michigan 48093.

Company Name .

Contact Name and Title .

Signature .

Address .

City State Zip Code .

Phone Fax .

E-mail Address .

*Include any updated company information below:

GENERAL CONDITIONS

1.0 GENERAL CONDITIONS

1.01 Familial – Proposals shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the proposer and any member of the Board or the Superintendent.

1.02 Conditions – The Warren Consolidated Schools reserves the right to reject and/or accept all proposals or parts of proposals, or to split award by items or to accept the proposal which best serves the interest of the school district.

1.03 Smoking and use of Tobacco Products – Smoking and/or the use of any tobacco product is strictly prohibited within any facility or any grounds at all times.

1.04 Deviations – All deviations from specifications must be listed separately in writing and included in this proposal.

1.05 Proposals – Proposals will be accepted on the forms provided by the owner. No oral, fax or telephone proposals or modifications will be accepted.

1.06 Iran Economic Sanctions Act – Proposals shall be accompanied by a sworn and notarized statement disclosing the proposer is not and will not become an “Iran Linked Business” at any time during the course of performance under the contract.

AFFIDAVIT OF PROPOSER

The undersigned, the owner or authorized officer of ___________________________________ (the “Proposer”), pursuant to the familial disclosure requirement provided in the ____________________________ (the “School District”) advertisement for proposals, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of _______________________________________ and any member of the

Board of Education of the School District or the Superintendent of the School District.

List any Familial Relationships:

PROPOSER:

By: __________________________________________

Its: __________________________________________

STATE OF MICHIGAN )

) ss.

COUNTY OF_______________ )

This instrument was acknowledged before me on the ____________ day of __________________, 20 _____, by

, Notary Public

_____________________________ County, Michigan

My Commission Expires: ________________________

Acting in the County of: __________________________

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of ________________________________________________ (the “Proposer”), pursuant to the compliance certification requirement provided in the Warren Consolidated School District (the “Warren Consolidated Schools”) Invitation For Proposals for BAND INSTRUMENTS AND EQUIPMENT hereby certifies, represents and warrants that the Proposer (including its officers, directors and employees) is not an “Iran Linked Business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Proposer is awarded a Contract as a result of the aforementioned Invitation For Proposal, the Proposer will not become an “Iran Linked Business” at any time during the course of performing under the Contract.

The Proposer further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000 or 2 times the amount of the Contract or proposed Contract for which the false certification was made, whichever is greater, the cost of the Warren Consolidated Schools investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on an Invitation For Proposal for three (3) years from the date it is determined that the person has submitted the false certification.

PROPOSER:

Name of Proposer

By: __________________________________________

Its: __________________________________________

Date: ________________________________________

STATE OF MICHIGAN )

) ss.

COUNTY OF_______________ )

This instrument was acknowledged before me on the ____________ day of __________________, 20 _____, by

, Notary Public

_____________________________ County, Michigan

My Commission Expires: ________________________

Acting in the County of: __________________________

DESCRIPTION and SPECIFICATIONS

Warren Consolidated Schools is soliciting competitive proposals for the procurement of Band Instruments and Equipment for the District.

The attachments show requested and acceptable brands, proposed models and a description of the needed items. Each item has been assigned an item number. For any instruments or equipment you are submitting a proposal for, you may use the space in the document, or submit a separate quote with a narrative that addresses all of the following:

Line number of item Brand submitted Model Name / Number Price per item Case included Y/N, cost if additional Quantity to be provided Shipping cost Delivery date

Purchase orders will be submitted to selected vendor(s) before June 1, 2025 All instruments and equipment must be received by August 15, 2025

Questions may be directed via email to Mary Przybyl

PrzybylM@wcskids.net

Required Delivery to Schools as Follows (FOB-Destination):

Cousino High School (CHS) – 30333 Hoover Road, Warren MI 48093 Sterling Heights High School (SHHS) – 12901 Fifteen Mile Road, Sterling Heights MI 48312 Warren Mott High School (WMHS) – 3131 Twelve Mile Road, Warren MI 48092

Beer Middle School – 3200 Martin Road, Warren MI 48092 Butcher Educational Center – 27500 Cosgrove, Warren MI 48092 Carleton Middle School – 8900 Fifteen Mile, Sterling Heights MI 48312 Carter Middle School – 12000 Masonic, Warren MI 48093 Grissom Middle School – 35701 Ryan Road, Sterling Heights MI 48310

Warren Consolidated Schools RFP - Band Instruments and Equipment

May 8, 2025 2:00 PM

Line Number School

Requested Brands

Acceptable Brands Proposed Item Reference Model Number Description Quantitiy Category

Brand Submitted

Model Name/#

Price per item

Case Included Y/N or list cost

Shipping Cost

Delivery Date

WOODWIND

Beer, Carleton, Butcher, Carter

Yamaha Non-Negotiable Yamaha

YCL-221 II

Standard Bass Clarinet 7 Instrument

2 Grissom Jupiter Non-Negotiable Jupiter

JBC1000N

Bass Clarinet 2 Instrument

3 Butcher Yamaha Or Comparable (Yamaha preferred)

Clarinet 1 Instrument

4 WMHS LeBlanc LeBlanc or comparable LeBlanc L7182

BBb Contra Bass Clarinet 1 Instrument

5 Butcher Yamaha Or Comparable (Yamaha preferred)

Yamaha Advantage Flute 2 Instrument

6 Butcher Renard Non-Negotiable Renard

Intermediate Oboe 1 Instrument

Beer, Carleton, Butcher, CHS, WMHS

Yamaha Non-Negotiable Yamaha

YTS-480

Intermediate Tenor Saxophone 5 Instrument

8 Carter, CHS, Carleton Yamaha Non-Negotiable YBS-480 Intermediate Baritone Saxophone 3 Instrument

Grissom, Beer, Carleton

Jupiter Or Comparable Jupiter

JAS710GNA

Student Alto Sax Outfit 12 Instrument

10 Grissom Pearl Non-Negotiable Pearl

PFP 105E

Piccolo 1 Instrument

Subtotal

May 8, 2025 2:00 PM

Line Number School

Requested Brands

Acceptable Brands Proposed Item Reference Model Number Description Quantitiy Category

Brand Submitted

Model Name/#

Price per item

Case Included Y/N or list cost

Shipping Cost

Delivery Date

PERCUSSION

11 Beer , Grissom Yamaha Grissom: Non-negotiable Beer: Non-negotiable

Yamaha

YV-2030MS

3.0 octave vibraphone 2 Instrument

12 Butcher Majestic Non-Negotiable Xylophone with Stand 1 Instrument

13 Carleton Majestic Or Comparable Majestic M6543P

4.3 Octave Marimba Synthetic bars, adjustable frame

1 Instrument

14 Grissom Malletech Or Comparable M-Tech series 5.0 Octave Padouk Marimba 1 Instrument

15 CHS Yamaha Non-Negotiable 3.3 Octave Symphonic Glockenspiel 1 Instrument

16 CHS Yamaha Non-Negotiable CB-9036 Grand Concert Bass Drum w/ Stand 36X22

1 Instrument

17 Grissom Ludwig Or Comparable Ludwig

LE787

Concert Bass Drum with stand 1 Instrument

18 SHHS Yamaha Non-Negotiable MB-8318 Field Corps Marching Bass Drum 18” 1 Instrument

19 SHHS Yamaha Non-Negotiable MB-8320 Field Corps Marching Bass Drum 20” 1 Instrument

20 SHHS Yamaha Non-Negotiable MB-8322 Field Corps Marching Bass Drum 22” 1 Instrument

21 SHHS Yamaha Non-Negotiable MB-8324 Field Corps Marching Bass Drum 24” 1 Instrument

22 SHHS Yamaha Non-Negotiable MB-8326 Field Corps Marching Bass Drum 26” 1 Instrument

23 SHHS Yamaha Non-Negotiable MS-9414 fSz Marching Snare Drum, 14” X 12” 5 Instrument

57 SHHS Yamaha Non-Negotiable MQTST-68023 Field Corps Marching Quints, 6”, 8”, 10”, 12”, 13”

3 Instrument

24 Carleton Musser Or Comparable Musser M-645

Standard Orchestra Bells 1 Instrument

25 Beer Yamaha Non-Negotiable Yamaha

YG250D

Concert Band Bells Standard 1 Instrument

26 Grissom Majestic Non-Negotiable Field Chimes Brass 1.25 inch 1 Instrument

27 Grissom, CHS Zildjian Non-Negotiable S Dark China Cymbal 18 Inch 2 Instrument

28 Butcher Gibralter Or Comparable (Gibraltar preferred)

Crash cymbals Cradle with stand 1 Furniture

29 Beer Zildjian Non-Negotiable Zildjian A0419

Classical Orchestral Selection Suspended Cymbal 18 in

1 Instrument

30 Butcher Latin Percussion

Non-Negotiable LP1210 Granite Temple Blocks with stand 1 Instrument

May 8, 2025 2:00 PM

Line Number School

Requested Brands

Acceptable Brands Proposed Item Reference Model Number Description Quantitiy Category

Brand Submitted

Model Name/#

Price per item

Case Included Y/N or list cost

Shipping Cost

Delivery Date

BRASS

31 Beer, Butcher, Carter Yamaha Or Comparable (Yamaha preferred)

Yamaha

YBB-105WC

¾ Valve tuba with case 6 Instrument

32 Carleton Jupiter Or Comparable (Yamaha preferred)

Jupiter

JTU700

3/4 3 Valve Tuba w/ Case 1 Instrument

33 Carleton Jupiter Or Comparable (Yamaha preferred)

Jupiter

JTU1010

Compact 4 Valve Tuba w/ Case 1 Instrument

34 Beer, Carter Yamaha Non-Negotiable Yamaha

YHR-567

Double French Horn Outfit 3 Instrument

35 Butcher Yamaha Or Comparable (Yamaha preferred)

Yamaha Advantage Trumpet 2 Instrument

36 Butcher Yamaha Or Comparable (Yamaha preferred)

Yamaha Advantage Trombone 1 Instrument

37 Carter, CHS, Butcher Yamaha Non-Negotiable Yep 321 4 valve Euphonium Outfit 5 Instrument

38 Grissom Jupiter Non-Negotiable Jupiter

JEP1000

4 valve Euphonium Outfit 2 Instrument

39 Carleton Yamaha Non-Negotiable Yamaha

YEP-201

3 Valve Euphonium 1 Instrument

40 CHS Yamaha Comparable (King or Jupiter)

YBH-301MS Marching Baritone 2 Instrument

41 CHS Yamaha Comparable (King or Jupiter)

YMP204M Marching Mellophone 2 Instrument

May 8, 2025 2:00 PM

Line Number School

Requested Brands

Acceptable Brands Proposed Item Reference Model Number Description Quantitiy Category

Brand Submitted

Model Name/#

Price per item

Case Included Y/N or list cost

Shipping Cost

Delivery Date

ROLLERS/MALLETS/DRUM STICKS

42 Carleton, Carter, Beer Vic Firth Non-Negotiable Vic Firth

BD1

General Bass Drum Mallet 3 Instrument

43 Grissom Innovative Percussion

Non-Negotiable Standard size, hard General Standard Concert Bass Drum Mallet

1 Instrument

44 Carter Vic Firth Non-Negotiable BD7 BD7 Rollers 1 Instrument

45 Carter Vic Firth Non-Negotiable VFM14 Polly Ball Mallet 1 Instrument

46 Carleton, Carter, Beer Vic Firth Non-Negotiable Vic Firth

VFM2

Medium Yarn Mallet 3 Instrument

47 Carter Vic Firth Non-Negotiable VFM5 Medium Rubber Mallet 1 Instrument

48 Carter Vic Firth Non-Negotiable VFM7 Hard Phenolic Mallet 1 Instrument

49 Carter, Beer, Grissom Vic Firth Non-Negotiable VFT1 Timpani General Mallets 6 Instrument

50 Carleton, Carter, Beer Vic Firth Non-Negotiable Vic Firth

VFT3

Timpani Staccato Mallets 2 Instrument

51 Grissom Vic Firth Non-Negotiable Vic Firth M-11

Brass Mallets 3 Instrument

52 Beer Vic Firth Non-Negotiable Vic Firth

SD1

Drum Sticks 1 Instrument

53 Carleton, Carter, Beer Vic Firth Non-Negotiable Vic Firth

VFM1

Soft Yarn Mallet 3 Instrument

54 Grissom Promark Non-Negotiable SPYR Marimba Mallets Medium Grey Yarn 2 Instrument

May 8, 2025 2:00 PM

Line Number School

Requested Brands

Acceptable Brands Proposed Item Reference Model Number Description Quantitiy Category

Brand Submitted

Model Name/#

Price per item

Case Included Y/N or list cost

Shipping Cost

Delivery Date

EQUIPMENT

55 Butcher Bach Non-Negotiable Bach 12C

Trombone Mouthpiece 1 Equipment

56 Butcher Bach Non-Negotiable Bach 7C

Trumpet Mouthpiece 1 Equipment

58 SHHS Yamaha Non-Negotiable PCH-MB-18 Case For Marching Bass Drum 18” 1 Equipment

59 SHHS Yamaha Non-Negotiable PCH-MB-20 Case For Marching Bass Drum 20” 1 Equipment

60 SHHS Yamaha Non-Negotiable PCH-MB-22 Case For Marching Bass Drum 22” 1 Equipment

61 SHHS Yamaha Non-Negotiable PCH-MB-24 Case For Marching Bass Drum 24” 1 Equipment

62 SHHS Yamaha Non-Negotiable PCH-MB-26 Case For Marching Bass Drum 26” 1 Equipment

63 SHHS Yamaha Non-Negotiable PCH-MQS Case for Marching Tenor Drums 3 Equipment

64 SHHS Yamaha Non-Negotiable PSH-MS14 Case For Marching Snare Drum 5 Equipment

65 SHHS May Non-Negotiable RM-ABF-B Contour Hinge Mono-Posto Carrier for Bass Drum

5 Equipment

66 SHHS May Non-Negotiable RM-ABF-Q Contour Hinge Bi-Posto Carrier for Quints

3 Equipment

67 SHHS May Non-Negotiable RM-ABF-S Contour Hinge Mono-Posto Carrier For Snare Drum

5 Equipment

68 SHHS May Non-Negotiable RM-MASH-B Stadium Stand for Marching Bass Drum 5 Equipment

69 SHHS May Non-Negotiable RM-MASH-Q Stadium Stand for Marching Quints 3 Equipment

70 SHHS May Non-Negotiable RM-MASH-S Stadium Stand For Snare Drum 5 Equipment

71 Beer Yamaha Non-Negotiable Yamaha

YAM-YPS-200

Rolling Concert Bell Stand 1 Equipment

72 Grissom PDP Non-Negotiable PDP by DW 800 series medium weight cymbal stand: straight

1 Equipment

73 Beer Sabian Non-Negotiable Sabian

SSCYM2

Suspended Cymbal Stand Bundle Standard

1 Instrument

Total