rfp_attachments_RIF_763.pdf

Rev. July 2023

ATTACHMENT A: RESPONDER DECLARATIONS

The undersigned certifies, to the best of his or her knowledge and belief, that:

A. Response Contents. The information provided is true, correct, and reliable for purposes of evaluation for potential contract award. The submission of inaccurate or misleading information may be grounds for disqualification from the award as well as subject the Responder to suspension or debarment proceedings as well as other remedies available by law

B. Authorized Signature. This Declaration is signed by the appropriate person(s), with the authority to contractually bind the Responder, as required by applicable articles, bylaws, resolutions, minutes, and ordinances.

C. Non-Collusion Certification.

1. The Proposal has been arrived at by the Responder independently and has been submitted without collusion and without any agreement, understanding or planned common course of action with any other vendor designed to limit fair or open competition; and

2. The contents of the Response have not been communicated by the Responder or its employees or agents to any person not an employee or agent of the Responder and will not be communicated to any other individual prior to the due date and time of this Solicitation. Any evidence of collusion among Responders in any form designed to defeat competitive responses will be reported to the Minnesota Attorney General for investigation and appropriate action.

D. Organizational Conflicts of Interest. To the best of Responder’s knowledge and belief, and except as otherwise disclosed, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest.

An organizational conflict of interest exists when, because of existing or planned activities or because of relationships with other persons,

1. a vendor is unable or potentially unable to render impartial assistance or advice to the State;

2. the vendor’s objectivity in performing the contract work is or might be otherwise impaired; or

3. the vendor has an unfair competitive advantage.

If after award, an organizational conflict of interest is discovered, an immediate and full disclosure in writing must be made to the State’s Chief Procurement Officer which must include a description of the action which the contractor has taken or proposes to take to avoid or mitigate such conflicts. If an organizational conflict of interest is determined to exist, the State may, at its discretion, cancel the contract. In the event the Contractor was aware of an organizational conflict of interest prior to the award of the contract and did not disclose the conflict to OSP, the State may terminate the contract for default. Organizational conflicts of interest terms apply to any subcontractors for this work.

E. Certification Regarding Lobbying. For State of Minnesota Contracts and Grants over $100,000, the undersigned certifies, to the best of his or her knowledge and belief that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, Disclosure Form to Report Lobbying in accordance with its instructions.

3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into and is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

F. Copyrighted Material Waiver. By signing its Response, the Responder certifies that it has obtained all necessary approvals for the reproduction and distribution of the contents of its response.

G. Diverse Spend Reporting. The Sample Contract contains a clause for Diverse Spend Reporting. When this clause applies, Contractor will be required to register in a free portal to report diverse spend.

Please see Diverse Spend Reporting Frequently Asked Questions for additional information.

By signing this form, Responder acknowledges and certifies compliance with all applicable requirements indicated above.

Company Name:

Signature:

Printed Name:

Title:

Date:

Phone Number:

Email Address:

ATTACHMENT B: EXCEPTIONS TO STATE’S TERMS AND CONDITIONS

The State presumes a responder agrees to the terms and conditions of this solicitation unless a responder takes specific exception to one or more of the conditions on this form.

The State reserves the right to reject, negotiate, or accept any exception listed to the State’s terms and conditions (including those found in the attached Sample Contract).

INSTRUCTIONS: A responder must explicitly list all exceptions to State’s terms and conditions, if any (including those found in the attached Sample Contract). Reference the clause number and page number of the State's term and condition for each of a responder’s exceptions. If no exceptions exist, state "NONE" specifically on the form below.

Whether or not exceptions are taken, the Responder must sign and date this form and submit it as part of their response. (Add additional pages if necessary.)

Clause and Page Number Suggested Change to Clause Explanation or Justification

By signing this form, I acknowledge that the above-named responder accepts, without qualification, all terms and conditions stated in this solicitation (including the sample contract) except those clearly outlined as exceptions above.

This acknowledgement includes acceptance of the section of the Sample Contract, Exhibit A, titled “Contractor’s Documents.”

Signature:

Printed Name:

Title:

Date:

ATTACHMENT C: COST DETAIL

1. Cost Proposal. Responders should review Exhibit D of the Sample Contract for additional pricing terms related to the Cost Proposal.

A price proposal document will not be used for this solicitation. Responders must enter the total cost of their proposal in SWIFT at the unit line level. If a responder needs assistance with entering their proposal, they may contact the Vendor Assistance Help Desk at (651) 201-8100, option #1, and then option #1 again.

2. Installation Services. A responder must not charge a separate fee for an installation or mounting service. The price for equipment, attachments, or options includes all installation and mounting costs. The price offered must include everything needed so the unit is complete and ready for immediate use. If a responder adds a fee for installation service to the Price Schedule, the State reserves the right to delete that item from the Price Schedule or to reject the response in its entirety.

3. Alterations or Erasures. The State reserves the right to reject a response containing an alteration or erasure of any price used to determine the lowest responsible responder unless the alteration or erasure is done in a manner that is clear and authenticated by an authorized representative of the Responder. An acceptable way to make an alteration or erasure is to cross out the price, print the correction in ink adjacent to it, and have an authorized representative of the Responder initial and date that correction.

ATTACHMENT D: RESPONDER FORMS

STATE OF MINNESOTA

VETERAN-OWNED PREFERENCE FORM

Unless a greater preference is applicable and allowed by law, in accordance with Minn. Stat. §16C.16, subd. 6a, the Commissioner of Administration will award up to a 12% preference on state procurement to certified small businesses that are majority owned and operated by veterans.

Veteran-Owned Preference Requirements - See Minn. Stat. § 16C.19(d):

1) The business has been certified by the Office of Equity in Procurement (OEP) as being a veteran-owned or service-disabled veteran-owned small business.

or

2) The principal place of business is in Minnesota AND the US Small Business Administration verifies the business as being a veteran-owned or service-disabled veteran-owned small business under Public Law 109- 461 and Code of Federal Regulations, title 13, part 128.

Statutory requirements and appropriate documentation must be met by the solicitation response due date and time to be awarded the veteran-owned preference. For Bids, the preference applies only to the first $2,000,000.

Claim the Preference

By signing below I confirm that:

My company is claiming the veteran-owned preference afforded by Minn. Stat. § 16C.16, subd. 6a. By making this claim, I verify that:

The business has been certified by the Office of Equity in Procurement (OEP) as being a veteran-owned or service-disabled veteran-owned small business.

or

My company’s principal place of business is in Minnesota and the US Small Business Administration verifies my company as being a veteran-owned or service-disabled veteran-owned small business.

Name of Company: _____________________________ Date: ________________________________

Authorized Signature: _____________________________ Telephone: ________________________________

Printed Name: _____________________________ Title: ______________________________________

Sign and return this form with your solicitation response to claim the veteran-owned preference.

Workforce and Equal Pay Declaration Page

This form is required for all businesses executing government contracts under the following:

Select one:

☐ Businesses executing a contract with State or Metropolitan agencies in excess of $100,000 (Workforce Certificate) and if applicable $500,000 (Equal Pay Certificate)

☐ Businesses executing a contract with University of Minnesota for general obligation bond funded capital projects in excess of $100,000 (Workforce Certificate) and if applicable $500,000 (Equal Pay Certificate)

☐ Businesses executing a contract with Political Subdivisions for general obligation bond funded capital projects in excess of $250,000 (Workforce Certificate) and if applicable $1,000,000 (Equal Pay Certificate)

Select all that apply:

We are a Certificate holder:

☐ Workforce Certificate under the name: _________________________________________________________ ☐ Equal Pay Certificate under the name: __________________________________________________________

We are applying/have applied for the following certificate(s):

☐ Workforce Certificate Application date (MM/DD/YYYY): ____________________ ☐ Equal Pay Certificate Application date (MM/DD/YYYY): ____________________

We have not applied for one or both certificates:

☐ Our Company does not yet have a Workforce Certificate or Equal Pay Certificate. We acknowledge that a

Workforce and, if applicable, Equal Pay Certificate, or approved exemption by MDHR is required before a contract can be executed.

We are Exempt:

☐ We attest to MDHR that we have not employed 40 or more employees on a single day during the prior 12 months in Minnesota or the state in where we have our primary place of business. MDHR may request the names of our employees during the previous 12 months, the date of separation, if applicable, and the current employment status and count.

Business Information

Vendor/Supplier ID Business Name Name of Contracting Agency

Authorized Signatory Name Title Date

Signature Email Phone

For assistance with this form, email the Minnesota Department of Human Rights Compliance.MDHR@state.mn.us

ATTACHMENT E: ADDITIONAL INFORMATION

1. Contractor’s Contact Information. Provide the contact information for the representative responsible for the management of the contract and the representative receiving purchase orders.

Vendor’s Legal Name

Address

Contact Person (Contract)

Email Address

Telephone Number

Contact Person (PO Order)

Email Address

Telephone Number

2. Prompt Pay Discount. What prompt pay discounts do you offer? Select all that apply, if “other,” specify terms in the comment section below:

□ 1% in 30

□ 2% in 30

□ 3% in 30

□ 1% in 10, Net 30

□ 2% in 10, Net 30

□ 3% in 10, Net 30

□ 5% in 10, Net 30

□ Other

□ 1% in 15, Net 30

□ 2% in 15, Net 30

□ 3% in 15, Net 30

□ 1% in 20, Net 30

□ 2% in 20, Net 30

□ 3% in 20, Net 30

□ Net 30

Comments:

3. Delivery Time Frame. Responder must enter a delivery time frame after receipt of order (ARO) in the space below.

Rev. 9.01.2021

ATTACHMENT F: SPECIFICATIONS

Equipment must meet the following minimum requirements detailed by the State in this Attachment F minimum requirements are followed by Comply Yes or No boxes. Requirements with Comply Yes or No boxes must be checked. A non-response or checking the “No” box will represent the device’s inability to comply with the minimum requirement and will require a DNR approved equal for consideration. Failure to comply with a minimum requirement or DNR approved equal approval will eliminate the equipment from further consideration under this procurement unless all equipment are able to comply with the requirement.

If the requirement also asks for detail or information to be uploaded to SWIFT after checking a box then also provide detailed information here or as prompted in SWIFT. The State reserves the right for clarification or additional information and a response to a clarification or question may be rescored based on the information provided.

If a respondent’s equipment is not able to meet any of the requirements listed herein they must note the minimum requirements their equipment(s) will not able to meet during the question period. See Section 1, Instructions for Responders for the deadline for submitting questions and request for approved equal.

Other than when prompted to upload supporting information into SWIFT, entire responses to these statements or questions should be in this document only. Do not add links or refer to other documents within the response when responding to a statement or question.

1. GENERAL SPECIFICATIONS

1.1 Contractor must be an authorized dealer or reseller(s) for the products defined in this section

1.2 Contractor must have a minimum of 3 years of experience selling airboats

1.3 Package must be the most current advertised production model (unless otherwise specified)

1.4 Contractor is to furnish all standard equipment except when an item is replaced by an optional item over and above the standard equipment. Any non-factory standard equipment ordered by the DNR must be supplied and installed by the Contractor

1.5 The boat package must meet all applicable codes and standards, must be sized, and adjusted per the manufacturer’s recommendations and must not exceed the manufacturer’s maximum ratings

1.6 All boats must have a hull identification number and meet flotation per USCG guidelines

1.7 If concerns arise, or modifications are recommended by the Contractor during the fabrication process, the DNR must be notified in writing immediately. Following notification, the DNR will review, authorize or decline any suggested changes in writing

1.8 All watercraft packages must be complete, water ready, and fully operational (including pitch/size of props).

All fluids (except fuel) need to be filled to manufacturer recommended levels.

1.9 If any fuel remains in the engine and tank, it must be treated as if it’s going into long term storage prior to delivery (per owner’s manual)

1.10 Bidder must provide complete blueprint, clearly showing all boat specifications, wiring, and layout with all specifications contained within this document

1.10.1 Successful bidder must communicate on specifications and final details prior to construction and periodically throughout construction, or with any proposed changes

Comply Yes or No If no, provide additional information:

2. Boat (K073 and K075)

2.1 New 2024 or newer American Air Ranger Rhino LE/SAR Edition or DNR approved equal

2.2 Boat Length: 16’

2.3 Boat Width: 96”

2.4 Fuel Tank: 40 gallons with gauge and local fill

2.5 Steering: Tiller

2.6 Color: OD Green

2.7 All marine alloy 5086 with ¼” bottom and ½” UHMW ultra-slick polymer

2.8 No splicing of hull bottom

2.9 29”-26” deep sides 3/16” thick of marine grade 5086 alloy aluminum

2.10 26” transom of 3/16” thick marine grade 5086 alloy aluminum

2.11 3/16” rear cage gussets of marine grade 5086 alloy aluminum

2.12 3/16” front bulkhead of marine grade 5086 alloy aluminum

2.13 Dual 1” drain holes

2.14 7 heavy duty 2” x 2” x 3/8” T-Bars

2.15 American airboat proprietary design

2.16 No gussets required

2.17 2 extreme duty 2” x 3” x ½” T-Bars

2.18 Heavy duty mid ship gusset designed out of 2 ½” x 3” I beam

2.19 Hull to be OD Green inside and out with black webbing

2.20 Full flooring with black non skid surface

2.21 Black non skid on bow and gunwales

2.22 Heavy duty reinforced stainless steel bow eye

2.23 18” grass/splash rake with step and 30” LED lightbar for driving/scene lighting

2.24 2 – 10” LED lightbars on sides of grass rake for scene lighting.

2.25 Deck hatch with lift arm and LED lighting inside

2.26 ½” polymer on bottom with 5/16” aircraft rivets countersunk

2.27 3/8” polymer up sides with 5/16” aircraft rivets countersunk

2.28 Side by side rear operator seating that includes black seat covers and rain covers

2.29 3 man seat on dry box in front of operator stand that includes black seat cushion, rain cover and handle on each side

2.30 4’ air foil rudders painted in OD Green

2.31 Custom aluminum instrument panel with tachometer, voltmeter, hour meter, oil pressure, temperature, ignition, kill switch with lanyard, AMP, dual USB Charging ports, rubber booted toggle switches all with separate circuit breaks

2.32 2 Q-beam accessory sockets under driver seat

2.33 Dual 2200 GPH bilge pumps, one on switch, one with auto float

2.34 On board battery charger

2.35 Mounted rechargeable 5# fire extinguisher

2.36 Mounted bow rope

2.37 USCG Navigational lighting on bow and stern

2.38 Tie down stern straps

2.39 Black decals to match

3. Boat Motors (K073 and K075)

3.1 Newest model year Pleasurecraft Marine Supercharged 600HP 625FT LB Torque @ 3900 RPMS

3.2 3 year warranty

3.3 EZ drain oil line

3.4 Heavy duty oil cooler and dual pass radiator mounted low, supercharge cooler mounted high all with heavy duty marine grade coolant hoses and stainless steel band clamps

3.5 Aluminum expansion tanks

3.6 Dual heavy duty cranker batteries with selector switch

3.7 Ch3 2.3:1 reduction unit with 5” blackhawk belt upgrade

3.8 3 blade composite propeller to match drive train

3.9 All stainless steel metalwork painted OD green that includes:

3.9.1 Cage extends all the way down to the floor of hull

3.9.2 Cage has 18” x 24” observation platform

3.9.3 Cage has 2 10” lightbars facing outward off sides of spotting platform for scene lighting

3.9.4 Cage has red/blue lights

4. Boat Trailers (K073 and K075)

4.1 New 2024 or newer Custom all welded heavy duty aluminum frame trailer to fit Air Ranger Boat Trailer sized and adjusted to fit boat and motor in this package

4.2 Trailer must be fully assembled properly sized with adequate GVWR to carry boat (with accessories that may include anchor, trolling motor, batteries, depth finder, plus 400 pounds of gear) and motor with full fuel tank in this package. The contract vendor will be responsible to add these weights together to provide the adequate GVWR

4.3 To prevent invasive species all material must be of a smooth surface (no marine grade carpet) and should be I-beam or open channel frame

4.4 Trailer Style: Bunk

4.5 Trailer Guides: None

4.6 Trailer Tongue: Standard

4.7 Connector: 7- Spade RV electrical connector (must be hardwired, no adapters allowed)

4.8 Electrical Winch: Must include a two inch wide, 25 foot winch strap and hook, sized appropriately for boat and motor. Electrical winches must have a manual override crank option in case the electric winch fails. 2 speed 3200# boat winch

4.9 Coupler: 2” Bulldog coupler

4.10 Tongue: Must be sized to accommodate weight and design of boat and motor

4.10.1 Less than 3,000 GVWR – Adjustable style swivel jack with caster wheel

4.10.2 Greater than 3,000 GVWR – Swivel drop leg jack with dual wheels

4.10.3 Swing tongue must have double bolt or nylon locking nut, if applicable

4.10.4 Tongue weight – should be 10-15 percent of the fully equipped boat, motor and trailer package

(items included in this weight are; full fuel tank(s), batteries, mounted spare tire, etc)

4.10.5 Must not exceed the manufactures axle ratings (GAWR)

4.11 Trailer hubs: Must be equipped with one of the following:

4.11.1 Stainless steel bearing buddies

4.11.2 EZ-lube

4.11.3 Oil bath system

(Either system must include protective covers, if applicable)

4.12 Brakes: Heavy duty torsion axles with surge brakes on both axles with breakaway

4.13 Polymer on boards

4.14 Transom:

4.14.1 Two transom tie down straps (retractable preferred)

4.15 Lighting: Must waterproof LED’s and meet or exceed Federal, DOT and MN DOT requirements.

4.16 Spare Tire: galvanized matching spare tire and wheel mounted on trailer so that the boat can be clearly loaded onto trailer without interference.

4.17 Fender Step, if available

4.18 Safety Restraints:

4.18.1 Two safety restraints with snap hooks appropriately rated and sized for trailer and load

4.18.2 One safety restraint from trailer to boat eye

4.19 Trailer must meet or exceed all current Minnesota and Federal Motor Carrier Safety Regulations

4.20 Certifications:

4.20.1 Trailers are required by Federal Law 49 CFR 567.4 to have the certification label/plate adhered at time of delivery

ATTACHMENT G: QUALIFICATIONS AND EXPERIENCE

Responder/Company Name: ____________________________

1. Provide the number of airboats built in the last 5 years and the purpose of the units.

Examples of purpose may include public safety, recreation, etc.

2. Provide a description of the manufacturing process your company will use to make the airboats specified in this solicitation.

3. Provide a description of the manufacturing facility that will be used to make the airboats specified in this solicitation.

4. Provide a description of your customer base. If possible, include the names of companies that are customers.

Do not provide any personal contact information of your customers.